Office administrator jobs in Syracuse, NY - 375 jobs

Administrative Specialist - We are looking for a responsible Administrative Specialist to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting with daily office needs and managing our project's general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, including MS Excel and office equipment. Job Type: Full-time Pay Rate: $26-28 (Depending on experience) Benefits: 401(k) Dental insurance Health insurance Life insurance Vision insurance ESSL-PTO After90 days Schedule: 8-hourshift Day shift Essential Functions and Responsibilities Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees Manage andmaintainemployee-related documentation, including time-off requests, vacation tracking, and personnel paperwork Serve as a point of contact for employee inquiries, including phone calls and general administrative requests Develop,maintain, and update Excel-based tracking tools, reports, and lists Assistwith daily and weekly operational reporting, including data compilation, validation, and formatting Utilize Excel functions and formulas to analyze data; create andmaintainpivot tables as needed Maintain organized electronic and physical filing systemsin accordance withcompany policies Support the implementation and adherence to office policies and procedures Order and manage office supplies; research vendors and pricing as needed Coordinatelogisticsand planning support for traveling personnel, including schedules and documentation Provide administrative support to visitors at the warehouse or office location Act as a liaison and point of contact for internal departments and external clients as needed Manage calendars, schedule meetings, and coordinate communications on behalf of leadership Preferred Skills, Qualifications, and Additional Responsibilities Advancedproficiencyin Microsoft Excel, including formulas, pivot tables, and data validation Strong organizational skills with the ability to manage multiple priorities simultaneously High levelof attention to detail and accuracy in data entry and reporting Professional written and verbal communication skills, particularly in email correspondence Demonstrated ability to work cooperatively with project leadership and cross-functional teams Experience supporting operations, field teams, or project-based environments preferred Ability to handle sensitive and confidential information with discretion Proactive problem-solver with the ability toanticipateadministrative needs Basic leadership or team coordination experience is a plus Willingness to adapt to changing project needs and timelines Other tasks as needed to support the project Education & Experience: High School Diploma or equivalent preferred.

Job Description CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary This position provides essential administrative support by assisting with creation of proposals, organizing and maintaining project documentation, and assisting with client communications. This position is in-office, Monday-Friday, 8:30 AM - 5:00 PM. Responsibilities Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials. Document Management: Receive, organize, and maintain project-related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards. Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up-to-date records for project milestones, deadlines, and deliverables. Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses. Administrative Support: Coordinate internal communications between marketing and other departments. Qualifications Must possess a High School Diploma; Associate degree is preferred. Minimum of 2 years' experience performing administrative responsibilities. Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel. Possess good interpersonal and communication skills. Attention to detail and problem-solving skills. Compensation: $20 - 23 per hour Benefits CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE). Powered by JazzHR 0dKfO5S1Ah

Part-time Description Syracuse Office seeks a Part-time Billing Administrator to generate customer invoices and process vendor invoices for goods and services received, verifying billing accuracy and reconciling discrepancies. Perform a variety of administrative duties to support the billing, inventory management, and general office operations. Scheduled hours are Monday-Thursday 7:00 AM to Noon. Wage level is from $18.00/hour up to $24.00/hour plus discretionary incentive. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES Generate customer invoices for stock, reshipments, and material transfers. Compile supporting documents, verify invoice accuracy, and reconcile any payment discrepancies with vendors. Input inventory data into computer system and verify accuracy of all information including customer credits, mill certifications, cutting charges and receipt of incoming inventory. Compile weekly inventory reports to maintain accurate inventory records. Act as liaison between sales staff and vendors in the resolution of billing disputes. Create daily and or weekly records, reports or spreadsheets for sales, inventory, and billing reporting. Perform other administrative duties as requested to support the billing, sales, and inventory management operations. Verify inventory levels to resolve discrepancies for orders and update computer with correct inventory information. File completed purchase orders and invoices; open, sort and distribute mail. Perform other administrative duties as requested to support office operations and sales staff. Assist other departments as necessary. Perform duties as requested to meet department and or company objectives. Regular and reliable attendance is a condition of employment. Requirements QUALIFICATION STANDARDS High school diploma or GED required. Business or related field preferred. Ability to read and write. Mathematical ability to gather data, compile information, reconcile financial information and prepare reports. Ability to calculate numbers, correct entries, and post to records. Good organizational skills needed to work in a fast-paced environment. • Strong interpersonal, organization and communication skills Strong follow-up skills are necessary. Analytical, problem solving. Valid NYS Drivers License, for use of company vehicle after training. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. ACCOUNTABILITIES This position contributes to the overall success of the company by performing all assigned duties in a professional, timely and accurate manner. Follow all Company safety policies and procedures as set forth in the Employee Handbook, Safety requirements and any local regulations. EQUIPMENT, MACHINES AND SOFTWARE USED: Ability to operate a telephone, cell phone, photocopier, calculator, and computer to send/receive email messages, post information to computer software including an ERP System and Microsoft Outlook365 Suite. Use of company provided passenger vehicle for local driving as necessary. MENTAL AND VISUAL REQUIREMENTS Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, performing accounting work, using a computer terminal, and/or extensive reading. PHYSICAL ACTIVITIES AND REQUIREMENTS Ability to sit for extended periods of time, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, and perform repetitive motions of hands and/or wrists. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently to move objects. ENVIRONMENTAL CONDITIONS Work is performed in a typical office work environment. Work involves minimal exposure to unusual elements, such as temperature changes, outdoor exposure to weather conditions, fumes, odors, gases, mists, and/or smoke, oils and/or lubricating fluids. (SDS sheets on file and available for review). Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently to move objects. COMPENSATION The hourly range is $18.00/hour up to $24.00/hour plus discretionary incentive. EMPLOYER'S DISCLAIMER All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Furthermore, the company reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. Salary Description $18.00/hour up to $24.00/hour plus incentive

Responsible for the mentoring, supervision, and day-to-day conduct of staff and providing day-to-day overall operational oversight to an outpatient clinical practice. Duties include aspects of personnel, operational, and financial management, under the direction of the Medical Director. Responsible for training and orientation of staff. Makes suggestions and recommends to the Medical Director promotions, upgrades and changes in staffing patterns and requests for additional staff. Makes recommendations and implements change regarding productivity and work flow, practice issues, problems and progress. Fosters and maintains a positive, patient friendly environment for patients and their families. Monitors mechanisms for service scheduling, patient scheduling, patient flow, telephone triage and courtesy. Works with Medical Director to maintain an accurate and thorough billing process. Responsible for maintaining communications with the billing office. Incumbent will work with sensitive/confidential information in the forms of patient medical information, personnel information and financial information. Minimum Qualifications: Associates Degree or pertinent college level courses and 3 years related experience. Will consider equivalent combination of education and experience. Preferred Qualifications: Work Days: Monday through Friday daytime hours Message to Applicants: Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays. G5: $19.50 - $30.48 Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations. Recruitment Office: MedBest Medical Management

FMF&E is currently seeking a dynamic, full-time professional to join our growing Accounting & Auditing (A&A) team as an Assurance Administrative Specialist. This position is a newly established full-time administrative role to help support our A&A Department and responsibilities will include working with our Assurance team at all levels . In your critical role as an Assurance Administrative Specialist, you will be responsible for the following key administrative tasks: Assist in preparing and processing the departments client deliverables, including financial statements and client communication letters. Create automated client financial statements from engagement source data. Collaborate with the Assurance team and drive internal administrative process improvements, focusing on efficiency and improving digital applications. Support the departments long range scheduling process, including managing change requests. Assist with client portal administration, including initial set-up and monitoring. Assist Marketing department with proposals and special projects as needed. Assist with organization and administration of continuing professional education (CPE); including training seminars and webcast registration/set-up. Assist with other administrative matters as required; maintain tracking system and due date lists, meeting minutes, general correspondence, billing, mailings, conference/video call set-up. Qualifications: 2 year college degree plus a minimum of 3 years administrative experience Must be highly proficient in Microsoft Office applications and network utilization and good with new technology Excellent written and verbal communication/interpersonal skills Strong organizational skills and attention to detail Ability to work well independently, prioritize and multitask CPA industry or professional services experience ideal About Us Firley, Moran, Freer & Eassa, CPA, P.C. (FMF&E) is proud to be one of the leading certified public accounting firms in CNY. Over the past 40 years, we have grown our Firm organically while always emphasizing the importance of working together to get the job done. We stay dedicated to what we do best, and it shows in our work. We are dedicated to our clients and community, and serve locally and nationwide providing audit, accounting, tax and management consulting services. Our clients include construction contractors, credit unions, energy (independent power producers), professional service organizations, manufacturers, and wholesalers and distributors. For more information, visit our website at *************** Our Benefits We offer a competitive salary, career development program, generous paid time off program, paid holidays, 401(k) plan with firm contributions, employer parking benefit and a variety of health and welfare plan options. Firley, Moran, Freer & Eassa CPA, P.C. (FMF&E) is committed to a diverse and welcoming workplace in which all team members, clients, vendors, and all visitors are respected and included. FMF&E promotes respectful and meaningful collaboration across our diverse teams. This includes collaboration and inclusion with consideration of personal identities and experiences including physical ability, age, appearance, ethnicity, family/marital status, gender, gender expression, language, military or veteran status, nationality, political ideology, race, religion/spirituality, sex, sexuality and socio-economic status. Our diverse team strives to live our values of care, curiosity, and courage at all times in our work. Firley, Moran, Freer & Eassa is an equal opportunity employer Privacy Policy SMS Privacy Policy SMS Terms

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

The rewards at Healogics are immense, starting with the important work we do to change patients' lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide. Think you are a great fit? Learn more about this role here: Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships. The Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC. All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.Essential Functions/Responsibilities: Coordinates with Center leadership to maximize daily patient census. Actively participates in staff meetings to support key functions within the Center. Greets patients and other visitors, answers and routes calls to appropriate staff. Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model. Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases. Collects and enters patient charges in databases. Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers. Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures. Coordinates/schedules ancillary testing with other hospital departments. Arranges for patient transportation as needed. Maintains office equipment and supplies as needed, and medical supplies as directed. Performs other duties as required. Required Education, Experience and Credentials: High School Diploma or General Education Development (GED); Associate's degree preferred Minimum of Two (2) or more years office administration experience, preferably in a medical setting; Prior medical coding experience preferred Preferred Knowledge, Skills and Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) Good customer, interpersonal and communication skills, both orally and in writing Organization and time-management skills Ability to type 60 words per minute (wpm) Basic math skills Attention to details Ability to maintain confidentiality Ability to work in fast paced environment and to work on multiple projects at the same time Ability to work with others and in a team environment Physical Demands: Being in a stationary position for extended periods of time (4 hours or more) Viewing computer screen for extended periods of time (4 hours or more) Keying frequently on a computer for 4 hours or more Reading Communicating Detecting sounds by ear Close, distance and peripheral vision Lifting/moving items up to 75 pounds with equipment assistance Repetitive motions Bending/stooping Writing Work Environment: Patient care environment The hourly rate for this position generally ranges between $17.81-$21.90 Per Hour This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law. If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the “Jobs Hub”.

RMS Inc. is looking for a Manufacturing Administrative Assistant to join our team. The Adminstrative Assistant - Manufacturing position provides operational support with responsibilities covering a wide array of activities. This position supports many current and new developing tasks and/or projects. This position is an on-site Full-Time 40+ hours a week at our Blading Services Facility, located in Canastota, NY. Primary Role: Document Control and email correspondence filing. Receive and enter timecards into JobBoss. Receive employee PTO requests and facilitate entry in ADP. On a weekly basis review JobBoss. reports with Manager of Operations and upload to SharePoint accordingly. Review and provide location specific reporting. Assist with Customer packing lists/shipping documents. Make copies for job files. Manage all shipping and receiving documents along with the pending folders. Receive packing lists and ensure that someone has reviewed/approved the shipment and then receive it in JobBoss and make notations if everything was not received. Save copies of Tickets/POs to respective job folders. Receive customer orders or new sales orders written/verbal. Open/assign job numbers. Create job folders and shop traveler/work packet. Create daily open jobs report and distribute. Once the job is shipped/completed, ensure all documents are in job folder. Assist and coordinate safety training with HR/Safety as well as 3rd party providers. Coordinate paperwork for safety drug testing as needed. Assist shop operations including Manager of Operations. Order office supplies and maintain the supply inventory. Assists with the New Hire Process for all locations to include setting up pre-hire testing, entering new hires in ADP, conduct new hire orientation, and schedules first week orientation meetings. Recruiting including but not limited to, phone screens and interview scheduling. Greet customers and answer company phones. Assist HR with event planning. The above list of activities is not all inclusive but a general representation of the requirements of the Administrative Assistant. This list is subject to change based on the needs of the company. Required Experience & Qualifications Proficient with Microsoft Office Suite or related software. Must have basic knowledge of Excel formulas, Microsoft Outlook, and formatting knowledge in Word. ADP Workforce Now and JobBoss experience is preferred but will train. Minimum 2- 4 Years of related experience in an office environment Required Education: High School Diploma / GED from an accredited school or institution. Additional Requirements: The position will be based full time at our Blading Services Facility 40 Madison Blvd Canastota, NY 13032 Base Hours 7:30 a.m. to 4:30 p.m. Monday - Friday This is a full-time position, with a minimum expectation of 40+ hours per week. Additional hours, including evenings or weekends may be required based on business needs. Travel time is expected to be 0 - 2%. Must be able to pass pre-employment Drug, Alcohol and Background check and clear of any felonies. This position can be required to participate in the company random drug and alcohol screening policy. Ability to lift 30 lbs. WORK ENVIRONMENT Office Environment on a regular basis. While performing the duties of this position, the employee may enter a shop environment and will be exposed to moving mechanical parts. While the work area may be described as generally clean, safe, and "not loud", there will be machine operations that generate moderate noise and metal particles.

Please, review and apply for this position through the QCI system following the link below (Copy and Paste): http://jobs.qcitech.com/jobseeker/_Medical_Office_Coordinator_Private_Practice_Syracuse_NY_3215_J02155564.aspx *You can apply through Indeed using mobile devices with this link. Additional Information

This position provides administrative support to Kyle F Mumpton, CFP . This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Kyle F Mumpton, CFP . Immediate growth track to get NY Life and Health Insurance Licensed (Life, Health, Annuity) within the first 6 months. This is a fully in-office position out of Liverpool, NY. Hours: 8a - 4pm, Monday - Friday Compensation: $20-25/hr. depending upon experience Benefits: Simple IRA with 3% match and 15 days PTO. Health benefits are not offered. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Insurance licensed; preferred or must be willing to attain. Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility Technology Forward External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Kyle F. Mumptons' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do:

Part-time Description $5760/season Pre-Season June $17.50/hour Mon-Fri 8:00 am - 4:30 pm A Career with a Cause: At the YMCA, strengthening community is our cause. Our mission is to put Judeo-Christian principles into practice through programs that build healthy spirit, mind, and body for all. The Y strengthens the foundations of communities and families through our key areas of focus; youth development, healthy living, and social responsibility and our core values of caring, honesty, respect, and responsibility. We are committed to this cause because a strong community is achieved when we invest in our children, health, neighbors, and values. We are welcoming: we are open to all. We are a place where you can belong and grow. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. General Functions: Under the direction of the Senior Program Director, the Office Assistant Provides excellent member service by assisting Camp Iroquois toward its primary objective of putting Christian Principles into practice through programs that build healthy spirit, mind, and body for all. The incumbent is a team player who demonstrates excellent organizational, verbal, interpersonal, problem solving, computer and typing skills. The incumbent accepts and demonstrates the YMCA core values of caring, honesty, respect, and responsibility. YMCA Summer Day Camp Quality Service Theme: By acting as role models and building lasting relationships, we make a positive difference in families' lives. Responsibilities/Duties/Functions/Tasks: The essential functions of this position include, but are not limited to the following: · Assist Office Manager in maintaining a professional and organized office atmosphere. · Communicate with families on a daily basis; contact all participants prior to each session to confirm enrollment, end of day procedures, immunization records, etc. · Answer telephones and answer all questions pertaining to camp, take detailed messages for any unknown answers and make sure they are returned in a timely fashion. · Provide prompt customer service; handle questions and concerns of parents and/or staff that pertain to the office. · Make copies as needed and maintain an organized office filing system. · Input registration, payment, and participant information. · Keep files up to date and ensure all required information is submitted. · Assist Office Manager in collection of late payments. · Ensure proper sign out of campers being picked up in the camp office including authorization and photo identification. · Other duties as assigned the Senior Program Director Requirements Experience and Education: · Possess high school diploma or GED; or one to two years related experience and/or training; or equivalent combination of education and experience. Qualifications: · Must be 18 years of age. · Excellent organizational and communications skills both verbal and written, interpersonal, problem solving, typing, and computer skills are essential to the success of this position. · Possess and demonstrate ability to read, interpret and effectively communicate documents, information, and instructions such as safety rules, program policies, rules and procedures, and YMCA policies and procedures, work with minimum supervision, work as part of YMCA staff team. · Ability to write and print routine reports and correspondence. · Basic computer skills including Microsoft Word, Excel, and Internet Explorer, ability to learn CCC software. · Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. · Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions . · Brings to this position maturity, responsibility and a sincere interest in working with people. · Possess a general knowledge and understanding of YMCA, its goals, and its mission. · Possess knowledge of various resources for programming ideas and the skills to utilize that information in program implementation. Trainings & Certifications: · Must attend and complete YMCA Child Abuse Prevention and other related training at Camp Evergreen Orientation. Core Competencies: · Supports the Mission, Vision and Direction of the YMCA: Understands and supports the mission of the YMCA; displays the YMCA values; displays flexibility and accepts changes; is willing to try new methods and make suggestions; shows a strong commitment to the YMCA; conveys enthusiasm for the YMCA and his/her work. · Builds Community: Understands and embraces the role of volunteers; helps members and participants make connections to others and to the YMCA; practices effective relationship-building techniques; supports the role of fund-raising in achieving the YMCA mission. · Provides a Quality Experience for Members, Participants, Internal Customer and Other: Possesses the ability to deliver outstanding experiences for members, participants, internal customers and others; builds warm and supportive relationships; consistently greets and assists everyone in a positive way; strives to provide service that will exceed expectations; responds to concerns and complaints in a way that makes each person feel valued; initiates action for prompt resolution; looks for better ways to serve in involve members, participants, internal customers and others. · Works Productively: Demonstrates responsible actions; consistently performs duties in a safe and conscientious manner within the agreed upon timeframe; follows standards, policies and procedures; is reliable and consistently punctual; actively participates in staff meetings, required trainings, and other work related activities; uses good judgment; uses YMCA resources appropriately and efficiently. · Uses Effective Personal Behaviors/Communicates Effectively: Treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member. Effect on End Results: This position strongly impacts the effectiveness with which the YMCA accomplishes its mission. The Camp Iroquois Office Assistant is committed to promote an environment that teaches values, is healthy, safe and provides an opportunity for positive growing experiences: Strong lasting relationships with parents, campers, and co-workers The Camp team provides safe and age-appropriate activities Build a strong, positive community image Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with applicable law, reasonable accommodations may be made to enable individuals to perform these essential functions. Work Environment: Duties are in an office environment and in a camp setting; at times camp employees may be exposed to undesirable working conditions, communicable infectious diseases, and the risk of injury from children. All camp employees are required to follow the preventive health policies of the Camp at all times. The noise level in the work environment is moderate to above average. Employees will be frequently exposed to a wet/cold, hot/humid climate. Salary Description $5760/season; Pre-season June $17.50

Job Description Mr. Rooter Plumbing is seeking a detail-oriented and organized individual to join our team as a Plumbing Administrative Assistant. The ideal candidate will provide administrative support to our plumbing team, assist with scheduling, invoicing, and customer service tasks, and contribute to the overall efficiency of our office operations. Responsibilities: - Assist with scheduling appointments for plumbing services and dispatching technicians to customer locations. - Answer phone calls and emails, providing excellent customer service and addressing inquiries or concerns in a professional manner. - Prepare and send invoices, process payments, and follow up on outstanding invoices to ensure timely payment. (Accounts Receivable) - Maintain accurate records of customer information, service requests, and billing details in our database. - Coordinate with technicians, customers, and vendors to ensure smooth communication and timely completion of plumbing services. - Assist with general office tasks, such as filing, data entry, and document management, to support the administrative needs of the plumbing team. - Collaborate with team members to streamline workflow and improve office efficiency. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred. - Previous experience in an administrative assistant role, preferably in a plumbing or construction industry. - Strong communication skills and ability to interact professionally with customers, technicians, and team members. - Proficiency in Apple products and familiar with a Mac desktop or laptop. - Experience with scheduling software or customer management systems. - Detail-oriented, organized, and able to prioritize tasks effectively in a fast-paced environment. - Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities. - Experience in Quickbooks Online, at least 1 year experience. - Can type at least 40 WP Pay will be $20.00 - $22.00 an hour. This could be part time or full time. Before you click apply, please make sure you take our typing test at : ********************************************** If you meet the qualifications and are interested in the Plumbing Administrative Assistant position at Mr. Rooter Plumbing, please submit your resume and cover letter highlighting your relevant experience. We are looking for a dedicated individual to support our plumbing team and contribute to the success of our office operations.

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Job Description About Company: We Provide Our Clients With Turnkey Services Established in 2008, we have been dedicated to providing high-quality telecom services that meet the needs of our clients. Our mission is to provide our clients with the best quality services so they can connect businesses and communities to the future with fast, reliable, and efficient communication services. We take pride in using state-of-the-art technology and tools to create innovative telecom solutions that are efficient, dependable, and cost-effective. We work with a team of veteran technicians, engineers, and designers dedicated to serving the telecommunication industry with high-quality services that exceed our client's expectations. We are proud to have served businesses and communities of all sizes and industries, and we are enthusiastic about continuing to provide innovative telecom solutions that help our clients succeed. Our Training Programs Prepare Anyone For A Career In The Broadband Industry We always seek talented and passionate individuals committed to making a difference in the telecom industry! Why Luck Grove? At Luck Grove, we don't just build telecommunications infrastructure-we build careers. Our team of dedicated professionals works together to shape the future of connectivity nationwide. We're passionate about innovation, committed to excellence, and driven to make a real difference. If you're looking for a place where your skills and talents will be valued and where you'll be empowered to reach your full potential, Luck Grove is the place for you. Our Culture At Luck Grove, we believe that our people are our greatest asset. We foster a culture of collaboration, inclusivity, and continuous learning. Our core values of integrity, initiative, and innovation guide everything we do. We strive to create an environment where everyone feels welcome, respected, and supported. Benefits and Perks We understand that a fulfilling career is more than just a paycheck. That's why we offer a comprehensive benefits package to support your overall well-being and professional growth. Comprehensive Health Plans: Including medical, dental, and vision coverage. Retirement Savings: 401(k) plan with individual financial coaching. Paid Time Off: Generous PTO policy to ensure work-life balance.. Team Building Events: Regular activities to strengthen team cohesion and collaboration. Career Development At Luck Grove, we are committed to helping you grow. Whether you're just starting your career or looking to take the next step, we provide opportunities for advancement and professional development. Our mentorship programs, leadership training, and cross-departmental projects give you the tools and experiences to succeed. Diversity and Inclusion We are dedicated to fostering an inclusive workplace that reflects the diverse communities we serve. Our initiatives include inclusive hiring practices, supplier diversity, and employee resource groups. We believe that diverse perspectives drive innovation and make us stronger as a company. About the Role: The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to management and staff. This position is responsible for managing calendars, coordinating meetings, and handling travel arrangements to optimize executives' time and resources. The role requires meticulous attention to detail in maintaining records, facilitate effective communication within and outside the organization, and submitting RFQs. By performing general clerical duties and managing office supplies and documentation, the Administrative Assistant contributes to a well-organized and productive work environment. Ultimately, this position supports the overall success of the team by enabling seamless administrative processes and fostering professional interactions. Minimum Qualifications: High school diploma or equivalent required; associate degree or higher preferred. Proven experience in an administrative or clerical role, preferably supporting senior management. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management software. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Preferred Qualifications: Experience with travel booking platforms and expense reporting software. Familiarity with records management systems and office equipment. Ability to work independently and as part of a team in a fast-paced environment. Prior experience in a corporate or professional services setting. Additional language skills or certifications in office administration. Responsibilities: Manage and maintain executive calendars, scheduling appointments and coordinating meetings to ensure optimal time management. Submitting RFQs and working with departments to provide support as needed. Arrange domestic and international travel plans, including booking flights, accommodations, and transportation. Handle 800 number, directing calls appropriately and responding to inquiries in a professional manner. Perform general clerical duties such as filing, data entry, and preparing correspondence to support office operations. Maintain accurate records and documentation, ensuring confidentiality and easy retrieval when needed. Coordinate meeting logistics, including room reservations, equipment setup, and distribution of materials. Assist with office supply management, ordering and restocking as necessary to maintain operational efficiency. Supporting Human Resources and be a backup to the HR Generalist. Skills: The required skills such as general administrative tasks, calendar management, and travel arrangements are essential for organizing daily schedules and ensuring executives' time is used efficiently. Proficiency in managing a variety of tasks and general office duties supports smooth communication and operational flow within the office. Maintaining records and arranging meetings require attention to detail and strong organizational abilities to keep information accurate and accessible. Preferred skills like familiarity with travel booking platforms and records management systems enhance the ability to streamline processes and reduce administrative burdens. Together, these skills enable the Administrative Assistant to provide comprehensive support that contributes to a productive and well-coordinated workplace.

Temp To Full-Time We are seeking a reliable and detail-oriented Office Administrator to support daily office operations. This role is responsible for handling a variety of administrative duties within a warehouse setting. Responsibilities: Filing Answering and directing phone calls Greeting visitors in a professional manner Sending and responding to emails Entering orders into the database Printing and processing sales orders Scheduling appointments and coordinating calendars Qualifications: One year or more of office experience Experience with data entry Proficiency in Microsoft Word and Excel Strong professional communication skills, both verbal and written Schedule: Monday-Friday, 7:00 AM - 3:30 PM Overtime as needed Wage: $19.00 per hour

Rome, New York, US Information Technology 31917 Full-Time Able to obtain/maintain a security clearance up to Top Secret. $42554.55 - $63831.3 Description & Qualifications** Description & Qualifications** We are seeking a highly organized and detail‑oriented Administrative Assistant to provide comprehensive administrative, technical, and documentation support to program leadership. This position supports a broad range of program activities within the Air Force Research Laboratory (AFRL), Department of War (DoW) environments and contributes directly to the successful execution of major programs. **In this role, you will:** + Perform a full range of administrative functions including typing, filing, printing, graphics machine operations, computer-based processing, and accounting support. + Interface with government and contractor personnel to coordinate meetings, maintain logs, records, and program files. + Provide end-user support and perform general office and administrative duties. + Assist in budgetary tracking, billing, and financial management activities. + Assist in the development, drafting, writing, and editing of reports, briefings, proposals, and other program documentation. + Prepare and maintain systems, programming, and operational documentation including procedures, methodologies, and user reference manuals. + Write and edit technical articles, reports, brochures, and manuals for a variety of audiences and purposes. + Coordinate graphics development and document production to ensure clarity, accuracy, and professional presentation. + Ensure all content meets quality standards and conforms to established formatting and documentation requirements. + Provide documentation and administrative support to programs involving DoW mission areas such as command and control, intelligence, acquisition, data handling, space, cyber operations, and intelligence data management. + Provide input and documentation support contributing to the successful completion of major programs. **To be successful in this role, you will have:** + **Active Top Secret Clearance.** + **U.S. Citizenship is required.** + A High School diploma. + 2+ years of relevant experience (may substitute experience for an associates degree or higher). + Demonstrated proficiency using computer systems and automated office tools. + Strong written and verbal communication skills with attention to detail. + Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast‑paced environment. **Company Overview** Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters. To review Serco benefits please visit: ************************************************ . If you require an accommodation with the application process please email: ******************** or call the HR Service Desk at ************, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email. Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice. Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email ********************* . Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. **Pay Transparency** Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance-so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements. Salary range: The range for this position can be found at the top of this posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities. Benefits - Comprehensible benefits for full-time employees (part-time employees receive a limited package tailored to their role): + Medical, dental, and vision insurance + Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract + 401(k) plan that includes employer matching funds + Tuition reimbursement program + Life insurance and disability coverage + Optional coverages that can be purchased, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection + Birth, adoption, parental leave benefits + Employee Assistance Plan To review all Serco benefits please visit: ******************************************* . Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans. The application window for this position is for no more than 60 days. We encourage candidates to apply promptly after the posting date, as the position may close earlier if filled or if the application volume exceeds expectations. Please submit applications exclusively through Serco's external (or internal) career site. If an applicant has any concerns with job posting compliance, please send an email to: ******************** .

Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs. A Sports Medicine Department Assistant is responsible for performing clerical duties to support the administrative functions of the Department. Their job duties include greeting patients and visitors in a friendly manner, scheduling and registering patients, answering the phones, managing voicemail messages, collecting patient co-pays & coinsurances, administering paperwork and chart preparation, assisting with daily clinic cleaning, and other duties and responsibilities as required. The individual in this role must work onsite and be flexible to work alternative shifts should department and patient needs change. Roles and Responsibilities: * Serve the patient: new patient registration, scheduling new and recurring patients, collect applicable co-pays/co-insurance, provide patient evaluation appointment reminder calls, set up patients for recurring appointment reminders * Ensure clinic operates effectively: opening and closing, phone and voicemail management, operate fax/copier unit, scanner and credit card machines, maintain temperature logs, maintain waiting room cleanliness, clean/sanitize treatment rooms, tables, and equipment and document same, utilize reports to help department and system management with data re: denials, revisits, correct and timely filing, etc. * Flexible in assuming other appropriate responsibilities not noted above as required. Required Skills and Experience: * Education: High School Diploma or GED * Experience: 1 year of front office experience strongly preferred * Strong Oral and Written Communication Skills * Strong Attention to Detail * Proficiency with Computers and Data Entry * Must complete yearly mandatory safety in-services and/or trainings * Must complete yearly Healthstream e-Learning Courses * Must adhere to patient safety "Red Rules" and infection prevention policies * Strong team player willing to learn new skills, and help colleagues when needed Preferred Skills and Experience: * Front office experience in a medical setting preferred * Understanding of basic medical terminology preferred Physical Requirements: * Able to sit and/or stand long periods of time during shift; requires manual dexterity and good eye-hand coordination. Able to perform light lifting, up to 20 pounds. Location and Travel Requirements: * Location: Onsite at Cayuga Wellness Center - 310 Taughannock Blvd, Ithaca, NY 14850 * Shift: Full-Time Days FLEX. Anticipated schedule 8:00am to 4:30pm. The individual in this role must work onsite and be flexible to work alternative shifts should department and patient needs change. * Travel: 0%-10% Local area travel may be required as department needs arise Pay Range Disclosure: * Standard Rate of $18.50 to $24.00 per hour plus benefits Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all. We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics. If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at **********************************. I certify that the information contained in this application is correct and complete to the best of my knowledge. I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination. In consideration for my employment, I agree to abide by the rules and regulations of the company, which rules may be changed, withdrawn, added, or interpreted at any time, at the company's sole option and without prior notice to me. I understand that any hiring decision is contingent upon my successful completion of all of the Company's lawful pre-employment/post-offer checks, which may include a background check, drug screen, employment references, and licensing review. If I am made a conditional offer of employment, I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment/post-offer checks. Such checks will not be conducted until allowed under applicable federal, state, and local law. I understand if I have a criminal background, it will not automatically disqualify me from employment unless otherwise required by law. I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment checks. I also understand that the Company is a drug and alcohol-free workplace and has a drug and alcohol testing program consistent with applicable federal, state, and local law. I understand that after a conditional offer of employment, I must submit to and pass a pre-employment drug test as a condition of employment.

Job Title: Administrative Assistant Grade: 14 Salary: $24,818 - $28,405 The Research Foundation for Mental Hygiene, Inc. at the Hutchings Psychiatric Center is currently seeking a qualified candidate to fill a part time Administrate Support Assistance position. The incumbent will work 0.5 FTE (20 hours per week) as part of the OnTrack NY program multidisciplinary team. The OnTrack NY program is a mental health treatment program that empowers young people to make meaning of their experiences and to pursue their goals for school, work and relationships. OnTrack NY supports the well-being of young people across New York State who are impacted by unexpected changes in their thinking and perceptions. Equity, inclusion, rapid access, and self-determination are at the core of the model. Duties and Responsibilities: Setup and manage paper and electronic filing systems Create, maintain, and enter information into databases Maintain scheduling or event calendar Schedule and confirm appointments for participants, staff & supervisors Order office supplies from HPC storeroom Prepare correspondence, reports, and other documentation Assist with reports, data collection, & data entry Manage the logistics of virtual meetings, including Webex and Zoom Welcome and engage participants in the OnTrack Program Arrange transportation for participants when necessary Coordinate with community providers for participant linkages and requests for records Minimum Qualifications: A four‐year High School Diploma or its educational equivalent and three years of satisfactory clerical/administrative experience Preferred Qualifications: An associate degree and two years of clerical/administrative experience. Work Location: 600 East Genesee Street, Syracuse, NY 13202 To Apply: Submit an application through our website at ************************************ Please note only applications submitted through our website will be considered. The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer. The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.