Office administrator jobs in Spokane Valley, WA

Job Description Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will: Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications: Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourly Incyte Diagnostics is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

Production Scheduling Assistant Fireclay Tile is here to revolutionize the tile and design industry. By implementing an innovative digital platform paired with unmatched artisan-crafted products and client service, we've made it easier than ever to specify and purchase beautiful, sustainable tile sourced and handcrafted in the US. Our tireless commitment to innovation, transparency, and sustainability has not gone unrecognized. We aim to grow 25-35% annually and are recognized as the first B Corp for how we use Business as a Force for Good. With an innovative product, an ambitious team, and an inspiring mission, we're changing the way you think about tile. Come join the makers who support the dreamers! The Team You'll Work With … As the Scheduling Assistant, you will work directly with our talented Scheduling team to audit, prioritize, monitor product status' and communicate updates between the Production and Sales and Client Support teams. The Scheduling Assistant will support our production teammates ensuring they have the tools and information needed to execute what is scheduled on any given day. In this role, you will take ownership of key scheduling activities that positively impact productivity and profitability. Being a big player in helping to improve existing processes, and brainstorming new ideas to help adapt and improve efficiency between the teams. This role reports to the Production Planning Manager and is located on-site in Spokane, WA. Our culture thrives on professional development, ongoing training, and opportunities for growth within the organization. This is an hourly position with a range of $18.00 - $21.00. The opportunities you will have … We are in need of a Scheduling Assistant who can connect with our teammates through multiple channels including e-mail, phone, slack and in person. In this role, you'll be responsible for: Managing and re-prioritizing SCS priorities for the scheduler. Providing status updates to Sales and Client Support team Managing production priorities in Asana and maintaining a constant communication channel between the production leads and scheduler. Inventory management: Monitor inventory levels of finished products, and supporting materials and ensure proper levels are maintained to avoid shortages or overstocking. KPI Scorecard Reporting: Develop or maintain existing scorecards for the production management. Cross-Functional Collaboration: Collaborate with other departments, such as procurement, logistics, to ensure a seamless flow of materials and information. Technology Utilization: Utilize production planning software (Salesforce) , project management (Asana) , and communication applications (Slack). Asana Task Creation: Create dedicated tasks for each late order in Asana, specifying the order details, required actions and deadlines. Task Tracking: Regularly monitor the status of Asana tasks, and update task progress as actions are taken and milestones are achieved. Communication: Maintain open communication either directly on the plant floor or via channels with stakeholders to address any questions, concerns, or obstacles hindering task completion. Escalation Protocol: Establish an escalation protocol for particularly critical late orders, ensuring that senior management is informed and involved as necessary. Data Analysis and Sorting: Utilize Excel to import and analyze order data, including order due dates, customer priorities, and production lead times. Create or use existing spreadsheets and pivot tables to sort and filter orders based on various criteria, such as urgency, revenue impact, or customer importance. Serving as a Fireclay Tile Brand Ambassador, representing our core values including: Kindness Honesty Tread Lightly on the Earth Measure Twice, Cut Once Ganas (Desire) Accountable to the B Corp standards, we take care of our People and our Planet while turning a Profit. About You … You are an empathetic, kind, and patient person; you are socially conscious, creative, and innovative. You are comfortable working in a collaborative environment but can operate independently and use data to make decisions. You focus on providing best-in-class support & communication between Production teams & Client Support. Take initiative to find solutions A doer, you find areas for improvement, prioritize, and get things done Resilient and determined to ensure project goals are achieved on time Flexible and fun demeanor with the ability to get involved in the details while maintaining a wider view Knowledge in Excel Maintain a communicative disposition with all teams to be able to give & receive feedback on what is working in processes and what may need improvement Meet Erika! (Erika Austin | Linkedin) The total compensation package for this position may also include other elements, stock options, and discretionary bonus in addition to a full range of medical, financial, and/or other benefits including a 4% 401(k) match, PTO (non-exempt) or FTO (exempt), benefits, sick time, and parental leave, and other perks. Details of participation in these benefit plans will be provided if a teammate receives an offer of employment. Fireclay provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Fireclay will ensure that persons with disabilities are provided reasonable accommodations. If you need a reasonable accommodation, please let us know by contacting ***********************.

We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant. Key Responsibilities Manage invoices Manage agreements Send agreements Send reminders Organize and file Escalate if delay / questions to client Make sure all pieces of the package are ordered when someone starts a program Manage assessments Order assessments Track results Send reminders Let client know statuses Manage social media Repurpose content Post and manage engagement on LinkedIn, Meta, and Instagram Create a content calendar Assist with various other projects / tasks Platforms: Google WorkSpace GoHighLevel ClickUp Instagram Meta LinkedIn Canva Telegram Requirements Experience as a Program Manager / Project Manager (a plus) Self-starter and ability to work independently Intuitively organized Deadline oriented Detail oriented Excellent communicator 7-10 hours per week Ideal candidates will be located in the following zip codes: 99001, 99004, 99005, 99021, 99022, 99026, 99036, 99201, 99202 99203, 99204, 99205, 99206, 99207, 99208, 99212, 99217, 99218 99223, 99224, 99251, 99258, 99260, 83854, 83815, 83814 Benefits There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Branch Administrator supports to Spokane, WA office of CrossCountry Mortgage. The Branch Administrator is responsible for entering data from incoming leads, providing high-level support including heavy calendar management with excellent communication skills. Job Responsibilities: Manage branch calendar and schedule a variety of business meetings, including initial consultations. Handle incoming and outgoing phone and electronic communications. Work with various software tools to perform daily tasks, including spreadsheet programs and Salesforce. Accurately enter data from incoming leads for the branch. Complete and maintain branch-assigned checklists, prospect follow up and file set up. Handle gifting programs for the branch. Qualifications and Skills: High School Diploma or equivalent. 1+ year of banking, financial services or mortgage experience, preferred. Skilled in working independently with advanced skill in self-motivation. Excellent communication and organization skills. Proficient in Microsoft Excel, Word, PowerPoint and Outlook. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Pay Range: Hourly Rate: $22.00 - $24.00 The posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position. #LI-CCMREC CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Columbia Surgery Center has an immediate need for a full time Business Office Float Columbia Surgery Centeris a fast-paced, multi-specialty, Ambulatory Surgery Center (ASC) environment committed to producing the highest quality work and experience for patients and their families. What You Will Do (Job Summary): Under the direction of the Business Office Manager, is responsible for covering any aspect of the business office necessary. Many duties include answering the phone, front desk reception, data entry, insurance verification, patient calls and chart scanning. Candidate will possess outstanding multi-tasking abilities, communication and teamwork as well as the ability to keep up in a fast-paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs. Key Functions and Responsibilities: * Verifies insurance prior to patient's arrival, to include "Add On's and Direct Admits" * Obtains pre-certification from insurance companies for procedures that require pre-certification. * Requests office notes from referring physician if needed for Authorization. * Calculating and Informing patients of amount due * Communicating with the Dr. office's * Ensures all required forms are placed in designated areas of the patient's chart * Daily preparation of charts for next day's surgeries within required deadline * Out-bound collection calls to patients regarding their medical invoice/bill answering questions and setting up payment/payment plans. * Utilization of various collection strategies and methodologies to contact consumers in order to negotiate payment in full or payment arrangements on debt within federal, state and client collection guidelines and laws. * Knowledge of health care financing and Medical Collections preferred. * Other duties as assigned by the Office Manager Pay range is $20 - $25/hour, depending on experience What We Offer * Medical, dental, vision, disability, and life insurance * Paid time off (vacation & sick leave) - Starting PTO accrual is 15 days per year. * 401k retirement plan * Paid holidays * Health savings accounts, healthcare & dependent flexible spending accounts * Employee Assistance program, Employee discount program * Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, AD&D, auto & home insurance. Required Skills: * High School Diploma or GED * 1+ years of hospital or medical office experience * Must be able to communicate verbally and non-verbally in a professional way. * Ability to use time wisely in preparing work area to meet high-paced demand. * Show a genuine desire to work and improve the facility as a whole. * Extreme multi- tasker. * Must demonstrate excellent phone etiquette and exceptional customer service skills. Who We Are We are part of a much larger team with United Surgical Partners International (USPI).At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner. USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Three to five years experience in an office environment. Pleasant phone voice. Excellent computer proficiency, including Word, Excel, Outlook, and Internet Ability to work independently as well as in a team environment. Strong written, oral communication and proofreading skills. Ability to manage multiple tasks simultaneously. Strong organizational skills. Proficient at word processing, E-Mail and data entry. Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.

Office Assistant 3 Airway Heights Corrections Center Airway Heights, WA. Hourly salary range: $22.62-$29.96 Monthly salary: $3,936.00-$5,213.00 Schedule: 6:30am-3:00pm (0630-1500) Monday-Friday (Sat/Sun off) The Department of Corrections is seeking a highly motivated and qualified Office Assistant 3 for the Airway Heights Corrections Center located in Airway Heights, WA. This position supports the Health Services mission to provide medically necessary health care that promotes wellness by effectively supporting health records functions. This position works independently in concert with staff to perform essential duties associated with the Health Services Unit records system. At the Department of Corrections, we value our staff and understand how important they are to our patients and their families. Additionally, we offer a great benefit package along with opportunity for professional and personal growth. The mission of the Department of Corrections is to 'improve public safety by positively changing lives". For additional information visit our website at doc.wa.gov. Application assessment will be ongoing, the hiring authority reserves the right to offer the position at any time during the recruitment process. It's the applicant's advantage to apply as early as possible. This recruitment could be used to fill multiple permanent or non-permanent positions. Health Records Office Support Functions: * Filing of health records and medical documents. * During the filing process be attentive to documentation and filing requirements. * Pull health records for providers/practitioners' appointments and clinics. * Thinning health records. * Merge charts/overflow for released incarcerated individuals and prepare for archiving. Incoming and Outgoing Incarcerated Individuals Transports: * Intrasystem transfer/sending and receiving health records. Supporting Unit Operations/Training: * Other duties as assigned. Required Qualifications: * Ability to type a minimum of 40 words per minute. * Intermediate word processing and spreadsheet skills. * Handle stressful environments: Adapt to and positively handle the stress of a high-paced work environment. * Multi-Task: Ability to multitask, prioritize and complete work assignments in a fast paced, detail-oriented environment. * Share information appropriately: Maintain confidentiality of information learned through position that is protected by Department of Corrections policy, federal and/or State law. Keep supervisor informed of need-to-know items; share complete and accurate information. * Policies and procedures: Know, understand, and consistently demonstrate ability to follow all applicable agency policies, procedures, and guidelines related to custody and security. Stay current as policies and procedures change. * Team player: Demonstrate team approach to provide excellent customer service. Communicate effectively both internally and externally. Promote inclusiveness. * Foster a positive attitude: Demonstrate openness toward the ever changing social and cultural makeup of the workplace. Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds. Respectfully acknowledge people's differences and recognize these differences as important and valuable. Be culturally sensitive and appropriate. Respect and value diverse background and traditions. Desired Qualifications: * High School Diploma or equivalent. * Two years of clerical experience/equivalent education/experience. * Possess knowledge, skills, and ability to perform all required job functions. Mission: The mission of DOC is to improve public safety by positively changing lives. Our Vision: Working together for safer communities. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. Our Core Values: * Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions. * Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other. * People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all. * Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort. * Supporting people's success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities. IMPORTANT NOTES: * Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Please note: Phone number AND email address are required for all professional references. * A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. * Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. * We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. * Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. * Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. * Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results. * This position may be represented by a bargaining unit. * Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more. * Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds. Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds. * Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from *********** and ****************** Until this documentation is provided, you will not be selected to move forward in the hiring process. * Candidates who are offered a job with the Department of Corrections must possess work authorization that does not require sponsorship by the employer for a visa now or in the future. * Salary is based on experience and is determined at the time a final offer of employment is made. The salary range listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range. * DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. *************************************************************** * DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit ************** We are committed to hiring individuals who possess core diversity competencies: Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace. * Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds. * Respectfully acknowledge people's differences and recognize these differences as important and valuable. * Promote inclusiveness. * Be culturally sensitive and appropriate. * Respect and value diverse backgrounds and traditions. What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include: * Up to 25 paid vacations days a year * 8 hours of paid sick leave per month * 12 paid holidays a year * Generous retirement plan * Flex Spending Accounts * Dependent Care Assistance * Deferred Compensation and so much more! Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS). If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans. For more information, please contact the Department of Retirement System at: **************. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. For questions about this recruitment, or to request reasonable accommodation in the application process, please email **************************** or call at **************. For TTY service, please call the Washington Relay Service at 7-1-1 or **************.

Job Details Entry ID - The Renaissance - Coeur d Alene, ID Full Time High School $17.75 Hourly None Day Business OfficeDescription A CAREER WITH PURPOSE! Come join an awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Provide administrative support to the members of the management team Answer the telephones in a polite and courteous manner Maintain office systems Perform administrative tasks using software programs WHAT MAKES YOU A GREAT CANDIDATE: Experience in faxing, filing, scanning, and collecting reports is a plus Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 18 years of age Be able to read, write, speak and understand the English language. If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you!

Description Avalon Care Center Northpointe has an exciting opportunity for an organized, dependable, and dedicated Administrative Assistant! $26.00 - $28.00/hr The Administrative Assistant is responsible to provide appropriate office support necessary to an effective, smooth running operation using the philosophy, objectives, and policies of this facility. Full-time are eligible for: * 401K * Medical, Dental & Vision * FSA & Dependent Care FSA * Life Insurance * AD&D, Long Term Disability, Short Term Disability * Critical Illness, Accident, Hospital Indemnity * Legal Benefits, Identity Theft Protection * Pet Insurance and Auto/Home Insurance. Minimum pay - $26.00. Maximum pay - $28.00. Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions. The ideal candidate must have related administrative experience, ideally in a health care setting. We offer great challenges, a rewarding career and opportunities for advancement! Responsibilities Accounting * Performs all duties of Accounts Payable Clerk. Will be knowledgeable in accounts receivable and Resident Trust. Checks invoices and posts account payable. Prepares vouchers and submits authorized bills for payment. Checks all invoices for merchandise shipped to the facility. * Invoices are to be checked for mathematical accuracy and are to be approved by the persons receiving the merchandise. Further approval will be required from the Administrator before payment. * Prepares a listing of all accounts payable as they are submitted for payment, indicating total liabilities at the end of each month. Clerical * Assists with switchboard and Receptionist duties. Maintains adequate files wherein all paid vouchers and correspondence are kept for future reference. Files purchase orders, invoices, and paid vouchers. Qualifications * High school graduate or its equivalent is required. * Experience with Microsoft Office applications such as Excel, Word, and Outlook. * Previous business office experience is highly desirable. * Excellent customer service skills are required. * Collections experience is preferred but not required. * Phone Etiquette is required. Avalon Health Care Group is an Equal Opportunity Employer. If you believe this posting does not comply with WA law, send notice to **************************. Salary26.00 - 28.00 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 26.00 Salary Max 28.00 Salary Type /hr.

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities • Be energetic and professional in a large office environment. • This position will help gather electronic records requests received from clients • Serve as primary administrative support to Pharmacy Director and management staff • Provide administrative and clerical support in a variety of areas • Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed. • Separate and distribute mail to appropriate personnel. Scan all accounts payable into system • Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department • Other duties as assigned Qualifications • High School Diploma required. Previous experience working in an office environment a plus • Excellent communication and phone skills with ability to adapt within our diverse customer base • Be able and comfortable in making a high volume of outbound calls daily • Proficient in computer and typing skills with the ability to multitask using different programs simultaneously • Excel knowledge a plus

Preparation of complex reports/presentations and analysis using various software packages and databases Will be considered a specialist in the department or division---responsible for a complete process of complex nature Determining methods and procedures used to accomplish tasks Qualifications Strong MS Office Suite Knowledge is a must! 2+ yrs of Administrative Assistant position Previous work in a warehouse environment is a plus but not required High school diploma or equivalent Legal authorization to work in the US Additional Information Pay: DOE Shift: Mon-Fri, 8am-5pm 3 Month Contract +/-

Scope of Work Greet visitors, Answer, Screen and field telephone calls, respond to requests for information, and provide assistance Publications: assist in the maintenance of operating instructions (OI) and standard operating procedures (SOP). Assist with the administration of various tracking systems. Enter IT Service Catalog requests, and submit IT help desk trouble calls Maintain bulletin boards, displays, and announcements Process lost/found, and office calendar Schedule/escort sensitive document delivery/pickup Provide distribution and transmittal system for all correspondence and incoming and outgoing mail Copying/Scanning/Faxing/Shredding Type letters, memoranda, reports, presentations, graphics, correspondence, and other documentation, including those for decision management, for signature or review by Government personnel Review, finalize, and check correspondence, records, reports, and forms for accuracy, completeness, and conformance to applicable formatting guidelines. Assist in setting up meetings and events which includes agenda and slides, opening and setting up the conference room, preparing and distributing materials, and securing the room after the meeting. Assist in establishing and maintaining file plans for Government approval Data Entry responsibilities Assist Office Manager with reporting (Fuel, Usage, Costs, and Mileage) Oversee Reservations/Key distribution Coordinate and assist with in/out processing for new/departing employees SUSPENSE MANAGEMENT SUPPORT Assist with the administration of suspense tracking system. This includes appropriate tasking, tracking, follow-up, and closeout of required actions. Track suspense for tasks assigned to the designated area, to ensure suspense dates and deliverables are met. DATABASE MANAGEMENT Assist in maintaining databases for tracking status of suspense associated with training, customer feedback, and other administrative or personnel programs. Provide assistance in processing and tracking database entries with internal and external customers and organizations. !!!Benefits!!! **Generous Vacation package after 1 year **Eligible for full benefits from DAY 1!!

Job Description Join the Nwestco Revolution! At Nwestco LLC, we don't just work in the Petroleum and Car Wash Equipment industry-we lead it. For over 25 years, we've set the standard across the Northwest and Rockies, delivering innovation, reliability, and excellence to our customers. We're on the hunt for a highly skilled Administrative Assistant to join our growing team in Spokane, WA. If you're driven, safety-focused, and ready to grow with a company that values your experience, this is your moment. Pay Range: Starts at $20/hr and increases based on experience. Includes full benefits, PTO, and 401(k). Your Mission Serve as the first point of contact for incoming calls, delivering professional and efficient support. Create, assign, and track work orders in Fieldpoint or other dispatching software, ensuring service requests move smoothly from start to finish. Coordinate daily dispatching, scheduling technicians, and prioritizing field activities in collaboration with managers. Assist in building out and tracking service orders, from initiation through completion, ensuring accuracy in billing, materials, and documentation. Review, code, and reconcile credit card receipts accurately and on time. Manage accounts payable, invoicing, accounts receivable, and credit applications. Track customer payments, deposits, and monthly statements. Maintain branch records, purchase orders, and office supplies. Support managers and field teams with administrative and project-related tasks that keep operations running efficiently. What You Bring to the Table High school diploma or equivalent (some college or business coursework preferred). 1-3 years of administrative, AP, or office support experience-construction, service, or petroleum industry background strongly preferred. Experience with dispatching or coordinating field service operations, including tracking and managing work orders. Strong system learning capabilities-you pick up new tools and processes quickly. Familiarity with dispatching or field management software (e.g., Fieldpoint, ServiceTitan, or similar) preferred. Introductory Service Manager or Project Manager skills-the ability to think ahead, support field teams, and understand project flow. Experience with NetSuite or other ERP/accounting platforms a plus. Excellent communication, organization, and problem-solving skills, with the ability to handle multiple priorities calmly and efficiently. Reliable, consistent, and drama-free-someone who brings stability and professionalism to the office environment. Proficiency in Google Docs, Sheets, and Drive. Before You Leap: Some positions require travel and overnight stays. Travel expenses will be covered by Nwestco, LLC All job offers are contingent upon successful completion of the following: Ability to pass pre-employment drug-screening and background check. If the position is classified as safety-sensitive, it requires the applicant to pass a comprehensive drug test, including screening for marijuana, as a condition of employment. A valid driver's license with a clean driving record over the past 5 years required. Why Join Nwestco? When you join our ranks, you're not just getting a job; you're igniting a career with purpose. We're all about diversity, valuing our people, and a culture of relentless excellence. Here's what's in it for you: Competitive compensation that appreciates your experience and potential. A treasure chest of benefits: 401(k) (with matching!), medical, dental, vision, life insurance, disability coverage, generous PTO, clothing allowance, paid holidays, and more. Unparalleled opportunities for career growth - your horizon is limitless. Nwestco, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, military service, genetic information, or any other characteristic protected by federal, state, or local laws. If you meet the qualifications and are excited about this opportunity, we encourage you to apply and take the next step in your career with Nwestco LLC. To learn more about Nwestco, LLC, please visit our website at ****************

Join the Nwestco Revolution! At Nwestco LLC, we don t just work in the Petroleum and Car Wash Equipment industry we lead it. For over 25 years, we ve set the standard across the Northwest and Rockies, delivering innovation, reliability, and excellence to our customers. We're on the hunt for a highly skilled Administrative Assistant to join our growing team in Spokane, WA. If you re driven, safety-focused, and ready to grow with a company that values your experience, this is your moment. Pay Range: Starts at $20/hr and increases based on experience. Includes full benefits, PTO, and 401(k). Your Mission Serve as the first point of contact for incoming calls, delivering professional and efficient support. Create, assign, and track work orders in Fieldpoint or other dispatching software, ensuring service requests move smoothly from start to finish. Coordinate daily dispatching, scheduling technicians, and prioritizing field activities in collaboration with managers. Assist in building out and tracking service orders, from initiation through completion, ensuring accuracy in billing, materials, and documentation. Review, code, and reconcile credit card receipts accurately and on time. Manage accounts payable, invoicing, accounts receivable, and credit applications. Track customer payments, deposits, and monthly statements. Maintain branch records, purchase orders, and office supplies. Support managers and field teams with administrative and project-related tasks that keep operations running efficiently. What You Bring to the Table High school diploma or equivalent (some college or business coursework preferred). 1 3 years of administrative, AP, or office support experience construction, service, or petroleum industry background strongly preferred. Experience with dispatching or coordinating field service operations, including tracking and managing work orders. Strong system learning capabilities you pick up new tools and processes quickly. Familiarity with dispatching or field management software (e.g., Fieldpoint, ServiceTitan, or similar) preferred. Introductory Service Manager or Project Manager skills the ability to think ahead, support field teams, and understand project flow. Experience with NetSuite or other ERP/accounting platforms a plus. Excellent communication, organization, and problem-solving skills, with the ability to handle multiple priorities calmly and efficiently. Reliable, consistent, and drama-free someone who brings stability and professionalism to the office environment. Proficiency in Google Docs, Sheets, and Drive. Before You Leap: Some positions require travel and overnight stays. Travel expenses will be covered by Nwestco, LLC All job offers are contingent upon successful completion of the following: Ability to pass pre-employment drug-screening and background check. If the position is classified as safety-sensitive, it requires the applicant to pass a comprehensive drug test, including screening for marijuana, as a condition of employment. A valid driver's license with a clean driving record over the past 5 years required. Why Join Nwestco? When you join our ranks, you're not just getting a job; you're igniting a career with purpose. We're all about diversity, valuing our people, and a culture of relentless excellence. Here s what s in it for you: Competitive compensation that appreciates your experience and potential. A treasure chest of benefits: 401(k) (with matching!), medical, dental, vision, life insurance, disability coverage, generous PTO, clothing allowance, paid holidays, and more. Unparalleled opportunities for career growth your horizon is limitless. Nwestco, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, military service, genetic information, or any other characteristic protected by federal, state, or local laws. If you meet the qualifications and are excited about this opportunity, we encourage you to apply and take the next step in your career with Nwestco LLC. To learn more about Nwestco, LLC, please visit our website at ****************

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Spokane Valley, WA · Pay: $16 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a FEMALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ___________ along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Newport, Washington. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $17.50 - $18.50 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Job Description Primary Location District Wide Substitute Salary Range Per Hour Shift Type Substitute

Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will : Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications : Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourl y Incyte Diagnostics is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

Keeping Washington Clean and Evergreen The Department of Ecology is hiring a Receptionist (Office Assistant 3) within the Eastern Region Office. * Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is required to work in the office Monday through Friday, 8:00 a.m. to 5:00 p.m., and is not eligible for telework. Application Timeline: * Apply by November 30, 2025 * The position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered. As the Eastern Region Office Receptionist, you will be the first point of contact for visitors, callers, and staff. This role is essential to the daily operations of the Eastern Region Office (ERO), providing professional, friendly, and responsive customer service to both the public and Ecology employees. In this role, you will be part of a small but mighty administration team dedicated to supporting the everyday business functions of the ERO. Our team is fun, fast-paced, and heavily interacts with internal and external customers throughout the day. You will keep front-desk operations running smoothly while gaining insight into the inner workings of Ecology's 11 environmental programs and the important services they provide to the people of Washington state. If you are customer-service oriented, enjoy helping others, and thrive in a dynamic office environment, this is an excellent opportunity to support meaningful environmental work and make a real impact. What you will do: * Answer multi-line telephones and direct environmental or program-related questions to the appropriate staff. * Welcome and assist in-person customers, helping them access and navigate agency services while providing excellent customer service. * Respond promptly to emails, voicemails, and Microsoft Teams chat messages, ensuing inquiries are addressed in a timely manner. * Support Ecology's Commute Trip Reduction program. * Manage purchasing for the ERO administrative team. For detailed information on how we calculate experience, please visit our Recruitment website. Required Qualifications: Two and a half (2.5) years of clerical experience and/or education. Additional Required Knowledge, Skills and Abilities: * Microsoft Office Proficiency - Skilled in using Microsoft Office products including: Word, Outlook, Teams, and SharePoint. * Multi-Line Phone System Operation - Experienced in managing multi-line phone systems, accurately directing calls, taking messages, and supporting smooth front-desk operations. Examples of how to qualify: * 2.5 years of clerical experience. * 2 years of clerical experience AND a high school diploma or equivalent. * 1 year of clerical experience AND 30-59 semester or 45-89 quarter college credits. * Some clerical experience AND 60-89 semester or 90-134 quarter college credits (Associate's degree) or higher. Desired Qualifications: * Experience working with diverse communities. * Bilingual preferred: ability to read, write, and speak English and Spanish proficiently. If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles. Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit ************** Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click "Apply" at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: * Cover letter, describing your interest in and qualifications for this position * Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as "see resume" may be considered incomplete. For detailed application information, please visit our Recruitment website. Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: * Please contact us at ************ or ****************** * If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or **************. Questions? * For specific questions about the position location options, schedule, or duties, please contact Kim Alexander at ************************ * If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at ****************** About the Department of Ecology As the State of Washington's environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington's environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, Combined Fund Drive, SmartHealth *Click here for more information To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog. Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.