Office administrator jobs in South Gate, CA - 1,648 jobs

Job title: Admin Office Assistant Pay ranges: $21.00 to $23.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Admin Office Assistant Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Goldco is a growing financial services firm seeking a dedicated Office Administrator to support our team on-site at our Calabasas office. The ideal candidate is a reliable professional with expertise in customer service, completing data-entry with a high level of accuracy, and a natural ability to multitask. We are looking for someone with excellent communication skills and resourcefulness, as well as a strong work ethic and positive attitude. Must be able to effectively communicate between management, customers and other departments within the firm. We are a lean, tight-knit team and we are looking for a long-term team member. ***This is an in-office role in Calabasas, CA from 7am-4pm. Must be able to reliably commute to the Calabasas office Monday-Friday*** Day-to-Day Responsibilities: Manage a high volume of incoming and outgoing documentation and mail while faxing, scanning, emailing and filing those records appropriately- must be excellent at multitasking and prioritizing tasks based on level of urgency Point of contact between building management, maintenance, vendors and greet all visitors Inventory and upkeep of kitchen and supply room to ensure they are regularly stocked, organized, and clean Maintain an up to date team credit card reconciliation Manage answering and transferring incoming calls to the appropriate department Assist all departments with miscellaneous tasks as needed May require overtime on occasion Qualifications: 3+ years of experience in a similar role is required Calm demeanor; able to handle pressure with ease Able to maintain confidentiality with customer information Excellent time management skills Personable and customer service-oriented Possess excellent oral and written communication skills High attention to detail with speed and accuracy in daily operations Excellent computer skills; basic knowledge of Google Suite Experience with Salesforce a plus Consistent attendance, must be punctual and reliable Perks/Benefits: Health benefits after 30 days, company matched 401k after 60 days, and discretionary bonus/incentives available for performance Accrued paid time off, sick time, and paid holidays. Friendly office culture and atmosphere! Coffee bar, snacks, office lunches/gatherings Physical Demands: Must be able to remain in a stationary position at least 75% of the time Regularly move boxes weighing up to 30 pounds Constantly operates a telephone, computer and other office productivity machinery, such as a scanner, copy machine, and computer printer Must be able to effectively communicate with co-workers, customers and other third-parties Hours of operation are Monday through Friday, 7:00 am - 4:00pm. The expected pay range for this role is $20.00-$25.00 per hour. The base salary range for this position is listed above. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here. Equal Opportunity Employer: We support a diverse workforce and are a Drug Testing and Equal Opportunity Employer. We do not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.

IN OFFICE IN GARDENA 100% TEMPORARY SUPPORT (6 MONTHS PROJECT) Key Responsibilities Reporting & Data Management Track and report on program activity, client participation, referrals, and service outcomes Prepare recurring reports showing volume, trends, percentages of activity, and program effectiveness Maintain accurate spreadsheets and dashboards using Excel Ensure data integrity across multiple tracking sources Program & Client Support Support tracking of client programs, solutions provided, and referral outcomes Assist with compiling data for internal reviews, audits, and funder reporting Help identify gaps or inconsistencies in reported data and flag issues to leadership Financial & Administrative Support Assist with basic financial tracking related to programs (budgets, allocations, activity-based reporting) Support documentation needed for financial controls and program compliance Maintain organized records and reporting files Calendar & Coordination Manage calendars, scheduling, and deadlines related to program reporting Coordinate timelines for report submissions and internal reviews Support meeting preparation with reports, summaries, and data snapshots Required Qualifications 1-2 years of experience in an administrative, reporting, or data support role Strong Excel skills (formulas, formatting, basic data analysis) Experience maintaining spreadsheets and producing recurring reports Strong organizational and calendaring skills High attention to detail and accuracy Ability to manage multiple deadlines and priorities Preferred Qualifications Experience working in a nonprofit, social services, or community-based organization Familiarity with program tracking, client data, or referral reporting Comfort working with leadership and handling confidential information Skills & Competencies Strong written and verbal communication skills Analytical mindset with the ability to summarize data clearly Dependable, proactive, and highly organized Ability to follow established processes and improve reporting efficiency over time

About The Company: Amalfi Jets is a leading private jet charter company providing unparalleled experiences for our customers globally. True to our mission and motto of " Exploring the world with you." Our mission is to allow our customers to unlock more of the world, elegantly and efficiently. We work with customers in across six continents and provide clear quality, safety, and excellence standards in everything we do. We share our mission and our commitment to excellence on our social media platforms, @amalfijets where we have over 4M followers and gain over 250 million impressions each month. Our company consists of our aviation department, social media brand, and technology. Job Role: Amalfi Jets is seeking a professional, organized, and personable Receptionist to join our team. This role serves as the first point of contact for clients, guests, and partners, while also providing essential administrative support to ensure the smooth daily operation of the office. Key Responsibilities: Manage all inbound phone calls, directing them to the appropriate departments. Greet and assist clients, visitors, and vendors upon arrival. Maintain organization of office common areas, including the snack and stock rooms. Coordinate and schedule internal meetings and conference room bookings. Attend meetings as needed to take accurate notes and distribute summaries. Provide general administrative and office support across departments. Qualifications: Excellent verbal and written communication skills. Highly organized, detail-oriented, and proactive. Professional demeanor with strong interpersonal skills. Ability to manage multiple priorities in a fast-paced environment. Schedule: Monday - Friday, 7:45 AM - 4:15 PM, daily. Qualifications: 1-3+ years experience in front office, office administration, receptionist, filing role Customer Service Experience a plus Proactive / Dependable Person High standards for quality, attention to detail, and performance Compensation: Hourly Rate: $18 - 23 USD per Hour 100% Company Paid For Healthcare, Dental, Vision PPO Plan 401k with company match 15 Days Paid Time Off (PTO) Per Year Company issued MacBook and iPhone Amalfi Jets Inc. is proud to be an equal opportunity employer. We are committed to creating an inclusive, diverse, and supportive workplace where individuals of all backgrounds, identities, and experiences are valued and empowered to thrive. We welcome applicants regardless of race, gender, age, religion, sexual orientation, or ability-because we believe a stronger team starts with equal opportunity for all.

Topa Group, Inc. is partnering with a Fire Alarm & Security Company in the Los Angeles area seeking a Fire Alarm & Security Office Administrator. The Fire Alarm & Security Office Administrator plays a key role in supporting daily operations, project coordination, and customer service for the fire and security departments. This position works closely with technicians, project managers, and clients to ensure smooth scheduling, documentation, billing, and communication. Key Responsibilities Serve as the primary administrative support for the Fire Alarm and Security teams. Schedule service calls, inspections, and installations. Maintain and update project files, inspection reports, and compliance documentation. Process work orders, invoices, and purchase orders in a timely manner. Communicate with customers regarding scheduling, billing, and service updates. Coordinate technician timesheets and assist with job costing and billing accuracy. Ensure all permits, certifications, and compliance records are up to date. Assist with proposal preparation and document submittals. Support management with reporting, tracking, and general office duties as assigned. Qualifications 2+ years of administrative experience (experience in the fire alarm, electrical, or security industry preferred). Strong organizational skills and attention to detail. Proficient with Microsoft Office Suite (Excel, Word, Outlook) and office management software. Excellent written and verbal communication skills. Ability to multitask and manage priorities in a fast-paced environment. Experience with service management or project software (e.g., SedonaOffice, ServiceTitan, or similar) is a plus. Benefits Competitive salary based on experience 100% employer-paid health, dental, and vision insurance Paid time off and holidays 401(k) retirement plan Company-paid life insurance Career growth opportunities within a growing organization

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

About Us: Ramos CS is seeking a motivated and highly organized Administrative Assistant to support our Home Office operations. This hybrid role serves as a central point of contact for incoming communications, administrative coordination, and internal tracking efforts, including timesheets and office documentation. This position offers significant exposure to multiple business functions and is designed for an individual interested in long-term career growth within an engineering and construction management firm. Ramos CS is a California-based corporation, independently owned and operated, and one of the fastest-growing engineering and construction management companies in California. We provide infrastructure consulting services for complex public works projects, serving transportation, transit, municipal, port, airport, and public agency sectors. Our philosophy is built on the belief that planning, design, and construction are inseparable, and that a thorough understanding of each is critical to project success. What You Will Accomplish: Serve as the primary front desk and Home Office administrative support contact. Answer, screen, and route incoming phone calls and emails while conducting frequent follow-ups. Track, follow up on, and collect employee timesheets and required payroll documentation. Maintain accurate logs and records related to timesheets, compliance, and internal reporting. Support recruiting efforts, including interview coordination, candidate communication, and onboarding documentation. Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination. Provide administrative support related to payroll processing and data tracking. Assist with fleet management coordination, including vehicle assignments, tracking, and documentation. Support general office operations, including mail handling, deliveries, and office coordination. Schedule meetings and coordinate calendars for Home Office staff. Prepare, format, and distribute internal correspondence and administrative reports. Maintain organized electronic and physical filing systems. Order and track office supplies and coordinate office equipment needs. Support a professional, efficient, and organized Home Office environment while adhering to company policies and procedures. What You Will Need: 1+ years of experience in an administrative, office support, or coordinator role. Strong phone presence with the ability to conduct frequent follow-ups and coordination. Excellent organizational skills with strong attention to detail and follow-through. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. Professional demeanor with strong customer service and interpersonal skills. Interest in learning and growing within recruiting, payroll, operations, or office management. Ability to work independently while supporting a team-based Home Office environment. Experience in engineering, construction, or professional services environments is a plus. Career Growth Opportunity: This role is intentionally designed to provide hands-on exposure across multiple operational disciplines, including recruiting, payroll administration, fleet coordination, compliance tracking, and office operations. The Administrative Assistant will work closely with leadership and Home Office staff, allowing the opportunity to grow into a specialized role based on individual strengths, performance, and business needs. Ramos CS values internal growth and is committed to developing team members who demonstrate initiative, accountability, and a desire to advance their careers. Sample Growth Paths May Include: Recruiting Coordinator - Supporting full-cycle recruiting, candidate coordination, onboarding, and workforce planning. Payroll Administrator - Assisting with payroll processing, timesheet compliance, reporting, and coordination with finance. Operations Specialist - Supporting internal operations, fleet management, compliance tracking, process improvement, and office management. Ramos CS Benefits: Ramos CS provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings, paid sick leave; paid vacation time. Location: Pasadena, CA (Hybrid) Compensation: The approximate annual pay range for this role is $60,000-$75,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities. Work Authorization: In compliance with the Immigration Reform and Control Act of 1986, we will only hire individuals lawfully authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions. Ramos CS participates in E-Verify. Know your rights: Right to Work. Notice to Third Party Agencies: Ramos CS does not accept unsolicited resumes from recruiters or agencies. Any staffing or employment agency, person or entity that submits an unsolicited resume does so with the understanding that the applicant's resume will become the property of Ramos CS.

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

The Office Receptionist serves as the first point of contact for employees, guests, and vendors at the onsite office location. This role supports daily front-desk, office operations, and administrative activities to help ensure smooth day-to-day operations. This position is employed through a third-party payroll provider and assigned to work onsite at the company's office. Payroll, benefits, and employment administration are managed by the third-party employer. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced office environment. Key Responsibilities Front Desk & Visitor Management Greeting and assist visitors, candidates, and vendors in a professional and courteous manner Manage visitor sign-in, issue badges, and coordinate meeting room access Answer and route incoming calls, emails, and general inquiries Office Operations & Facility Support Monitor and help maintain office cleanliness, organization, and safety standards Coordinate with building management, maintenance teams, and service providers for facility-related needs Assist with scheduling repairs, cleaning services, and building access requests Support upkeep of meeting rooms, common areas, and shared office equipment (e.g., printers, copiers) Purchasing, Inventory & Supplies Manage ordering and inventory of office supplies, kitchen items, snacks, and beverages Conduct regular inventory checks to ensure adequate stock levels Coordinate with vendors on orders, deliveries, and issue resolution Administrative & Business Support Submit invoices, vendor bills, and expense documentation for processing Provide administrative support for employee travel requests and documentation Assist with onboarding coordination, including preparing workspaces, equipment, and welcome materials Serve as a general administrative support resource for onsite office needs Events & Onsite Support Provide onsite support for meetings, workshops, company events, and visiting staff Coordinate catering, room setup, materials, and logistics Support planning for small celebrations, holiday events, and team activities Mail, Shipping & Logistics Manage incoming and outgoing mail, packages, and courier services Coordinate shipments, returns, and other logistics requests Qualifications 1-3 years of experience in office administration, receptionist, or similar roles Bilingual preferred (English and Chinese) to support communication with vendors and stakeholders Strong organizational skills with high attention to detail Excellent interpersonal and communication skills Ability to multitask and remain composed in a dynamic office environment Reliable, proactive, and able to work independently

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

About the Role We are seeking a Business Office Coordinator to support administrative and HR-related functions across multiple Orange County locations. The primary office will be Mission Viejo, with frequent travel to Anaheim and Irvine. Mileage between locations is reimbursed. This is an ideal opportunity for someone who is detail-oriented, accountable, reliable, and comfortable working independently in a fast-paced healthcare environment. Responsibilities Scan and upload documents into the HR system Create and maintain employee admission folders Develop and manage employee checklists to ensure HR compliance Verify and update employee personal information within the EMR Track and manage medical supply inventory Required Skills & Qualifications Healthcare administrative experience Strong attention to detail Ability to work independently and manage multiple priorities Computer proficient with the ability to work across multiple systems simultaneously Must have a reliable vehicle and valid car insurance Preferred Skills Experience with Workday and/or Homecare Homebase Schedule Monday - Friday, 8:00 AM - 5:00 PM

Job Title: Office Coordinator Position Type: Full-Time, 100% Onsite, M-F 7am-4pm Pay: $20.00 - $22.00/hr. D.O.E. Seeking an experienced Office Coordinator to provide general office support with a variety of clerical activities and related tasks. This person will be the face of the company, greeting visitors and ensuring smooth communication both internally and externally. Essential Job Functions: Answer and route incoming calls; greet and direct visitors Handle mail, packages, and office supply management Maintain a clean, organized, and efficient office environment Support general clerical duties (copying, filing, faxing, etc.) Process cash/credit transactions and prepare basic reports Supervise and assist front desk staff as needed Serve as liaison for maintenance, shipping, and vendor needs Perform other duties and work overtime as required Qualifications: 3+years minimum of previous office, receptionist, or customer service experience Proficient in Microsoft Office (Excel, Word, Outlook) Strong communication, organization, and multitasking skills Dependable, professional, and able to work independently High School diploma or GED required

We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

AllSTEM Connections is actively recruiting on behalf of one of our valued clients-a leading organization known for innovation and excellence in the digital product space. We are excited to share this opportunity with professionals who are passionate about design systems, user experience, and collaborative product development. If the role aligns with your background and career goals, we encourage you to apply and take the next step toward joining a dynamic and forward-thinking team. Position Description: Administrative Assistant - Level 2 Overview This mid-level administrative role requires broad knowledge of departmental policies, practices, and procedures, as well as general proficiency with personal computer software, online applications, office equipment, and filing systems. The Administrative Assistant Level 2 will provide essential support across multiple functions under general supervision. Position Title - Administrative Assistant - Level 2 Hourly Pay Rate (w2 Role) - $21.79 Contract End Date - 06/06/2027 Hybrid schedule onsite days are Mondays/Tuesdays Location - Irwindale, CA 91702 Job Summary Key Responsibilities Answer routine inquiries and prepare standard correspondence. Operate electronic mail and spreadsheet programs. Maintain personal information systems databases. Perform semi-automated administrative tasks, including scheduling meetings. Order office supplies and set up offices/computer equipment for new hires. Key Responsibilities 1. Support Desk Assistance Assist all desks within Credit and Payment Services, including active, inactive, risk, and AMP areas. Handle various requests through the Credit Notify Inbox and CAPS organization emails. Aid credit administrators with assurity bonds, CDs, and Letters of Credit. 2. Financial Management Manage bonds and oversee credit checks. Maintain the bills box for accurate record-keeping. 3. Payment Reconciliation Address and resolve issues related to duplicate payments. 4. Revenue Protection Collaborate with the Revenue Protection team, dedicating Tuesdays to this work. 5. Mailroom Duties Handle mailroom responsibilities and attend the office on Tuesdays. 6. Departmental Support Provide support to all departments within Credit and Payment Services as needed. Qualifications High School diploma and 1-2 years of office experience (or equivalent relevant experience). Ability to coordinate schedules across multiple departments. Proficiency in Microsoft Word, Excel, Outlook, and related software. Typing speed of at least 50 WPM.

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

People Drive Our Success Are you enthusiastic, highly motivated, and have a strong work ethic? If yes, come join our team! At Cathay Bank - we strive to provide a caring culture that supports your aspirations and success. We believe people are our most valuable asset and we proudly foster growth and development empowering you to achieve your professional goals. We have thrived for 60 years and persevered through many economic cycles due to our team members' drive and optimism. Together we can make a difference in the financial future of our communities. Apply today! What our team members are saying: Video Clip 1 Video Clip 2 Video Clip 3 Learn more about us at cathaybank.com GENERAL SUMMARY Responsible for the creation of in-depth analyses of bank CRA performance, including recommendations on how to improve performance - lending, investments, and services. Acts as a backup for other department positions when others are out of the office. Represents the Bank at various community events and fundraisers, acts as a champion for the CRA team at internal meetings and/or events. Assist with participating in CRA service activities and other assignments that contribute to the implementation and maintenance of an effective CRA Compliance Program for the Bank. ESSENTIAL FUNCTIONS Acts as a backup for other department positions when others are out of the office (Analysts and Assistant Manager) when needed. Perform secondary reviews and ensure accuracy of CRA data as necessary for the three CRA performance tests. Ensure that all department policies and procedures are updated in a timely manner. Represent the Bank and CRA team at various community events and bank sponsored events. Along with the SVP, Director of Community Development, be actively involved in the annual Risk Control Self-Assessment. Monitor reports and prepare quarterly performance analysis, annual self-assessment, strategic plan, and annual loan goals. This documentation will be presented by the SVP, Director of Community Development at the Risk & Compliance Committee, Enterprise Risk Management and Internal Control Committee meetings. Coordinate the preparation and distribution of meeting materials for the Community Advisory Committee meetings. Prepare and distribute meeting minutes for these meetings as well as be a regular attendee at these meetings. Take a very active role in the implementation of various special projects that will positively impact the CRA program, such as the Dodd Frank Section 1071, and changes to CRA regulations. Perform other special projects, as assigned by the SVP, Director of Community Development to include but not limited to the declined small business loan referral program and Supplier Diversity. Maintain current information for the Intranet, Public File, Bulletin, forms and charts. Assist with CRA activity performance tracking in other areas as needed. Complete assigned training courses in a timely manner. QUALIFICATIONS Education: Bachelor's degree is preferable in Business, Accounting, or Finance. Experience: Minimum of three years of banking experience. Some working knowledge of accounting or loan underwriting. CRA knowledge is a plus. Knowledge of CRA software and SharePoint preferred. Skills/Ability: Strong computer skills; proficient with Microsoft Office products. Takes initiative, works independently with minimal supervision, and consistently meets deliverable dates. Professional, able to effectively interact with all levels of the Bank as well as with external partners. Good organization and analytical skills. Excellent verbal and written communication skills. Highly organized, results-oriented with strong attention to detail and good follow-through skills. Enthusiastic and self-motivated. Willingness to work overtime occasionally to accomplish and meet deadlines, and to attend CRA activities. Ability to work offsite to perform service hours and attend CRA activities. OTHER DETAILS $33.65 - $48.08 / hour Pay determined based on job-related knowledge, skills, experience, and location. This position may be eligible for a discretionary bonus. Cathay Bank offers its full-time employees a competitive benefits package which is a significant part of their total compensation. It is our goal to provide employees with a comprehensive benefits package to fit their needs which includes, coverage for medical insurance, dental insurance, vision insurance, life insurance, long-term disability insurance, and flexible spending accounts (FSAs), health saving account (HSA) with company contributions, voluntary coverages, and 401(k). Cathay Bank may collect personal information from potential job candidates and applicants. For more information on how we handle personal information and your applicable rights, please review our Privacy Policy. Cathay Bank is an Equal Opportunity and Affirmative Action Employer. We welcome applications for employment from all qualified candidates, regardless of race, color, ethnicity, ancestry, citizenship, gender, national origin, religion, age, sex (including pregnancy and related medical conditions, childbirth and breastfeeding), reproductive health decision-making, sexual orientation, gender identity and expression, genetic information or characteristics, disability or medical condition, military status or status as a protected veteran, or any other status protected by applicable law. Click here to view the "Know Your Rights: Workplace Discrimination is Illegal" Poster: Poster- English Poster- Spanish Poster- Chinese Traditional Poster- Chinese Simplified Cathay Bank endeavors to make **************************** to any and all users. 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DUTIES AND RESPONSIBILITIES Monitoring accounts payable on a daily basis and requesting necessary approvals. The Billing/ Payroll Clerk assists in supervising the routine accounting functions of the company. This position is responsible for helping form, implement, and enforce company and industry standards, policies, and procedures to improve the effectiveness and efficiency of the company's billing and collections activities. The Billing/ Payroll Clerk processes payroll and maintains employee records while upholding a high degree of confidentiality. DUTIES AND RESPONSIBILITIES • Manage and continually assess the efficiency and effectiveness of the routine billing and collections activities of the company. Perform clerical and routine accounting duties when needed. • Assist in preparing monthly financial statements as required, including monthly balance sheets and income reports. • Process bi-weekly payroll with accuracy and timeliness and any inconsistencies or errors are resolved quickly • Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance. • Implement and enforce standards, policies, and procedures to ensure compliance and maximize efficiency. • Oversee the posting of payments received to appropriate customer accounts and the balancing of accounts receivable reconciling statements. • Develop and analyze reports, documents, and financial information. Communicate findings to management. • Help prepare and implement accounting system improvements or changes when necessary. • Record and maintain current and accurate information regarding customer accounts and the status of collection efforts. • Monitor collection efforts and the payment of accounts receivables. When customers fail to respond to collection efforts, inform credit departments, order merchandise repossession and service disconnection, and turn over account records to company attorneys. • Investigate and work to resolve customer issues while providing quality customer service. • Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice. EXPERIENCE, EDUCATION AND REQUIREMENTS • Two (2) years' experience in bookkeeping, billing, or a related Accounting function is required. • Thorough knowledge and understanding of industry best practices, risk assessment techniques, standards, and all applicable laws and regulations as they relate to the Accounting field is required. SKILLS AND COMPETENCIES • Proven ability to prioritize and manage multiple tasks. • Effective written and verbal communication and interpersonal skills. • Demonstrated leadership skills and ability to motivate others. • Creative problem solving skills. • Proficiency with Microsoft Office Suite and Accounting software. PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS • Continuous sitting and tasks involving repetitive motions using wrists, hands and fingers are required for periods of 6-8+ hours at a time. • Occasional walking or standing is required. • Occasional carrying of weights from 0-25 pounds may be required. • This job operates in an office environment.