Administrative Specialist - We are looking for a responsible Administrative Specialist to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting with daily office needs and managing our project's general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, including MS Excel and office equipment.
Job Type: Full-time
Pay Rate: $26-28 (Depending on experience)
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Vision insurance
ESSL-PTO After90 days
Schedule:
8-hourshift
Day shift
Essential Functions and Responsibilities
Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees
Manage andmaintainemployee-related documentation, including time-off requests, vacation tracking, and personnel paperwork
Serve as a point of contact for employee inquiries, including phone calls and general administrative requests
Develop,maintain, and update Excel-based tracking tools, reports, and lists
Assistwith daily and weekly operational reporting, including data compilation, validation, and formatting
Utilize Excel functions and formulas to analyze data; create andmaintainpivot tables as needed
Maintain organized electronic and physical filing systemsin accordance withcompany policies
Support the implementation and adherence to office policies and procedures
Order and manage office supplies; research vendors and pricing as needed
Coordinatelogisticsand planning support for traveling personnel, including schedules and documentation
Provide administrative support to visitors at the warehouse or office location
Act as a liaison and point of contact for internal departments and external clients as needed
Manage calendars, schedule meetings, and coordinate communications on behalf of leadership
Preferred Skills, Qualifications, and Additional Responsibilities
Advancedproficiencyin Microsoft Excel, including formulas, pivot tables, and data validation
Strong organizational skills with the ability to manage multiple priorities simultaneously
High levelof attention to detail and accuracy in data entry and reporting
Professional written and verbal communication skills, particularly in email correspondence
Demonstrated ability to work cooperatively with project leadership and cross-functional teams
Experience supporting operations, field teams, or project-based environments preferred
Ability to handle sensitive and confidential information with discretion
Proactive problem-solver with the ability toanticipateadministrative needs
Basic leadership or team coordination experience is a plus
Willingness to adapt to changing project needs and timelines
Other tasks as needed to support the project
Education & Experience:
High School Diploma or equivalent preferred.
$26-28 hourly Auto-Apply 13d ago
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Accounting Administrator
HR One 4.1
Office administrator job in Syracuse, NY
Job Description
Accounting Administrator - Childcare Solutions
Join a mission-driven nonprofit team making a meaningful impact.
Childcare Solutions is seeking a detail-oriented Accounting Administrator to support the daily operations of our finance department. In this role, you'll help maintain accurate financial records, assist with billing and reconciliations, and ensure compliance with nonprofit financial practices. If you're organized, reliable, and passionate about contributing to a purpose-driven organization, we'd love to hear from you.
Key Responsibilities
Process accounts payable and accounts receivable transactions accurately and on time
Prepare and issue invoices, reimbursements, and payment checks
Reconcile bank statements, credit card statements, and other accounts
Maintain organized financial records and documentation
Support month-end and year-end close processes
Track program expenses and ensure proper coding for grants and childcare subsidies
Monitor outstanding payments, resolve billing discrepancies, and follow up on collections
Assist with preparing basic financial reports, spreadsheets, and audit materials
Communicate with vendors and staff to address financial questions and documentation needs
Requirements
Education: Associate degree in accounting, finance, business administration, or related field (or high school diploma with 5+ years of relevant experience)
Experience: 2-3 years in accounting or administrative support; nonprofit experience is a plus
Skills:
Proficiency in accounting software (QuickBooks, SAGE, or similar)
Strong Excel and data entry skills
Solid understanding of accounting practices and procedures
Excellent written and verbal communication
Ability to plan, prioritize, and work independently
High attention to detail and analytical mindset
Strong customer service orientation
Ability to work effectively with individuals from diverse backgrounds
Work Style
Works with minimal supervision
Exercises a high degree of discretion and independent judgment
If you're looking for a meaningful role at a nonprofit where your accounting skills support real community impact, we encourage you to apply!
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Training & Development
$45k-63k yearly est. 18d ago
Administrative Assistant
CME Associates 4.0
Office administrator job in East Syracuse, NY
CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.
Summary
This position provides essential administrative support by assisting with creation of proposals, organizing and maintaining project documentation, and assisting with client communications. This position is in-office, Monday-Friday, 8:30 AM - 5:00 PM.
Responsibilities
Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials.
Document Management: Receive, organize, and maintain project-related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards.
Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up-to-date records for project milestones, deadlines, and deliverables.
Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses.
Administrative Support: Coordinate internal communications between marketing and other departments.
Qualifications
Must possess a High School Diploma; Associate degree is preferred.
Minimum of 2 years' experience performing administrative responsibilities.
Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel.
Possess good interpersonal and communication skills.
Attention to detail and problem-solving skills.
Compensation: $20 - 23 per hour
Benefits
CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees.
This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws.
CME Associates, Inc. is an Affirmative Action Employer.
A New York State Certified Woman Owned Business Enterprise (WBE).
$20-23 hourly Auto-Apply 16d ago
Office Administrator
Staffworks 3.6
Office administrator job in New Hartford, NY
Job Description
We are seeking a reliable and detail-oriented OfficeAdministrator to support daily office operations. This role is responsible for handling a variety of administrative duties within a warehouse setting.
Responsibilities:
Filing
Answering and directing phone calls
Greeting visitors in a professional manner
Sending and responding to emails
Entering orders into the database
Printing and processing sales orders
Scheduling appointments and coordinating calendars
Qualifications:
One year or more of office experience
Experience with data entry
Proficiency in Microsoft Word and Excel
Strong professional communication skills, both verbal and written
Schedule:
Monday-Friday, 7:00 AM - 3:30 PM
Overtime as needed
Wage:
$19.00 per hour
$19 hourly 2d ago
Administrative Assistant
Thrivent Financial 4.4
Office administrator job in Liverpool, NY
This position provides administrative support to Kyle F Mumpton, CFP . This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Kyle F Mumpton, CFP .
Immediate growth track to get NY Life and Health Insurance Licensed (Life, Health, Annuity) within the first 6 months.
This is a fully in-office position out of Liverpool, NY.
Hours: 8a - 4pm, Monday - Friday
Compensation: $20-25/hr. depending upon experience
Benefits: Simple IRA with 3% match and 15 days PTO. Health benefits are not offered.
Job Description
Position Roles/Responsibilities/Accountabilities
Handles incoming telephone calls and responds to requests for information
Performs routine administrative duties such as maintaining office supplies and processing mail
Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature
Supports projects, administration of various programs, and processing functions as needed
Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors
Update the contact management system with client/member contact and preference information
Assist Financial Advisors in the preparation and follow up for the client/member meetings
Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed
Participates in the business planning process
Completes other miscellaneous tasks as assigned
Position Qualifications
Previous administrative/secretarial experience desired
Insurance licensed; preferred or must be willing to attain.
Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn
Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions
Ability to maintain integrity of sensitive/confidential information
Basic understanding of our products and services, and Thrivent Financial
Competencies
Planning/Organizing
Customer Focus
Communication
Interpersonal Skills
Teamwork and Collaboration
Adaptability/Flexibility
Technology Forward
External/Internal Dependencies
Must be able to work with all roles of the team
Must be able to represent the organization in work with external clients
Must be able to cultivate and maintain relationships with outside organizations
As part of Kyle F. Mumptons' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.
All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.
$20-25 hourly Auto-Apply 21d ago
Office Coordinator
Suny Upstate Medical University
Office administrator job in Syracuse, NY
Responsible for the mentoring, supervision, and day-to-day conduct of staff and providing day-to-day overall operational oversight to an outpatient clinical practice.
Duties include aspects of personnel, operational, and financial management, under the direction of the Medical Director. Responsible for training and orientation of staff. Makes suggestions and recommends to the Medical Director promotions, upgrades and changes in staffing patterns and requests for additional staff. Makes recommendations and implements change regarding productivity and work flow, practice issues, problems and progress. Fosters and maintains a positive, patient friendly environment for patients and their families. Monitors mechanisms for service scheduling, patient scheduling, patient flow, telephone triage and courtesy. Works with Medical Director to maintain an accurate and thorough billing process. Responsible for maintaining communications with the billing office.
Incumbent will work with sensitive/confidential information in the forms of patient medical information, personnel information and financial information.
Minimum Qualifications:
Associates Degree or pertinent college level courses and 3 years related experience. Will consider equivalent combination of education and experience.
Preferred Qualifications:
Work Days:
Monday through Friday daytime hours
Message to Applicants:
Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.
G5: $19.50 - $30.48
Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.
Recruitment Office:
MedBest Medical Management
$35k-49k yearly est. 60d+ ago
Facility Operations Assistant 1 (Grounds) - SUNY Polytechnic Institute
Suny Polytechnic Institute
Office administrator job in Utica, NY
The SUNY Polytechnic Institute's Grounds Department performs a variety of work related to the appearance and condition of the campus grounds and athletic fields. The Grounds department also maintains roadways, walkways and parking lots. Under the direction of the Facility Operations Assistant 2 (Grounds), a Facility Operations Assistant 1 will be responsible for maintaining the appearance and condition of grounds, athletics fields, walkways, parking lots, and roadways of the SUNY Polytechnic Institute in Utica, NY. The position has a variety of summer and winter duties within the Grounds department, such as maintenance of athletic fields, ground cover, planting beds, and the removal of snow and ice from roads, walkways, and parking lots. Other duties include the moving, set-up, and take down of furniture and equipment needed for campus events, and the removal of trash from exterior bins/containers. Other reasonable duties as assigned.
* Grounds Maintenance: Maintain the appearance and condition of campus grounds, this includes but is not limited to, mowing lawns, pruning trees and bushes, removing weeds, plant and water vegetation, and performing general landscape upkeep.
* Snow Removal: Perform snow and ice removal operations, including operation of plow trucks, snow blowers, shovel and sanders to ensure safe and accessible walkways and roadways.
* Event Support: Assist with the set-up, breakdown, and movement of furniture and equipment for special events and campus functions.
* Athletic Field Maintenance: Perform upkeep and preparation of athletic and grass fields to ensure they are safe, clean and game-ready.
* Waste and Recycling: Handle campus trash removal and recycling collection to maintain cleanliness and sustainability efforts.
* Other Duties: Perform other related tasks and reasonable assignments as directed to support the overall maintenance and operational needs of the campus.
Benefits: **************************************************************************************************************************
Salary: $36,232 (SG06)
Visa sponsorship is not available for this position. Your application will not be accepted if you require sponsorship to work in the United States
Requirements:
Minimum Requirements:
Labor Class: There are no education or experience qualifications for this class*.
* Must be physically able to perform the tasks of the position and be able to understand and carry out written or oral instructions. Incumbents must possess a valid NYS driver's license appropriate for the type of vehicle being operated.
Additional Information:
Initial review of applications will begin 2 weeks after posting. Posting will remain open until filled
SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.
As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at ****************************************************************
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:
********************************************** Report 2024 - Uticaw covers.pdf
Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator ******************** at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. **************; Email ******************.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ***************.
Application Instructions:
Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual checks.
Persons interested in the above position must submit a resume, cover letter, and the SUNY Poly application. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position, please email us at ***************
$36.2k yearly 13d ago
Patient Navigator/Office Coordinator Syracuse NY
Healogics 4.2
Office administrator job in Syracuse, NY
The rewards at Healogics are immense, starting with the important work we do to change patients' lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide.
Think you are a great fit? Learn more about this role here:
Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships.
The Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC.
All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.Essential Functions/Responsibilities:
Coordinates with Center leadership to maximize daily patient census.
Actively participates in staff meetings to support key functions within the Center.
Greets patients and other visitors, answers and routes calls to appropriate staff.
Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model.
Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases.
Collects and enters patient charges in databases.
Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers.
Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures.
Coordinates/schedules ancillary testing with other hospital departments.
Arranges for patient transportation as needed.
Maintains office equipment and supplies as needed, and medical supplies as directed.
Performs other duties as required.
Required Education, Experience and Credentials:
High School Diploma or General Education Development (GED); Associate's degree preferred
Minimum of Two (2) or more years officeadministration experience, preferably in a medical setting; Prior medical coding experience preferred
Preferred Knowledge, Skills and Abilities:
Proficient in Microsoft Office (Word, Excel, Outlook)
Good customer, interpersonal and communication skills, both orally and in writing
Organization and time-management skills
Ability to type 60 words per minute (wpm)
Basic math skills
Attention to details
Ability to maintain confidentiality
Ability to work in fast paced environment and to work on multiple projects at the same time
Ability to work with others and in a team environment
Physical Demands:
Being in a stationary position for extended periods of time (4 hours or more)
Viewing computer screen for extended periods of time (4 hours or more)
Keying frequently on a computer for 4 hours or more
Reading
Communicating
Detecting sounds by ear
Close, distance and peripheral vision
Lifting/moving items up to 75 pounds with equipment assistance
Repetitive motions
Bending/stooping
Writing
Work Environment:
Patient care environment
The hourly rate for this position generally ranges between $17.81-$21.90 Per Hour
This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law.
If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the “Jobs Hub”.
$17.8-21.9 hourly Auto-Apply 60d+ ago
BILLING ADMINISTRATOR -PT Syracuse
Murphy & Nolan
Office administrator job in Syracuse, NY
Part-time Description
Syracuse Office seeks a Part-time Billing Administrator to generate customer invoices and process vendor invoices for goods and services received, verifying billing accuracy and reconciling discrepancies. Perform a variety of administrative duties to support the billing, inventory management, and general office operations. Scheduled hours are Monday-Thursday 7:00 AM to Noon. Wage level is from $18.00/hour up to $24.00/hour plus discretionary incentive.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Generate customer invoices for stock, reshipments, and material transfers. Compile supporting documents, verify invoice accuracy, and reconcile any payment discrepancies with vendors.
Input inventory data into computer system and verify accuracy of all information including customer credits, mill certifications, cutting charges and receipt of incoming inventory. Compile weekly inventory reports to maintain accurate inventory records.
Act as liaison between sales staff and vendors in the resolution of billing disputes.
Create daily and or weekly records, reports or spreadsheets for sales, inventory, and billing reporting. Perform other administrative duties as requested to support the billing, sales, and inventory management operations.
Verify inventory levels to resolve discrepancies for orders and update computer with correct inventory information.
File completed purchase orders and invoices; open, sort and distribute mail. Perform other administrative duties as requested to support office operations and sales staff.
Assist other departments as necessary.
Perform duties as requested to meet department and or company objectives.
Regular and reliable attendance is a condition of employment.
Requirements
QUALIFICATION STANDARDS
High school diploma or GED required.
Business or related field preferred.
Ability to read and write.
Mathematical ability to gather data, compile information, reconcile financial information and prepare reports.
Ability to calculate numbers, correct entries, and post to records.
Good organizational skills needed to work in a fast-paced environment. • Strong interpersonal, organization and communication skills
Strong follow-up skills are necessary.
Analytical, problem solving.
Valid NYS Drivers License, for use of company vehicle after training.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
ACCOUNTABILITIES
This position contributes to the overall success of the company by performing all assigned duties in a professional, timely and accurate manner. Follow all Company safety policies and procedures as set forth in the Employee Handbook, Safety requirements and any local regulations.
EQUIPMENT, MACHINES AND SOFTWARE USED:
Ability to operate a telephone, cell phone, photocopier, calculator, and computer to send/receive email messages, post information to computer software including an ERP System and Microsoft Outlook365 Suite.
Use of company provided passenger vehicle for local driving as necessary.
MENTAL AND VISUAL REQUIREMENTS
Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, performing accounting work, using a computer terminal, and/or extensive reading.
PHYSICAL ACTIVITIES AND REQUIREMENTS
Ability to sit for extended periods of time, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, and perform repetitive motions of hands and/or wrists.
Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently to move objects.
ENVIRONMENTAL CONDITIONS
Work is performed in a typical office work environment.
Work involves minimal exposure to unusual elements, such as temperature changes, outdoor exposure to weather conditions, fumes, odors, gases, mists, and/or smoke, oils and/or lubricating fluids. (SDS sheets on file and available for review).
Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently to move objects.
COMPENSATION
The hourly range is $18.00/hour up to $24.00/hour plus discretionary incentive.
EMPLOYER'S DISCLAIMER
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Furthermore, the company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Salary Description $18.00/hour up to $24.00/hour plus incentive
$18-24 hourly 5d ago
Administrative Assistant
Upstate Cerebral Palsy 4.2
Office administrator job in Chadwicks, NY
Administrative Assistant - Education Division Monday - Friday 8:00am - 3:30pm Pay $16.00 - $16.50 an hour We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Education Director, staff, and students across all campuses. This role acts as a key liaison, ensuring clear and effective communication with internal teams, external partners, and various departments. The ideal candidate will possess exceptional communication and customer service skills and thrive in a dynamic, fast-paced environment. Opportunities available at our Utica, Rome, and Chadwicks Campus!
Core Responsibilities
* Prepare and maintain professional correspondence, reports, and records.
* Coordinate office operations and provide clerical oversight.
* Organize meetings, trainings, and materials; record and distribute minutes.
* Manage filing systems, student records, attendance, and transportation lists.
* Process report cards, referrals, applications, and incident reports.
* Answer calls, route inquiries, and maintain communication across departments.
* Update HRIS time entries and student attendance tracking.
* Oversee supply ordering, mail distribution, and maintenance requests.
* Support recognition programs and maintain lobby display.
* Ensure compliance with regulations, reporting laws, and agency standards.
* Assist with special projects and foster a positive, collaborative environment.
* Perform other duties as assigned.
Qualifications
* High School Degree or equivalent.
* 3-5 years of related experience.
* Advanced Computer Application Skills
* Must have a valid NYS Driver's License.
Benefits
Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off.
* Comprehensive Health/Dental/Vision
* Direct Deposit
* Flexible Spending Account (FSA)
* Retirement Plan 403(b)
* Life Insurance
* Voluntary Benefits
* Employee Assistance Program (EAP)
* Generous PTO Plans (Sick, Vacation and Employee Leave)
* Tuition Reimbursement
* Service Awards
* Employee Appreciation Events
* Employee Discounts
Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full job description located within the job posting. upstatecpjobs.org
FMF&E is currently seeking a dynamic, full-time professional to join our growing Accounting & Auditing (A&A) team as an Assurance Administrative Specialist. This position is a newly established full-time administrative role to help support our A&A Department and responsibilities will include working with our Assurance team at all levels
.
In your critical role as an Assurance Administrative Specialist, you will be responsible for the following key administrative tasks:
Assist in preparing and processing the department's client deliverables, including financial statements and client communication letters.
Create automated client financial statements from engagement source data.
Collaborate with the Assurance team and drive internal administrative process improvements, focusing on efficiency and improving digital applications.
Support the department's long range scheduling process, including managing change requests.
Assist with client portal administration, including initial set-up and monitoring.
Assist Marketing department with proposals and special projects as needed.
Assist with organization and administration of continuing professional education (CPE); including training seminars and webcast registration/set-up.
Assist with other administrative matters as required; maintain tracking system and due date lists, meeting minutes, general correspondence, billing, mailings, conference/video call set-up.
Qualifications:
2 year college degree plus a minimum of 3 years administrative experience
Must be highly proficient in Microsoft Office applications and network utilization and good with new technology
Excellent written and verbal communication/interpersonal skills
Strong organizational skills and attention to detail
Ability to work well independently, prioritize and multitask
CPA industry or professional services experience ideal
About Us
Firley, Moran, Freer & Eassa, CPA, P.C. (FMF&E) is proud to be one of the leading certified public accounting firms in CNY. Over the past 40 years, we have grown our Firm organically while always emphasizing the importance of working together to get the job done. We stay dedicated to what we do best, and it shows in our work. We are dedicated to our clients and community, and serve locally and nationwide providing audit, accounting, tax and management consulting services. Our clients include construction contractors, credit unions, energy (independent power producers), professional service organizations, manufacturers, and wholesalers and distributors. For more information, visit our website at ***************
Our Benefits
We offer a competitive salary, career development program, generous paid time off program, paid holidays, 401(k) plan with firm contributions, employer parking benefit and a variety of health and welfare plan options.
Firley, Moran, Freer & Eassa CPA, P.C. (FMF&E) is committed to a diverse and welcoming workplace in which all team members, clients, vendors, and all visitors are respected and included. FMF&E promotes respectful and mean ingful collaboration across our diverse teams. This includes collaboration and inclusion with consideration of personal identities and experiences including physical ability, age, appearance, ethnicity, family/marital status, gender, gender expression, language, military or veteran status, nationality, political ideology, race, religion/spirituality, sex, sexu ality and socio-economic status. Our diverse team strives to live our values of care, curiosity, and courage at all times in our work.
Firley, Moran, Freer & Eassa is an equal opportunity employer
SMS Privacy Policy
SMS Terms
$31k-50k yearly est. 60d+ ago
Administrative Assistant
Rescue Mission of Utica Ny 3.5
Office administrator job in Utica, NY
JOB TITLE: Administrative Assistant
DEPARTMENT: Enriched Living Center (ELC)
FLSA CLASSIFICATION: Full-time / Non-Exempt
REPORTS TO: Program Director ELC
The Enriched Living Center is a 52-bed, long-term residence for people with a diagnosis of mental illness. The Administrative Assistant is to act as the first point of contact (in person or via telephone) for visitors to the Enriched Living Center. The Administrative Assistant's primary responsibility is to convey a professional and compassionate image of the ELC to visitors and residents.
ESSENTIAL JOB FUNCTIONS:
Welcome visitors, determine their needs, and answer any questions.
Answer phone calls and respond to them or direct them accordingly.
Maintain designated ELC building office machines: monitor copy-paper supply; restock all supplies as needed; etc.
Assist with any clerical projects as needed.
Help Director assist in the organization of any documents or files that Director is responsible for.
Generate reports and analyze reports at the request of the Program Director, including but not limited to; Board Reports, Risk Management reports, OMH survey, and units of service reports
Coordinate and maintain records for staff and resident keys.
Setup and coordinate meetings and conferences.
Processing petty cash for monthly reimbursement.
Assist in preparation of materials for Enriched Living Resident Council Meeting and Risk Management Meeting
Responding to staff requests for administrative support as needed
Prepare and schedule interviews for applicants and assist with follow up to
Human Resources
Communicate as necessary with Rescue Mission staff, and vendors
Maintain confidentiality of all resident information.
Monitor visitor sign in book and cameras screens.
Process and distribute all incoming and outgoing mail
Retrieve mail from the administration building as requested.
Monitor the open radio policy during emergencies
Coordinate all SPOAAs with Program Director
Complete Purchase Orders for ordering of supplies
Perform miscellaneous tasks at the discretion of the Director.
Abide by all Mission and program and safety policies, procedures and guidelines.
Attend and participate in meetings and trainings as requested by supervisor.
Annual mandatory trainings.
MINIMUM JOB QUALIFICATIONS:
High School Diploma or equivalent.
Intermediate knowledge of Microsoft Word, Excel and Outlook.
Familiarity with databases.
(1) year of experience working with special populations in the area of substance use disorder, homelessness and mental illness preferred
Current, clean and valid New York State driver's license, preferred.
Enthusiastic support of our Mission Statement.
CORE COMPETENCIES:
Experience with receptionist or clerical work
Strong oral and written communication skills
Ability to take direction and work independently
Computer Literate (knowledge of MS Word), ability to use copier and fax machines
Compassionate, caring demeanor.
Ability to remain calm under pressure.
Strong attention to detail.
Ability to set appropriate boundaries with residents.
Strong oral communication skills.
Team player.
Status/Hours: Full Time, Monday - Friday, 8am-4pm, 40 hours per week
Pay Rate: $17.00-17.50 per hour
Benefits: We offer a comprehensive benefit package for eligible employees to include medical, dental, life insurance, 401(k), voluntary benefits, paid time off, holidays and paid training.
The Rescue Mission of Utica is an equal opportunity employer encouraging individuals with disabilities and veterans to apply.
$17-17.5 hourly Auto-Apply 60d+ ago
Camp Evergreen Office Assistant - Seasonal
YMCA of Central New York 3.1
Office administrator job in Fayetteville, NY
Part-time Description
$5760/season
Pre-Season June $17.50/hour
Mon-Fri 8:00 am - 4:30 pm
A Career with a Cause:
At the YMCA, strengthening community is our cause. Our mission is to put Judeo-Christian principles into practice through programs that build healthy spirit, mind, and body for all. The Y strengthens the foundations of communities and families through our key areas of focus; youth development, healthy living, and social responsibility and our core values of caring, honesty, respect, and responsibility. We are committed to this cause because a strong community is achieved when we invest in our children, health, neighbors, and values.
We are welcoming: we are open to all. We are a place where you can belong and grow. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
General Functions:
Under the direction of the Senior Program Director, the Office Assistant Provides excellent member service by assisting Camp Iroquois toward its primary objective of putting Christian Principles into practice through programs that build healthy spirit, mind, and body for all. The incumbent is a team player who demonstrates excellent organizational, verbal, interpersonal, problem solving, computer and typing skills. The incumbent accepts and demonstrates the YMCA core values of caring, honesty, respect, and responsibility.
YMCA Summer Day Camp Quality Service Theme:
By acting as role models and building lasting relationships, we make a positive difference in families' lives.
Responsibilities/Duties/Functions/Tasks:
The essential functions of this position include, but are not limited to the following:
· Assist Office Manager in maintaining a professional and organized office atmosphere.
· Communicate with families on a daily basis; contact all participants prior to each session to confirm enrollment, end of day procedures, immunization records, etc.
· Answer telephones and answer all questions pertaining to camp, take detailed messages for any unknown answers and make sure they are returned in a timely fashion.
· Provide prompt customer service; handle questions and concerns of parents and/or staff that pertain to the office.
· Make copies as needed and maintain an organized office filing system.
· Input registration, payment, and participant information.
· Keep files up to date and ensure all required information is submitted.
· Assist Office Manager in collection of late payments.
· Ensure proper sign out of campers being picked up in the camp office including authorization and photo identification.
· Other duties as assigned the Senior Program Director
Requirements
Experience and Education:
· Possess high school diploma or GED; or one to two years related experience and/or training; or equivalent combination of education and experience.
Qualifications:
· Must be 18 years of age.
· Excellent organizational and communications skills both verbal and written, interpersonal, problem solving, typing, and computer skills are essential to the success of this position.
· Possess and demonstrate ability to read, interpret and effectively communicate documents, information, and instructions such as safety rules, program policies, rules and procedures, and YMCA policies and procedures, work with minimum supervision, work as part of YMCA staff team.
· Ability to write and print routine reports and correspondence.
· Basic computer skills including Microsoft Word, Excel, and Internet Explorer, ability to learn CCC software.
· Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
· Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
. · Brings to this position maturity, responsibility and a sincere interest in working with people.
· Possess a general knowledge and understanding of YMCA, its goals, and its mission.
· Possess knowledge of various resources for programming ideas and the skills to utilize that information in program implementation.
Trainings & Certifications:
· Must attend and complete YMCA Child Abuse Prevention and other related training at Camp Evergreen Orientation.
Core Competencies:
· Supports the Mission, Vision and Direction of the YMCA: Understands and supports the mission of the YMCA; displays the YMCA values; displays flexibility and accepts changes; is willing to try new methods and make suggestions; shows a strong commitment to the YMCA; conveys enthusiasm for the YMCA and his/her work.
· Builds Community: Understands and embraces the role of volunteers; helps members and participants make connections to others and to the YMCA; practices effective relationship-building techniques; supports the role of fund-raising in achieving the YMCA mission.
· Provides a Quality Experience for Members, Participants, Internal Customer and Other: Possesses the ability to deliver outstanding experiences for members, participants, internal customers and others; builds warm and supportive relationships; consistently greets and assists everyone in a positive way; strives to provide service that will exceed expectations; responds to concerns and complaints in a way that makes each person feel valued; initiates action for prompt resolution; looks for better ways to serve in involve members, participants, internal customers and others.
· Works Productively: Demonstrates responsible actions; consistently performs duties in a safe and conscientious manner within the agreed upon timeframe; follows standards, policies and procedures; is reliable and consistently punctual; actively participates in staff meetings, required trainings, and other work related activities; uses good judgment; uses YMCA resources appropriately and efficiently.
· Uses Effective Personal Behaviors/Communicates Effectively: Treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member.
Effect on End Results:
This position strongly impacts the effectiveness with which the YMCA accomplishes its mission. The Camp Iroquois Office Assistant is committed to promote an environment that teaches values, is healthy, safe and provides an opportunity for positive growing experiences:
Strong lasting relationships with parents, campers, and co-workers
The Camp team provides safe and age-appropriate activities
Build a strong, positive community image
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with applicable law, reasonable accommodations may be made to enable individuals to perform these essential functions.
Work Environment:
Duties are in an office environment and in a camp setting; at times camp employees may be exposed to undesirable working conditions, communicable infectious diseases, and the risk of injury from children. All camp employees are required to follow the preventive health policies of the Camp at all times. The noise level in the work environment is moderate to above average. Employees will be frequently exposed to a wet/cold, hot/humid climate.
Salary Description $5760/season; Pre-season June $17.50
$21k-29k yearly est. 22d ago
Front Office Assistant
Upstate Caring Partners
Office administrator job in Utica, NY
Pay $17.00 - $19.00 an hour / Monday - Friday 8:00am - 4:30pm
Are you the goâto person everyone counts on to keep things running smoothly? Do you thrive in a fastâpaced environment where communication, organization, and people skills are key? If so, we'd love to meet you.
We are seeking an Administrative Assistant who brings exceptional customer service, professionalism, and a positive attitude to our busy administrativeoffices. This role is perfect for someone who loves supporting others, juggling multiple priorities, and being the central connector across teams and departments. You'll join a collaborative, fastâmoving environment where your work truly matters. You'll support talented teams, build strong relationships across the organization, and be part of meaningful dayâtoâday operations that keep our administrativeoffices running at their best.
Core Responsibilities
In this vital role, you will help keep our operations flowing and our teams informed. Your day may include:
Crafting and maintaining highâquality, professional correspondence (letters, memos, reports, spreadsheets, and more)
Coordinating office support functions and providing guidance to clerical staff as needed
Scheduling and organizing meetings and trainings-including room bookings, teleconferences, and materials
Attending committee meetings, taking accurate minutes, and sharing them with the team
Maintaining an organized, upâtoâdate filing system
Handling phone calls with professionalism and routing mail efficiently
Managing supply orders, tracking deliveries, and supporting purchasing needs
Supporting special projects that help our department grow and succeed
Using the latest technology to enhance workflows and support department goals
Ensuring compliance with relevant agency and government standards
This position requires someone who is responsive, helpful, and confident interacting with internal teams, external partners, vendors, and visitors. If you love being the person who makes everything work smoothly, this is your place.
Qualifications
High School Diploma or equivalent (required)
3-5 years of administrative or office support experience
Strong computer proficiency and comfort with new technologies
Excellent communication and customer service skills
A positive attitude, strong attention to detail, and the ability to stay organized in a dynamic environment
A valid NYS Driver's License (travel may be required)
Benefits
Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off.
Comprehensive Health/Dental/Vision
Direct Deposit
Flexible Spending Account (FSA)
Retirement Plan 403(b)
Life Insurance
Voluntary Benefits
Employee Assistance Program (EAP)
Generous PTO Plans (Sick, Vacation and Employee Leave)
Tuition Reimbursement
Service Awards
Employee Appreciation Events
Employee Discounts
Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full located within the job posting. upstatecpjobs.org
To access a copy of the job description Click Here - Administrative Assistant
$17-19 hourly 9d ago
Part Time Administrative Assistant
Beacon Communities 3.9
Office administrator job in New Hartford, NY
Part Time Administrative Assistant, Meadows Senior Living - New Hartford, NY General Statement of Duties: Primary responsibility is providing administrative assistance, service and support to the Property Manager and staff. Represents the company professionally to the general public and members of the community.
Supervision Received: Reports to Property Manager.
Supervision Exercised: N/A.
FLSA status: Nonexempt
Essential Functions of the Position: (Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class).
Provides officeadministrative assistance as follows:
Greets and assists applicants, residents and guests.
Prepares and maintains office and rental expense budgets.
Prepares, types and files office correspondence including letters, reports, and spreadsheets.
Writes service orders and maintains service order log.
Answers telephones in a professional manner; directs calls and records messages.
Orders office supplies and maintains inventory.
Opens and closes office.
Secures confidential files and maintains office equipment.
Administers rent collection efforts with Property Manager including cash receipts, 14 day notices, legal correspondence, etc.
Processes monthly Section 8 housing assistance payment billing.
Processes income certifications/recertifications.
Processes and transmits TRACS (Tenant Rental Assistance Certification System).
Completes special projects assigned by manager.
Coordinates turnover schedule with Maintenance Supervisor.
Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages.
Conducts new resident orientation.
Fosters a positive, active and collaborative relationship with residents, communities and associated agencies.
Works patiently, professionally and cooperatively with residents and staff.
Preserves and respects resident and applicant confidentiality.
Follows company policies, rules and regulations.
Minimum Qualifications:
Education and Experience: High school diploma or G.E.D. required. Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred.
Qualifications and Skills: Strong computer proficiencies required. Intermediate proficiency with Word, Excel, PowerPoint, Outlook. Basic proficiency with Yardi desirable. Fluent in English. Strong oral and written communication skills. Highly organized and detail oriented. Ability to work in a fast paced environment where priorities change daily. Deadline driven. Demonstrates strong initiative and high level of professionalism.
Physical Capabilities: Manual dexterity for competent use of office equipment. Ability to climb stairs and walk through the community.
Beacon Core Competencies Required: Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility
Beacon Functional Job Competencies required for Administrative Assistant Position: Job Knowledge, Communication, Computer Skills, Personal Organization Skills, Interpersonal Skills.
Travel Requirements: May occasionally visit properties and attend offsite meetings/training seminars.
Compensation: $18.00 - 20.00 per hour Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.\
BCTA
$18-20 hourly 14d ago
Administrative Assistant
Mr. Rooter Plumbing of Greater Syracuse
Office administrator job in Syracuse, NY
Job Description
Mr. Rooter Plumbing is seeking a detail-oriented and organized individual to join our team as a Plumbing Administrative Assistant. The ideal candidate will provide administrative support to our plumbing team, assist with scheduling, invoicing, and customer service tasks, and contribute to the overall efficiency of our office operations.
Responsibilities:
- Assist with scheduling appointments for plumbing services and dispatching technicians to customer locations.
- Answer phone calls and emails, providing excellent customer service and addressing inquiries or concerns in a professional manner.
- Prepare and send invoices, process payments, and follow up on outstanding invoices to ensure timely payment. (Accounts Receivable)
- Maintain accurate records of customer information, service requests, and billing details in our database.
- Coordinate with technicians, customers, and vendors to ensure smooth communication and timely completion of plumbing services.
- Assist with general office tasks, such as filing, data entry, and document management, to support the administrative needs of the plumbing team.
- Collaborate with team members to streamline workflow and improve office efficiency.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred.
- Previous experience in an administrative assistant role, preferably in a plumbing or construction industry.
- Strong communication skills and ability to interact professionally with customers, technicians, and team members.
- Proficiency in Apple products and familiar with a Mac desktop or laptop.
- Experience with scheduling software or customer management systems.
- Detail-oriented, organized, and able to prioritize tasks effectively in a fast-paced environment.
- Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities.
- Experience in Quickbooks Online, at least 1 year experience.
- Can type at least 40 WP
Pay will be $20.00 - $22.00 an hour.
This could be part time or full time.
Before you click apply, please make sure you take our typing test at : **********************************************
If you meet the qualifications and are interested in the Plumbing Administrative Assistant position at Mr. Rooter Plumbing, please submit your resume and cover letter highlighting your relevant experience. We are looking for a dedicated individual to support our plumbing team and contribute to the success of our office operations.
$20-22 hourly 9d ago
* Medical Office Coordinator (Private Practice) Syracuse, NY 3-2-15
CS&S Staffing Solutions
Office administrator job in Syracuse, NY
Please, review and apply for this position through the QCI system following the link below (Copy and Paste):
http://jobs.qcitech.com/jobseeker/_Medical_Office_Coordinator_Private_Practice_Syracuse_NY_3215_J02155564.aspx
*You can apply through Indeed using mobile devices with this link.
Additional Information
$30k-41k yearly est. 60d+ ago
Accounting Admin (Payroll & HR Assist)
Schneider Packaging Equipment 2.9
Office administrator job in Brewerton, NY
Base Hourly Range: $20.00-$25.00 Reports to - Accounting Services Supervisor
Annual Bonus: No Direct Reports - None
Remote: No Status - Non-Exempt
Company Website: **********************
ABOUT SCHNEIDER
At Schneider Packaging Equipment Company, Inc. (“Schneider”), we believe innovation starts with the consumer. This approach has propelled our success in developing real-world solutions that allow us to automate the supply of life's products. With over 50 years of industry problem-solving in end-of-line automation, Schneider is a leading manufacturer of case packing and robotic palletizing solutions. Headquartered in Upstate New York, we design state-of-the-art machinery for customers in industries such as: food and beverage, dairy, pharmaceutical, personal care, plastics, and paper.
Schneider is now a part of the Pacteon family of companies. Our continued growth has allowed us to really be our Customer's one source for end of line packaging solutions.
ABOUT PACTEON
Pacteon Group provides one source for best-in-class automation focused on end of line packaging solutions, providing the highest-level customer experience. Through a broad range of robotic and non-robotic equipment, ability to integrate solutions seamlessly across portfolio companies, and full sales and service coverage, Pacteon is uniquely positioned to design flexible and custom solutions for your automation needs. For more information on Pacteon, please visit *************** .
OUR CORE VALUES
We believe and live our Core Values, our IPACT:
Integrity
Pride
Accountability
Customer Service
Teamwork
Our Pacteon Promise is “We make it right”. As our customer's one source for end-of-line packaging solutions, everyone plays an important role to make that happen. We provide internal growth paths for our employees and support them in their professional development goals. Diversity is important to us; we are proudly an Equal Opportunity Employer striving for innovation and growth both for our employees and our Company.
SUMMARY AND PURPOSE
The Accounting Admin is a key member of the accounting organization that will be responsible for weekly Payroll, Accounts Payable support, Human Resource administrative support, and other areas as needed.
KEY RESPONSIBILITIES
Payroll:
Responsible for timely submission, review, and processing of Payroll. This includes coordination of all time collection entries for non-exempt employees for weekly Payroll, Payroll reporting, and other Payroll related matters.
Accounts Payable:
Assist with invoice processing, maintaining online files, and other duties as assigned.
HR/Office Assistance:
Visitor Coordination - support administrative duties associated with visitors coming to the office, including preparation activities (coordinating travel, conference room set-up, communication, etc.) and supporting the onsite visitation to include coordination of meals and any other activities needed to support the visitation.
Support officeadministrative duties; coordinating office supplies, stocking conference/break rooms, scanning/filing of documentation, other administrative activities.
General Accounting Administration:
Support officeadministrative duties associated with Accounts Payable support, coordinating supplies, processing documents, and other duties as assigned.
Achieve and maintain a positive rapport with internal and external customers.
Collaborate with internal teams to drive process improvements and support all business needs.
Contributes to team effort by accomplishing related results as needed.
Drive efficiency and productivity within accounting organization while delivering the best-in-class customer experience.
Requirements
PROFESSIONAL QUALIFICATIONS
Education:
Associate degree preferred, or equivalent with 3-5 years relevant experience in similar duties.
Experience:
Experience user with Microsoft Office (Primarily Excel)
Knowledge of Paylocity, Profit Key, Concur and Dynamics preferred
Skills:
Proven ability to work in a cross functional team environment.
Highly effective time management, personal organization, and communication skills.
Demonstrates strong attention to detail while multi-tasking to achieve quality, timely completions of tasks.
A “Results Oriented” attitude coupled with a strong sense of accountability.
Employment Conditions:
Valid driver's license and acceptable motor vehicle record.
PHYSICAL REQUIREMENTS & WORK REQUIREMENTS
Physical Requirement Never Sometimes Frequently
Sitting X
Standing/Walking X
Lifting/Carrying Upto 10 lbs X
Lifting/Carrying Upto 30 lbs X
Pushing/Pulling X
Keyboarding X
Gross Manipulation X
Fine Manipulation X
Driving X
Stooping X
Speaking X
Hearing X
Near Visual Acuity X
Salary Description $20.00-$25.00/Hr
$20-25 hourly 15d ago
Facility Operations Assistant 1, SG-6 (Custodial Services) Continuous Posting - College of Environmental Science and Forestry
College of Environmental Science and Forestry
Office administrator job in Syracuse, NY
TITLE/SALARY GRADE: Facility Operations Assistant 1 - Custodial/SG- 6 DURATION: Permanent SALARY: $36,232 non-negotiable (Note: current or reconstructed salary for State employees in accordance with NYS Audit and Control)
POSITION DESCRIPTION: Perform a variety of routine manual tasks, requiring medium to heavy physical effort to clean & maintain campus buildings. Specific cleaning tasks may include but are not limited to sweeping, vacuuming, mopping, dusting, floor care, glass and surface cleaning, bathroom cleaning and disinfection, and trash and recycling collection. Additional tasks may include moving furniture and equipment, assisting with grounds maintenance, special event set ups and tear downs. Perform a variety of routine building maintenance tasks such as unclogging toilets and sinks and changing light bulbs and tubes. May be required to transport custodial supplies and equipment to various locations and may be responsible for other tasks as assigned by Supervisor.
Requirements:
MINIMUM QUALIFICATIONS: Applicants must be physically able to perform the duties assigned. Must possess and maintain a valid New York State Driver's License.
OPERATIONAL NEEDS: Must be available to work Monday - Friday 5:00AM - 1:30PM or 6:00 AM - 2:30 PM or 7:00AM - 3:30PM. This is a full time position based on a 40 hour workweek. May be required to work overtime based on operational needs.
JOB REQUIREMENTS:
* Perform medium to heavy manual labor
* Use hand tools and operate motor driven equipment
* Understand and follow verbal and simple written instructions
* Perform more simple and routine tasks independently
Additional Information:
In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at ************ or by accessing the following web site: ******************************************************
SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at *********************************************************
SUNY ESF is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Application Instructions:
APPLICATION PROCEDURE:
For ESF-OSU internal applicants - complete the Physical Plant Internal Vacancy Application Form available in the Office of Human Resources or call ************** to have one sent.
For all other applicants - Employment application is required to be submitted on-line at **********************
APPLICATION DEADLINE:
* For ESF-OSU internal applicants - January 17, 2026
* For all other applicants - although applications will be accepted until the position is filled, candidates should submit their application as soon as possible to assure optimal consideration.
Approval must be granted by Civil Service prior to filling this position pending clearance of redeployment roster, transfer list, reemployment roster, or placement roster.
How much does an office administrator earn in Utica, NY?
The average office administrator in Utica, NY earns between $30,000 and $56,000 annually. This compares to the national average office administrator range of $28,000 to $48,000.
Average office administrator salary in Utica, NY
$41,000
What are the biggest employers of Office Administrators in Utica, NY?
The biggest employers of Office Administrators in Utica, NY are: