Office Administrator Jobs in University Place, WA

Work statement is a non-managerial role, non-leadership role. Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees. Works under limited supervision. Position Responsibilities Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement. Creates, edits, and maintains electronic and written communication requiring Word, PowerPoint, Excel, and SharePoint knowledge. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability through Outlook for efficient use of time. Coordinates with the appropriate focal to support the acquisition and maintenance of resources. Orders and maintains office supplies. Schedules conference rooms and provides video conference support to others. Plans and implements logistics for executive level internal and external events. Occasional travel may be required. Skill and ability to: collect, organize, synthesize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources. Knowledge of Client's organizations, processes, program plans, policies and procedures, and products required to effectively perform functional responsibilities of the occupation. Knowledge of techniques to help identify a customer's organization, capabilities, practices, support resources, preferences, problems, and other constraints in order to provide effective product support and technical issue resolution. Skill and ability to work with sensitive information, safeguarding confidential information and working with it dispassionately. Ability to utilize technological tools (e.g., PC's, web sites) and business system applications to manage, synthesize, and interpret data relevant to workloads, responsibilities, problem identifications and resolutions. Ability to operate relevant personal computing hardware (e.g., personal computers, software, printers, and storage media) and standard software (e.g., word processing, graphics packages, spreadsheets/databases). Ability to speak and/or read a language other than English as required for the successful completion of occupational duties. Basic Qualifications (requires skills/experience): Must have experience in coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges. Must have current hands-on experience using Microsoft Office Products like Outlook, PowerPoint, Excel, and Word. Must have experience providing administrative support to multiple customers such as executives, managers, and staff members. Must be flexible and work under limited supervision. Must have the ability to support multiple tasks and shifting priorities. Preferred Qualifications: Bachelor's Degree or Higher ( Masters) Advanced in Microsoft Excel Spreadsheet. Education / Experience: High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shravan Email: ****************************** Internal Id: 25-38100

Customer Service Administrator Status: Non-exempt Department: Customer Service Supervision: Director of Customer Service This position will perform administrative and clerical functions for the Customer Service Department. This position fosters strong relationships through interpersonal skills and professional demeanor. This position reports to the Senior Customer Service Representative/Contracts Analyst and backs up the Customer Service Account Managers as required. ESSENTIAL DUTIES AND RESPONSIBILITIES: · Assist Customer Service Account Managers in resolving accounting discrepancies with customers, utilizing system reports for evaluation of issues · Navigate various customer EDI (Electronic Data Interchange) portals and upload order information which may include repair prices, delivery dates, shipping information, and other order information as required. · Generate reports from the internal ERP system to support the various requirements of the customer and/or department; reports will vary and may include: weekly status reports, EOM (End of Month) reports, performance reports, and other reports as requested. · Interface with other departments to provide work order information such as technical data, “hot slips” (expedited orders), and other information as needed. · Build various reports through Excel to supply information needed for performance metrics, historical reviews, and business trip reports. · Timely and accurate data entry functions to support the customer service team. · Perform phone duties such as answering and forwarding. · Utilize various office equipment machines such as copier, scanner, and printer. · Build and maintain positive and professional relationships with internal and external contacts. · Perform other duties as assigned. · Report to work on a regular and consistent basis. REQUIRED ABILITY TO: · Required ability to type accurately and efficiently. · Use 10-key accurately on a consistent basis. · Perform detail oriented tasks in an efficient and timely manner. · Build alliances, partnerships and collaboration with co-workers in a tactful, professional and respectful manner. Be a team player with strong interpersonal skills. · Demonstrate excellent verbal and written communication skills (face-to-face, via email, and over the telephone) including listening to others attentively and retaining and processing information. · Effectively negotiate and problem solve to resolve issues. · Arrange competing priorities to meet goals and deadlines. · Proficiently utilize MS Office and internal software. · Commit to passionately and consistently promoting a professional culture that is trustworthy, honest, and socially responsible while championing an energetic and positive work culture. · Promote and carry out the objectives of the organization in a positive and professional manner. · Build commitment to team, company, mission and customer through direct communication and positive role modeling. REQUIRED EDUCATION/EXPERIENCE: · High school diploma or equivalent. · One (1) year of work experience in a customer service-related position. · Two (2) years of work experience in an office administration setting. · Any combination of education and experience to demonstrate proficiency. · Excellent analytical and organizational skills. · Typing and 10-key experience. DESIRED EDUCATION/EXPERIENCE: · Familiarity with aviation industry, aircraft knowledge and technical documents. · Bachelor's Degree in Business Administration, or related field from an accredited institution. · Advanced Microsoft Excel knowledge with the ability to use pivot tables and the VLookup function. · 2-4 years' experience in a customer service role. · Technical aptitude. WORKING CONDITIONS: · Continuous work in an office setting. · Minimal contact with industrial work areas and second hand materials. · Weekdays during office hours and holidays. · Use of Company computer programs and systems. Why Work For Us? We offer competitive pay and benefits including: Medical, Dental, Vision, Life and AD&D Insurance Vacation, Personal Time Off, and Holiday Pay Long-Term and Short-Term Disability Flexible Spending Account (FSA) Health Savings Account (HSA) with an employer contribution of $500 a year 401(k) Plan with discretionary employer match Employee Assistance Program (EAP) Employee Discount Perks Career growth and community involvement Schedule: 40 hours a week, Monday- Friday

Office Coordinator Job Type: Part-time Pay Range: $22-$28 per hour We are seeking a highly organized and detail-oriented Office Coordinator to provide support to our team in our new office space located in South Seattle. The ideal candidate will be responsible for daily administrative tasks, coordinating schedules, and ensuring smooth office operations. Key Responsibilities: Office coordination- schedule meetings, and coordinate appointments. Handle incoming and outgoing communications, including mail, emails and phone calls. Prepare and organize documents and reports. Assist with data entry, maintain and update records, databases, and filing systems. Assist in project coordination, tracking deadlines, and following up on tasks. Order office supplies and maintain inventory. Support event planning and logistics as needed. Provide general administrative support to team members and executives. Qualifications & Skills: Education: High school diploma required; associate or bachelor's degree preferred. Experience: 1-3 years of administrative support experience (preferred). Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) knowledge of social media Soft Skills: Excellent communication, organization, and multitasking abilities. Attention to Detail: Ability to handle multiple tasks with accuracy. Confidentiality: Maintain discretion with sensitive information. Preferred Qualifications: Familiarity with office management tools (CRM, project management software, etc.). Benefits: No Benefits Included. Equal Opportunity Employer: RVCDF is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other basis prohibited by law.

National Real Estate firm is currently seeing an Office Coordinator for their corporate office located in Seattle, WA. The ideal person has 2+ years of administrative experience and looking to get their foot in the door with a growing firm. The position is paying up to $36/hr and the company would like to hire ASAP. Responsibilities: Provide executive administrative support to regional leadership, including managing complex calendars, coordinating travel, and handling expense reports. Serve as the main point of contact for office visitors by managing front desk duties and assisting with inquiries in a welcoming manner. Organize office catering needs and arrange food orders for lunches, meetings, birthdays, and other events. Distribute incoming mail and packages daily, handle outgoing mail requirements, and prepare FedEx shipments as needed. Keep the regional office clean and organized, ensuring conference spaces are prepared for meetings and events, with all technology functioning properly. Regularly inspect shared spaces, including conference rooms, huddle rooms, and kitchen areas, to maintain cleanliness, organization, and sufficient supplies. Assist with fulfilling sponsorship benefits for business and community organizations as required. Act as the office emergency administrator, including managing emergency supplies, monthly checklists, and resource documentation. Provide general support to the regional team as needed. Perform other duties as assigned. Qualifications: Bachelor's degree required. Minimum of 1 year of administrative office experience, ideally in a corporate setting. Advanced proficiency in Microsoft Office, particularly in Outlook, Word, Excel, and PowerPoint. Strong interpersonal skills, with the ability to build relationships at all organizational levels. Ability to anticipate needs and thrive in a fast-paced environment. Exceptional verbal and written communication skills. Service-oriented mindset. High attention to detail and strong organizational abilities. Capability to handle multiple projects simultaneously.

Innova Solutions has a client that is immediately hiring for a Administrative Assistant Administrative Assistant Duration: 12 months As a Administrative Assistant you will: Job Description: Perform highly diverse, and often time-sensitive, complex administrative functions, projects, and tasks. Support up to 4 Executive Director level area heads in Cell Therapy Development and Operations. Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes domestic and international travel arrangements, maintains accurate departmental records, and on-boards & off-boards contractors and employees. Support onsite meetings including ordering, setting up and cleaning up catering. May also include placing catering orders at other locations and arranging for onsite support. Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources. Manages, coordinates and organizes high level department meetings, townhalls, including coordinating content and logistics Maintains a positive attitude and sense of humor, a high level of productivity, and is adaptable to change. Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes with minimum assistance from supervisor. Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations. Anticipate key issues and implement action plans based on changing priorities and commitments. Prioritizes activities and acts based on an understanding of departmental objectives and business needs. Maintains professional and technical knowledge by remaining current with continuous learning modules. Proficiency with MS Office Suite, SharePoint and strong learning agility to keep up with tools The ideal candidate will have: High School degree required At least 7 years administrative or comparable experience. Must be highly proficient in Concur Travel/T&E, MS Teams, SAP, Conf Room Scheduling, WorkDay, and Sharepoint) and other office tools (Office365, Calendar, Outlook and audio/ video conferencing). Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW. Thank you! Aritra Roy ********** ****************************** PAY RANGE AND BENEFITS: Pay Range*: $ 36.00 - $ 37 .00 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: ******************************** Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ********************** or **************. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Seeking Administrative Assistants with Large Corporate Experiece, supporting Executives $28-$32/hr., 3-18M+ Assignments Typical Day in the Role: Purpose of the Team: The purpose of this team is to ensure that our company and industry is securing digital technology platforms,devices,and clouds in our customers' heterogeneous environments, as well as ensuring the security of our own internal estate. The ideal candidate for this role will have experience navigating and changing direction quickly within a demanding environment. As the front-line representative of the office of the CVP, this person will have stellar people skills, mindfulness, the ability to self-direct, solid organizational skills, demonstrated initiative, great work ethic and the ability to manage multiple tasks simultaneously. This person will communicate effectively and collaboratively with the leadership team, and others at all levels of the organization. This person must have the highest level of integrity and business professionalism to be able to deal with extremely sensitive information with absolute confidentiality. Key projects: This role will contribute to --Proactively manage and prioritize complex and constantly changing calendars, resulting in the CVP staying focused on their business priorities, working efficiently, and ensuring they are fully prepared and timely for meetings. -Partner closely with the Chief of Staff, Leadership Team, and other key business stakeholders to ensure strategic time management for the CVP. -Work with the Chief of Staff on aligning Leadership Rhythms, Customer and Partner engagements with the CVPs calendar and ensure tight coordination of commitments. -Plan and coordinate domestic and international travel arrangements including the ability to map logistics pursuant to the cultural and business protocols; meet the travel requirements of the CVP and traveling team; and partner in planning meetings and logistics. -Manage and maintain team aliases for the organization. -Work with the team on headcount and space planning, including creating PCNs and updating people records in systems (e.g., Employee Central) as needed. -Prepare, approve, and process business expenses for the CVP and Leadership Team. -Plan and manage oversight of the morale budget, spend, and events. -Help support the broader admin team, assist in providing coaching and mentoring to other FTE or vendor admins as needed. -Support business and team events, including but not limited to; global offsites, morale events and corporate events. • Typical task breakdown and operating rhythm: The role will consist of 10% meetings, 70% calendaring, & 20% assisting with purchase order creations and assisting with the hiring process.

Job Title: Administrative Assistant Duration: 12 Months (Possible Extension) Hourly contract Position (W2 only) Responsible for phone coverage, faxing and photocopying Typing and Distributing correspondence and mail. Order and Distribute office supplies. Able to perform light data entry. Backup receptionist as needed. Greet and escort visitors from reception to meeting location. Conduct limited research. Performs additional general office duties as assigned. Must have: Must have at least a HS diploma or equivalent and possess strong written and verbal communication skills. 6 years or more of relevant work experience. Qualifications: 6 years or more of relevant work experience. Direct experience supporting staff in an administrative assistant role. Intermediate knowledge of MS Word and Excel, (MS Suite). Be familiar with email and Internet protocol. Must have at least a HS diploma or equivalent and possess strong written and verbal communication skills. SAP, Ariba, Concur not required but is preferred Compensation: Factors which may affect starting pay within this range may include [geography/market, skills, education, experience and other qualifications of the successful candidate]. Benefits: Sunrise offers ACA compliant medical coverage/dental insurance/vision insurance to all employees. We also offer Sick time benefits as required per State regulations.

Our client, a major streaming service company, is seeking a personable and proactive Front Office Coordinator to join their team in Seattle, WA. As the first point of contact for employees, guests, and vendors, you'll create a welcoming, inclusive environment while supporting the day-to-day operations that keep our office running smoothly. This is an exciting opportunity for someone who thrives in a dynamic, people-centered role and enjoys collaborating cross-functionally. **Please note that this is a 6-month, onsite, contract role based in Seattle, WA. Pay will be $25-$27/hr. Key Responsibilities: Create an inclusive, professional, and welcoming environment by greeting all guests, candidates, and visitors with warmth and authenticity Manage front desk operations including answering inquiries, routing communications, and coordinating visitor check-ins with internal employees Order and manage inventory for front desk and workplace supplies Assign, monitor, and complete internal employee requests via Slack and Zendesk Support the Workplace Team with special projects and administrative initiatives Collaborate with internal teams (e.g., security, food & beverage, administration) to ensure a seamless workplace experience Perform administrative tasks including report compilation, document scanning, audits, and data tracking Maintain cleanliness and hygiene in reception areas, copy stations, and other shared spaces Conduct regular office walk-throughs to address maintenance and organizational needs Restock supplies in shared areas such as copy stations to ensure daily operational readiness Assist with onsite events, including setup in both internal suites and shared conference rooms Coordinate with security to support emergency procedures, including safe evacuations when necessary Qualifications: 1-2 years of relevant experience in a front desk, hospitality, or workplace support role Excellent communication and interpersonal skills Comfortable using Slack, Zendesk, or similar tools to manage requests and workflows Highly organized, detail-oriented, and responsive to evolving needs Ability to work independently while also collaborating with cross-functional teams Passion for creating a welcoming and inclusive environment Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Our client provides industry-leading spatial molecular biology solutions consisting of instruments, assays, software, and services to empower life sciences researchers around the world. Overview: We are seeking an energetic and highly motivated Administrative Services Coordinator to support our Operations, Health, and Safety team. The ideal candidate is organized, articulate, and dynamic, with a proven ability to independently manage multiple tasks and projects with competing deadlines. This individual will work collaboratively with internal teams, external vendors, and visitors, contributing to a fast-paced and evolving environment. This is a 5 day a week on-site role. Key Responsibilities: Coordinate staff administrative needs, including: Catering orders and delivery Facilities maintenance and janitorial requests Parking and security access management Scanning lab notebooks Mail sorting and distribution Serve as primary front desk representative at one site: Greet and escort visitors Respond to staff and guest requests Oversee company common spaces: Inventory, order, and organize supplies Maintain cleanliness and order Fulfill staff requests for office supplies and furniture Assist with office space planning and staff moves Support company events and cultural initiatives Manage special projects as assigned Maintain a flexible schedule to support occasional evening or weekend events Qualifications:High School Diploma or equivalent required Minimum 2 years of relevant experience in office management or administrative services Strong discretion in handling confidential information Ability to lift to 50 pounds regularly Willingness and ability to travel between multiple buildings on campus Strong critical thinking and problem-solving skills Excellent written and verbal communication skills

Insight Global is looking for an Office Coordinator to work for one of our largest clients in the Seattle area. As an office coordinator, you will assist with providing administrative support to a small team or department. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor. Day-to-Day: Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Monitor and maintain all break room, amenity and convenience area conditions and equipment to ensure they are within corporate standards for cleanliness, proper maintenance, and safety. Break room inventory and stocking Order office and break room supplies Assist facilities coordinators with trackers and site walkthroughs as needed. Ensure proper building maintenance standards are upheld Assist with facilities service tickets and tasks by scheduling vendors, coordination and communicating Escort facilities vendors Provide support to opening, routing, requests, and reviewing service requests as needed. Requires use of company intranet, telecom networks, and other computer and iOS-based systems Fill in at any of the company's building lobbies during vacations, schedule changes, breaks, and meal breaks. Individual will need to have excellent time management skills, be punctual. Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Must-Haves: High School Diploma or GED with up to 1 - 3 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge and proficiency in Apple products such as Calendar, Mail, and other OS X based office systems is a plus. Strong organizational skills with an inquisitive mindset. Basic math skills Compensation: $52,000 (Paid Hourly) Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Our client, a creative agency is looking to hire an Office Assistant to join their team in Seattle on a freelance basis. This role requires 20-24 hours per week over a 3-month engagement, with in-office work required on Tuesdays and Thursdays, while the remaining hours can be completed remotely with a flex schedule for the rest of the week. The ideal candidate will have 1-2 years years of administrative experience and possess a bubbly, charismatic personality that contributes to a positive work environment. You will be responsible for ensuring smooth office operations, managing schedules, and effectively communicating with clients and executives alike. Key Responsibilities include: Manage daily office operations and ensure a welcoming environment for all employees and visitors. Coordinate schedules, meetings, and appointments for team members. Serve as the primary point of contact for clients and external partners. Oversee office supplies inventory and manage vendor relationships. Support office policies and procedures to enhance efficiency. Assist with event planning and team-building activities. Foster a positive and collaborative workplace culture. If you thrive in a non-corporate atmosphere and excel at building relationships, we want to hear from you! Join us and help create an inspiring workplace!

Troy Consulting, a Management Consulting Firm, is seeking an Immigration Administrative Assistant for our client, in Redmond, Washington...the role requires you to be 100% ONSITE. This is an amazing opportunity to work with a large company and to learn new and exciting things! We offer full medical benefits (health, dental and vision) sick time, PTO and 401K options. Don't delay, apply today! What makes this role interesting? - Working with this team, they do very high-volume sophisticated operations - so this is a great opportunity to start your career. Unique Selling Points - Exposure to aspects of Legal professions/Law. There is an opportunity to have autonomy as well. Skills Required Minimum 1+ years of experience with Microsoft Office tools including Outlook, Excel (leveraging data), Word, Teams, and OneNote Minimum 1+ years of experience with building out/documenting processes (with OneNote) Minimum 1+ years of experience with High Volume Operations working with cross-functional teams Years of Experience Required; 1+ overall years of experience in the field Degrees or certifications required - BA required in any field Job Description Performs a variety of administrative functions to support US Immigration Team's high-volume operations. Timely process high-volume paper filings, including collating, copying, distributing for signature, scanning, and mailing hardcopy US Immigration filings Troubleshoot high-volume printing issues Triage and escalate urgent US Immigration cases to appropriate teams Track, accurately update, and confirm case status within case management software tool in real time Run and analyze case status reports within case management tool Conduct data audits and work with stakeholders to ensure data integrity Other project and task support, as directed Requires 100% onsite work Hours are 7:00am to 3:00pm Monday through Friday Typical Day in the Role Purpose of the Team - General Counsel / HR Legal Key projects - They work on the US immigration team, who supports the immigration journeys for their visa dependent employees. Recently, they've expanded their contingent staff to help with this support. Equal Employment Opportunity Troy Consulting provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Troy Consulting complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Troy Consulting (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status) Notice to Recruiters/Headhunters and Staffing Agencies: It is Troy Consulting's intent and preference to directly recruit potential job candidates. We do not accept unsolicited third-party agency resumes. Resumes submitted through this website by third party agencies will be considered unsolicited and Troy Consulting will not be obligated to pay a referral fee.

Job Title: Administrative Assistant Job Type: W2 Contract Pay Rate: $22-$25/hour (based on experience) Schedule: Monday-Friday, Standard Business Hours Duration: 6 months (potential to extend/convert!) Role Overview: We're seeking a highly motivated Administrative Assistant to support a fast-paced team environment at one of the world's most innovative companies. This position requires someone who is detail-oriented, organized, and able to multitask with efficiency and professionalism. Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments. Answer incoming calls and provide accurate information or redirect as needed. Take dictation and transcribe meeting notes or communications. Draft, edit, and distribute memos and internal documents. Prepare reports, spreadsheets, and PowerPoint presentations. Track and process invoices and expense reports. Support with annual budgeting tasks and documentation. Handle multiple projects while meeting tight deadlines. May assist or lead other administrative staff when needed. Required Qualifications: High school diploma or equivalent. Minimum of 5 years of administrative or office-related experience. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills. Strong written and verbal communication abilities. Ability to work independently and exercise sound judgment. Experience managing confidential information. What Sets You Apart: Proactive and self-starting approach. Ability to anticipate team needs and take initiative. Comfortable working with multiple stakeholders across departments. Professionalism and adaptability in a dynamic workplace. Benefits Info Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

: Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next. Ascendion | Engineering to elevate life We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us: Build the coolest tech for world's leading brands Solve complex problems - and learn new skills Experience the power of transforming digital engineering for Fortune 500 clients Master your craft with leading training programs and hands-on experience Experience a community of change makers! Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion. About the Role: Position: Immigration Administrative Assistant Location: Redmond, WA Summary: Join a high-impact team within the General Counsel / HR Legal department, where you'll play a vital role in supporting the US Immigration Team. This team manages the complex immigration journeys of visa-dependent employees and has recently expanded to include contingent staff to help meet growing operational needs. Minimum Qualifications: Bachelor's degree (any field). 1+ years of experience in high-volume operations, legal support, HR operations, or similar roles. Must be able to work 100% onsite. Proficiency in Microsoft Office Suite - Outlook, Excel (data functions), Word, Teams, and OneNote. Experience in documenting and improving processes. Familiarity working with cross-functional teams. Salary Range: $41,000 - 24,000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [09-10 days/hours of paid time off] Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!

Industry : Elevators Job Title : Administrative Coordinator Contract Duration : 5 Months Contract (Possible Extension) Work Schedule : Mon-Fri [7:30 AM - 4:00 PM] Responsibilities: Coordinate with superintendents, project managers, and contractors Manage documentation, certified payroll, and customer communications Update systems (JobSight) and track project milestones Prepare closeout documents and support weekly operations meetings Assist with payroll processing and part requisitions Qualifications: Project coordination in a construction and / or architectural experience is preferred. Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) is required.

We are seeking a proactive and detail-oriented Administrative Assistant to provide high-level administrative and logistical support to our Office Managing Partner (OMP) and Local Event Services team. This dynamic role combines executive support, calendar and email management, event coordination, and office operations to ensure a seamless and professional environment. You'll thrive in this position if you're highly organized, tech-savvy, and enjoy juggling a variety of responsibilities in a fast-paced setting. Key Responsibilities: Executive Support Manage the OMP's calendar and email using Microsoft Outlook Assist with travel planning, conference room bookings, and visitor coordination Support document preparation, formatting, and branding Process expense reports and assist with CPE/CPA tracking Coordinate internal communications, newsletters, and reports Handle personal tasks such as client gifting and restaurant reservations Facilitate time tracking, document e-signatures, and LinkedIn updates Event Support Collaborate with the Local Event Services team to coordinate in-office and off-site events Act as onsite liaison during events and vendor visits Assist with vendor COIs, catering coordination, reservations, and event logistics Prepare meeting invites, manage RSVPs, and support attendee registration Maintain communication with internal teams and vendors to ensure seamless event execution Upload invoices and event documentation for recordkeeping Qualifications 2+ years of administrative or executive assistant experience Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Exceptional communication, organizational, and multitasking abilities Event coordination experience is a plus Proactive mindset with a client-focused, professional demeanor Ability to manage sensitive information with discretion Why Join Us? This is a great opportunity to join a collaborative, high-performance team where your contributions will have a meaningful impact. If you enjoy supporting leaders, solving problems, and bringing people together through events, we'd love to hear from you. Apply now to be part of something impactful! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Our client is a third-party firm that specializes in administering employer benefit plans. They aim to create a state-of-the-art, fully integrated benefit management platform to meet their clients' needs. Our client wants to add a Medical Administrative Assistant to their Claims Department. Compensation: $20/hr Availability: Monday - Friday, 8am - 5pm. Duties & Responsibilities: Learn to request information to complete or review claims using standard procedures and letters and ask questions as needed. Performs computations and processes claims independently Communicate efficiently by telephone, in writing, or in person with all personnel, members, providers, external vendors, or others regarding claim benefit questions or information. Communicate with the Quality Assurance Supervisor and their trainer to request and receive data on pending claims. Learns to apply procedures to third-party liability claim claims. Exercises professional judgment on daily tasks and seeks approval from supervisor or trainer when faced with new or unfamiliar tasks. Maintain a ten-business-day turnaround time on assigned claim responsibilities. Maintain and update a pending file with follow-ups on correspondence as required. Perform other duties as assigned. Qualifications: Six months or more of admin or office related experience. Working knowledge of essential office equipment. Positive interpersonal communications with internal personnel, external clients, and vendors. Demonstrated ability to keep calm and positive within all communications. Proven ability to accurately and timely review and edit documents. Utilize computer, phone systems, and reference materials to perform the position's essential functions effectively. Previous experience using Microsoft Office Software. CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. If you need assistance or an accommodation due to a disability, you may contact us at ****************** or 1+************ (ask to speak with an HR representative). The process is outlined in CampusPoint's ADA Policy .

We have been in business for 110 years and we are proud to be a subsidiary of Berkshire Hathaway. Ben Bridge Jeweler has thirty-six store locations across the United States. We are committed to serving our customers with quality jewelry that will be a memorable experience for generations. Jewelry is more than just an adornment. It is a means of expression, love, personality and history. Its meaning only grows with time. We don't sell to a customer just once; we want to be their jeweler for life! Ben Bridge Jeweler's store in Downtown Seattle is looking for a Office Administrator to join our team. Job Summary: The Store Office Administrator is responsible for overseeing administrative and store operations to support the General Manager and sales staff, meeting both store and corporate requirements. The administrator tracks all watch repair jobs and communicates with factory and in-store associates. Primary Duties and Responsibilities: * Daily receiving and shipping of merchandise, receiving and processing of all customers' inbound jobs, tracking job status for in-store and factory repairs. * Creates service estimates and invoices for all repair jobs processed through the store. * Communicates with customers to provide all pending job estimates for repairs, repair job status, service confirmations, and service delays. * Provides status on pending or in-process jobs for sales associates, watchmaker/watch tech, and store managers. Communicate with store associates regarding service delays. * Maintains a working knowledge of the organization, job flow, and job turnaround expectations. * Prepares invoice reconciliations for services, spare parts, and tooling. * Reconciles transfers and blowbacks. * Assists with maintaining accurate inventory of all merchandise and ensuring merchandise security. * Answers incoming inquiries in the shared store Inbox, ensuring all communications to corporate departments provide needed information and resolve issues. * Coordinates all meeting planning with internal and external contacts for store trainings, vendor visits, and in-store events. * May hold additional responsibility as a keyholder, is responsible for physically opening and closing the store. Directs business opening and closing procedures. Responds to alarm calls and is available for after-hours maintenance. * Performs basic housekeeping, such as vacuuming carpet, cleaning display surfaces, cleaning merchandise, and washing windows. * CRM Reporting and appointment distribution * Report management * Other duties as assigned. Education and Experience: * High School diploma or equivalent education * Minimum 5 years of experience in customer service * 1 - 2 years or working in a retail environment; fine jewelry or luxury experience is desired * GIA certifications or equivalent are a plus. * Microsoft efficient Knowledge and Skills: * Operate point of sale (POS) system to take payment or obtain credit authorization. * Ability to function autonomously and work independently on various complex and diversified assignments and special projects. * Excellent written, verbal, and interpersonal communication skills * Proficiency in Microsoft Office (Outlook, Word, Excel, ) * Strong attention to detail and high integrity * Self-starter with the ability to work independently and as an active team player. * Flexible, adaptable, and comfortable with difficult conversations * Strong time management, organizational skills, mindfulness, follow-through, and ability to prioritize. Working Standards: * Flexibility with work schedule during holidays and store meetings or events, and a willingness to adjust to scheduling needs. * Ability to bend, stoop, twist, and stand for long periods. * Ability to lift up to 25 pounds may be required. Range: $28.00 - $34.00 per hour Fluctuations in the job market may necessitate adjustments to pay ranges. Final pay determinations will depend on various factors, including, but not limited to experience levels, knowledge, skills, and abilities. The full-time schedule is designed to provide flex staffing during key events and peak selling times. As a full-time associate, you will be eligible for health and welfare benefits in addition to an annual bonus. Other benefits include employee merchandise discounts, paid training and paid time off, such as: vacation, holidays, bereavement and jury duty. In addition to our medical, dental and vision insurance, Ben Bridge Jeweler also offers a 401(k) plan with a company match. Ben Bridge Jeweler is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender identity, sexual orientation, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by applicable law.

The Office Administrator is responsible for providing strategic and tactical leadership to ensure office functions align with firm objectives. Key responsibilities include overseeing the recruitment and supervision of staff such as Practice Assistants, Paralegals, and Office Service Specialists, as well as managing onboarding, training, and performance evaluations. The role also involves collaboration with the HR department on employee relations, budget development, and facilities management, including vendor selection and emergency practices. Additionally, the Office Administrator coordinates with various practice groups and contributes to business continuity planning and ISO audit compliance. The position requires excellent interpersonal, organizational, and problem-solving skills, along with a Bachelor's degree and over five years of experience in a professional services firm. Knowledge of labor laws, conflict management, general accounting processes, and industry trends is also essential. The salary range for this role is between $129,000 and $194,000, with benefits including generous paid time off, health and wellness plans, life insurance, 401(k) offerings, and support for caregiving responsibilities.