Office Administrator jobs in Vineland, NJ

Our client, a mission-driven organization, in seeking a contract Program & Administrative Coordinator to jump in for three weeks and provide operational, administrative, and program-related support. This role will play a key part in ensuring the smooth day-to-day coordination of activities across departments including finance, donor support, communications, and event logistics. About you: 2+ years of administrative support or coordination experience Prior experience in nonprofit organization highly preferred Strong attention to detail, organizational skills, and follow-through Comfort working with data and spreadsheets (Excel proficiency a plus) Ability to communicate professionally with a variety of internal and external stakeholders Capable of managing multiple tasks and shifting priorities in a fast-paced environment Can commit to this assignment, without any time off needed, for the next three weeks About the job: Provide general administrative support to the program lead and team, including scheduling, data entry, and document preparation Assist with donation and payment processing and help maintain accurate donor and partner records Support communication with external stakeholders, including schools, donors, and community partners Help prepare materials and coordinate logistics for meetings, trainings, and virtual/in-person events Maintain and update spreadsheets and internal tracking systems to support reporting and compliance This is a temporary position expected to last until mid-June and will work onsite at the organization's Philadelphia headquarters 5 days a week. This position is paying up to $28/hour depending on experience. This is a great opportunity for someone looking to support a collaborative, community-focused organization. If you're not working and can jump in quickly, please apply with a MS Word version of your resume today! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

This position reports and provides administrative support directly to the Hospital Director at a Psychiatric Center. Significant aspects of the job include representing the agency on behalf of their superior and providing guidance and consultation to other departments. This position will also schedule all meetings and appointments and provide minutes. Develop spreadsheets and maintain a filing system to ensure accurate and easily retrievable documentation of operations, program, and project activities.

A well-established CPA firm specializing in ultra-high net worth clients is seeking a professional and detail-oriented Administrative Assistant to join their small, collaborative team. This 100% onsite role is ideal for someone who thrives in a fast-paced office environment and excels at managing the tax process from an administrative perspective. If you're organized, Excel-savvy, and a strong communicator who can juggle multiple priorities with ease, we'd love to hear from you! Duties: Prepare, proofread, and format correspondence and other documents. Maintain databases, spreadsheets, project trackers, etc. Ensure completeness, accuracy, and timeliness of workflows. Provide overflow and backup support for other team members. Order and maintain all office inventory including supplies and equipment. Maintain calendars and schedules. Maintain client contact via phone and email. Requirements: Intermediate to advanced proficiency with all Microsoft applications - especially Microsoft Word & Excel. Basic knowledge of tax forms is desirable. Associates or Bachelor's degree in business, accounting, or related field a plus. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 44893 #PHILLYAFT

We are seeking a detail-oriented and highly organized Administrative Assistant to support day-to-day operations and ensure efficient office functioning. The ideal candidate will handle a variety of administrative and clerical tasks, including managing schedules, handling correspondence, organizing files, coordinating meetings, and providing general support to staff and management. Strong communication, time management, and multitasking abilities are essential for success in this role. Key Responsibilities: * Answer and direct phone calls, emails, and other correspondence * Schedule meetings, appointments, and maintain calendars * Prepare and edit documents, reports, and presentations * Maintain organized filing systems (electronic and paper) * Order office supplies and handle inventory * Assist in the preparation of regularly scheduled reports * Provide support for project coordination and event planning * Perform other administrative duties as assigned Qualifications: * High school diploma or equivalent; associate’s or bachelor’s degree preferred * Proven experience as an administrative assistant or in a related role * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Excellent written and verbal communication skills * Strong organizational skills with the ability to prioritize tasks

Job Title: School Secretary Salary: $60,000 annually The School Secretary provides administrative and clerical support to ensure the smooth operation of the school office. This role is the first point of contact for students, parents, and staff and requires strong organizational skills, attention to detail, and clear communication. Key Responsibilities Greet and direct visitors, students, families, and vendors professionally. Answer and manage multi-line phone calls, take messages, and handle inquiries. Sort, distribute, and process incoming mail, email, and faxes. Maintain and update student records, including registrations, withdrawals, and transfers. Track daily attendance, tardies, absences, and generate reports. Input and maintain confidential records, including health and enrollment information. Draft, proofread, and distribute correspondence, newsletters, and daily bulletins. Schedule and coordinate meetings, school events, and field trips. Process and reconcile fees, handle deposits, and maintain petty cash. Order and track office and classroom supplies and maintain inventory records. Provide basic first aid and contact parents as necessary for student health needs. Operate standard office equipment such as copiers, scanners, and phone systems. Assist the principal and teachers with clerical tasks and event preparations. Maintain confidentiality and adhere to school safety protocols. Qualifications and Skills High school diploma or GED required; associate's degree in office administration or education preferred. Two or more years of clerical or secretarial experience, preferably in a school setting. Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and student information systems. Typing speed of 50-70 wpm with strong attention to detail. Excellent organizational and multitasking skills. Strong written and verbal communication skills. Professional, approachable, and courteous demeanor. Ability to prioritize and meet deadlines in a fast-paced environment. Ability to sit, stand, walk, and lift up to 25 pounds. Willingness to occasionally work after hours for school events.

Acquired Philadelphia is a full service talent acquisition consultancy partnering with businesses locally and nationally to acquire and retain the right talent. We are on a mission to disrupt the outdated and overpriced Recruiting and Staffing industry. The Administrative Assistant will play a crucial role in overseeing the day-to-day operations of our client's properties, with a primary focus on tenant satisfaction, maintenance, and administrative duties. This position requires a detail-oriented individual who thrives in a fast-paced environment and enjoys providing excellent customer service. Our client takes pride in maintaining high-quality properties and fostering positive relationships with their tenants. Responsibilities Act as the main point of contact for tenants, addressing inquiries, concerns, and requests promptly and professionally. Foster positive tenant relationships by ensuring a high standard of customer service and addressing issues in a timely manner. Coordinate and schedule routine maintenance tasks and repairs with vendors and maintenance staff. Conduct regular property inspections to identify maintenance needs and ensure properties are well-maintained. Assist with administrative duties such as record keeping, filing, and responding to emails and phone calls. Apply your strong organizational skills to guarantee that operations run smoothly and tasks are completed in a timely manner. Maintain accurate and organized records of tenant communication, leases, and property-related documents. Work closely with the Director of Property Management to implement and improve property management processes and procedures. Assist in special projects and other ad-hoc duties as needed Qualifications Proven experience in an administrative or customer service related role. Previous property management or paralegal experience, preferred Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Detail-oriented with a commitment to providing outstanding customer service. Proficient in property management software and Microsoft Office Suite is a plus Problem-solving skills and a proactive attitude to address property-related issues. "On Call" weekends, responding to maintenance issues on a rotating basis required Please note that this job description is confidential, and we cannot disclose the name of our client until we complete a candidate phone screen. Acquired Philadelphia is an equal opportunity employer.

Coherent Aerospace & Defense is seeking a dynamic and detail-oriented Executive Administrative Partner to support our Aerospace & Defense Business Group. Join our elite team of employees working on groundbreaking optics and laser products for Aerospace and Defense. If you're passionate about pushing the boundaries of technology and delivering exceptional solutions, we want to hear from you! This dynamic position requires excellent organizational and project management skills, attention to detail, critical thinking skills, and the ability to thrive in a fast-paced environment with a high degree of confidentiality due to sensitive proprietary information. The successful candidate will have a can-do attitude, be highly adaptable to a wide range of projects and tasks, and demonstrate professionalism and courtesy with all employees, customers, partners and external contacts. Primary Duties & Responsibilities * Lead and drive projects, including across the A&D organization * Develop agendas, reports, and other documents to support organizational objectives * Plan offsite meetings and other departmental events * Develop and document business processes in collaboration with key stakeholders * Capture meeting minutes, action items and follow up with assignees to completion * Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks * Coordinate travel arrangements, manage and reconcile expense reports * Draft and deliver organizational communications * Maintain organizational charts and email distribution lists * Manage and coordinate equipment, software, and other office issues as necessary * Generate reports and participate in special projects * Support various leaders on ad hoc projects Education & Experience * Minimum 5-10+ yr. experience supporting SVP+ Level * Bachelor's Degree or equivalent * Experience handling confidential materials Skills and Attributes * Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels * Highly proactive, takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately * Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times * Ability to manage high-level administrative tasks while also leveraging project management skills to support strategic initiatives * Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision * Strong computer and technology skills, including Microsoft Office 365. Advanced Teams, Outlook calendar management, Excel, PowerPoint, and SharePoint experience preferred * Interest and ability to leverage AI tools to improve efficiency and productivity * Positive can-do attitude with professional demeanor and soft skills * Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization * Attention to detail * Flexibility to work outside of normal business hours as dictated by business needs * Must be able to travel Working Conditions * This position is onsite * May require occasional off-site meetings or travel * Regular use of a computer and other office equipment is necessary * Interaction with team members and external contacts is a regular part of the job * May require occasional overtime and flexibility in work hours to accommodate the executive's needs Physical Requirements * Sitting for extended periods while working on a computer or conducting meetings. * Use of hands and fingers for typing, writing, and handling documents. * Occasional lifting of objects or materials up to 15 pounds for administrative tasks. Safety Requirements All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards. Quality and Environmental Responsibilities Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System. Culture Commitment Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.: Integrity - Create an Environment of Trust Collaboration - Innovate Through the Sharing of Ideas Accountability - Own the Process and the Outcome Respect - Recognize the Value in Everyone Enthusiasm - Find a Sense of Purpose in Work Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. To conform to U.S. Government export regulations (ITAR), applicant must be a U.S. person, lawful permanent resident of the U.S., protected individual as defined by 8. U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State." If you need assistance or an accommodation due to a disability, you may contact us at ******************************.

The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues. S/he is responsible for the production of multiple documents throughout the search process. Key Relationships Reports to: Administrative Manager (solid line) One or two executive search consultant(s) (dotted line) Other Key Relationships: Assigned Mentor(s) Executive Engagement Administrators Consultants Corporate Office Staff Research Staff Administrative Staff Key Responsibilities The EEA's primary responsibility will be to provide administrative support to one or two dedicated executive search consultant(s) and assist other members of the office staff to balance the workload of the office. Additional responsibilities include: In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence. Close out completed searches and organize all material associated with the search in accordance with audit requirements. Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements. Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches. Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements. Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses. Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Assistant mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis. Ideal Experience Minimum of 5-7 years of experience as an Executive Engagement Administrator Experience in a professional services environment is preferable. Strong project coordination/management skills Experience coordinating complex logistics and projects with multiple stakeholders. Excellent Written and Verbal Communication Skills Expert User of Office Applications (Word, Excel, PowerPoint and Outlook) Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more. An undergraduate degree is desirable Critical Capabilities As measured by year-end performance appraisal and ongoing client, consultant and peer feedback. Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and candidates with the highest degree of professionalism at all times. Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office. Exhibit a client-focused attitude in the work environment. Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated. Identify the varied resources needed and available to deal with multi-dimensional tasks and putting together a realistic and achievable work plan. Leverage technology such as Outlook, the Microsoft suite of products, and a relational database to their fullest potential in a fast-paced environment. The ideal candidate will do this by: Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices. Participating in and guiding teams while fostering an environment of mutual trust. Identifying and assisting in managing the needs and expectations of the internal and external team. Communicating appropriately and effectively with all levels and diverse cultures. Demonstrating effectual presence through high-level, written and oral communication skills. Providing constructive guidance and feedback, and openly receiving the same. Remaining optimistic and positive - even when under stress - facing challenges by looking for solutions and offering support to colleagues who are in need. Quality: Demonstrate ethical, sound professional practices and personal accountability. Act in a manner that is consistent with the Firm's values. Hold others accountable to standards of performance. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm and its systems. Regularly invest time in encouraging the team to innovate, continuously improve processes and share knowledge. Gain an understanding of and follow the Firm's policies, procedures and brand standards. Advocate high-quality work by ensuring that client deliverables are thoroughly reviewed and edited. Embrace and actively participate in training opportunities and proactively seek guidance and coaching from peers or corporate trainers to augment or improve skills. Proactively share best practices with the search team by communicating the benefits of improved efficiencies. This could be in the form of informal, on-the-job opportunities or in formal, structured learning opportunities with colleagues. Personal Characteristics Strong client orientation; inherent desire to deliver beyond the call of duty. Very strong organization and prioritization abilities. Discretion and sensitivity in dealing with confidential communications and documentation. Endurance and the ability to handle multiple conflicting priorities at once. Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision. Proactive; takes steps to prevent problems before they occur. The base compensation range for this position is $90-100k per year. The actual base compensation offered within this range will be dependent on the individual's skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program. Spencer Stuart also offers a competitive benefits package, which includes: Retirement savings plan with discretionary profit sharing contribution and employer match; PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable; Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account; Life Insurance, and short-term and long-term disability insurance; Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage. Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.

Job Details Main Building - PHILADELPHIA, PA Full TimeDescription The Philadelphia School (TPS) is excited to announce an opening for a dedicated Executive Administrator to support the Head of School (HoS), Leadership Team, and Board of Trustees. This highly visible role is ideal for someone who enjoys juggling day-to-day logistics with project planning, and has a high level of professionalism, energy, and warmth. If you have a keen eye for detail, and describe yourself as a conscientious, forward-looking person who values building connections and keeping complex operations running smoothly - all while working in a collaborative, joyful environment - please consider applying today! What you will do As Executive Administrator, you'll be the engine behind our Head of School's operations. You will deftly and discreetly manage communications, schedules, meetings, and priorities. You'll also provide critical support to our Leadership Team and Board of Trustees, ensuring follow-through and clear communication across all levels of the school. Responsibilities include: Supporting the Head of School Keep the HoS's calendar running smoothly, ensuring time is well-managed and meetings are productive Anticipate needs; proactively prepare materials for meetings and events and exhibit the strong organizational skills necessary for the HoS to succeed day to day. Serve as a key point of contact for internal and external communication, always handling sensitive information with discretion. Precisely coordinate logistics for meetings, travel, conferences, and events. Draft and carefully edit correspondence, documents, and reports. Support the Leadership Team: Help align projects with goals and maintain steady progress. Arrange meetings, prepare agendas and relevant documents, and maintain organized records. Promote collaboration and cross-departmental communication. Support the Board of Trustees: Prepare and distribute meeting materials and minutes. Oversee the logistics for board meetings, retreats, and special events, serving as a liaison for board members. Maintain accurate records of Board activities and decisions. Who You Are We are seeking a growth-oriented self-starter with a positive outlook and the ability to adapt to shifting priorities with poise. You are an outstanding communicator who can easily build and maintain rapport with others. You enjoy operating independently, have a sense of urgency, and well-developed critical thinking skills to manage challenges. You have honed your calendar management skills and can maneuver through conflicting priorities. Additional Qualifications: Bachelor's degree or equivalent work experience. Impeccable organizational and time management ability. Curiosity and willingness to learn new tools and tech platforms. Welcoming demeanor and a desire to help others succeed. High level of computer proficiency; working knowledge of Google suite (or Office Suite), Adobe Acrobat Pro, etc. School database proficiency is preferred, but not necessary. Reliability and trustworthiness. Positive contributions to the overall morale of those within our school community. A strong commitment to TPS's mission and values. Why Join Us? TPS is a leader and whole-hearted champion for the preschool through 8th grade progressive education on which we were founded. Working at TPS you will witness the creative energy that exudes throughout our hallways and learning spaces. Immersive learning, a responsive pedagogy, and meaningful engagement with the world are not just ideas that we value; they are woven into our culture, making TPS a unique place to learn, work and grow professionally. In addition to a supportive and inspiring work environment, TPS is a place where your talents will be recognized and celebrated. Your well-being and success, both professionally and personally, are always a priority. We also offer a robust benefits package designed to support your health, wellness, and professional growth. Our comprehensive offerings include health insurance, life and disability coverage, health savings and flexible spending accounts, commuter benefits, retirement savings plans, tuition reimbursement, and opportunities for continued learning and development. Most of our benefits begin on day 1! Additional Details This is a full-time, on-site role with occasional evening or weekend commitments (required availability). Salary range: $75,000-$85,000, commensurate with experience. Anticipated start date: August 18, 2025 Ready to Apply? If you're ready to take the next step in your career and make a meaningful contribution to our school, we'd love to hear from you! Applications should include a letter of interest and resume. The Philadelphia School welcomes and celebrates diversity in our student body and in our faculty and is committed to providing an education for all of our children that instills in them a respect, understanding and appreciation for the many races, cultures, religions, family structures, and ethnicities that make up our complex and diverse world. Equal Employment Opportunity The Philadelphia School is an Equal Opportunity Employer. The Philadelphia School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Americans with Disabilities Act (ADA) We comply with the Americans with Disabilities Act (ADA) and other applicable laws to ensure fair treatment of all applicants and employees. If you need assistance or accommodation due to a disability, please contact our HR department at *********************************.

Coherent Aerospace & Defense is seeking a dynamic and detail-oriented Executive Administrative Partner to support our Aerospace & Defense Business Group. Join our elite team of employees working on groundbreaking optics and laser products for Aerospace and Defense. If you're passionate about pushing the boundaries of technology and delivering exceptional solutions, we want to hear from you! This dynamic position requires excellent organizational and project management skills, attention to detail, critical thinking skills, and the ability to thrive in a fast-paced environment with a high degree of confidentiality due to sensitive proprietary information. The successful candidate will have a can-do attitude, be highly adaptable to a wide range of projects and tasks, and demonstrate professionalism and courtesy with all employees, customers, partners and external contacts. Primary Duties & Responsibilities * Lead and drive projects, including across the A&D organization * Develop agendas, reports, and other documents to support organizational objectives * Plan offsite meetings and other departmental events * Develop and document business processes in collaboration with key stakeholders * Capture meeting minutes, action items and follow up with assignees to completion * Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks * Coordinate travel arrangements, manage and reconcile expense reports * Draft and deliver organizational communications * Maintain organizational charts and email distribution lists * Manage and coordinate equipment, software, and other office issues as necessary * Generate reports and participate in special projects * Support various leaders on ad hoc projects Education & Experience * Minimum 5-10+ yr. experience supporting SVP+ Level * Bachelor's Degree or equivalent * Experience handling confidential materials Skills and Attributes * Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels * Highly proactive, takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately * Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times * Ability to manage high-level administrative tasks while also leveraging project management skills to support strategic initiatives * Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision * Strong computer and technology skills, including Microsoft Office 365. Advanced Teams, Outlook calendar management, Excel, PowerPoint, and SharePoint experience preferred * Interest and ability to leverage AI tools to improve efficiency and productivity * Positive can-do attitude with professional demeanor and soft skills * Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization * Attention to detail * Flexibility to work outside of normal business hours as dictated by business needs * Must be able to travel Working Conditions * This position is onsite * May require occasional off-site meetings or travel * Regular use of a computer and other office equipment is necessary * Interaction with team members and external contacts is a regular part of the job * May require occasional overtime and flexibility in work hours to accommodate the executive's needs Physical Requirements * Sitting for extended periods while working on a computer or conducting meetings. * Use of hands and fingers for typing, writing, and handling documents. * Occasional lifting of objects or materials up to 15 pounds for administrative tasks. Safety Requirements All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards. Quality and Environmental Responsibilities Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System. Culture Commitment Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.: Integrity - Create an Environment of Trust Collaboration - Innovate Through the Sharing of Ideas Accountability - Own the Process and the Outcome Respect - Recognize the Value in Everyone Enthusiasm - Find a Sense of Purpose in Work Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. To conform to U.S. Government export regulations (ITAR), applicant must be a U.S. person, lawful permanent resident of the U.S., protected individual as defined by 8. U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State." If you need assistance or an accommodation due to a disability, you may contact us at ******************************.

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! Delaware Trust Administrative Officer I, Wilmington, DE - The Delaware Trust Administrative Officer I teams with the Delaware Trust Officers, who manage a book of fiduciary/trust relationships, to meet client needs and expectations. Serves as an additional point of contact to clients and/or as a backup for the Delaware Trust Officers. Performs servicing and account maintenance activities, which are primarily trust/fiduciary-related that include PACE/Trust Web accounting transactions, deposits/transfers, etc. Performs administrative duties such as typing, filing, copying, etc. Non-licensed associate. Skills: * Account Management * Attention to Detail * Client Management * Customer and Client Focus * Data Management * Active Listening * Collaboration * Critical Thinking * Prioritization * Relationship Building * Mentoring * Oral Communications * Organizational Effectiveness * Problem Solving * Written Communications Minimum Education Requirement: High School Diploma / GED / Secondary School or equivalent For internal employees: participation in a work from home posture does not make you eligible to post. Shift: 1st shift (United States of America) Hours Per Week: 40

Step Into Your New Role Kleinfelder is seeking a part-time Administrative Associate to work 20 to 24 hours a week. You will be the first point of contact for our company and will be expected to offer administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as an Administrative Associate, you should have a pleasant personality, as this is also a customer service role. Ultimately, an Administrative Associate's duties and responsibilities are to ensure the front desk welcomes guests positively, answers phones professionally with a pleasant personality and executes all administrative tasks to the highest quality standards. You must be able to multi-task while covering the front desk and answering phones. Responsibilities: Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person or conference room. Answer, screen and forward incoming phone calls. Ensure reception area is tidy and presentable. Provide basic and accurate information in-person and via phone. Receive, sort and distribute deliveries. Order front office supplies and keep inventory of stock. Update conference room calendars. Post all U.S. mail, UPS/Fed Ex, send packages/mail to our other locations. Perform other clerical receptionist duties such as filing, photocopying, typing, spreadsheets. Qualifications: High school diploma or equivalent. Proven work experience as a Receptionist, Front Office Representative or similar role. High Proficiency in Microsoft Office Suite. Hands-on experience with office equipment (e.g. fax machines, printers/scanners, postage). Professional attitude and appearance. Solid written and verbal communication skills. Ability to multitask (answer phones while also running reports and analyzing data). Ability to be resourceful and proactive when issues arise. Excellent organizational skills. Multitasking and time-management skills, with the ability to prioritize tasks. Customer service attitude. Move Forward with Kleinfelder Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder offers an excellent compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

What Timken makes possible begins with you. Those who came before us helped land a man on the moon, create the world's infrastructure, and introduce renewable energy alternatives. Now you can join the Timken team to write your own unique story and help drive what's next. A career at Timken means you can have an immediate impact doing Work That Matters to the world- improving the efficiency of today's industrial equipment and preparing for the future of motion on our planet and beyond. New employees can start contributing right away, and there are many opportunities to advance your career at your own pace. Join our global team of 19,000 people in 45 countries, and start helping our customers push the limits of what's possible in their world of motion. Timken Gears and Services' Philadelphia Gear brand has a current opening for an Office Administrator to support administrative duties of the New Castle, DE service center Under the direction of the Customer Service and Supply Chain Manager of the Regional Service Center, duties include: The Facilities Accounting System- Maintains log and filing of invoices for the facility. Receptionist - Light receptionist duties will include greeting and directing the infrequent walk-in visitors, and talking/directing telephone calls to the facility that are made to the main phone number (as opposed to direct calls) and voicemail based requests for the receptionist. Organization of meetings, interviews, lunches and site events as the need is warranted. Customer Service - The Office Administrator will review and enter customer orders, and review and issue quotes to customers. As initial contact point of the facility, the Office Administrator receives customer's requests for information and assistance…These requests are either handled or forwarded to the appropriate party. Facility Responsibilities - The individual maintains all paperwork and files for the office. Additional responsibilities as directed by the Customer Service and Supply Chain Manager to meet business needs Key attributes include - The ability to multi-task, set priorities, meet deadlines with a high degree of accuracy and organization, set goals, ability to work as part of a team, excellent computer skills, customer service skills, as well as a basic understanding of accounting procedures and good business practices. Good Communication is essential. Must have administrative experience and a highschool diploma. All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.

Drs. Euksuzian, Braatz & Husienzad proudly champions a patient-centric approach, fostering exceptional patient experiences, top-notch employee and dentist retention, and remarkable practice growth. You will thrive in an efficient office environment alongside an exceptional, well-trained, highly motivated dental team where you can expand your knowledge and career. We welcome you to join us if you are drawn to working in a clinically- focused, patient-centric, fully digital dental office. Apply today and be part of our exciting journey! Overview We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader. Schedule: Monday 8:30am-7pm, Tuesday 8:30-5pm, Thursday 8:30am-7pm, Friday 8:00am - 5pm Duties/Responsibilities Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly. Schedule and confirm patient appointments to maximize the provider schedules. Present treatment plans and financial responsibilities effectively to patients. Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances. Maintain a positive and professional image, both individually and within the workspace. Consistently meet the expectations and responsibilities of the Practice Leader and practice needs. Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization. Other assigned duties and responsibilities per management. Required Skills/Abilities 2 years minimum Dental office experience required. Dentrix experience strongly preferred. Excellent oral and written communication skills. Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures. Facility with Microsoft Office and dental practice management software. Positively contribute to a respectful and collaborative working environment with coworkers. Facilitate patient comfort, care, and satisfaction consistently. Willingness to advance skills through continuing education opportunities. Present to work during scheduled shifts. Education and Experience High School Degree. Prior front desk experience dental office required. People management or staff/ project coordination experience. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Benefits for Full-Time Employees* PTO, paid holidays, office closure days Medical Vision Dental allowance Uniform allowance, as needed 401(k) Eligibility And many more! *Benefits are subject to change and eligibility* Our Mission & Values: To make the teams, patients, and practices we support healthier and happier.

Tomorrow is Here! Temple Physicians Inc. brings the best together. Our people enjoy something truly unique - settings with the resources of a world-class health system and the personal connections of a neighborhood doctor's office. With convenient locations, leading edge care, and staff who feel more like family, careers with Temple Physicians are second to none. Do you enjoy getting to know patients in a professional setting? Appreciate the possibilities and support offered by a large health system? Then join Temple Physicians, Inc. Supporting the entity CEO, CFO, Associate Vice President for Practice Operations and Director of Quality and Compliance, performs and/or supervises the administrative functions of the TPI Corporate Office ('department'). Performs varied tasks to support department management requiring considerable judgment in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information, including the processing of practice cash deposits and department payroll / time keeping. Prioritizes and manages multiple projects simultaneously, and follow through on issues in a timely manner. Arranges travel schedule and reservations for executive management as needed. Education Associates Degree (Required) Combination of relevant education and experience may be considered in lieu of degree. Experience 5 Years experience in a related administrative capacity supporting Executives (Required) 1 Year experience in a healthcare setting (Preferred) _ Your Tomorrow is Here! Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here! Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Coherent Aerospace & Defense is seeking a dynamic and detail-oriented Executive Administrative Partner to support our Aerospace & Defense Business Group. Join our elite team of employees working on groundbreaking optics and laser products for Aerospace and Defense. If you're passionate about pushing the boundaries of technology and delivering exceptional solutions, we want to hear from you! This dynamic position requires excellent organizational and project management skills, attention to detail, critical thinking skills, and the ability to thrive in a fast-paced environment with a high degree of confidentiality due to sensitive proprietary information. The successful candidate will have a can-do attitude, be highly adaptable to a wide range of projects and tasks, and demonstrate professionalism and courtesy with all employees, customers, partners and external contacts. Primary Duties & Responsibilities Lead and drive projects, including across the A&D organization Develop agendas, reports, and other documents to support organizational objectives Plan offsite meetings and other departmental events Develop and document business processes in collaboration with key stakeholders Capture meeting minutes, action items and follow up with assignees to completion Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks Coordinate travel arrangements, manage and reconcile expense reports Draft and deliver organizational communications Maintain organizational charts and email distribution lists Manage and coordinate equipment, software, and other office issues as necessary Generate reports and participate in special projects Support various leaders on ad hoc projects Education & Experience Minimum 5-10+ yr. experience supporting SVP+ Level Bachelor's Degree or equivalent Experience handling confidential materials Skills and Attributes Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels Highly proactive, takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times Ability to manage high-level administrative tasks while also leveraging project management skills to support strategic initiatives Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision Strong computer and technology skills, including Microsoft Office 365. Advanced Teams, Outlook calendar management, Excel, PowerPoint, and SharePoint experience preferred Interest and ability to leverage AI tools to improve efficiency and productivity Positive can-do attitude with professional demeanor and soft skills Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization Attention to detail Flexibility to work outside of normal business hours as dictated by business needs Must be able to travel Working Conditions This position is onsite May require occasional off-site meetings or travel Regular use of a computer and other office equipment is necessary Interaction with team members and external contacts is a regular part of the job May require occasional overtime and flexibility in work hours to accommodate the executive's needs Physical Requirements Sitting for extended periods while working on a computer or conducting meetings. Use of hands and fingers for typing, writing, and handling documents. Occasional lifting of objects or materials up to 15 pounds for administrative tasks. Safety Requirements All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards. Quality and Environmental Responsibilities Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System. Culture Commitment Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.: Integrity - Create an Environment of Trust Collaboration - Innovate Through the Sharing of Ideas Accountability - Own the Process and the Outcome Respect - Recognize the Value in Everyone Enthusiasm - Find a Sense of Purpose in Work Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. To conform to U.S. Government export regulations (ITAR), applicant must be a U.S. person, lawful permanent resident of the U.S., protected individual as defined by 8. U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State." If you need assistance or an accommodation due to a disability, you may contact us at ****************************** .

What Timken makes possible begins with you. Those who came before us helped land a man on the moon, create the world's infrastructure, and introduce renewable energy alternatives. Now you can join the Timken team to write your own unique story and help drive what's next. A career at Timken means you can have an immediate impact doing Work That Matters to the world- improving the efficiency of today's industrial equipment and preparing for the future of motion on our planet and beyond. New employees can start contributing right away, and there are many opportunities to advance your career at your own pace. Join our global team of 19,000 people in 45 countries, and start helping our customers push the limits of what's possible in their world of motion. Timken Gears and Services' Philadelphia Gear brand has a current opening for an Office Administrator to support administrative duties of the New Castle, DE service center Under the direction of the Customer Service and Supply Chain Manager of the Regional Service Center, duties include: * The Facilities Accounting System- Maintains log and filing of invoices for the facility. * Receptionist - Light receptionist duties will include greeting and directing the infrequent walk-in visitors, and talking/directing telephone calls to the facility that are made to the main phone number (as opposed to direct calls) and voicemail based requests for the receptionist. Organization of meetings, interviews, lunches and site events as the need is warranted. * Customer Service - The Office Administrator will review and enter customer orders, and review and issue quotes to customers. As initial contact point of the facility, the Office Administrator receives customer's requests for information and assistance…These requests are either handled or forwarded to the appropriate party. * Facility Responsibilities - The individual maintains all paperwork and files for the office. Additional responsibilities as directed by the Customer Service and Supply Chain Manager to meet business needs Key attributes include - The ability to multi-task, set priorities, meet deadlines with a high degree of accuracy and organization, set goals, ability to work as part of a team, excellent computer skills, customer service skills, as well as a basic understanding of accounting procedures and good business practices. Good Communication is essential. Must have administrative experience and a highschool diploma. All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.

Drs. Euksuzian, Braatz, & Husienzad proudly champions a patient-centric approach, fostering exceptional patient experiences, top-notch employee and dentist retention, and remarkable practice growth. You will thrive in an efficient office environment alongside an exceptional, well-trained, highly motivated dental team where you can expand your knowledge and career. We welcome you to join us if you are drawn to working in a clinically- focused, patient-centric, fully digital dental office. Apply today and be part of our exciting journey! Overview We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader. Schedule: Full-time, Monday 8:30am-7pm, Wednesday 8:30am-6pm, Thursday 8:30am-7pm, Friday 8:30am-5pm Duties/Responsibilities Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly. Schedule and confirm patient appointments to maximize the provider schedules. Present treatment plans and financial responsibilities effectively to patients. Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances. Maintain a positive and professional image, both individually and within the workspace. Consistently meet the expectations and responsibilities of the Practice Leader and practice needs. Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization. Other assigned duties and responsibilities per management. Required Skills/Abilities Dental office experience required, including, but not limited to insurance knowledge, taking co-pays, etc. Dentrix experience strongly preferred. Excellent oral and written communication skills. Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures. Facility with Microsoft Office and dental practice management software. Positively contribute to a respectful and collaborative working environment with coworkers. Facilitate patient comfort, care, and satisfaction consistently. Willingness to advance skills through continuing education opportunities. Present to work during scheduled shifts. Education and Experience High School Degree. Prior front desk experience in a medical or dental office. People management or staff/ project coordination experience. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Benefits for Full-Time Employees* PTO, paid holidays, office closure days Medical Vision Dental allowance Uniform allowance 401(k) Eligibility And many more! *Subject to change and eligibility Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways.

Supporting the entity CEO, CFO, Associate Vice President for Practice Operations and Director of Quality and Compliance, performs and/or supervises the administrative functions of the TPI Corporate Office ('department'). Performs varied tasks to support department management requiring considerable judgment in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information, including the processing of practice cash deposits and department payroll / time keeping. Prioritizes and manages multiple projects simultaneously, and follow through on issues in a timely manner. Arranges travel schedule and reservations for executive management as needed. Education Associates Degree (Required) Combination of relevant education and experience may be considered in lieu of degree. Experience 5 Years experience in a related administrative capacity supporting Executives (Required) 1 Year experience in a healthcare setting (Preferred) _ '351354