Office administrator jobs in Urban Honolulu, HI - 371 jobs

Corporate Compliance Training Administration Manage the training database for employees and temporary workers/contractors with the assignment of administering onboarding and annual continuing education training; follow-up on overdue assignments; ensure accuracy of demographic information into the database; prepare regular status reports. Troubleshoot and propose solutions/recommendations. Resolve problem reports and issues. Recommends improvements for efficiency in procedures. Administrative Support Perform administrative functions for management teams including scheduling and arranging internal and external meetings; preparing travel arrangements for conferences, meetings, seminars; assisting with expense reports, invoice processing, and check requests; routing mail; processing print requests, and access requests. Compliance Office Support Support routine operational functions and projects including but not limited to: Initial review, analysis of required action (and triaging when appropriate), compose responses that address all concerns raised, and timely closure of routine cases in compliance tracking system Collection, review, tracking, and follow up procedures to ensure all necessary compliance documents are obtained for temporary workers. Organize and implement Compliance & Ethics Week activities. Enterprise policy management, including tracking and follow up with external stakeholders to support regular and timely review and approval. Committee Support * Manage the administrative duties for the planning and execution of compliance committees, including the Audit & Compliance Committee of the Board of Directors, C&E Advisory Committee, Compliance Operations Committee and other subcommittees. Manage sensitive corporate files (by-laws and corporate documents). Coordinate meetings, including notification of meetings to members, coordinating site arrangements, assembling meeting materials, managing pending agenda items and conducting meeting reminder notices (phone or mail). Assisting with preparing and drafting presentation materials, uploading to the appropriate sites and applications, and preparing accurate and complete minutes. Manage administrative duties for external audits including preparing and coordinating for onsite examinations. Performs all other miscellaneous responsibilities and duties as assigned or directed. #LI-Hybrid

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Greet visitors, handles incoming calls and performs general administrative duties. May also assist other administrative staff with overflow work, including word processing, data entry and internet research tasks. Takes messages for department personnel. Provides callers with company information as needed. May also assist with other clerical duties such as mail sorting and overnight packages. Professional customer-service approach is expected. Excellent verbal and written communication skills are required. Qualifications Entry-mid level experience Can-do attitude Approachable and customer service oriented Detail oriented Strong ability to multi-task Responsible and able to work independently

Fleet Administrative Clerk Department: Operations Reports to: Fleet Manager Status: Non-Exempt Starting at $18/ Hour 1. Job Purpose/Objective: The Fleet Administrative Clerk is responsible for ensuring accuracy to submitted paperwork, management of the fleet's registration and credentials, and effective communicating with various vendors to ensure the proper billing and delivery of services. 2. Essential Job Functions: Incumbent may perform any or all of the following: Reviewing and editing payroll documentation and accurately inputting information in the Payroll Processing System Sort and distribute information collected to various departments Communicating with vendors for services required: (i.e. vehicle registration, shipping, decals, etc.) Acquiring price quotes Setting up appointments Procuring payment Submitting payment Communicating with various division on the outer islands Determining status of vehicles Obtain information for mileage for registration and insurance purposes. Ensure that vehicles have the required credentials 3. Essential Skills (Minimum qualifications individual must possess when entering position) - i.e. skillsets, education, certifications, etc. High school diploma or GED; or one to three months related experience and/or training or equivalent combination of education and experience Minimum 18 years of age. Capable of reading and writing in English Skill Requirement: Judgment and Decision Making - Prioritizing work Service Orientation - Modeling and providing service excellence with all vendors, clients, employees, management, etc. People Skills - Knowledgeable in dealing with people and situations involving complex issues Must be computer literate (able to utilize and maneuver through windows applications) Must have knowledge and experience in word processing, e-mail, spreadsheets, file manipulation Must be able to adapt and learn new computer software and applications Work flexible shifts - weekends, evenings, holidays Able to work in all weather conditions Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, communicates decisions to others Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, manages distractions and interruptions Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines Promotes mutual respect, keeps workplace clean and safe, supports safety programs Performs other related duties as assigned by management. 4. Working Conditions/Job Environment Air-conditioned office General office equipment and supplies Exposure to potential eye and muscle strain due to constant use of computer Must be able to sit and stand for extended periods of time Walking, standing, kneeling, bending, pulling, pushing Light lifting and carrying (20+ pounds) Frequently lifting and reaching Expressing or exchanging ideas by means of the spoken word. Must convey detailed or important spoken instructions to other workers accurately Ability to receive detailed information through oral communication, and make fine discriminations in sound The worker is required to have visual acuity to perform an activity such as: preparing and analyzing numbers and figures as well as viewing a computer terminal The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work) The information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. EEO Employer/Vets/Disabled

Explore a career at EAH Housing. Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property portfolio throughout California and Hawai`i. As a mission-based nonprofit organization and industry leader for more than 50 years, we live up to our values, and work to create opportunities to empower people to live better lives. Join us and make a difference today. What we offer. We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with a 5% match. We also offer generous vacation accrual, holiday schedule, and work schedule flexibility. We believe in work / life balance. 15 days of vacation per year (which increases based on years of service) 10 paid sick days per year 13 paid holiday per year Flexible Start Times (REM Onsite Positions) We take care of our employees. Competitive Salaries 403b Retirement Plan with a match to every dollar you save for retirement, up to 5% of your pay Employee Wellness Program Comprehensive Medical Insurance Plans Affordable Dental & Vision Insurance Flexible Spending Account EAP - Mental Health, Financial and Legal Services $1,500 Employee Referral Program EAH University, an in-house training program This position is for a full-time Office Assistant to work at an affordable housing property in Maui, HI. Qualified candidates will have affordable housing property management experience. Knowledge in LIHTC is preferred. Yardi experience and COS is a plus. Salary range: $19.00 - $28.50 per hour; hiring range for new employees is generally $19.00 - $23.75 per hour, DOE. Please note an offer will take into consideration the experience of the final candidate and the current salary level of individuals working at EAH in a similar role. COMPANY OVERVIEW EAH Housing has been developing, managing and promoting affordable housing since 1968. We are one of the largest and most respected nonprofit housing development and management organizations in the western United States. With a staff of over 450, EAH develops multi-family housing, manages over 100 properties in California and Hawaii, and plays a leadership role in local, regional and national housing advocacy efforts. At EAH, we put our core values into action on a daily basis. We recognize that training is a critical investment in the success of our employees and in the continued excellence of EAH. Please visit our website to learn more about our culture and read employee comments to learn more about what it would be like to work at EAH. For immediate consideration please apply to requisition OFFIC004004 on our website at ************************** POSITION OVERVIEW The Office Assistant assists the Property Manager and other office staff in the operation of the complex to help in assuring effective fiscal, physical and social soundness. RESPONSIBILITIES Collects Rent, Makes Bank Deposits, Prepares and Submits Rent Roll, Verifies Income Complies with HUD, TCAC or other regulations Answers phone, assists residents and guests as the first point of contact Prepares correspondence, maintains neatness of the office, maintains required inventories for the office QUALIFICATIONS 1+ Year of Property Management Experience Bi-lingual Knowledge of HUD, TCAC, DFEH a Plus Able to multi-task in a very busy office environment Good phone etiquette CRIMINAL BACKGROUND CHECK REQUIREMENTS EAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you have received such an offer, you will be required to submit and pass our criminal background requirements. EAH also verifies education and employment history. Any verified discrepancy (resume or online application) may delay your background check results and/or affect your eligibility to work at EAH. Please be advised that certain roles may also require fingerprinting due to legal requirements. If onsite housing is a requirement of the position, any household members over 18 years of age who will be living onsite with the candidate must also undergo a criminal background check and tenant screening. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with EAH. DRUG TESTING EAH Housing requires all candidates who have received a conditional job offer to submit to drug testing within 72 hours from acceptance of our job offer. EAH Housing does not test for marijuana/cannabis. Satisfactory completion of drug testing is a requirement of employment with EAH. EAH Housing is an EEO employer. CA BRE #00853495 | HI RB - 16985

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

READVERTISEMENT Title: Administrative Officer 0097193 Hiring Unit: RES & DEAN OF GRAD DIV, WATER RESOURCES RESEARCH CENTER Band: B Salary: ************************************************************ Additional Salary Info: Band B, minimum $5,434 Full/Part Time: Full-Time Month: 11-month Temporary/Permanent: Permanent Funding: General Duties and Responsibilities * * Provides professional administrative support in fiscal and human resources management. * * Serves as a fiscal administrator and oversees and executes procurement activities, travel and inventory control with $25K signing authority. * * Assists WRRC faculty and staff in preparing grant applications for submission through UH MyGrant system and exterior funding agency systems (e.g. Grants.gov). * * Works with Office of Research Services (ORS) to determine the status of impending awards and establish new accounts upon receipt of award. Creates and processes subcontracts for grants and contracts as necessary. * * Establishes and maintains relationships with funding agencies, program officers, and potential collaborators to explore partnership opportunities. * * Assists with award processes, including allowable and allocable charges, prior approval requests, re-budget requests, no-cost extensions, special purchases, tracking reporting deadlines, addressing funding agency inquiries, and grant performance indicators. * * Directs the provision of contract and grants management that includes the establishment, maintenance, and closing of accounts. * * Reviews and approves procurement transactions for extramurally funded projects. * * Manages and monitors extramurally funded personnel and payroll transactions related to FTE and funding changes. Maintain accurate record-keeping for the WRRC. * * Performs budget tracking and reconciliation for extramural accounts. Develops and maintains financial records/reports, ensures proper recording of expenditures and encumbrances and resolves erroneous actions accordingly. * * Analyzes, interprets, monitors, and creates financial reports to readily advise principal investigators of spending allocations & trends. * Assists the Director of Water Resources Research Center (WRRC) with planning, developing, implementing and leading trainings and workshops for WRRC faculty and PIs on grant writing and proposal submission processes. * Conducts comprehensive research of funding trends, policies, and guidelines to identify grant development strategies and relevant grant funding opportunities from federal agencies, foundations, and other sources in the areas of water resources. * Keeps abreast of & interprets as necessary granting agency guidelines regarding grant proposal budgets, latest salary & fringe benefit information, including proposes changes, & exercises sound judgement in projecting personnel and other cost requirements. * Tracks, facilitates, and organizes legislative efforts made on behalf of the WRRC. * Assists and coordinates special projects for WRRC by establishing and maintaining collaborative endeavors to achieve its missions. * Other related duties as assigned. * Denotes Essential Functions Minimum Qualifications * Possession of a baccalaureate degree in business administration, business management, environmental science, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for contracts, grants and/or program management, financial or cost accounting, non-profit administration or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Considerable working knowledge of principles, practices and techniques in the area of business administration/Management, budget/grants administration, financial accounting, non-profit administration, or related field as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. * Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with contracts and grants management and intramural and extramural funding. * Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. * Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. * Demonstrated ability to operate a personal computer and use various relevant programs for word processing, spreadsheet editing, and communications. * If applicable, for supervisory work, demonstrated ability to lead subordinates, management work priorities and projects and manage employee relations. * The incumbent may recommend or establish policy and procedures applicable to an assignment. * The incumbent works independently without close supervision and performs most assignments with instructions as to the general results expected. * Guidance is given on unusual or complex problems and procedures as needed. * The incumbent's supervisor is kept informed of general plans and progress of work. Desirable Qualifications * Master's Degree in Business Administration/Management, Project Management, or related field. * Experience as a grant Development Specialist or Project Administrator for a research academic, or business institution. * Strong experience with procedures and regulations pertaining to federal grants, contracts, and cooperative agreements and with applicable state regulations. * Experience in a sponsored project office or business office handling pre-award functions for extramurally funded grants and contracts. * Experience assisting with grant submissions to varying state and federal agencies and other funding agencies. * Familiarity with UH and RCUH policies and procedures. * Familiarity with grant funding databases, search engines, and resources. * Experience using the Kuali Financial System (KFS), MyGrant, Research.gov, Grants Online, Grants.gov and other applicable software applications or similar systems. * Familiarity in the field(s) of climate science, hydrological sciences, water quality, public health science, ecology, water and wastewater engineering, and environmental assessment and protection. To Apply: * a cover letter indicating how you satisfy the minimum and desirable qualifications; * current resume; * official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly from the degree granting institution required upon hire); * Three (3) professional references (complete with contact information including e-mail address) The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account. Inquiries: Kevin Nishimura, ******************* EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:*********************************************************

Job Purpose: This position supports senior leaders and manages more complex administrative functions. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities. Essential Functions: Serve as a first point of contact for executives Drafting correspondence, calendaring meetings, making copies, answering and screening phone calls and directing inquiries to the proper party within the team Establish and maintain effective and cooperative professional business relationships with all levels of management with outside clients Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting Shared responsibility for local office management support for assigned duties such as purchases, business licensing, ordering of office supplies Providing back up assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO Booking travel arrangements Inputting expenses reports and approving reports for Executive Direct Reports and those over a certain dollar amount. Scheduling and executing catered company events, lunch meetings, offsite meetings, Holiday Parties etc. Handle the administration of and information for the particular Boards the executive is part of. Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff. Education: Four years of College resulting in a Bachelor's Degree or equivalent experience Relevant Work Experience: 8 to 10 years in related field Previous Administrative Assistance experience, preferably in a large corporate environment Special Knowledge, Skills and Abilities: Demonstrated communication skills, both oral and written Demonstrated organization skills Ability to work under pressure and meet deadlines Must be able to multitask and prioritize work appropriately Must be trustworthy with confidential information Must be detail-oriented and possess excellent follow-through skills Must work well in a team-oriented environment Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint, Oracle, ADP Excellent problem solving and negotiating skills Must be flexible in terms of work schedule Must be available for extended hour project work and for anticipated critical deadlines that extend the workday Tact and assertiveness must be skillfully balanced in dealing with internal and external contacts Must understand the roles of the Company staff and be responsive to requests and helpful in educating them on various processes Must be very good at picking up on subtle cues from others and adjust accordingly Supervisory Responsibility: No Supervisory Responsibilities Salary Range: $70,000 - $98,000

Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills) Compensation: $22.00 - $25.00 per hour Our Story We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment. Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value. Collaborating closely with our clients and community, we're committed to delivering technical excellence that builds sustainability and resilience. Join Our Team At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ ohana, we help to enhance each other's strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.

HIRING IMMEDIATELY: CUSTOMER SERVICE REPRESENTATIVE / ADMIN Kapolei, Oahu | Full-Time | Starting at $19/hr | Monday-Friday, 8 AM-5 PM Bring the Aloha Spirit to Work Every Day Are you a people-first, detail-driven professional who thrives in a fast-paced environment? Aloha Termite & Pest Control, Hawaii's top-rated pest control company, is expanding its Kapolei team. We are looking for a reliable individual who values stability, professional growth, and a family-oriented culture. Your Impact Customer Relations: Act as the primary point of contact, managing inquiries via phone, text, and email. Logistics & Scheduling: Coordinate service appointments and manage field technician dispatching. Data Management: Maintain precise customer records using FieldRoutes software (comprehensive training provided). Administrative Support: Assist with billing, account updates, lead management, and sales team coordination. Requirements Valid Hawaii Driver's License with a clean driving record. Ability to pass a background check and drug screening. Strong work ethic and commitment to reliability. Professional communication skills and a positive attitude. Preferred: Experience with dispatching, call centers, or FieldRoutes software. Compensation & Benefits Competitive Pay: Starting at $19+/hr based on experience. Comprehensive Insurance: Medical, Dental, and Vision coverage. Retirement: 401(k) with Company Match. Security & Balance: Paid Time Off, Holiday Pay, and Company-Paid Life Insurance. Career Growth: Paid training and clear pathways for advancement. Apply Today Join a company trusted across the islands for over 25 years. Serve your community with heart, hustle, and Aloha. Submit your application at: servicewithaloha.com/careers Follow us: @alohatermiteandpestcontrol Aloha Termite & Pest Control is an Equal Opportunity Employer and a 100% Drug-Free Workplace.

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as commissioning professionals. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy, fun-filled office as the first point-of-contact for our employees and clients! Your tasks will vary from day-to-day and will include: word processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front desk management, including answering the phone and referring inquiries. Most importantly, you will serve as the “friendly face” of our office to employees and clients! Qualifications Two-year degree or equivalent strongly preferred, four-year degree a plus Proficient with Microsoft Office 360 applications (Word, Excel, Teams, and PowerPoint) 3+ years of related administrative experience Excellent communication and organization skills Accounting and SpecsIntact experience is a plus but not required Valid driver's license Expected hourly rate: $22.00 - $29.00 (depending on experience) This position is not eligible for sponsorship. Additional Information Why Work at Coffman? You could choose to work anywhere, so why work at Coffman Engineers? Because we believe our culture of excellence, unique business model, and employees set us apart. Simply stated, we are a group of creative, high-performing people who like working together and who believe that what we do makes a difference. Employees say it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman At A Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management #34 Top 80 Engineering Firms, Building Design+Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 #1 Hawaii's Healthiest Employers, Healthiest Employers, 2020 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. Equal Opportunity Statement This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow Us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

Under the daily/routine supervision of the Supervisor, Administration - West Hawaii, performs a variety of administrative duties and support. Responsibilities MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinates, develops and implements general office activities for the effective and systematic processing of data and paper for West Hawaii (Hilo) Division. Provides administrative support. Completes tasks relevant to overall West Hawaii (Hilo) Division office administration/Operations support including, but not limited to: Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail. Organizing and maintaining files and logs to include compliance training records, truck files, customer information. Processing invoices, expense reports, p-card statements and bad debt reports. Accurately preparing routine forms, memoranda and other business correspondence and documents. Composing routine correspondence and other documents. Responding to outside requests with supervision and guidance from the Supervisor, Administration. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Compiles, prepares or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments in the Hawaii Island Division and may assume their duties in their absence. Responsible for the administration and control of the Petty Cash Fund to include payment for meal allowance requests, per diem vouchers and small dollar amount reimbursements. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the general public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable MIC and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate degree with approximately three years' administrative experience, or equivalent comparable experience in an office/administrative setting. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and financial systems, such as ORCOM and Great Plains. Good basic math skills and statistical typing. Proficient with all types of standard office equipment. Preferred Education and/or Work Experience: Prior experience in a utility industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license. We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employment

Job DescriptionCome Shine with Us! Office Administrative Assistant Work Arrangement: Full-time, on-site presence required Normal Business Hours: 8:00AM - 5:00PM Remote: No Salary Range: $50,000 to $60,000. The final salary offer is contingent upon the candidate's experience, qualifications, and market and business conditions. Our CPA network firm located in beautiful Honolulu, HI doesn't just provide tax services-they build trusted, lasting partnerships through thoughtful, forward-thinking advice. They believe work should be both meaningful and enjoyable, with a culture grounded in optimism, balance, and collaboration. Job Overview As an Office Administrative Assistant, you will handle a variety of complex administrative tasks under the supervision of the Administrative Supervisor. You will provide essential support for office operations and the Assurance line of service, manage the physical office space, and ensure a productive and efficient work environment, enabling employees to focus on generating revenue. This role requires significant organizational, client service, supervision, and administrative skills. This position requires full-time, on-site presence, with all duties performed in-person. Specific Responsibilities Office Administration Support: Manage incoming calls, faxes, and other general inquiries. Oversee incoming and outgoing mail, ensuring timely sorting, handling, and delivery to the mailbox or post office. Coordinate internal and external meetings, including room reservations, sending calendar invitations, and arranging food orders. Perform small-scale copying and faxing tasks as required. Administer petty cash and distribute funds in compliance with Firm policies. Building & Office Facilities Management: Serve as the point of contact with building management for access cards, parking, and maintenance requests. Communicate updates related to building maintenance, fire drills, and inspections. Maintain the cleanliness and organization of the office kitchen space, including starting the daily coffee and posting weekly lunchroom menus. Manage the ordering and inventory of office and kitchen supplies. Assurance Practice Support: Coordinate facilities and food arrangements for all audit meetings and functions. Assist professional staff with sending audit confirmations via mail, email, and/or DocuSign. Prepare, edit, and finalize progress bills. Coordinate client meetings and prepare related correspondence. Maintain general training documentation and assist with in-house Continuing Professional Education (CPE) administration and certificate processing and distribution. Track CPE compliance and CPA licensing status, and generate reports as needed. Miscellaneous Responsibilities: Assist with the management of subscriptions and renewal of individual and corporate memberships. Coordinate travel arrangements for professional staff. Process requests for Certificates of Insurance for various departments. Provide effective backup coverage to other administrative personnel as required. Qualifications and Attributes: Manage multiple tasks efficiently: Demonstrate strong organizational skills to handle various administrative responsibilities and prioritize tasks. Communicate clearly and effectively: Exhibit excellent verbal and written communication skills to convey information to employees and clients. Solve problems creatively: Identify issues, analyze situations, and develop effective solutions to resolve improve office operations. Adapt to changing situations: Demonstrate flexibility and adaptability to respond effectively to unexpected challenges and evolving needs. Collaborate with team members: Work effectively with other departments and team members to coordinate office activities, implement initiatives, and support organizational goals. Provide excellent employee and client service: Focus on delivering outstanding service to employees and clients, addressing their needs, and enhancing their overall experience. Other Essential Attributes: Ethical and Professional: Uphold high standards of integrity and confidentiality, adhering to Firm policies and best practices to set a positive example and earn employee trust. Proactive and Versatile: Display a readiness to learn new software platforms efficiently and tackle a variety of administrative responsibilities. Team Collaboration: Work effectively with other departments and team members to coordinate office activities, implement initiatives, and support organizational goals. Technical Competency: Beginner level proficiency in Microsoft Word, Excel, and PowerPoint. Compensation The salary range for this role is $50,000 to $60,000. The final salary offer is contingent upon the candidate's experience, qualifications, and market and business conditions. Benefits In addition to a rewarding career, we provide a robust benefits package, including: Health, Dental, and Vision Insurance (with options for fully paid employee-only coverage for health and dental) Company-Paid Life and Long-Term Disability Insurance Ancillary Benefits such as supplemental life insurance and short-term disability options Classic Safe Harbor 401(k) Plan with employer contributions Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning The firm also offers a progressive benefits package with unique offerings including unlimited time off, life coaching, and subsidies for cell phones and meals. Finally, we are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions! Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law. #LI-BP1

The authorized level of the position is Secretary II. Applications are being accepted down to the Secretary I in the event of recruiting difficulties. Salary Range: Secretary I, SR-12: $3,748.00 per month Secretary II, SR-14: $4,054.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGen. Clerical Exp. (Yrs) Spec. Clerical Exp. (Yrs) Total Exp. (Yrs) Secretary I0.51.01.5 Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. Typing Requirement: This position requires applicants to type at 40 net words per minute. Lifting Requirement: This position requires applicants to lift and carry objects weighing up to 25 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck). Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you choose "None of the above" as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you chose "None of the above" as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * None of the above. 06 SELF-CERTIFICATION FOR TYPING: Applicants must be able to type at a rate of 40 net words per minute. I understand that my ability to type may be evaluated by the appointing authority, and that the Department of Education Office of Talent Management reserves the right to test me. Are you able to type at a rate of 40 net words per minute? * Yes * No 07 LIFT/CARRY OBJECTS REQUIREMENT: Applicant must possess the ability to lift and/or carry objects weighing up to twenty five (25) pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck). Do you possess the ability to lift and/or carry objects weighing up to 25 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck)? * Yes * No 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other documents that verify you meet the minimum qualification requirements must be submitted with your application. If these documents are NOT received, your application may be rejected. * My documents are attached to this application. * My documents were attached to a previously submitted application. * I may or may not submit my documents at a later date. I understand that my application will be evaluated based on the information available at that time. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Job DescriptionOffice Administrator - Landscaping Company We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement. As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients. Key Responsibilities Office Communication Answer and manage incoming calls with professionalism and exceptional customer service. Handle inquiries, schedule appointments, and relay accurate messages to team members. Proposals & Project Documentation Prepare and manage proposals using company templates in Microsoft Excel and Word. Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs. Payroll Processing Review and compile weekly employee timesheets. Manage payroll data accurately in Excel to ensure timely processing. Billing & Invoicing Create, track, and manage client invoices using QuickBooks. Assist with payment tracking, basic bookkeeping, and general financial documentation. Administrative Support Maintain organized filing systems for client records, proposals, invoices, and payroll documents. Provide general office assistance and administrative support to management and field teams. Qualifications Proficiency in Microsoft Excel and Word is required. Familiarity with QuickBooks (or a willingness to learn). Excellent organizational and communication skills. Ability to multitask, prioritize, and meet deadlines in a dynamic work environment. Strong attention to detail and accuracy in data entry and documentation. A proactive, growth-minded attitude with a desire to take on new responsibilities over time. Preferred Qualifications Previous administrative experience in landscaping, construction, or a related industry. Experience handling payroll and invoicing. Female candidates are encouraged to apply for this role. Compensation & Benefits Pay: $20-$22 per hour, depending on experience. Opportunities for growth and advancement within the company. Supportive and collaborative work culture with a focus on professional development. How to Apply If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you.

Job DescriptionSalary: Servpac is Hawaii's Cloud Solution. We offer best-in-class solutions to hundreds of local businesses, including Cloud Computing, Data Colocation, Managed IT Services, Disaster Recovery Office Space, Fiber Internet and VoIP Business Phones. We are a fast-paced company looking to add highly-motivated individuals to our team. If you have a "can-do" attitude, are a constant learner and passionate about your work, Servpac is the place for you. Our company has been recognized as one of Hawaiis Best Workplaces by Hawaii Business Magazine and Pacific Business News for the last eight years. Responsibilities Assisting with all aspects of administrative management, e.g. data entry, receptionist duties, receiving mail/packages Manage inventory and request/process orders Overall maintenance of the office facility including managing/schedule vendors Receive and process customer returns Assist with project coordination, scheduling, orders and porting requests Support Billing Team with Accounts Receivables, customer billing requests and Collection calls Other duties as required Requirements: College degree preferred Excellent organizational and multitasking skills Excellent verbal and written communication skills Excellent customer service skills and positive attitude Professionalism, to include dependability, accountability and punctuality We offer employees an inclusive work environment with a competitive benefits package, including: Comprehensive health insurance package PTO days Employer matched retirement plan Flexible work schedule Paid volunteer/community service days Phone and internet monthly stipend Work anniversary gift cards Weekly training seminars Education reimbursement Office snacks Team building events Smartwatch reimbursement Free parking For more information, visit: ***********************

Job Description About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You're comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Gmail, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3-5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment

Job Description E.A. Buck and Federal Benefits Made Simple has dual headquarters in Colorado and Hawaii. We are a forward-thinking wealth management firm that is seeking an Office Coordinator to join our expanding team for each of our locations in Lakewood and Westminster, CO. The ideal candidate will be highly organized, have an eye for detail and work with a sense of urgency. Ability to work autonomously but also thrive in a highly collaborative corporate culture is a must. Candidate will be based in Colorado. NOTE: Only people currently living in Colorado will be considered for this role. Responsibilities: Office Management - set up and train new employees on administrative tasks; serve as primary point of contact for management of the office; assist receptionist with answering phones, scheduling appointments, pulling files and scanning documents. Client Service - understand the firm's financial solutions, respond to client questions, process documents, call financial vendors, and track money movement. Technology - assist in managing and maintaining software, hardware and CRM, and serve as the onsite go-to person for technically related questions and issues. Marketing Operations - help implement corporate marketing strategies, including setting up webinars, maintaining monthly inventory of event equipment and supplies, and coordinating invitations to prospects. Problem solve one-off challenges and educate team members on updated solution and process. Organize and oversee special projects. Minimum Job Requirements: Three years of financial industry experience preferred Series 65 or comparable licenses preferred Advanced computer skills Associates degree or above Additional Expectations: Highly motivated and deadline driven Ability to organize and prioritize tasks Holds self and others accountable for ensuring that results are achieved Strong communication skills Detail oriented Salary / Benefits Package: Salary to be negotiated based on experience Full benefits package includes health, dental and vision insurance, 401k with generous matching, company profit sharing, parking allowance, and paid vacation and holidays Monday - Friday Daytime Business Hours This is a full-time position.

Senior Helpers - Honolulu-Moanalua is seeking a dedicated Office Coordinator to join our team in Honolulu, HI. This role is essential in ensuring the smooth and efficient operation of our office, supporting both administrative tasks and team members with daily activities. The ideal candidate will have strong organizational skills, attention to detail, and a positive attitude. Part time or Full time availability Responsibilities Provide administrative support, including answering phones, handling correspondence, coordinating schedules, and ensuring timely communication Support billing and payroll functions by preparing invoices, processing payments, assisting with payroll, and maintaining accurate financial records in accordance with company policy. Maintain accurate, organized records for clients, caregivers, and employees. Assist with on-boarding by preparing new hire materials, verifying caregiver documentation, and entering data into home care software. Support client intake and outreach efforts by processing leads, preparing and sending welcome packets, and assisting with newsletters and social media content. Requirements Nurse Aide background strongly preferred Experience in an office environment in an organizational setting preferred. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Team player with a positive attitude and independent work ethic Drivers license required Benefits Competitive hourly wage: $17.00 - $19.00 per hour, paid bi-weekly. Supportive work environment with opportunities for growth. Health and vision for eligible employees 401(k) Mileage reimbursement Flexible work schedule in a professional setting. About the Company Senior Helpers - Honolulu-Moanalua is committed to providing compassionate and professional in-home care services for seniors in the Honolulu area. Our team values respect, dignity, and independence for all clients, and we strive to make a positive difference in the lives of the families we serve. Join us and be part of a caring community dedicated to enhancing the quality of life for seniors in our community.

We're looking for motivated, engaged people to help make everyone's journeys better. Position is responsible for confirming the receipt of product and/or services at the Field Unit level in SAP. Annual Hiring Range/Hourly Rate: $23.00 Per Hour Benefits Paid time off 401k, with company match Company sponsored life insurance Medical, dental, vision plans Voluntary short-term/long-term disability insurance Voluntary life, accident, and hospital plans Employee Assistance Program Employee Discounts Free hot healthy meals for unit operations roles Main Duties and Responsibilities: Responsible for matching the SAP PO (hard copy) with the receiving vendor paperwork Once the paperwork is matched the receiver will bring up the PO in SAP (electronic copy) and document by each item quantity received Communicate discrepancies between SAP PO and inbound paperwork from supplier to the unit buyer Submit request for new SAP item numbers to SAP coordinator based on discrepancies found on between SAP PO and inbound paperwork Update standard PO price & vendor item numbers on Info records for non-electronic suppliers as needed Compare the price on the SAP PO for each item to the price on the receiving documents. Communicate discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function) Organize and prepare (based of requirements) unit invoices to Datamatics as per company policy Be the unit's liaison with Datamatics to answer any questions on the unit's behalf Manage unit's PO's system within SAP to ensure all are accounted End of month duties include accounting for the unit's expenses using the tools available Work with the physical inventory team to ensure accurate and timely entry of physical inventory data Assist SAP coordinator in month end MF47 clearing Act as the backup in the daily inventory back flush process as needed. Qualifications Education: High School graduate or GED required Work Experience: 2 years of clerical or data entry experience required Technical Skills: (Certification, Licenses and Registration) Basic computer skills Basic understanding of PO's, bill of laden paperwork and ability to understand customer paperwork Good verbal, written communication skills Self starter with good attention to detail and excellent organization skills Strong math skills Good problem solving skills Language / Communication Skills: Excellent oral and written communication skills Ability to communicate with multiple employees in a fast paced environment Job Dimensions Geographic Responsibility: Unit Type of Employment: full-time Travel %: none Exemption Classification: non-exempt Internal Relationships: employees at all levels in the unit External Relationships: vendors Work Environment / Requirements of the Job: Normal office environment Budget / Revenue Responsibility: (Local Currency) Organization Structure Direct Line Manager (Title): Mgr, Ops or General Manager Dotted Line Manager (Title, if applicable): 0 Number of Direct Reports: 0 Number of Dotted Line Reports: 0 Estimated Total Size of Team: 2 gategroup Competencies Required to be Successful in the Job: Thinking - Information Search and analysis & problem resolution skills Engaging - Understanding others, Team Leadership and Developing People Inspiring - Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving - Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone: We treat each other with respect and we act with integrity We communicate and keep each other informed We put our heads together to problem solve and deliver excellence as a team We have passion for our work and we pay attention to the little details We foster an environment of accountability , take responsibility for our actions and learn from our mistakes We do what we say we will do, when we say we are going to do it We care about our coworkers, always taking an opportunity to make someone's day better The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: **************************************************************** We anticipate that this job will close on: 01/19/2026 For California Residents, please clic k here to view our California privacy notice. If you want to be part of a team that helps make travel and culinary memories, join us!