Office administrator jobs in South Bend, IN

Job Description Job Title: Payroll, Accounts Payable, Accounts Receivable Specialist Job Type: Full-Time Reports To: CFO Salary: $40-$60K Job Summary: The Payroll, Accounts Payable, and Accounts Receivable Specialist is responsible for managing and overseeing the payroll process, handling the accounts payable and receivable functions, and ensuring accurate financial reporting and compliance with relevant laws and regulations. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively across departments. Key Responsibilities: Payroll: Process payroll for all employees accurately and on time, ensuring compliance with all applicable federal, state, and local laws. Maintain and update payroll records, including employee information, tax withholdings, and deductions. Prepare and submit payroll taxes and other mandatory reports to government agencies. Address and resolve payroll-related inquiries and issues from employees and management. Assist with the preparation of annual W-2 and 1099 forms. Accounts Payable: Review and verify invoices and check requests. Sort, code, and match invoices to purchase orders and/or vouchers. Prepare and process electronic transfers and payments. Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date. Maintain vendor files and resolve invoice discrepancies. Prepare and process monthly expense reports and credit card reconciliations. Accounts Receivable: Generate and send out invoices to clients/customers. Follow up on, collect, and allocate payments. Perform account reconciliations and maintain accounts receivable aging reports. Monitor customer accounts for non-payment and delayed payments. Communicate with customers regarding outstanding invoices and resolve billing issues. Prepare monthly, quarterly, and annual accounts receivable reports. General Accounting: Assist with month-end closing processes, including journal entries and account reconciliations. Support the preparation of financial statements and reports as needed. Maintain accurate and organized financial records. Assist in annual audits and provide necessary documentation and support. Participate in continuous improvement initiatives to enhance accounting processes and systems. Qualifications: Minimum of 2-3 years of experience in payroll, accounts payable, and accounts receivable roles. Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (Excel, Word, Outlook). Strong understanding of accounting principles and practices. Excellent attention to detail and accuracy in financial record-keeping. Strong analytical, problem-solving, and organizational skills. Ability to handle sensitive and confidential information with discretion. Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment. .We are an equal opportunity employer. Job Type: Full-time Pay: $40,000.00 - $60,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers - certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associate's direction. Ensure all marketing tactics are executed as per the Company's Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associate's direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (PO's). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated. Compensation: $15.00 - $20.00 per hour Opportunity is Knocking Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters brand culture. This makes each independently owned and operated CertaPro Painters franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters franchise, as well. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

Job Description Kasten's Dog Training is a dog training and boarding facility looking for a customer service professional who has experience with QuickBooks, Microsoft Office, and dog care to fill the Office Coordinator position. Responsibilities Responsibilities include but are not limited to: · Providing exceptional customer service to clients and customers · Scheduling in Google calendar and specialized Kennel Connections software · Maintaining accounts payable and accounts receivable in QuickBooks · Maintaining social media and the company website Qualifications Applicant must have: · Strong verbal and written communication skills · Exceptional attention to detail · The ability to switch quickly from task to task and go back and finish all partially finished tasks · Excellent organizational skills · A positive attitude The right applicant for this position will be a leader to the customer service team and professionally communicate with clients and teammates. You must be detail oriented and willing to learn dog behavior and the training methods utilized by Kasten's Dog Training. You must be capable of lifting 40 pounds and possess a valid driver's license. Compensation is based on prior customer service and professional dog care experience starting at $16 or more per hour. If you would like to make a positive difference in a dog's life, their owners and at Kasten's Dog Training please submit your resume to *****************************.

Be the Calm at the Center of It All At Thrive Now Recovery Center, we know that true healing requires more than clinical care-it requires a space that runs smoothly, communicates clearly, and feels safe from the moment someone walks through the door. As our Office Coordinator, you'll play a critical role in making that happen every day. We're looking for a reliable, organized, and mission-aligned professional to lead our administrative operations in Pleasant Hill. In this role, you'll support the client journey, help our team work more effectively, and ensure the center operates with excellence behind the scenes. 🗝️Key Responsibilities: ✦ Client & Front Office Operations Ensure the front desk is welcoming, professional, and efficient Support the intake and admissions process by coordinating schedules and managing documentation Maintain confidentiality and compliance with HIPAA standards ✦ Administrative & Staff Support Manage staff schedules, shift coordination, and coverage Oversee all clerical functions Coordinate supply orders, equipment maintenance, inventory and vendor relationships Assist ED with internal reporting and time keeping ✦ Systems & Compliance Maintain organized systems for documentation, filing, and communication Assist in preparing for audits and ensuring readiness for regulatory reviews Track administrative processes to identify and implement efficiencies ✦ Culture & Communication Foster a team-focused environment through leadership and day-to-day support Promote our core values of kindness, teamwork, empathy, integrity, excellence, and mission Communicate clearly and proactively with team members across all departments ✅Qualifications: High school diploma or GED required; Associate's or Bachelor's degree preferred Minimum of 2 years in office management or administrative coordination (healthcare or recovery setting a plus) Proficiency with Microsoft Office Suite and comfort with scheduling or timekeeping systems Strong verbal, written, and interpersonal communication skills Ability to multitask, prioritize, and stay calm in a fast-paced environment CPR and First Aid certification required (or obtained within 30 days of hire) 🏢Work Conditions: Full-time, on-site role in a professional recovery center setting Indoor, climate-controlled environment with standard office equipment Must be able to sit, stand, and lift up to 10 lbs frequently (and up to 50 lbs occasionally) Frequent interaction via phone, email, and in-person communication Why Thrive Now? We're building something meaningful in Pleasant Hill-and we want people on our team who are excited to grow with us. This is your chance to be part of a center that values compassion, structure, and service equally. Your work behind the scenes will make healing possible up front. Apply Today: If you're ready to bring order, energy, and heart to a mission-driven team, we want to meet you. Let's make recovery possible-together. Equal Opportunity Employer: Thrive Now is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran status, in accordance with federal law.

. Customer service Greeting clients Scheduling meetings Data Entry If you want more details, contact us.

**Discover a more connected career** A successful Office Coordinator shall monitor and coordinate the activities of field personnel; shall assist in ensuring that all timekeeping/payroll/project data is processed and accounted for timely and accurately. At a minimum, the position requires a good working knowledge of general office functions; experience working with various software applications including Microsoft/Google suite and similar data management tools; strong problem solving or troubleshooting skills; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data with a high degree of accuracy. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of low level tasks in support of an assigned department/project. + Receive, organize, file, and maintain documents and/or data for an assigned department/project. + Create, update, validate and forward various forms of communication to internal and external recipients. + Read, interpret, and input data in support of an assigned department/project. + Additional Duties as assigned. **What you'll need** + Prior work related experience. + Proficient in the use of office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written. + Authorized to work in the United States. + Successful completion of pre-employment drug screen, background, and motor vehicle record check. **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Summary Reports to the Director. Under general supervision, performs various routine and non-routine secretarial services requiring some exercise of initiative and judgment. Duties may include typing, greeting visitors, setting up appointments, filing, recordkeeping, and relieving supervisor of minor administrative functions. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs secretarial services by: * Answering telephone calls, referring callers appropriately and answering inquiries. Also greeting visitors and directing them as necessary. * Preparing a variety of items including, but not limited to correspondence, forms, charts, statistical and financial tables, records, treatment plans and treatment team conference minutes, staff conference minutes, purchase orders and other requisition forms as requested. * Relieving manager of minor administrative functions. * Maintaining manager's calendar, including making appointments and coordinating schedules. * Coordinating, as needed, minor projects for manager(s) by pulling together information, researching information and following up on projects to ensure timely completion. * Preparing files, records, charts. Making labels, indexing, gathering required standard information, posting information, searching for and obtaining reports, charts and copies to complete files. * Filing, retrieving and delivering records and charts as requested. * Contacting various associates to obtain information or relay information regarding meetings, resolving payroll, purchasing and data processing problems. * Providing general orientation to new department associates concerning general office and department practices. * Receiving, sorting and distributing mail and other materials. * Operating standard office equipment (i.e., personal computer, calculator, photocopier) and others as needed. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through successful completion of a high school diploma or equivalent. A minimum of one to two years of secretarial experience, utilizing knowledge of office procedures, organization and computer skills, is required. Knowledge & Skills * Requires well-developed secretarial skills, including keyboarding, transcription and office organization and the ability to operate and troubleshoot standard office equipment specific to the needs of the department. * Requires proficiency in computer skills with solid working knowledge of word processing and spreadsheet software applications. * Requires a comprehensive understanding of department/unit policies, procedures and operations in order to assume non-complex administrative assignments. * Demonstrates the analytical skills necessary to independently work on projects, plan the work day and to complete reports containing data from several sources. * Demonstrates interpersonal and communication skills (both verbal and written) necessary to interact effectively with a diverse group of internal and external contacts. * Demonstrated well-developed phone usage skills. Working Conditions * Works in an office environment. Physical Demands * Requires the physical ability and stamina to perform the essential functions of the position.

Job Description UMH Properties, Inc. is a publicly traded Real Estate Investment Trust (REIT) that has tripled in size over the past 10 years, with no signs of slowing down. We are seeking a Part-time Community Office Assistant for our Boardwalk Community. Job Purpose The purpose of the Community Office Assistant position is to support the Community Manager in handling all duties required to keep each community running as well as working together to ensure UMH standards are consistently maintained for residents and employees. Job Duties Assist the Community Manager with collecting rent Assist the Community Manager with the process of selling and renting of homes Support efforts necessary to regularly inspect and maintain the community to consistently provide an attractive, clean and safe place to live. Help enforce community rules and regulations Assist with supervising of maintenance staff Maintain working knowledge and application of the Americans with Disabilities Act as it pertains to various aspects of the community Maintain working knowledge and application of the Fair Housing Act and other local laws as they pertain to the sale, rental and financing of homes in our communities Assist with monitoring rent payments and take action to ensure timely rent payments by residents Follow UMH rent collection procedures Learn and adhere to state specific guidelines on commencing eviction actions against residents who are delinquent in paying their rent or in violation of community rules. Answer phones, take messages, coordinate with Community Manager on responding to resident needs Interface with residents, applicants, contractors and outside vendors Input checks into the Rent Manager System Enter bills for the community into the Rent Manager System Organize and file electronic and paper documents Clean and organize the office on a regular basis Communicate professionally and respectfully with coworkers, managers and community residents. Closely follow UMH procedures for managing the community Consistently meet UMH standards for quality and safety The position includes all other responsibilities that may be necessary to fulfill the duties associated with the position or as may be assigned. Physical requirements of the job Moving throughout the community by vehicle or on foot. Frequent use of computer, keyboard, mouse and phone during the work day. No heavy lifting is required. Work Environment Working indoors in an office environment as well as moving throughout the community on foot or by vehicle Travel Occasional car travel may be required to handle work-related errands outside of the community. Occasional car or air travel may be required to attend local or long distance trainings or when visiting other communities. Work Schedule Part-time schedule, 30 actual hours worked per week. Part-time schedules will vary based upon specific community needs. In-person attendance is an essential function of this position. Job classification This is a non-exempt position under the Fair Labor Standards Act. Non-exempt employees will be eligible for overtime pay in weeks where total hours worked exceed forty hours. Required qualifications Strong customer service skills and the ability to provide the UMH standard of service Ability to work as part of a team as well as independently to complete job duties Strong time management and organizational skills Willingness to attend periodic trainings on procedures and laws as they pertain to the job duties UMH Properties, Inc. will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with human resources should you require an accommodation or have any questions. UMH Properties, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Candidates please note: You will receive emails regarding the status of your application. Some are autogenerated updates while others are correspondence from our HR team or the hiring manager directly. In some instances, these emails may go to your email SPAM folder. Be sure to check that folder regularly.

IS LOCATED IN WARSAW, INDIANA Knowledge Services has a great opportunity for a strong customer service focused individual who wants to make a difference in their daily work life with the FSSA / Division of Family Resources (DFR) as an Eligibility Assistant. This position will provide general office support and assistance for case workers and clients applying for public assistance. This position will provide customer service and interact directly with the general public, clients, office staff, and other state personnel. The DFR is responsible for determining eligibility for individuals applying and/or receiving public assistance. Programs include TANF (cash assistance), SNAP, and Medicaid. The Eligibility Assistant staff are front desk staff who are responsible for helping collect paperwork, processing or “pushing” applications and assisting clients who are applying and/or receiving public assistance among other administrative tasks. Knowledge Services, established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America. Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services. We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more. As such, Knowledge Services is committed to providing opportunities for growth - in our company, in each team member, and in our relationships. We believe titles do not define a person, but provide a framework to each person's endless potential. Our focus on improving our team, product, and processes drives us every day. We are guided by our four Pillars that set the foundation of who we are and how we conduct business: Knowledge, Integrity, Innovation, and Service. Responsibilities Welcome all on-site visitors and determine nature of business Review client information for accuracy Assist with computer applications Schedule client appointments Scan documents into client case file Maintain fax machines and copier functions Answer and direct incoming calls Maintain daily activity reports Deliver outstanding customer service to all clients Qualifications Desire to help others Strong customer service background Ability to maintain confidentiality Handle conflict in a calm manner Reliable and dependable in the work place Ability to multi task Proven job stability High School diploma or equivalent Clean criminal background Previous experience as a Customer Service Representative, Cashier, Clerk, Administrative Assistant, Receptionist, or Front Office desired This is a long-term position where you can make an immediate impact on your community, plus the potential for promotion. The wage is $15.00/hr with paid time off, benefits, and a 37.5 hour work week of Monday-Friday 8:00AM-4:30PM. If you are looking for a position that could be the start of your career, apply now for immediate consideration. Physical Requirements: Job frequently requires sitting, handling objects with hands. Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 25 pounds. Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please contact ******************************. Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply. INDDFR

Office Assistants are responsible for processing appointments, customer reception, and encounter management of both visits in person and contacts by phone. Processes medical information including, but not limited to, results and encounter documentation that may be electronic or paper. May have primary or back-up responsibility for managing encounter charge posting and clinic billing functions in an accurate and timely manner. Assists with questions regarding their care and service. Performs additional responsibilities as needed by individual clinic/office settings and as directed by Clinic Supervisor or Clinic Director. Department: Charleston Walk-In Clinic Hours: Part-time, 20 hours/week Weekday evenings from 3 pm to 7 pm Every other weekend 8 am to 3 pm Required: High School Diploma Pay: Based on experience, starting at $16.94 Responsibilities Answers all incoming calls to the clinic and forwards calls to the appropriate individuals or takes detailed messages as appropriate., Completes patient check-in process by verifying that all patient information is current and accurate and by preparing the patient file for the clinical staff., Completes patient check-out process, taking and posting personal payments, entering charges on the charge ticket and totaling., Enters payments into the cash drawer and reconciles the cash drawer totals on a daily basis. Prepares bank deposits on a daily basis., Greets patients and visitors to the clinic., Performs general clerical functions including preauthorization or referral checks/follow-up, managing deposits, balancing cash box, ordering office supplies, and managing electronic and paper records related to encounters., Provides general assistance to patients and/or visitors as needed. Requirements High School (Required) Compensation Estimated Compensation Range $16.94 - $26.26 Pay based on experience

Saint Mary's Students Only The student assistant (SA) will provide support for general office functions. These responsibilities may include, but not be limited to: hanging flyers on campus; entering data into database; event preparation and fulfillment. The student assistant will also be responsible for producing advertising and marketing materials as needed to promote the Department on campus and in the community. The SA may be required to develop materials including, but not limited to, posters, resource cards, brochures, wallet cards, table tents, stall news, and logos. This position requires individuals to utilize a high level of creative energy as well as the ability to work autonomously and with a diverse group of people. Good communication and customer service skills are a must. Proficient in Microsoft Office and Canva. Ability to handle confidential information, work independently, dependable, and detail-oriented.

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: * Provide branch support in a casual office environment * Coordinate customer, vendor, sales and operations interactions * Assist customers with problem solving * Assist the sales representatives * Procurement & payment process for branch purchases and vendor contracts * Customer invoicing & assisting with collections * Fleet Administration -inventory reconciliation * Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: * Ability to quickly develop a comprehensive understanding of the business * A track record of employment success * Driven to succeed - a Make it Happen attitude * Effective priority setting and time management * High expectations of self and others * Relationship builder and effective communicator * Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. * Computer & IT proficiency, including Microsoft Word and Excel * Valid drivers license; valid auto insurance; limited travel * Dispatching skills a plus Benefits: * Medical, 3 plan types, partial company pay * Life Insurance, company pay Voluntary coverage: * Dental * Vision * Life Insurance, self and/or family * Short Term Disability * Long Term Disability * 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Be the Calm at the Center of It All AtThrive Now Recovery Center, we know that true healing requires more than clinical careit requires a space that runs smoothly, communicates clearly, and feels safe from the moment someone walks through the door. As our Office Coordinator, youll play a critical role in making that happen every day. Were looking for a reliable, organized, and mission-aligned professional to lead our administrative operations in Pleasant Hill. In this role, youll support the client journey, help our team work more effectively, and ensure the center operates with excellence behind the scenes. Key Responsibilities: Client & Front Office Operations Ensure the front desk is welcoming, professional, and efficient Support the intake and admissions process by coordinating schedules and managing documentation Maintain confidentiality and compliance with HIPAA standards Administrative & Staff Support Manage staff schedules, shift coordination, and coverage Oversee all clerical functions Coordinate supply orders, equipment maintenance, inventory and vendor relationships Assist ED with internal reporting and time keeping Systems & Compliance Maintain organized systems for documentation, filing, and communication Assist in preparing for audits and ensuring readiness for regulatory reviews Track administrative processes to identify and implement efficiencies Culture & Communication Foster a team-focused environment through leadership and day-to-day support Promote our core values of kindness, teamwork, empathy, integrity, excellence, and mission Communicate clearly and proactively with team members across all departments Qualifications: High school diploma or GED required; Associates or Bachelors degree preferred Minimum of 2 years in office management or administrative coordination (healthcare or recovery setting a plus) Proficiency with Microsoft Office Suite and comfort with scheduling or timekeeping systems Strong verbal, written, and interpersonal communication skills Ability to multitask, prioritize, and stay calm in a fast-paced environment CPR and First Aid certification required (or obtained within 30 days of hire) Work Conditions: Full-time, on-site role in a professional recovery center setting Indoor, climate-controlled environment with standard office equipment Must be able to sit, stand, and lift up to 10 lbs frequently (and up to 50 lbs occasionally) Frequent interaction via phone, email, and in-person communication Why Thrive Now? Were building something meaningful in Pleasant Hilland we want people on our team who are excited to grow with us. This is your chance to be part of a center that values compassion, structure, and service equally. Your work behind the scenes will make healing possible up front. Apply Today: If you're ready to bring order, energy, and heart to a mission-driven team, we want to meet you. Lets make recovery possibletogether. Equal Opportunity Employer: Thrive Now is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran status, in accordance with federal law.

Job DescriptionCertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associates direction. Ensure all marketing tactics are executed as per the Companys Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associates direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (POs). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated.

UMH Properties, Inc. is a publicly traded Real Estate Investment Trust (REIT) that has tripled in size over the past 10 years, with no signs of slowing down. We are seeking a Part-time Community Office Assistant for our Boardwalk Community. Job Purpose The purpose of the Community Office Assistant position is to support the Community Manager in handling all duties required to keep each community running as well as working together to ensure UMH standards are consistently maintained for residents and employees. Job Duties * Assist the Community Manager with collecting rent * Assist the Community Manager with the process of selling and renting of homes * Support efforts necessary to regularly inspect and maintain the community to consistently provide an attractive, clean and safe place to live. * Help enforce community rules and regulations * Assist with supervising of maintenance staff * Maintain working knowledge and application of the Americans with Disabilities Act as it pertains to various aspects of the community * Maintain working knowledge and application of the Fair Housing Act and other local laws as they pertain to the sale, rental and financing of homes in our communities * Assist with monitoring rent payments and take action to ensure timely rent payments by residents * Follow UMH rent collection procedures * Learn and adhere to state specific guidelines on commencing eviction actions against residents who are delinquent in paying their rent or in violation of community rules. * Answer phones, take messages, coordinate with Community Manager on responding to resident needs * Interface with residents, applicants, contractors and outside vendors * Input checks into the Rent Manager System * Enter bills for the community into the Rent Manager System * Organize and file electronic and paper documents * Clean and organize the office on a regular basis * Communicate professionally and respectfully with coworkers, managers and community residents. * Closely follow UMH procedures for managing the community * Consistently meet UMH standards for quality and safety * The position includes all other responsibilities that may be necessary to fulfill the duties associated with the position or as may be assigned. Physical requirements of the job * Moving throughout the community by vehicle or on foot. * Frequent use of computer, keyboard, mouse and phone during the work day. * No heavy lifting is required. Work Environment * Working indoors in an office environment as well as moving throughout the community on foot or by vehicle Travel * Occasional car travel may be required to handle work-related errands outside of the community. * Occasional car or air travel may be required to attend local or long distance trainings or when visiting other communities. Work Schedule * Part-time schedule, 30 actual hours worked per week. * Part-time schedules will vary based upon specific community needs. * In-person attendance is an essential function of this position. Job classification * This is a non-exempt position under the Fair Labor Standards Act. Non-exempt employees will be eligible for overtime pay in weeks where total hours worked exceed forty hours. Required qualifications * Strong customer service skills and the ability to provide the UMH standard of service * Ability to work as part of a team as well as independently to complete job duties * Strong time management and organizational skills * Willingness to attend periodic trainings on procedures and laws as they pertain to the job duties UMH Properties, Inc. will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with human resources should you require an accommodation or have any questions. UMH Properties, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Candidates please note: You will receive emails regarding the status of your application. Some are autogenerated updates while others are correspondence from our HR team or the hiring manager directly. In some instances, these emails may go to your email SPAM folder. Be sure to check that folder regularly.

IS LOCATED IN ELKHART, INDIANA Knowledge Services has a great opportunity for a strong customer service focused individual who wants to make a difference in their daily work life with the FSSA / Division of Family Resources (DFR) as an Eligibility Assistant. This position will provide general office support and assistance for case workers and clients applying for public assistance. This position will provide customer service and interact directly with the general public, clients, office staff, and other state personnel. The DFR is responsible for determining eligibility for individuals applying and/or receiving public assistance. Programs include TANF (cash assistance), SNAP, and Medicaid. The Eligibility Assistant staff are front desk staff who are responsible for helping collect paperwork, processing or “pushing” applications and assisting clients who are applying and/or receiving public assistance among other administrative tasks. Knowledge Services, established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America. Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services. We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more. As such, Knowledge Services is committed to providing opportunities for growth - in our company, in each team member, and in our relationships. We believe titles do not define a person, but provide a framework to each person's endless potential. Our focus on improving our team, product, and processes drives us every day. We are guided by our four Pillars that set the foundation of who we are and how we conduct business: Knowledge, Integrity, Innovation, and Service. Responsibilities Welcome all on-site visitors and determine nature of business Review client information for accuracy Assist with computer applications Schedule client appointments Scan documents into client case file Maintain fax machines and copier functions Answer and direct incoming calls Maintain daily activity reports Deliver outstanding customer service to all clients Qualifications Desire to help others Strong customer service background Ability to maintain confidentiality Handle conflict in a calm manner Reliable and dependable in the work place Proven job stability High School diploma or equivalent Clean criminal background Previous experience as a Customer Service Representative, Cashier, Clerk, Administrative Assistant, Receptionist, or Front Office desired This is a long-term position where you can make an immediate impact on your community, plus the potential for promotion. The wage is $15.00/hr with paid time off, benefits, and a 37.5 hour work week of Monday-Friday 8:00AM-4:30PM. If you are looking for a position that could be the start of your career, apply now for immediate consideration. Physical Requirements: Job frequently requires sitting, handling objects with hands. Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 25 pounds. Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please contact ******************************. Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply. INDDFR

As a Scanning and Copying Specialist, you will play a vital role in ensuring the efficient operation of our document management system. Your primary responsibilities will include: Accurately scanning and copying a variety of documents. Maintaining organization within digital and physical files. Providing support to other departments as needed. Key Responsibilities: Document Scanning: Utilize high-speed scanners to convert paper documents into digital format. Ensure the quality and clarity of scanned images, adjusting settings as necessary. Organize scanned documents according to established procedures and file naming conventions. Copying and Reproduction: Operate photocopiers and other reproduction equipment to create duplicates of documents. Monitor equipment performance and perform routine maintenance tasks to ensure optimal functionality. Handle sensitive or confidential materials with discretion and in accordance with company policies. File Organization: Maintain orderly digital and physical filing systems, ensuring easy retrieval of documents when needed. Label files accurately and update indexes or databases to reflect changes. Assist in periodic file purging or archiving activities to optimize storage space. Quality Assurance: Regular quality checks on scanned and copied documents are conducted to identify errors or discrepancies. Rectify issues promptly and communicate with relevant stakeholders to prevent recurrence. Collaboration and Support: Collaborate with colleagues across departments to fulfill scanning and copying requests in a timely manner. Provide assistance with document retrieval, distribution, or other related tasks as requested. Offer guidance and training to new employees on scanning and copying procedures and equipment operation. Qualifications: A high school diploma or equivalent, as well as additional education or certification in office administration or related fields, is a plus. Prior experience in document scanning, copying, or records management is preferred. Proficiency in operating scanning equipment, photocopiers, and other office machinery. Strong attention to detail and accuracy, with the ability to maintain focus during repetitive tasks. Excellent organizational skills and the ability to prioritize workload effectively. Familiarity with document management software and basic computer skills. Ability to handle confidential information with integrity and discretion. Effective communication skills and a collaborative mindset. Physical Requirements: Ability to lift and carry boxes of documents weighing up to 25 pounds. Extended periods of standing or sitting may be required while operating, scanning, and copying equipment.

General office work assisting faculty and administrative assistant with miscellaneous projects, creating or updating Word and Excel documents, help with bulletin boards, photocopying, running campus errands, creating posters for events and class offerings, and monitoring office supplies.