Office administrator jobs in Sunrise, FL - 930 jobs

The Office Services Specialist plays a key role in ensuring the efficient day-to-day operations of the office. This position supports attorneys, executives, and staff by managing administrative services, coordinating facilities-related functions, and maintaining a professional, organized workplace environment. The ideal candidate is detail-oriented, service-driven, and able to manage multiple priorities in a fast-paced setting. Key Responsibilities Provide comprehensive office services support, including mail processing, document handling, copying, scanning, and file management. Coordinate office logistics such as conference room setup, catering, visitor reception support, and internal meetings. Maintain office supplies inventory; place orders and manage vendor relationships to ensure uninterrupted operations. Assist with facilities coordination, including service requests, maintenance issues, and vendor access. Support onboarding and offboarding processes, including workspace setup and equipment coordination. Ensure compliance with internal procedures, confidentiality standards, and workplace policies. Collaborate with administrative, HR, IT, and leadership teams to support operational initiatives and special projects. Provide general administrative support as needed, including data entry, scheduling assistance, and reporting. Qualifications High school diploma or equivalent required; associate's or bachelor's degree preferred. 2+ years of experience in office services, administrative support, or facilities coordination. Valid driver's license with a clean driving record; ability to run local errands or support offsite office needs as required. Strong organizational and time management skills with the ability to prioritize competing demands. Excellent communication and interpersonal skills with a customer-service mindset. Proficiency in Microsoft Office (Outlook, Word, Excel); experience with office management systems a plus. Ability to handle sensitive information with discretion and professionalism. Reliable, proactive, and adaptable in a dynamic work environment. Work Environment & Physical Requirements Primarily office-based; may require standing, walking, and lifting office materials up to 20 lbs. Occasional extended hours may be required to support business needs or special events. Why Join Us Collaborative and professional work environment Opportunity to contribute directly to operational excellence Competitive compensation and benefits package Long-term growth potential within the organization Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado

About DigiTalkTell: DigiTalkTell is a leading provider of innovative digital communication solutions. We are dedicated to delivering cutting-edge technology and exceptional service to our clients. Our team thrives on creativity, collaboration, and a commitment to excellence. Job Description: As a Front Office Representative at DigiTalkTell, you will be the first point of contact for our clients and visitors. Your role is crucial in ensuring a professional and welcoming environment. You will handle a range of administrative tasks, provide exceptional customer service, and support the daily operations of our office. Responsibilities: Greet and assist visitors and clients in a professional and courteous manner. Answer and direct phone calls, take messages, and handle inquiries. Manage scheduling and coordinate appointments for staff and clients. Perform clerical duties such as filing, data entry, and maintaining office supplies. Handle mail and package distribution. Assist with office events and meetings as needed. Ensure the front office area is clean, organized, and presentable. Qualifications Qualifications: High school diploma or equivalent; additional certification or relevant coursework is a plus. Proven experience in a front office or customer service role is preferred. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Friendly, professional demeanor with a strong customer service orientation. Ability to handle sensitive information with confidentiality. Additional Information Benefits: Competitive salary with performance-based incentives. Health, dental, and vision insurance plans. Paid time off (PTO) and holidays. Opportunities for professional development and career growth. Supportive and inclusive work environment. Convenient location in the heart of Miami, FL.

Responsible for key business functions for two or more business units including creating and maintaining staffing schedules, managing payroll, inventory management, maintenance of business licenses, managing and reporting service, clinical quality and financial data. Coordinates key functions which impact patient, staff, physician, and visitor's experience. Uses effective communication skills to provide support in disseminating information and assisting with education of staff. Supports operational initiatives and projects providing regular informational reports , analysis and organizing data. Coordinates Life Safety, Environment of Care programs to ensure safety of staff, patients and visitors and to ensure regulatory compliance with local, state and federal regulations. Coordinates disaster drills and training. Works collaboratively with Safety Officer as needed. Responsible for supporting multiple leaders, departments and or more than one business line. ( Diagnostic, Urgent Care, Express Care, Sleep Centers and ASCs) which may require routine travel to BHSF locations and other duties as assigned. Specific to BOS Estimated pay range for this position is $18.87 - $22.83 / hour depending on experience. Degrees: * Associates. Additional Qualifications: AA or if candidate is actively working towards Bachelor's degree, 60 or more equivalent credits completed. Bachelors degree preferred and/or a combination of relative work experience preferred. Administrative experience. Advance computer knowledge including Power Point, MS Office and Excel. Ability to operate office equipment and expand knowledge and learn new software. Excellent verbal and written communication and interpersonal skills. Must be skilled in multi-tasking, planning, critical and independent thinking. Able to achieve results through influencing and able to maximize efficiencies while supporting fast pace work environment which may include multiple locations and leaders. Experience with healthcare regulatory agencies preferred. Minimum Required Experience: 4 Years

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

VesuvITas: Business Administrator Position Type: Full-Time Permanent Salary with Health, Vision, and Dental Insurance VesuvITas is a trusted Contact Center Solutions and Consulting company with nearly 30 years of industry expertise, specializing in enhancing customer experiences through innovative and tailored approaches. Known for its five pillars-Contact Center, Customer Experience, Security, Analytics, and Cloud Migration-VesuvITas provides vendor-neutral and customer-centric solutions for businesses of all sizes. The organization focuses on designing comprehensive solutions that integrate people, process, and technology to optimize operations and boost customer satisfaction. By delivering secure and personalized customer experience technologies, VesuvITas fosters brand loyalty and drives business success. This is an exciting opportunity to get in on the ground floor with a growing technology sales and consulting firm. The Business Administrator should be capable of supporting business finance efforts (and have solid knowledge of accounting). The candidate should have extended experience with MS Excel spreadsheets, Quickbooks software (or similar), and experience handling payments and invoicing clients. The candidate should have excellent business writing skills, business office and operations skills and especially a high attention to detail. In addition, the candidate must have a strong technology/technical aptitude or experience and/or ability to use automation tools or coordinate with IT to detail what is required for automation of your processes. We would welcome a highly technical person who has a great attention to detail that can learn the tasks required, but would also prefer someone who already has this experience. An energetic professional with a tireless attitude will enable long-term success. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Due to the blended role of remote and onsite, candidate must be local to the Broward/Palm Beach area. Primary Responsibilities/Duties: QuickBooks Administration & Management Microsoft Excel (complex & detailed spreadsheets, pivot tables, detailed formulas) All customer invoicing and all vendor payments Finance Process Management Best practices for bookkeeping Operational workflow decisions and documentation Additional Responsibilities/Duties: Manage C-level executives' schedules, calendars, and appointments. Manage the 3 rd party Bookkeeping service Manage the 3 rd party Accounting service Manage the 3 rd party Payroll service Support with new employee processes and procedures. Assisting with travel arrangements and loyalty programs Ensure security, integrity, and confidentiality of client data. Prepare financial reports on a schedule to ensure efficiency. Maintain a safe and secure working environment. Requirements: Knowledge of office management responsibilities, systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills (multi-lingual a plus/not required) Strong organizational and planning skills Proficient in MS Office, MS Teams, Word, Outlook, & ESPECIALLY MS Excel Knowledge of accounting, data and administrative management practices and procedures Knowledge of business and management principles Computer skills and high technical aptitude Desire to leverage AI is a plus Key skills & proficiencies: Excellent Communication Analysis and Assessment Judgment Problem Solving Decision Making Planning and Organization Time Management Attention to Detail Accuracy Initiative Integrity Adaptability Teamwork Developing Standards Process Improvement

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

As an Office Coordinator you will be an intricate part of the Global Workplace Services team providing an exceptional experience at our Weston, FL. Headquarters. We are looking for an energetic professional who thrives wearing multiple hats, is well organized, flexible and enjoys the operational challenges of supporting an office of diverse people. This role is based full-time on-site at our Weston and Sunrise FL offices. This is Contract to potential Hire after about 6 months. Pay Rate: $20 to $21 per hour Schedule: 8am to 5pm Monday Through Friday Contract To Hire Primary/Essential Duties and Key Responsibilities: Receiving visitors at the front desk by greeting, welcoming, directing and announcing Answering screening and forwarding incoming phone calls Distribute visitor badges Maintain copy machines and printers Manage iOffice tickets Oversee Large conference room bookings Coordinate catering for large meetings Support and update the Workplace Services team SharePoint site Complete audits to ensure general office space and conference rooms are clean and adequately supplied. Work with security as needed Receive and sort mail Performs other duties as assigned Preferred Qualifications At least two years of experience in a corporate environment Proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint and PowerPoint) is required, candidates with experience in CMMS operations are preferred but not required. Demonstrated customer service orientation and interpersonal and communication skills Able to travel throughout Weston/Sunrise buildings

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage Owners calendars and schedule. Support office and management with day to day activities. Support the bookings and operations team with tasks such as assigning events, maintaining photographers and videographers calendars and client follow ups Assist with follow up for videos and photos with internal and external clients Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. · Coordinates the involvement of internal personnel, including support, service and management resources to reach objectives, trouble-shoot issues and meet customers' expectations Qualifications Proficiency in Google Workspace (Docs, Sheets, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Bachelor's degree Well organized with an aptitude in problem-solving

Trustbridge Hospice, a part of Empath Health, is seeking an organized and friendly Administrative Support Specialist (Inpatient) to join our team in West Palm Beach. This position is onsite. This entry level, full-time position works Monday through Friday, 3:00 p.m - 11:30 p.m., supporting the front desk and ensuring a seamless, empathetic experience for patients and families during one of life's most meaningful transitions. Since 1978, Trustbridge Hospice has cared for more than 200,000 South Florida families. As a community-based nonprofit, we provide 24/7 hospice and palliative care, along with caregiver support and bereavement services for families facing serious illness. What You'll Do: Work the front desk, greet patients and visitors, answer phone calls, and operate standard office equipment including fax, computer, and printer. Provide exceptional customer service to patients and families with empathy and professionalism. Communicate effectively with interdisciplinary team members to ensure timely and accurate admissions. Provide timely and appropriate scheduling for safe and effective patient care delivery. Support a compassionate, patient-centered environment that reflects the mission and values of Trustbridge Hospice. Why Join Empath Health? Fair, Competitive Pay: Your work has value, and we reward it. Comprehensive Benefits: Medical, dental, vision, life, and retirement with company match. Industry-Leading PTO: 5+ weeks to rest, recharge, and live your Full Life Growth That Lasts: Advance through education, training, and tuition reimbursement. A Mission That Matters: Join a team built on kindness, compassion, and Full Life Care for All. What You'll Need: High school diploma or equivalent One year of experience working in business office and/or hospital unit, preferable. Mastery of essential office skills, superior organization, and effective communicator. Sensitive, compassionate, caring, efficient, self motivated, proactive, and flexible. Must have computer skills, including word processing and data entry - excel spreadsheet experience a plus. What You'll Find at Empath Health: Unified in empathy, we serve our communities through extraordinary Full Life Care for All. Empath Health is a not-for-profit healthcare organization providing Full Life Care through a connected network of services across Florida-including hospice, home health, grief care, geriatric primary care, elder care (PACE), HIV and sexual health (EPIC), and dementia support. Full Life Care means caring for the whole person-body, mind, and spirit-with empathy and dignity. Our care goes beyond medicine to help people feel seen, supported, and valued at every stage of life. At Empath Health, you'll find purpose, partnership, and possibility in a culture where compassion drives excellence and every team member helps make life's journey more meaningful. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Title: Bilingual Order Processing & Purchasing CoordinatorJob Description We are seeking an energetic, self-motivated Bilingual (English/Spanish) Order Processing & Purchasing Coordinator to join our team. This role involves managing customer purchase orders and supplier purchase orders within QuickBooks Enterprise Solutions (Desktop version), ensuring accuracy and timely processing. Responsibilities + Enter customer purchase orders and create sales orders in QuickBooks. + Export data to Excel for warehouse pull sheets. + Confirm orders with customers and address discrepancies or out-of-stock items. + Create and submit supplier purchase orders, following up on confirmations and ETAs. + Assist with accounts receivable, answer phones, file, and provide general office support. Essential Skills + Advanced experience with QuickBooks Enterprise Solutions for Manufacturing & Wholesale (Desktop version). + Ability to process customer purchase orders and supplier purchase orders accurately. + Proficient in English and Spanish for verbal and written communication. + Detail-oriented with strong organizational and time management skills. + Ability to work under pressure and meet deadlines. Additional Skills & Qualifications + Experience creating Excel pull sheets for warehouse operations. + Prior experience in a manufacturing or wholesale environment. + Strong Excel skills for reporting and data management. + Excellent communication and interpersonal skills. + Reliable, punctual, and able to maintain consistent attendance. Work Environment This is an onsite role in a manufacturing/wholesale office setting. The schedule is Monday to Friday, 7:00 AM to 3:30 PM with a 30-minute lunch break. The environment features a moderate incoming call volume and a collaborative team atmosphere. Employees receive a full benefits package, including paid time off, paid holidays, health insurance (100% employer paid), dental insurance (50% employer paid), vision insurance, life insurance, long-term disability (100% employer paid), and access to an employee discount program through the payroll company. The opportunity offers a stable, supportive environment with growth potential. Job Type & Location This is a Contract to Hire position based out of Miami, FL. Pay and Benefits The pay range for this position is $17.00 - $17.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Miami,FL. Application Deadline This position is anticipated to close on Jan 23, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

Job Title: Front Office Medical AssistantJob Description The front office medical assistant is a vital team member who ensures a smooth and welcoming experience for patients and visitors. This position supports both administrative and clinical operations through efficient check-in and check-out procedures, accurate documentation, and proactive communication. Responsibilities + Greet patients and visitors in a friendly and professional manner upon arrival. + Check in patients by updating demographics, insurance information, primary care provider (PCP), and pharmacy details. + Organize co-pays and outstanding balances, provide consent forms for signature, and distribute appropriate health questionnaires. + Verify insurance eligibility using Batch Eligibility or on-demand tools; contact patients regarding inactive insurance or incorrect PCP assignments. + Check out patients by collecting additional balances, providing visit summaries, specialist referral details, patient portal access, completed forms, and scheduling follow-up appointments. + Post patient charges and payments; complete daily charge and payment reconciliation. + Discharge patients after appointments, ensuring they receive all necessary information and follow-up instructions. + Scan and upload documents into the Document Management system. + Sort and distribute incoming mail and documents delivered by courier. + Maintain a clean and organized work area, including the patient waiting area. + Participate in staff meetings and educational sessions to support team collaboration and continuous learning. Essential Skills + 1+ years' experience in a medical office setting. + Proficiency in medical terminology. + Strong customer service skills. + Bilingual in English and Spanish. Additional Skills & Qualifications + Medical assistant experience preferred. + Experience supporting pediatric population preferred. + Familiarity with medical assisting, EMR, RMA, administrative support, patient intake, and appointment scheduling. + Phlebotomy skills. Work Environment This role is 100% onsite at a medical office clinic, part-time, working 20 hours per week. Shifts are Monday-Friday from 2:00pm-7:00pm and every other Saturday from 8:30am-12:30pm. Job Type & Location This is a Permanent position based out of Miami, FL. Pay and Benefits The pay range for this position is $24000.00 - $35000.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Miami,FL. Application Deadline This position is anticipated to close on Jan 20, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Barry University is currently accepting applications for an Office Assistant at the Podiatric Clinic at Mercy Hospital. The Front Desk Office Assistant is responsible for greeting patients, scheduling appointments and answering the phones. is In-person Essential Functions: Registration and discharge of patients: Scheduling appointments, surgeries, and diagnostic procedures, confirming appointments. Answering phone calls and responding to patient requests. Accurate data entry. Verifying patient insurance. Obtaining authorizations in a timely manner. Collecting co-payments and outstanding balances. Performs other clerical functions in support of the clinic by: Checking and sorting faxes received from previous day. Filing all charts and paperwork in an efficient manner. Turning off x-ray machine at the end of the work day. Lock the file room Dispose of biohazardous waste Lock supply cabinets Printing Superbill encounters daily Cleaning and preparing rooms for the following day. Perform other clinic duties as assigned. Requirements: A High school diploma is required. 1-3 years of experience in a medical- office environment. Medical office/ front desk experience may substitute for vocational or technical training. Bilingual, English-Spanish required. Excellent customer service skills. Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

for the DeNiroBootCo offices located in Wellington, FL . Company is in the equestrian sector, and imports, distributes and sells Italian made luxury leather footwear for horseback riding and competition. Job duties include: · Order-Ship-Bill-Collect Cycle Management · Assist with Inventory & Warehouse Management · Showroom sale for a local direct customer · Customer Care for Reseller Customer Ad hoc projects to support Sales and Marketing, Social Media management, and Sales at Horse Show events. Responsibilities: Warehouse & Office assistant for orders management, inventory management, office admin and bookkeeping. Sales for a local Direct customers and at the horse show. Experience & Education: High School graduate / College student. Job training provided. Skills & Qualities: Motivated, hard-working and able to take initiative. Results oriented. Good communication and customer service skills. Likes equestrian world.