Office administrator jobs in South Bend, IN - 145 jobs

Wellness Center Office Assistant Job Description The Wellness Center Office Assistant serves as the primary point of contact for the campus Wellness Center, providing exceptional customer service to students, employees, and visitors. This role is responsible for creating a welcoming, supportive, and confidential environment while assisting with daily administrative operations for both Health Services and Counseling Services. Confidentiality, professionalism, and strong organizational skills are essential to this position. Essential Duties and Responsibilities Health Services (Campus Nurse Support) Greet students and employees in a welcoming and professional manner Answer incoming calls, take accurate messages, and route calls appropriately Schedule appointments and assist with patient flow Triage students and employees and direct them to appropriate care Handle check-out procedures and collection of applicable fees Transfer health form information into the online filing system Assist the Campus Nurse during clinics as needed (physician visits, vaccinations, etc.) Assist with data entry and review of student health forms and immunization records Maintain email correspondence with students, parents, staff, and faculty Manage timesheet reporting and submit reports to the CFO Run reports and assist with budget management Perform typing and general office duties Counseling Services (Director of Counseling and Intern Support) Greet students, staff, and faculty in a respectful and confidential manner Schedule appointments and prepare daily schedules Answer and direct phone calls; take messages as needed Manage check-out procedures and collection of applicable fees Maintain email correspondence with students, staff, and faculty Serve as the initial point of contact for intake inquiries Create new client records and enter demographic information in TheraNest Prepare client fact sheets and documentation Manage daily activity and time tracking Enter assessment data (including SASSI assessments) Generate and manage reports on a monthly, semester, and annual basis Assist with budget management Perform typing and general office duties General Administrative Duties Maintain copier and printer equipment Distribute incoming and outgoing mail Maintain clean, organized, and welcoming waiting room areas Take minutes during staff meetings Support daily office operations as needed Required Skills and Knowledge Strong computer skills with proficiency in: Microsoft Office 365 Microsoft Excel Working knowledge or ability to learn: TheraNest EHR (Counseling Programs) Formstack Excellent communication, organizational, and multitasking skills Ability to handle sensitive information with discretion and confidentiality About Bethel University The mission of Bethel University, affiliated with the Missionary Church denomination, is to be a community of learners building lives of commitment for leadership in the Church and world. Bethel's liberating academic programs challenge the mind, enlarge the vision, and equip the whole person for lifelong service. Launched in 1947, Bethel is urban-situated in the northern Indiana region hosting 250,000 residents, seven colleges (including Notre Dame), the 2nd largest shopping district in the state of Indiana, 15,000 businesses, 50 parks, and beautiful riverwalk developments in South Bend and Mishawaka. Resort venues on Lake Michigan are 45 minutes away. The university community is composed of about 1,500 traditional and adult/graduate students from 35 states, 90 students born outside the United States, and 225 full-time employees. Bethel also hosts more than 8,000 guests annually to arts productions, 25,000 annually in conference services, and many thousands of community members in support of 40 national athletic championships. Outside organizations recognize Bethel's quality: it is ranked as a Top Tier Midwestern College for 15 consecutive years by U.S. News & World Report; ranked No. 7 in the Midwest on the Washington Monthly "Best Bang for the Buck Colleges" list; No. 1 on Christian Universities Online 2016 list of "Top 50 Christian Colleges and Universities Exceeding Expectations." Bethel has also been named to Money Magazine's "Best Colleges for Your Money 2018" list. Bethel's 20,000 alumni occupy 49 states and 64 world areas, and enjoy a medical school acceptance rate double the national average, 100% job placement rate in Nursing whose program was ranked No. 7 in the United States, a Top 4% finish nationally in competitive math performance tests, and 100% pass rate every year on the national performance standard for a unique academic major in American Sign Language. Alumni professional achievements include the No. 1 rated School Superintendent in Indiana, the No. 1 rated School Principal in Indiana, a Top 1% pediatric surgeon in North America, the former Executive Director of the largest Youth for Christ district in the nation, the Chaplain of former President Barack Obama's childhood school, the lead in "South Pacific" off Broadway in Chicago, a laboratory director in sustainable energy, MLB All-Star Team representatives (Cleveland Indians Justin Masterson; MLB pitcher for the San Diego Padres Eric Stults), a senior Midwest manager for Blue Cross / Blue Shield, and among others the Ernst & Young Entrepreneur of the Year, Midwest Region, Don Clark. Faculty accomplishments from Bethel include: an average of more than 100 scholarly presentations and performances each of the last five years, reaching every corner of the United States (California, Oregon, New York, Washington, D.C., Georgia, Texas, etc.) and across the globe (e.g. Kenya, Greece, Israel, Jamaica, France, etc.), including elite sites such as Oxford, Cambridge, Aberdeen, and Carnegie Hall. Academic disciplines are deepened by Bethel projects on suffering, shame, the logic of forgiveness, Islam, mentoring, culture shock, health care among the Amish, eating disorders, home births, monotone mathematical triangles, top predator conservation, adolescent readers, capitalism, gene segregation, Great Lakes fisheries, social-linguistic patterns among the LGBT deaf, deviance in American political allies, ecological imagination in American fiction, Russian education, Latino values and education, theater sound and stage design, leadership pressure, the ethics of a Library Bill of Rights, non-violent resistance, simulation learning in Nursing, Shakespeare, depression in cancer patients, race-based tension, art exhibits in every medium, choral and instrumental productions of great variety, and more. In recent years, Bethel saw the strongest series of financial ratios in 25 years (as defined by the U.S. Department of Education), increased admissions visits by 60% and applications by 20%, doubled the number of fully online students and saw surges in programs like Math-Engineering (+24%), Christian Ministries (+53%), Biology (+118%), Kinesiology/Pre-Physical Therapy/Sport Management (+177%), and total Graduate Program increases of +47%. Students of color moved from 19% to 28% of the total population, with increases in retention and graduation rates. Traditional college-age students now rank mentoring as one of the most prominent traits of the environment, seen in part by a shift from 5 in 10 to 7 in 10 residential students voluntarily engaged in small group or one-on-one coaching by faculty-staff, and through alumni surveys showing very high faith-integration retention after their Bethel years (e.g. understanding Biblical texts, feeling equipped for the essential questions of life, strong critical thinking skills, etc.). Also during this time, $12M was applied to endowment, scholarships, and facility upgrades such as Academic Support Services Center, School of Nursing Simulation Lab, renewal of the largest lecture hall named for Brian & Paqui Kelly (Notre Dame head football coach), new entrances for the East campus and Athletic Park with three additional intramural fields, a new Softball stadium, and refreshed Weight Room, added a Kindergarten Lab School, refreshed Art Gallery, Acorn restaurant, Wi-Fi network and phone systems, and more. Work culture at Bethel also thrives, now meeting or exceeding industry average scores on 47 of 55 variables annually tracked by Best Christian Workplaces, who surveys 15,000 workers in Christian organizations annually. The employee experience at Bethel now leads national norms, to a statistically significant difference, in commitment to excellence, an environment for creativity and innovation, solving problems through supervision, the habit of receiving and using input, and demonstrating spiritual gifts throughout the workplace. Bethel University does not discriminate on the basis of race, color, age, sex, disability, national or ethnic origin in employment opportunities, in keeping with applicable state and federal laws. In keeping with the mission of the institution, Bethel University seeks applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ. As a Christian institution, we require faculty and staff to adhere to the University's Lifestyle Covenant and to enforce a religiously based statement of responsibilities for all University employees. Women and minorities are encouraged to apply. Bethel University, as an educational institution operating under the auspices of the Missionary Church, reserves the right to prefer employees on the basis of religion (Title VII, Sections 702-703, United States Civil Rights Act of 1964 as amended).

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

Job Description Job Title: Payroll, Accounts Payable, Accounts Receivable Specialist Job Type: Full-Time Reports To: CFO Salary: $40-$60K Job Summary: The Payroll, Accounts Payable, and Accounts Receivable Specialist is responsible for managing and overseeing the payroll process, handling the accounts payable and receivable functions, and ensuring accurate financial reporting and compliance with relevant laws and regulations. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively across departments. Key Responsibilities: Payroll: Process payroll for all employees accurately and on time, ensuring compliance with all applicable federal, state, and local laws. Maintain and update payroll records, including employee information, tax withholdings, and deductions. Prepare and submit payroll taxes and other mandatory reports to government agencies. Address and resolve payroll-related inquiries and issues from employees and management. Assist with the preparation of annual W-2 and 1099 forms. Accounts Payable: Review and verify invoices and check requests. Sort, code, and match invoices to purchase orders and/or vouchers. Prepare and process electronic transfers and payments. Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date. Maintain vendor files and resolve invoice discrepancies. Prepare and process monthly expense reports and credit card reconciliations. Accounts Receivable: Generate and send out invoices to clients/customers. Follow up on, collect, and allocate payments. Perform account reconciliations and maintain accounts receivable aging reports. Monitor customer accounts for non-payment and delayed payments. Communicate with customers regarding outstanding invoices and resolve billing issues. Prepare monthly, quarterly, and annual accounts receivable reports. General Accounting: Assist with month-end closing processes, including journal entries and account reconciliations. Support the preparation of financial statements and reports as needed. Maintain accurate and organized financial records. Assist in annual audits and provide necessary documentation and support. Participate in continuous improvement initiatives to enhance accounting processes and systems. Qualifications: Minimum of 2-3 years of experience in payroll, accounts payable, and accounts receivable roles. Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (Excel, Word, Outlook). Strong understanding of accounting principles and practices. Excellent attention to detail and accuracy in financial record-keeping. Strong analytical, problem-solving, and organizational skills. Ability to handle sensitive and confidential information with discretion. Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment. .We are an equal opportunity employer. Job Type: Full-time Pay: $40,000.00 - $60,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers - certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associate's direction. Ensure all marketing tactics are executed as per the Company's Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associate's direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (PO's). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated. Compensation: $15.00 - $20.00 per hour Opportunity is Knocking Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters brand culture. This makes each independently owned and operated CertaPro Painters franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters franchise, as well. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

Job Description Kasten's Dog Training is a dog training and boarding facility looking for a customer service professional who has experience with QuickBooks, Microsoft Office, and dog care to fill the Office Coordinator position. Responsibilities Responsibilities include but are not limited to: · Providing exceptional customer service to clients and customers · Scheduling in Google calendar and specialized Kennel Connections software · Maintaining accounts payable and accounts receivable in QuickBooks · Maintaining social media and the company website Qualifications Applicant must have: · Strong verbal and written communication skills · Exceptional attention to detail · The ability to switch quickly from task to task and go back and finish all partially finished tasks · Excellent organizational skills · A positive attitude The right applicant for this position will be a leader to the customer service team and professionally communicate with clients and teammates. You must be detail oriented and willing to learn dog behavior and the training methods utilized by Kasten's Dog Training. You must be capable of lifting 40 pounds and possess a valid driver's license. Compensation is based on prior customer service and professional dog care experience starting at $16 or more per hour. If you would like to make a positive difference in a dog's life, their owners and at Kasten's Dog Training please submit your resume to *****************************.

Full-time Description Job Title: Office Administrator FLSA Classification: Hourly/Non-Exempt Position Status: Full Time/40 hours per week Department: Mission Advancement Supervisory Responsibilities: No Reports To: Executive Director of Operational Excellence Benefits: 9 paid holidays Medical, Vision, Dental Vacation & Sick Time Health Savings Account* Life Insurance (paid for by Lacasa) 403(b) retirement** (plus match opportunities) EAP- Employee Assistance Program JOB PURPOSE The Office Administrator plays a vital role in creating a welcoming, organized, and supportive environment at our headquarters. This position is both big-picture and detail oriented, has high emotional intelligence, enjoys working independently and collaboratively, is focused and able to juggle multiple priorities, serving as the first point of contact for clients, partners, and guests, while also providing essential administrative and operational support across all departments. Guided by Lacasa's core values-Respect Human Dignity, Work Together, Pursue Excellence, and Build to Last- the Office Administrator ensures the seamless coordination of front desk operations, enhances cross-functional collaboration, and contributes to a workplace culture that values people, fosters efficiency, and builds long-term impact. ESSENTIAL JOB DUTIES Reception & Office Administration Greet and establish rapport with employees, clients, visitors, and other guests entering and exiting the building. Screen and direct incoming calls, emails, and visitors to the appropriate individual or department, relaying important information promptly and with discretion. Provide information to callers and walk-ins about programs and services available at Lacasa. Order supplies, monitor and maintain inventory of general office supplies; reorder as needed and manage vendor communications. Ensure that shared areas (kitchen, supply closets, front desk) are tidy, functional, and well-stocked. Perform general administrative tasks including data entry, document preparation, correspondence, and filing. Receive, sort, and distribute mail and packages; serve as backup for mail distribution as needed. Internal Team Administrative Support Executive Team Assist with administrative duties and complete a variety of tasks that include preparing correspondence, arranging and booking travel arrangements, agendas and compiling documents for internal and external meetings. Work closely and effectively to keep the Executive Team informed of upcoming commitments and events, following up appropriately. Manage scheduling and logistics for key internal events such as board meetings and staff meetings. This includes logistical research and planning, day-of support, and invoice/billing management. Attend board meetings to take accurate minutes, capturing key discussions, decisions, and action items. Assist with research support and reports in the donor database. Enter donor notes from Executive Team as directed. Maintain physical files of donor receipts and checks in accordance with Lacasa's document retention policy. Assist with board packet preparation and minutes as needed. Submit official board resolutions and notarize documents as needed. Organizational Support Provide front-line support across multiple lines of business, ensuring smooth communication, accurate information flow and data entry, and reliable administrative coordination: Asset Management Intake basic information for prospective tenants. Provide information to incoming clients on available rental units within Lacasa's portfolio. Notify and refer to Property and Site Managers incoming inquiries or specific requests for rentals. Accept and process incoming rent and mortgage payments per established protocols. Accept completed rental applications and payments, ensuring proper documentation and follow-up. Enter work orders into Property Management software: route client or tenant concerns to appropriate staff. Donor & Volunteer Engagement Intake/receive all gifts and donations and send acknowledgements in a timely manner. Intake/maintain volunteer sign in tracking sheets, and waiver signoffs. Notify volunteer coordinators on special volunteer requests. Finance Department Distribute mail and scan bank statements during Staff Accountant absences. Assist with claims, spreadsheet updates (e.g., occupancy), document filing, and yearly administrative tasks such as organizing journal vouchers and preparing A/P labels. Upload property and legal documents to official systems such as the Recorder's Office when required. Community Building & Engagement (CB&E) Assist with administrative tasks related to community engagement, and outreach projects. Provide logistical or clerical support for CB&E initiatives. Human Resources & Operations Maintain switchboard messaging current. Verify staff extensions are up to date and follow up with staff when inaccuracies are found. Be primary point of contact for switchboard vendor to correct issues. Other Expectations Participate in professional development and training opportunities as requested by supervisor. Attend Lacasa's annual meeting and monthly all-staff meetings. Requirements Education Bachelor's degree preferred. An equivalent combination of education and experience considered that has provided the necessary knowledge and skills to fulfill the requirements of this position may be considered. Experience Minimum of 2 years' experience in office management. Proficiency in data entry and proofreading. Experience handling sensitive and confidential data with integrity. Excellent verbal and written communication skills; able to communicate complex ideas simply and succinctly. Excellent clerical and computer skills: proficient or advanced skills in Microsoft Suite, and experience with data management. Self-starter with careful attention to detail and strong sense of initiative and a process-improvement and continuous learning mindset. Strong administrative and reporting skills. Bilingual (Spanish) preferred but not required. Performance Factors Consistently demonstrates a welcoming, respectful, and courteous demeanor to all clients, staff, and visitors. Maintains confidentiality and exercises discretion in all interactions. Demonstrates cultural sensitivity and emotional intelligence. Communicates clearly and effectively, both verbally and in writing. Takes ownership of duties, follows through on tasks. Seeks clarification when needed and adapts to changing priorities or needs. Keeps accurate records and enters data with high levels of precision. Manages multiple responsibilities effectively, prioritizing as necessary. Maintains orderly physical and digital workspaces, supporting operational efficiency. Works effectively across departments and Lines of Business, responding to team needs with flexibility and positivity. Fosters a supportive environment through cooperation and respectful feedback. Shares knowledge and offers help during high-volume or critical times. Demonstrates competence in using office technology, databases, and communication platforms. Follows protocols for secure and accurate data entry and document handling. Acts as a culture ambassador at the front desk and in all internal communications. WORKING CONDITIONS & PHYSICAL REQUIREMENTS Full-time, 40 hours/week (M-F) with some evening hours to assist with minutes taking during board meetings. Some local travel required. A valid driver's license and reliable transportation required (mileage reimbursement provided). Must be able to communicate clearly and effectively in person, by phone, and in written communication. Duties include prolonged periods of sitting, as well as occasional standing, walking, climbing stairs. Frequent computer use required. Frequent use of switchboard and headphones/headsets. Tolerates moderate office noise typical of a workspace with multiple offices and staff. Work is fast-paced and involves prioritizing multiple competing deadlines and needs while maintaining a high level of accuracy and empathy. DISCLAIMER: Specific duties and responsibilities may vary depending on program needs without changing the nature of the scope of this position or level of responsibility and they may change with or without notice. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Lacasa is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. We are committed to creating an inclusive environment for all employees. *Employees selecting Health Insurance are eligible for an HSA funded by Lacasa. What we contribute on your behalf depends on the type of health coverage you select. **At the completion of initial 90-day period Lacasa contributes 3% of your salary towards your 403b. In addition, beginning with the second year of employment, Lacasa will match voluntary contributions of regular full-time employees. Salary Description $18.00 - $20.00 per hour

. Customer service Greeting clients Scheduling meetings Data Entry If you want more details, contact us.

Expand Access. Build Partnerships. Transform Care. The Office Coordinator plays a vital role in supporting daily branch operations and ensuring compliance with non-clinical policies and practices. This position is key to maintaining accurate medical records, coordinating patient care, and providing essential administrative support to the hospice team. This is a full-time weekday Monday-Friday, 8am-5pm, providing administrative support for our hospice operations. If you have a minimum of 3 years of healthcare experience and love to be a part of supportive team and be attentive to details, apply today! Essential Functions of the Position Maintain and close medical records per policy. Review records to ensure compliance with documentation standards. Identify and obtain missing chart information, including physician signatures and other required documentation. Manage appropriate release of information, including obtaining authorizations and distributing copies. Collaborate with clinical staff to support timely admissions. Conduct medical record audits as requested. Purge closed cases, prepare records for archival, and maintain the master patient index. Participate in hospice quality assessment and performance improvement programs. Oversee tactical HR processes, contracts, and personnel files for staff and contractors. Support branch leader with new hire orientation and onboarding. Serve as a resource connecting staff to IT, HR, and Compliance as needed. Prepare weekly schedules, review for productivity and geographic efficiency, and coordinate with the Executive Director for approval. Coordinate interdisciplinary team meetings and manage care coordination communication. Provide administrative support including answering phones, ordering supplies, and data entry. Process accounts payable and route invoices as needed. Complete annual compliance training and attend in-services as required. Perform other duties as assigned. About You Education High school diploma required. Experience Minimum of three years of experience in the healthcare industry. Strong preference for medical records experience. Skills & Qualifications Proficiency in Microsoft Office Suite and Electronic Medical Records systems (HomeCare HomeBase preferred). Strong organizational, record keeping, filing, typing, and time management skills. Excellent oral and written communication skills. Ability to adapt to changing tasks with flexibility and professionalism. Strong interpersonal skills with the ability to communicate effectively across diverse backgrounds. Demonstrated maturity, cooperation, and tact in the workplace. We Offer Benefits for All Associates (Full-Time, Part-Time & Per Diem): Competitive Pay 401(k) with Company Match Career Advancement Opportunities National & Local Recognition Programs Teammate Assistance Fund Additional Full-Time Benefits: Medical, Dental, Vision Insurance Mileage Reimbursement or Fleet Vehicle Program Generous Paid Time Off + 7 Paid Holidays Wellness Programs (Telemedicine, Diabetes Management, Joint & Spine Concierge Care) Education Support & Tuition Assistance (ASN to BSN, BSN to MSN) Free Continuing Education Units (CEUs) Company-paid Life & Long-Term Disability Insurance Voluntary Benefits (Pet, Critical Illness, Accident, LTC) Apply Today - Help Us Transform Care Together. Legalese This is a safety-sensitive position Employee must meet minimum requirements to be eligible for benefits Where applicable, employee must meet state specific requirements We are proud to be an EEO employer We maintain a drug-free workplace Location Gentiva Hospice Our Company At Gentiva, it is our privilege to offer compassionate care in the comfort of wherever our patients call home. We are a national leader in hospice care, palliative care, home health care, and advanced illness management, with nearly 600 locations and thousands of dedicated clinicians across 38 states. Our place is by the side of those who need us - from helping people recover from illness, injury, or surgery in the comfort of their homes to guiding patients and their families through the physical, emotional, and spiritual effects of a serious illness or terminal diagnosis. Hospice care: Gentiva Hospice, Emerald Coast Hospice Care, Heartland Hospice, Hospice Plus, New Century Hospice, Regency SouthernCare, SouthernCare Hospice Services, SouthernCare New Beacon Palliative care: Empatia Palliative Care, Emerald Coast Palliative Care Home health care: Heartland Home Health Advanced illness management: Illumia Health With corporate headquarters in Atlanta, Georgia, and providers delivering care across the U.S., we are proud to offer rewarding careers in a collaborative environment where inspiring achievements are recognized - and kindness is celebrated.

**Discover a more connected career** A successful Office Coordinator shall monitor and coordinate the activities of field personnel; shall assist in ensuring that all timekeeping/payroll/project data is processed and accounted for timely and accurately. At a minimum, the position requires a good working knowledge of general office functions; experience working with various software applications including Microsoft/Google suite and similar data management tools; strong problem solving or troubleshooting skills; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data with a high degree of accuracy. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of low level tasks in support of an assigned department/project. + Receive, organize, file, and maintain documents and/or data for an assigned department/project. + Create, update, validate and forward various forms of communication to internal and external recipients. + Read, interpret, and input data in support of an assigned department/project. + Additional Duties as assigned. **What you'll need** + Prior work related experience. + Proficient in the use of office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written. + Authorized to work in the United States. + Successful completion of pre-employment drug screen, background, and motor vehicle record check. **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

IS LOCATED IN WINAMAC, INDIANA Knowledge Services has a great opportunity for a strong customer service focused individual who wants to make a difference in their daily work life with the FSSA / Division of Family Resources (DFR) as an Eligibility Assistant. This position will provide general office support and assistance for case workers and clients applying for public assistance. This position will provide customer service and interact directly with the general public, clients, office staff, and other state personnel. The DFR is responsible for determining eligibility for individuals applying and/or receiving public assistance. Programs include TANF (cash assistance), SNAP, and Medicaid. The Eligibility Assistant staff are front desk staff who are responsible for helping collect paperwork, processing or “pushing” applications and assisting clients who are applying and/or receiving public assistance among other administrative tasks. Knowledge Services, established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America. Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services. We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more. As such, Knowledge Services is committed to providing opportunities for growth - in our company, in each team member, and in our relationships. We believe titles do not define a person, but provide a framework to each person's endless potential. Our focus on improving our team, product, and processes drives us every day. We are guided by our four Pillars that set the foundation of who we are and how we conduct business: Knowledge, Integrity, Innovation, and Service. Responsibilities Welcome all on-site visitors and determine nature of business Review client information for accuracy Assist with computer applications Schedule client appointments Scan documents into client case file Maintain fax machines and copier functions Answer and direct incoming calls Maintain daily activity reports Deliver outstanding customer service to all clients Qualifications Desire to help others Strong customer service background Ability to maintain confidentiality Handle conflict in a calm manner Reliable and dependable in the work place Ability to multi task Proven job stability High School diploma or equivalent Clean criminal background Previous experience as a Customer Service Representative, Cashier, Clerk, Administrative Assistant, Receptionist, or Front Office desired This is a long-term position where you can make an immediate impact on your community, plus the potential for promotion. The wage is $14.00/hr with paid time off, benefits, and a 37.5 hour work week of Monday-Friday 8:00AM-4:30PM. If you are looking for a position that could be the start of your career, apply now for immediate consideration. Physical Requirements: Job frequently requires sitting, handling objects with hands. Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 25 pounds. Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please contact ******************************. Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply. #INDDFR

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Office Assistant at Camp Crosley YMCA will be under the guidance and supervision of the Office/Business Manager of Camp Crosley. The Office Assistant will be responsible in assisting in tasks and duties pertaining to the daily operations and administration tasks associated with the main camp office. The person in this position is responsible for providing excellent relations with Camp Crosley participants, program registration, processing daily paperwork, and assist in overall organization of administrative aspect of camp. OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. ESSENTIAL FUNCTIONS: Assist in preparing and managing the organization of administrative portion of camp. Answer phones. Assist with check-in and check-out. Prepare, organize, and enter data for campers (and keep updated with changes as needed). Organize camper files each week. Assist in organization of and running of the camp store. Maintain contact with parents when questions arise regarding their child's time at camp. Be prepared to answer questions and concerns via email, phone, mail, or in person. Pick up, organize, sort, and deliver mail. Coverage of office at specified times to ensure a contact person can be reached. File cabin photos, refunds, and certificates each week for each camper. Demonstrates the values of caring, honesty, respect, and responsibility Upholds guidelines as outlined in the Employee Handbook of the Association . Maintain healthy lifestyle in support of the spirit, mind, and body philosophy of the YMCA. Assist Directors as needed and available. Maintain a professional appearance at all times. Perform other duties as assigned. LEADERSHIP COMPETENCY MODEL: OUR DISCIPLINES & COMPETENCIES ADVANCING OUR MISSION AND CAUSE provides visionary leadership to the organization and to ensure that all resources are mobilized to adapt to new challenges and needs in the community Change Leadership: Facilitates, co-creates, and implements equitable change for the good of the organization and/or community Engaging Community: Builds bridges with others in the community to ensure the Y's work is community-focused and welcoming of all, providing community benefit Philanthropy: Secures resources and support to advance the Y's work Volunteerism: Engages volunteers and promotes social responsibility at all levels of the organization BUILDING RELATIONSHIPS connect people to the Y's cause by developing inclusive relationships, partnerships and collaborations so that Ys can co-create solutions to pressing social needs Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y's cause Inclusion: Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence LEADING OPERATIONS ensure relevance, effectiveness, and sustainability of the organization so that we can continue to fulfill our promise to the community Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgment Fiscal Management: Manages the Y's resources responsibly and sustains the Y's nonprofit business model Functional Expertise: Executes superior technical skills for the role Innovation: Creates and implements new and relevant approaches and activities that improve and expand the Y's work and impact in the community Program/Project Management: Ensures program or project goals are met and intended impact occurs DEVELOPING & INSPIRING PEOPLE support the holistic development of self and others so that everyone can embrace the Y's cause, sustain the Y's culture, and inspire others to take individual and collective action to further our impact Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential Emotional Maturity : Demonstrates ability to understand and manage emotions effectively in all situations QUALIFICATIONS: High school graduate or equivalent; one year or more of college preferred. Previous experience working with the public, especially with children. Knowledge and comfort with Microsoft Office. Self- motivation and excellent problem solving skills. High attention to detail and organization skills. Must have the ability to work with confidential matters involving children. WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly moving and remains active throughout the duration of the day. The employee frequently is required stand and must be able to move around the work environment for long periods of time. The employee must occasionally lift and/or move up to 50 pounds.

General office work assisting faculty and administrative assistant with miscellaneous projects, creating or updating Word and Excel documents, help with bulletin boards, photocopying, running campus errands, creating posters for events and class offerings, and monitoring office supplies.

Provides support to management to contribute to the overall efficient operation of the department. ESSENTIAL REQUIREMENTS Responsible for managing vehicle titles held as collateral for loans. This role involves collecting, processing, and maintaining vehicle titles, placing liens, and ensuring compliance with state and federal regulations. Collects and processes vehicle titles from customers and dealerships. Verifies the accuracy and completeness of title documents. Ensures all titles are properly recorded and stored securely. Places liens on vehicle titles as required by loan agreements. Ensures all lien placements are accurately recorded in the bank's system. Responds to customer inquiries regarding vehicle titles and liens. Works closely with loan officers and other bank staff to resolve title-related issues. Regular and predictable attendance is an essential requirement of the position. Completes assigned compliance training related to the position. Stays updated on all applicable laws and regulations that apply to the position and comply with the requirements. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE/SKILLS One (1) year of experience in a similar role, preferably in a banking or automotive environment. Strong knowledge of vehicle title and lien processes. Excellent attention to detail and organizational skills. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite. EDUCATION High school diploma or equivalent; bachelor's degree in finance, business, or related field preferred. TRAVEL REQUIREMENTS Minimal or occasional travel for meetings, projects or training as needed. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, fax, phone and standard office equipment.

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: * Provide branch support in a casual office environment * Coordinate customer, vendor, sales and operations interactions * Assist customers with problem solving * Assist the sales representatives * Procurement & payment process for branch purchases and vendor contracts * Customer invoicing & assisting with collections * Fleet Administration -inventory reconciliation * Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: * Ability to quickly develop a comprehensive understanding of the business * A track record of employment success * Driven to succeed - a Make it Happen attitude * Effective priority setting and time management * High expectations of self and others * Relationship builder and effective communicator * Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. * Computer & IT proficiency, including Microsoft Word and Excel * Valid drivers license; valid auto insurance; limited travel * Dispatching skills a plus Benefits: * Medical, 3 plan types, partial company pay * Life Insurance, company pay Voluntary coverage: * Dental * Vision * Life Insurance, self and/or family * Short Term Disability * Long Term Disability * 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Job DescriptionCertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associates direction. Ensure all marketing tactics are executed as per the Companys Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associates direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (POs). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated.

IS LOCATED IN MICHIGAN CITY, INDIANA Knowledge Services has a great opportunity for a strong customer service focused individual who wants to make a difference in their daily work life with the FSSA / Division of Family Resources (DFR) as an Eligibility Assistant. This position will provide general office support and assistance for case workers and clients applying for public assistance. This position will provide customer service and interact directly with the general public, clients, office staff, and other state personnel. The DFR is responsible for determining eligibility for individuals applying and/or receiving public assistance. Programs include TANF (cash assistance), SNAP, and Medicaid. The Eligibility Assistant staff are front desk staff who are responsible for helping collect paperwork, processing or “pushing” applications and assisting clients who are applying and/or receiving public assistance among other administrative tasks. Knowledge Services, established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America. Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services. We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more. As such, Knowledge Services is committed to providing opportunities for growth - in our company, in each team member, and in our relationships. We believe titles do not define a person, but provide a framework to each person's endless potential. Our focus on improving our team, product, and processes drives us every day. We are guided by our four Pillars that set the foundation of who we are and how we conduct business: Knowledge, Integrity, Innovation, and Service. Responsibilities Welcome all on-site visitors and determine nature of business Review client information for accuracy Assist with computer applications Schedule client appointments Scan documents into client case file Maintain fax machines and copier functions Answer and direct incoming calls Maintain daily activity reports Deliver outstanding customer service to all clients Qualifications Desire to help others Strong customer service background Ability to maintain confidentiality Handle conflict in a calm manner Reliable and dependable in the work place Ability to multi task Proven job stability High School diploma or equivalent Clean criminal background Previous experience as a Customer Service Representative, Cashier, Clerk, Administrative Assistant, Receptionist, or Front Office desired This is a long-term position where you can make an immediate impact on your community, plus the potential for promotion. The wage is $15.00/hr with paid time off, benefits, and a 37.5 hour work week of Monday-Friday 8:00AM-4:30PM. If you are looking for a position that could be the start of your career, apply now for immediate consideration. Physical Requirements: Job frequently requires sitting, handling objects with hands. Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 25 pounds. Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please contact ******************************. Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply. #INDDFR

As a Scanning and Copying Specialist, you will play a vital role in ensuring the efficient operation of our document management system. Your primary responsibilities will include: Accurately scanning and copying a variety of documents. Maintaining organization within digital and physical files. Providing support to other departments as needed. Key Responsibilities: Document Scanning: Utilize high-speed scanners to convert paper documents into digital format. Ensure the quality and clarity of scanned images, adjusting settings as necessary. Organize scanned documents according to established procedures and file naming conventions. Copying and Reproduction: Operate photocopiers and other reproduction equipment to create duplicates of documents. Monitor equipment performance and perform routine maintenance tasks to ensure optimal functionality. Handle sensitive or confidential materials with discretion and in accordance with company policies. File Organization: Maintain orderly digital and physical filing systems, ensuring easy retrieval of documents when needed. Label files accurately and update indexes or databases to reflect changes. Assist in periodic file purging or archiving activities to optimize storage space. Quality Assurance: Regular quality checks on scanned and copied documents are conducted to identify errors or discrepancies. Rectify issues promptly and communicate with relevant stakeholders to prevent recurrence. Collaboration and Support: Collaborate with colleagues across departments to fulfill scanning and copying requests in a timely manner. Provide assistance with document retrieval, distribution, or other related tasks as requested. Offer guidance and training to new employees on scanning and copying procedures and equipment operation. Qualifications: A high school diploma or equivalent, as well as additional education or certification in office administration or related fields, is a plus. Prior experience in document scanning, copying, or records management is preferred. Proficiency in operating scanning equipment, photocopiers, and other office machinery. Strong attention to detail and accuracy, with the ability to maintain focus during repetitive tasks. Excellent organizational skills and the ability to prioritize workload effectively. Familiarity with document management software and basic computer skills. Ability to handle confidential information with integrity and discretion. Effective communication skills and a collaborative mindset. Physical Requirements: Ability to lift and carry boxes of documents weighing up to 25 pounds. Extended periods of standing or sitting may be required while operating, scanning, and copying equipment.

Saint Mary's Students Only The student assistant (SA) will provide support for general office functions. These responsibilities may include, but not be limited to: hanging flyers on campus; entering data into database; event preparation and fulfillment. The student assistant will also be responsible for producing advertising and marketing materials as needed to promote the Department on campus and in the community. The SA may be required to develop materials including, but not limited to, posters, resource cards, brochures, wallet cards, table tents, stall news, and logos. This position requires individuals to utilize a high level of creative energy as well as the ability to work autonomously and with a diverse group of people. Good communication and customer service skills are a must. Proficient in Microsoft Office and Canva. Ability to handle confidential information, work independently, dependable, and detail-oriented.