Office Administrator Jobs in Vero Beach, FL

Join our Melbourne, Florida Team! ASC Administrator Salary Range: $100,000-$115,000 annually plus bonus incentive Requirements to Apply: Experience: Leadership experience in an Ambulatory Surgery Center Preferences: Cardiovascular experience preferred Lead with excellence as an ASC Administrator in sunny Melbourne, FL-enjoy competitive pay, bonus incentives, and the freedom of nights and weekends off! Job Overview The Ambulatory Surgery Center Administrator will play a large and dynamic role in the operations of the ASC. You'll play a very central part in the internal performance, external growth, and strategic operations functions of the center. This includes planning and implementation of clinical and business operations, evaluating performance to ensure professional medical care for each patient, development of policies and procedures, and oversight of accreditation and quality improvement. One of the best aspects of this ASC environment is the hours. Nights and weekends off, supportive and tenured executive leadership, and a committed staff all await the Administrator. Just imagine having the time and headspace to enjoy the competitive salary, generous benefits, and beautiful landscape of Melbourne! What are the benefits? Competitive compensation Health, dental, and vision insurance 401(K) Retirement Savings Plan Where? Melbourne, Florida, is famous for its warm and sunny climate. Living in Melbourne means you have easy access to beautiful beaches, perfect for a relaxing day out or a fun-filled weekend with the family. The city's long coastline boasts miles of pristine beaches that are well-maintained and offer a range of amenities. Who are we? A premier, physician-led Ambulatory Surgery Center that provides a comprehensive, patient-centered care experience performing low-risk cardiac procedures. Our mission is to offer a flexible environment that allows our providers and staff to embrace their work-life balance, develop professionally, and feel empowered to provide the best patient care experience possible.

Rossway Swan, an AV Preeminent Rated Law Firm, is seeking an outgoing and enthusiastic Administrative Assistant. The ideal applicant will possess the following qualities: Above average communication skills A pleasant and professional demeanor while answering the telephone and interacting with clients, co-workers, and colleagues A working knowledge of Microsoft Word, Excel, and Outlook The ability to assist with mailings, file organization, special projects, and routine daily office care and protocols Be able to perform other incidentals and related duties as required and assigned The ability to work efficiently in a fast-paced environment while maintaining a positive attitude is a must. Rossway Swan offers an excellent benefits package and salary is commensurate with experience and qualifications. Job Type: Full-time Reports to: Firm Administrator Benefits: 401(k) matching Dental insurance Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Education: High school or equivalent (Preferred) Experience: Microsoft Office: 2+ years (Required)

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Exceptional eye for detail Proficient in Microsoft Office suite

Jenkins Landscape Company, a family-owned and operated business since 1959, is located in Hobe Sound, Florida. As the top certified landscaper in the state, we offer a fully qualified staff and modern equipment to handle projects of any size. From landscape installation and maintenance to tree trimming and pest control, we provide comprehensive services for residential, commercial, and industrial projects. Role Description This is a full-time on-site role for an Office Manager at Jenkins Landscape Company in Hobe Sound, FL. The Office Manager will be responsible for communication with clients and staff, providing administrative assistance, managing office equipment, delivering exceptional customer service, and overseeing office administration tasks. Qualifications Excellent communication and customer service skills Experience in administrative assistance and office administration Proficiency with office equipment Strong organizational and multitasking abilities Knowledge of landscaping industry is a plus Ability to work efficiently in a fast-paced environment Experience with customer relationship management software High school diploma or equivalent; additional certifications are a bonus Job Duties: Oversee AP and AR. Ability to fill in when they are out. Assist in HR when needed. Ability to fill in when they are out. Asset management Finalizing customer invoices Manage cell phones for company Ensure all company functions are operating at fullest potential and no tasks fall through the cracks. Negotiate vendor contracts and resolve issues with service providers Clerical tasks: answering phones, mail, filing and preparing documents as needed. Scheduling cleaning and maintenance repairs of office equipment and facility. Supervisory duty of up to 10 office staff. Required Skills: Quickbooks Desktop Microsoft Suite - especially excel Conflict resolution

Role: Government Compliance Duration: 12+ months (Possible extension) Shift: 1st Shift (7:30am - 5pm or 8am - 5:30pm) Pay Range: $25 to $32/ per hours on W2 Job Description: Provides administrative support for audits Description: Supports continued approved status of major business processes and systems (Accounting, Estimating, MMAS, Procurement, EVMS & Property) to do business with the U.S. Government. Ensures properties are managed in accordance with applicable government regulations, corporate policy, and local procedures to achieve operational excellence. Manage the asset management records database, including accurate input of new records and updates to existing records Provides barcode tags and perform equipment tagging Reviews, researches, analyzes and resolves issues raised by property receiving discrepancies and supporting government audits where needed by team. Tags/tracks any rental equipment while in L3Harris custody. Prepares reports summarizing audit findings, reviews findings with management, makes recommendations. Interfaces with internal auditors and support teams as required. May have involvement in training sessions for employees and assists in developing and implementing policies and procedures to ensure compliance with laws and regulations. Anticipates changes to procurement regulation; recommends and implements compliant accounting and business management changes as necessary. Review's new part procurement listings for determination of quality clause requirements and manages those entries for calibration and tagging at the receipt point. Entry-level professional with broad theoretical job knowledge. Works under general direction and guidance within standard processes for non-routine tasks. Communicates with contacts in own team to explain and interpret information. Contributes to systems and processes changes in work routines. Works to achieve operational targets that impact team results. Some knowledge of test equipment is beneficial but not absolute requirement. Supports E3 process improvement projects and 5S+1 clean-up events. Coordinates disposal activities of excess equipment for Facilities and Finance for capital equipment. Ability to lift/move 40 lbs. Familiarity with Microsoft Office Suite is preferred Data analysis skills including familiarity with Microsoft Excel formulas, charts and pivot tables are preferred Familiarity with Sunflower asset tracking system is beneficial Ability to gain ESD certification and knowledge of test equipment utilization. Employee Benefits: At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits: Four options of medical Insurance Dental and Vision Insurance 401k Contributions Critical Illness Insurance Voluntary Permanent Life Insurance Accident Insurance Other Employee Perks LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Excellent Medical Facility looking to add experienced a Surgery Center Administrator to their team! Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing surgical services that exceed customer expectations and improve clinical and financial operations. Responsibilites and Expectations The daily operation of the facility. Serving, along with any committee appointed for the purpose, as a liaison between the Governing Board, the Medical Staff, and all departments of the facility. Reporting the pertinent activities concerning the facility to the Governing Board at regular intervals. Appointing a person responsible for the facility in the absence of the Administrator. Planning for the services provided by the facility and the operation of the facility. Overall management of the Partnership as outlined in the Operating or Limited Partnership Agreement as applicable. Lead discussion/presentation during Monthly Operations Review call with company's Home Office team. Business Operations Deploy, monitor, and ensure that company's EDGETM is the foundation of the facility's operational processes and appropriately integrated within the facility's QPI program. Ensure compliance with company's policies and procedures as related to internal controls. Develop, monitor, and control the staffing needs, operations budget, and capital budget. Develop, monitor, and control the purchasing plan to stay within the proposed budget and maintain compliance with group purchasing initiatives. Ensure compliance with government regulatory agencies and accrediting bodies. Negotiate and control all external contracts, such as those with physicians, ancillary services, plant maintenance, and purchasing agreements. Establish pricing for procedures based on cost analysis and local market standards. Foster positive work relationships among all departments of the facility and act as liaison between company's Home Office and all staff at the facility. Develop and ensure compliance with appropriate departmental policy and procedure manuals for use by the staff. Closely monitor variations in the financial performance of the facility to avoid cash flow problems. Personnel Administration Hold monthly staff meetings outlining goals and priorities of the facility. Manage exempt and non-exempt employees in accordance with the facility policies utilizing sound principles of practice and fairness. Review employee performance as evaluated by their respective managers, ensuring that reviews occur as scheduled or at least annually for each employee. Review and approve the disciplinary action and/or discharge of employees. Evaluate management performance and other staff as designated. Approve the addition or deletion of positions as well as approve applicants for employment in new or vacant positions. Develop employee productivity analysis, utilizing company's Staff Tracker, and assure efficiency of staff levels through increases or reductions in the work force as necessitated by changes in surgical case volume. Implements a program of job-based orientation, training, and ongoing evaluation for all employees. Manage all employee files and records. Provide educational opportunities for professional staff development. Promote the implementation of positive customer relations by the employees and physicians. Clinical Services Ensure that the surgical programs and clinical services are in compliance with the respective components of regulatory body and accrediting body standards. Work in conjunction with the Medical Director and Medical Executive Committee in the evaluation and development of existing and new surgical services at the facility. Manage the clinical departments of nursing, central supply, medical records, and housekeeping, and supervise the contracted services of laboratory, radiology, pharmaceuticals, laundry, and biomedical engineering. Monitor the adequate function of surgical equipment and patient care equipment through contracted services and follow-up on repairs. Develop and implement a sales/marketing plan and lead the facility's sales team in accordance with company's Sales Plan and the business plan for the facility. Identify and develop new services defined as appropriate for ambulatory surgery centers. Foster positive public relations, marketing, and planning. Quality Improvement Develop, evaluate, and promote implementation of a continuous quality improvement program. Administer the infection control program and medical staff review of the quality improvement program. Identify and correct quality care issues. Develop statistical indicators to use in evaluating the overall operations and quality of care provided. Serve as a member of the Quality Improvement Committee. Medical Staff Relationships Process the credentialing of practitioners of the facility. Collaborate with the Medical Director in the review and revision of the Medical Staff Bylaws and Rules and Regulations on a biannual basis. Collaborate with the Medical Director and serve as a liaison in problem areas with the medical staff. Promote positive relationships between employees and practitioners. Develop a system whereby physician's needs and their patients' needs are defined in order to determine the proper mix of services and efficiencies. Administrative Representative Attend corporate administrative meetings representing the facility. Act in accordance with the vision, mission, and business philosophy of the facility. Maintain membership in professional associations relevant to ambulatory surgery facilities and healthcare administration. Stay current in changes in the healthcare environment, such as reimbursement, legislative issues and business law, and act accordingly in the best interest of the corporation. Personal Development and Professionalism Identify areas that require additional reinforcement through education, consultation, or practicum. Attend all mandatory in-services and meetings. Follow the facility's professional conduct and dress code policy. Maintain patient, physician, and employee privacy and confidentiality per policy. Communicate effectively and courteously with visitors, physicians and their office staff, patients, and employees. Criteria for Evaluation Patient/family/physician/employee feedback Annual Goals Qualifications Bachelor's degree or equivalent work experience. Nursing degree required. Minimum three years of experience in a top administrative or management position in the health care field. Good command of the English language, both verbal and written. Ability to work well with physicians, employees, patients, and others. The Governing Board may determine other qualifications as seen fit. Working Conditions and Physical Requirements Mobility to move about the facility to supervise employees and activities. Office environment typical, but frequent exposures to patient care areas. Education Required: Bachelors Degree in Nursing or related field. Preferred: Masters Degree in Nursing or related field. Experience Two years experience in health care management and two years experience in clinical related specialty. Required Certification/Licensure/Registration Registered Nurse - licensed in the State of Florida. Other Qualifications Managerial experience - able to relate to a large variety of individuals. Security Clearance Required: No Visa Candidate Considered: No ***Excellent Pay Structure ***Full-time Position w/Excellent Benefits Package ***Relocation Assistance Available For The Right Candidate

Serves Patients and visitors by greeting, welcoming, and directing them appropriately QUALIFICATIONS: Experience: Office experience and understanding of medical terminology preferred. Registration: None ESSENTIAL JOB FUNCTONS: • Answer phones while maintaining a polite consistent phone manner • Welcomes Patients / visitors by greeting them, in person or on the telephone • Register new patients and update existing patient demographics by collecting patient detailed patient information including personal and financial information • Facilitate patient flow by notifying the clinic staff of patients' arrival, delays, and communicate updates to patients and clinical staff • Respond to patients, prospective patients and visitor inquiries • Protect patient confidentiality by making sure protected health information is secured • Schedule patient's appointments and conduct daily reminder calls • Perform File Audits • Adherence to company policies and procedures • Promote excellent customer service • Ensure clinical safety procedures are in place and followed • Assists in the facility cleaning, hygiene, safety and maintenance • Ensure patient satisfaction • Perform Registered Chiropractic Assistant duties if necessary • Abides by HIPAA laws regarding personal medical information • Responsible for accuracy and completion of paperwork • Responsible for being in compliance with Joint Commission guidelines • Supports the philosophy, goals, and objectives of the clinic • Perform other related duties as required and assigned COMMUNICATION: · Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary · Documents information received from the patient and disseminates it to the appropriate people or areas Supports administrative decisions and activities affecting patient care Assists in maintaining and sharing information in order to ensure continuity of patient care through coordination of care provided by physician and support services.

Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent. Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software. Utilize other departmental software to research and review reports. Responsible for reviewing own work to ensure accuracy, thoroughness and neatness. Maintain project documents within the project management software and project files. Gather and assemble supporting documents for project manuals. Ability to access and perform routine functions on the Internet. Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus. Knowledge of Contract Manager Software is a plus. Knowledge of RedTeam Software is a plus. Other administrative and general office duties as needed. Proven Work Experience Demonstrating the Following Requirements Excellent organizational and problem-solving skills. Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner. Ability to work independently and in a fast-paced team environment with limited supervision. Detail-oriented and self-motivated. Excellent interpersonal skills with co-workers and clients (via phone, email and in-person). Must have the ability to comply with applicable department policies, procedures, rules and regulations. Proficient in Microsoft Word, Excel, and Outlook. Proficient in copying/moving files and creating directories in a Windows environment. Attention to detail and math skills are also essential. Possess a valid driver's license Reliable and professional demeanor. Other details Job Family Administrative Pay Type Hourly Employment Indicator Full-Time

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers - certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associate's direction. Ensure all marketing tactics are executed as per the Company's Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associate's direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (PO's). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills ___ years of Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated. Compensation: $30,000.00 per year Opportunity is Knocking Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters brand culture. This makes each independently owned and operated CertaPro Painters franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters franchise, as well. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

The Field Administrator provides administrative, customer and company relations, and facility support to the organization. Working under the direct supervision of the Area Supervisor, this position takes the lead responsibility to ensure area billing, reporting, and other day-to-day office operations are organized and functional. Responsibilities + Deal and work well with a variety of individuals from various socio-economic, cultural, and ethnic backgrounds. + Demonstrate computer skills (i.e., MS Word, Excel, Outlook, etc.). + Demonstrate written and oral communication skills. + Work independently and follow through on assignments. + Operate effectively in a fast-paced, ambiguous environment. + Exhibit excellent organizational and planning skills. + Maintain a high commitment to achieving goals and tasks. + Support field construction management and crews as required. + Assemble and maintain final job packages for handover to the billing team. + Identify issues and escalate as necessary to management. + Maintain a professional appearance at all times. Essential Skills + Ability to work in a fast-paced, ambiguous environment. + Familiarity with working on a construction site in a trailer. + Experience in the utility or construction industry is a plus. + 1+ year of administration experience. + Proficiency in Microsoft Excel is required. + Associate degree or higher preferred. Work Environment The Field Administrator will work from Monday to Thursday, 8am-6pm, and on Fridays until 1:30pm, with the option to start as early as 7:30am. While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration. The employee is occasionally exposed to various extreme conditions at construction job sites. The noise level in the work environment and job sites can be loud, and the position is performed in outside weather conditions. The office houses 7 employees, with over 100 field personnel reporting to the yard, though day-to-day contact with them is minimal. Pay and Benefits The pay range for this position is $21.00 - $21.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fort Pierce,FL. Application Deadline This position will be accepting applications until Jan 24, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

The City of Port St. Lucie is an equal opportunity employer. Please note that this is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. In order to be considered with internal candidates, please apply on the internal posting by clicking HERE. Responsible professional level work including leading the operation of the box office on event days and as needed. Maintains and elevates knowledge of Etix system and assists with and carries out box office duties and marketing efforts. Performs duties necessary to support the MidFlorida Event Center (MFEC) by coordinating special events through achieving box office efficiency and community awareness and involvement; assisting with the design and distribution of promotional materials; and cultivating essential partnerships with the general public and vendors. This part-time position will require you to work nights, weekends, and some holidays based on the events schedule of the facility. Facilitates the development of public trust and confidence in the City. The starting salary range for this position is $19.83 - $22.81 depending on qualifications This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency. ESSENTIAL DUTIES The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision-making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations. Creates, develops, implements, and monitors programming, activities, and other services for the MidFlorida Event Center. Sets up and manages campaigns/contests. Monitors, updates, and coordinates the MFEC program calendar; sets up ticketed events in the Center's Etix system, monitors ticket sales in conjunction with marketing activities, and recommends pricing structures. Greets, engages, registers, directs, and performs customer service activities. Assists cash handling for Box Office and other public event functions and monitoring and assigning cash drawers. Must see to it that the box office take corresponds to the tickets sold. Learns the Etix system thoroughly, front and back end. Co-manages the ticket window during hours of operations. Coordinates and maintains all logistic operations related to the ticketing window. Handles questions related to ticket sales and develops solutions for the general public and event promoters. Maintains, monitors, and tracks expenditures for the box office; submits financial paperwork, reporting, and tracks purchases. Collects information to complete reporting and performance measures. Secures, records, prepares, and maintains box office records. Researches, gathers, and compiles information for events and ticketing procedures. Troubleshoots Etix technology issues, event builds, printer issues, ticket issues, etc. Accommodates patrons in ticket disputes, striving to reach an equitable arrangement while upholding established policies. Educate customers on the Center's ticketing policies. Responsible for the set-up of the outdoor box office in support of our ticketed events. Sell tickets for all events that require a box office. Compiles and builds individual events; setting up ticket prices, discounts, seating charts, and information that pertains to the event via the Etix ticketing system. Identifies and recommends equipment and supplies needed for efficient box office operations. Review all ticket builds for any mistakes, edits accordingly. Coordination of online databases and eblast lists. Answering incoming calls on the main Event Center phone number. Direct guests and provide information to fulfill the needs of the events and the public. Assists, plans, and coordinates event details, graphics, and copy for social media, event fliers, website calendars, eblasts, newsletters, and Etix functions. Updates upcoming events webpage regularly; promotes City events. Monitors event marketing; prepares and delivers flyers to departments. Monitors social media platforms for questions, posting, comments, etc. Assist other City departments with projects, events, and sponsorships, as requested. Other duties may be assigned. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION AND/OR EXPERIENCE Graduation from an accredited high school or possession of an acceptable equivalent diploma required. Minimum of two (2) years of experience in event planning, hospitality, marketing, or public relations preferred. KNOWLEDGE, SKILLS & ABILITIES Knowledge of and interest in City event programs and activities. Knowledge of new technologies and experience in developing and managing content on several social media platforms. Knowledge of event ticketing software programs preferred. Knowledge of basic accounting principles and cash handling. Knowledge of promotions and advertising. Knowledge of principles and practices of event and group activities. Skill in the use of Microsoft Office Suite products and promotional software used to develop brochures and other marketing collateral. Skill is the use of Canva, Adobe Creative Suite (Acrobat, Photoshop, and Illustrator a plus). Skill in the use of social media platforms such as Facebook, Instagram, and Twitter. Skill in providing high level customer service to the general public. Ability to research, compile and analyze data, and then present findings to management in an acceptable format. Ability to develop promotional content and digital communications, including social media, email, mobile apps, and other electronic media tools. Ability to create and distribute marketing materials. Ability to present ideas and recommendations clearly and concisely both in writing and orally. Knowledge of the principles, practices and techniques required to organize community events. Ability to establish and maintain effective working relationships with City officials, employees, and the public. Ability to focus on the positive in every situation. Ability to model respect for individuals, teams, and the organization. Ability to stay centered when challenged. Ability to work nights, weekends, and holidays. Ability to communicate effectively in writing and orally. Ability to work under pressure and meet deadlines. Ability to follow through with assigned tasks. PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to outside weather conditions that may be adverse and extreme (heat, humidity, cold, rain, etc.). The employee is occasionally exposed to noise, dust, fumes, airborne particles, and uneven surfaces. The noise level in the work environment is usually moderate.

Company

Job Summary:JH Design Unlimited is looking for a responsible and proactive Service Coordinator / Administrative Assistant to manage a variety of administrative, clerical, and customer service tasks. The Service Coordinator will be the main point of contact for our clients, provide support to our managers and employees, and ensure the smooth operation of daily office activities. The ideal candidate should possess strong communication and multitasking skills, have experience in job coordination and scheduling, and be highly organized in using tools like MS Excel and office equipment.Responsibilities: Client Communication & Support: Serve as the primary point of contact for clients, answering phones, emails, and providing accurate information about our design, print, and wrapping services. Maintain strong, ongoing communication with clients, providing updates on their projects and addressing any questions or concerns. Write and distribute emails, correspondence memos, letters, and forms to clients and team members. Job Coordination & Scheduling: Organize and schedule appointments for consultations, design sessions, and car wrapping services. Coordinate with the design and wrap teams to ensure efficient service delivery and proper resource allocation. Keep track of ongoing projects, monitor timelines, and schedule different phases of projects accordingly to ensure timely completion. Assist in writing up estimates, creating invoices, and processing payments, ensuring accuracy and timely delivery. Office Management & Administration: Update and maintain office policies and procedures, ensuring compliance and consistency. Maintain an organized filing system for company documents, project files, and client information. Order and manage office supplies, inventory, and job-specific products; research new deals and negotiate with suppliers for cost-effective purchasing. Keep contact lists and client databases up to date and accurate. Inventory Management: Track and manage inventory levels for materials and supplies, coordinating with suppliers to ensure timely restocking. Collaborate with the team to forecast inventory needs for upcoming projects and order accordingly. General Office Support: Provide general support to visitors, ensuring a welcoming and professional environment. Work closely with the Office Manager to ensure a smooth working environment for all staff. Use office equipment such as printers, copiers, and phone systems efficiently; troubleshoot and resolve any issues. Process Improvement & Quality Control: Identify opportunities for process improvement in office and service coordination procedures. Ensure all services meet JH Design's quality standards and client expectations through diligent follow-up and quality checks. Skills and Qualifications: Proven experience as an administrative assistant, office coordinator, or similar role, preferably within the design, automotive, or related industry. Strong job coordination and scheduling experience; ability to manage multiple projects and deadlines. Exceptional multitasking skills, with the ability to handle a fast-paced and dynamic work environment. Knowledge of office management systems and procedures. Proficiency in MS Office (MS Excel and MS Outlook, in particular) is extremely important for this position. Knowledge with Quickbooks Online is a plus. Excellent written and verbal communication skills, with keen attention to detail. Strong organizational and problem-solving skills; ability to prioritize and manage time effectively. High School degree required; additional qualifications as an Administrative Assistant or Secretary will be a plus. --

Nemours is seeking an Office Manager (Primary Care, Vero Beach), FULL-TIME, to join our Primary Care team in Vero Beach, Florida. Nemours primary care practices provide a kid-friendly, family-centered pediatric primary care experience for families in Central Florida. With 18 primary care and 3 urgent care practices conveniently located throughout the region, we provide quality, professional pediatric services with special attention on preventive care and whole-child wellness. This position is responsible for: Provide on-site, day-to-day management of multiple practices under the direction of the Practice Manager, and in collaboration with providers, to ensure a uniquely satisfying patient experience, a positive team environment, and a financially successful practice. Select, orient, direct, and evaluate all clerical and clinical staff. Ensure a uniquely satisfying patient experience. Monitor patient flow on a daily basis, conduct patient rounds, track and share patient satisfaction results with associates. Recommend and implement changes as needed to reach goals and monitor for continued success. Represent and demonstrate a commitment to excellence in customer service. Coordinate and maintain staff and provider schedules. Monitor accruals, overtime, and scheduled/unscheduled time off for the preparation and submission of staff and physician payroll in Kronos. Ensure appropriate staffing levels through coordination with associates and manager. Ensure a satisfying work experience for associates through application and role modeling of Nemours Standards of Behavior. Provide positive reinforcement or coaching as needed. Activate disciplinary process through manager as warranted. Serve as liaison for providers and associates to ensure appropriate communication. In collaboration with the Practice Manager, develop and monitor department's capital and operating budgets. Monitor department productivity measures. Process and track accounts payable and reimbursement requests. Identify opportunities for improved financial performance and implement action plans. Monitor all front desk functions and fill-in at front desk, as needed. Maintain hands-on knowledge of registration (check-in/check-out), appointment scheduling, daily cash reconciliation and bank deposits. Ensure work queues are up to date and all month-end financial requirements are met. Monitor all clinical functions and seeking input from providers, as needed. Monitor and approve all medical and non-medical supply and equipment purchases. Maintain a safe and attractive environment while meeting all JCAHO, OSHA, CLIA, etc. requirement. Oversee facility for housekeeping, fire safety, equipment. Development clerical and clinical individual performance goals on an annual basis. Review with individual staff on a regular basis to ensure employee reaches those goals. Provide updates to manager and providers on a regular basis of staff performance. Other duties as assigned. Job Requirements Associate Degree required or currently enrolled and actively pursuing an associate degree. Minimum one (1) year of experience required. If an RN or LPN, must have applicable State of Florida RN License, LPN license upon hire with three (3) years supervisory experience required. A certified MA with three (3) years of supervisory experience may be considered in lieu of degree. Travel to other primary care locations as needed for coverage is required.

Are you a friendly and organized individual looking for an exciting new opportunity in the healthcare industry? If so, we are looking for a Medical Front Desk professional to join our growing Otolaryngology practice! As our front desk representative, you will be the first point of contact for our patients and visitors. You will greet them with a warm smile and ensure they feel welcome and comfortable in our office. You will also be responsible for scheduling appointments, managing patient records, and answering phone calls. In addition to your administrative duties, you will play a key role in ensuring that our patients receive the highest level of care. You will work closely with our physicians and clinical staff to provide excellent customer service and ensure that our patients have a seamless experience from check-in to check-out. We value our team members and are committed to providing a positive work environment where everyone can thrive. We offer competitive compensation packages, excellent benefits, and opportunities for professional growth and advancement. If you are a dedicated and compassionate Medical Front Desk Associate with a passion for Otolaryngology, we encourage you to review the requirements below and apply for this exciting opportunity today! Required Education and Experience High School graduate or equivalent One year of related experience AAP/EEO Statement In order to provide equal employment and advancement opportunities to all individuals, employment decisions at will be based on qualifications and job-related abilities. We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, ancestry, sexual orientation, marital status, gender identity or any other characteristic protected by law. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship. #IDcentral

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Vero Beach, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: Greet guests in a professional and friendly manner. Maintain open communications with all property and regional staff. Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. Process accounts payable within the automated accounting system. Assist in processing procurement card reconciliations. Organize and maintain files and order office supplies. Research and implement company-sponsored activities. Attend and participate in training programs and seminars as required. Handle inquiries by telephone in order to back up property staff. Run errands, including delivering various communications to guests or residents, as needed. Perform other miscellaneous duties as assigned. Experience & skills you need: High school diploma, or the equivalent experience. 1+ year of office experience. Strong communications and organizational skills. Meticulous attention to detail. Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Vero Beach, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Join Cleveland Clinic Tradition Hospital's team of caregivers that provide top-quality patient care to the communities in and around Port St. Lucie. Opening its doors in 2013 and expanding in 2017, this state-of-the-art acute care facility has 177 patient rooms and offers services in a wide variety of specialties to meet community needs. You'll be supported as you follow your dreams and find where you belong, here at Tradition Hospital. Exceptional care is a team effort - both at the bedside and in the office. Even if you've never considered healthcare as the next step, you'll find there are many paths to creating a career centered on what matters most to you. There are opportunities to grow and evolve within your role - and even explore new career areas beyond it. A caregiver in this position will work 8 hour shifts M-F, between the hours of 8:00 am - 6:00 pm. A caregiver who excels in this role will: * Answer the phone, triage calls, schedule appointments, schedule diagnostic testing and/or surgical procedures, obtain referral/authorizations, maintain physician calendar and other administrative duties. * Support clinic operations by direct involvement with the physician(s) and nurse(s). * Facilitate the access of patients to CCF through direct patient appointment scheduling or by serving as a liaison between patient and/or other medical departments. * Take and relay phone messages for the respective area in a clear and concise manner in accordance to CCF policy. * Assist with calendar, meeting, and travel arrangements as requested and ensure proper forms are completed. * Ensure all patients are rescheduled relating to physician out days in a timely manner. * Utilize the correct pathway to retrieve lab and radiology reports (via Net Access) and dictated reports (via Total eMed) as needed. * Verify and update patient demographics and insurance information. * Identify whether patients need a referral and/or authorization and obtain referral and/or authorization when necessary. * Obtain proper information such as PCP, referring physician, CPT/DX codes prior to entering request into referral module. * Input reasons for all visits on all appointments. * Maintains complete and up-to-date documentation and files, including product and service quotes. Minimum qualifications for the ideal future caregiver include: * High school diploma or GED. * Two years of clerical, customer service or other relevant experience. * Knowledge of medical terminology gained through experience or formal course work. * Basic math skills, such as addition, subtraction, multiplication, division and percentages. * Strong computer skills and working knowledge of Microsoft applications. * Typing competency with the ability to format, spell, punctuate, edit and proofread. Preferred qualifications for the ideal future caregiver include: * Medical office or insurance experience. Our caregivers continue to create the best outcomes for our patients across each of our facilities. Click the link and see how we're dedicated to providing what matters most to you: ******************************************** Physical Requirements: * Ability to perform work in a stationary position for extended periods * Ability to operate a computer and other office equipment * Ability to travel throughout the hospital system * Ability to communicate and exchange accurate information * In some locations, ability to move up to 10 pounds Personal Protective Equipment: * Follows Standard Precautions using personal protective equipment as required for procedures. Salaries [which may be] shown on independent job search websites reflect various market averages and do not represent information obtained directly from The Cleveland Clinic. Because we value each individual candidate, we invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Friday 8:00am - 5:00pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $17.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-XM1