Office administrator jobs in Virginia Beach, VA - 509 jobs

This is a full-time onsite position, Monday - Friday, 8:00 am - 5:00 pm, one-hour unpaid lunch break as scheduled. Our Company More than a utility company, Unitil provides energy for life. Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably. Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the communities in which we live and conduct business. The continued success of Unitil is enhanced through initiatives that promote diversity and value our employees. Take advantage of a comprehensive benefits package. Unitil offers competitive salaries, a consumer-driven health plan, dental and vision coverage, flexible work, company-paid holidays, a, robust, highly competitive retirement plan and educational assistance. * Note: Benefit offerings may differ between union and non-union employee groups. Position Purpose: Provide a full range of quality administrative and office support activities requiring knowledge of Company process and procedure while meeting the needs of internal stakeholders of the Corporate location. Assignments must be completed in a professional manner at all times maintaining confidentiality of all tasks. Position is in office, Monday - Friday, 8am - 5pm, one-hour unpaid lunch break as scheduled. Principal Accountabilities: % of Time End Results 65% Provide efficient and professional support services to executives and staff in assigned wing as well as assisting others when necessary. Administrative support activities include but are not limited to: * Spreadsheet creation and updating. * Production of filings & reports * Large mailing projects * Data entry * Purchase order creation * Processing of invoices * Cataloging & maintenance of electronic & paper files * Ordering of office supplies * Internal & external meeting arrangements * Fulfill catering requests * Travel arrangements * Business card ordering * Filing, record retention * Ensure proper maintenance of office equipment (printers, copiers, scanners, etc.) * Assist with conference room AV equipment. * Delivery and processing of mail on rotating basis 15% Provide back up to the main phone lines efficiently by promptly and courteously answering incoming calls for the Corporate office. This includes handling of gas leak emergency calls and the transferring of customer calls to the call center. Greet and process visitors and guests courteously and helpfully in a timely manner. Ensure that all visitors, guests, contractors, and Unitil employees (from other reporting locations) sign in and out as part of Unitil's emergency building evacuation procedures. Escalate agitated customer calls when necessary. 10% Other duties and special projects as assigned by Supervisor and Manager in order to support all Internal and External Unitil Customers including internet research, database updating and cost tracking. 10% Ensure that procedures are maintained for Administrative Assistant responsibilities for assigned departments. Qualifications: * Associates degree or equivalent preferred. High School diploma or GED required. * Minimum of three (3) years in a business environment preferred. * Must possess excellent organizational and problem solving skills. * Excellent written and verbal communication skills. * Demonstrated reliability and flexibility. * Intermediate PC skills including; MS Word, MS Excel, MS Outlook, MS Power Point, Acrobat, MS SharePoint and other desktop software. * Must be available to work extended hours as assigned, possibly at secondary locations, in response to System emergencies. Unitil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Last updated: 12-31-2025

GENERAL STATEMENT OF JOB Under general supervision, this position manages, supervises and delegates assignments to the clinical and non-clinical staff in Assertive Community Treatment (ACT) Program. Ensures services and community systems are effectively responsible to the specific needs of individuals recovering from mental health, substance use and co-occurring disorders. This is a grant funded position and continuation is subject to the availability of funds. Reports to the Clinical Manager. ESSENTIAL JOB FUNCTIONS Manages, coordinates, develops and implements services and support for the specific needs of individuals recovering from mental health, substance use and co-occurring disorders; monitors and ensures provided services are comprehensive, well developed and maintained according to the requirements of the grant. Documents accomplishments, the effectiveness of services provided, and status of program services according to the requirements of the Assertive Community Treatment (ACT) Program. Provides consultation to individuals to assess their social, health and vocational needs; supervises outreach and, ensures follow up efforts for non-compliant individuals are administered; identifies adverse impacts to clients and provides intervention measures and assists with client's discharge plans. Consults regularly with therapist, staff members and medical staff to discuss individuals' progress; attends and participates in case reviews and core service meetings; and serves as facilitator for support groups; ensures compliance with state and federal requirements; and advocates for additional resources and services as needed. Supervises ACT clinical staff, assistants, aides and relief staff; completes staff evaluations according to agency supervision policy; develops and implements policies and practices for the development of clinical staff and clinical supervisions; participates in staffing, and chairs case reviews to ensure team approach; and reviews assessments of potential consumers to determine whether to recommend acceptance for admission. Ensures staff adheres to all regional, federal and state regulations. Responsible for staff development and training, succession planning, performance management, employee relations, and prioritizing and assigning work; conducts interviews, assigns cases and completes employee evaluations. Conducts staff meetings and/or coordinates in-service training, new hire orientation and training. Works with other agencies, organizations and the general public to coordinate services, provide technical guidance and educate individuals and community on client rights, needs and related topics. Serves as point of contact for the for all inquiries regarding the ACT Program Grant. Responsible for emergency operations activities for grant program clients to include, but not limited to, emergency shelter operations and disaster relief activities as necessary. Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs. PERFORMANCE INDICATORS Knowledge of Job: Has thorough knowledge of the principles, and methodologies of case management. Has general knowledge of the administrative policies and procedures of public administration, and of supervising. Plans and supervises case management activities through subordinate staff and understands and interprets oral and written instructions. Establishes and maintains effective working relationships as necessitated by work assignments. Has knowledge of service provision for mental health and substance use case management. Has knowledge of service provision for mental health skill-building service. Has knowledge of licensure and Medicaid requirements for case management and mental health skill building. Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all departments, co-workers and the general public. Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as described under "Essential Job Functions". Dependability: Assumes responsibility for doing assigned work and for meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, policies, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas. Attendance: Attends work regularly and adheres to policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests. Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate completion of work and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction. Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures, with a minimum of errors. Seeks expert or experienced advice and research problems, situations and alternatives before exercising judgment. Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives. Questions such instruction and direction when clarification of results or consequences is justified i.e., poor communications, variance with policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons within the department. Relationships with Others: Shares knowledge with supervisors and staff for mutual and departmental benefit. Contributes to maintaining high morale among all department employees. Develops and maintains cooperative and courteous relationships with department employees and managers in other departments, to project a good departmental image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons to maintain good will within the city. Emphasizes the importance of maintaining a positive image within the city. Interacts effectively with fellow employees, Program Administrator, professionals and the public. Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establish a personal schedule accordingly. Attends meetings, planning sessions and discussions of time. Implements work activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings and deadlines. Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the city and various regulatory agencies. Ensures the standards are not violated. Maintains a clean and orderly workplace. EDUCATION & EXPERIENCE Requires a Master's Degree in Psychology, Social Sciences, Human Services or a related field, and 3 - 5 years of experience developing and implementing individual service plans for individuals recovering from mental health, substance use and cooccurring disorders; and 1 - 3 years of experience supervising staff in a community mental health setting; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. SPECIAL REQUIREMENTS Must be a Licensed Clinical Social Worker (LCSW), Licensed Professional Counselor (LPC) or Licensed Eligible LCSW or LPC in the State of Virginia. An acceptable general background check to include a local and state criminal history check and sex offender registry check. A valid driver's license with an acceptable driving record. Individuals in this position cannot be listed as having a founded child abuse or neglect complaint. In the event of a declared emergency in the city of Portsmouth, individuals in this position are required to work shelter duty and may be called on to perform duties as required to provide for the safety and care of the citizens of the community. MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements: Requires the ability to exert up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are those for sedentary work. Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar or divergent from obvious standards) of data, people or things. Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving instructions and assignments to co-workers or assistants, as well as receiving information and assignments from supervisor. Language Ability: Requires the ability to read program and policy manuals, regulatory documents, regulations and other administrative references. Must be able to prepare correspondence, annual reports, diagrams and administrative documentation using prescribed formats; and conforms to all rules of punctuation, grammar, diction and style. Requires the ability to speak to people with poise, voice control and confidence. Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; deal with several abstract and concrete variables. Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently using standard English and using administrative, behavioral, and human service terminology. Numerical Aptitude: Requires the ability to utilize mathematical formulas. Must be able to add, subtract, multiply and divide, determine percentages, calculate interest, profit and loss and proportion etc. Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape. Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using a variety of office equipment. Manual Dexterity: Requires the ability to handle a variety of items, such as office equipment. Must have minimal levels of eye/hand/foot coordination. Color Discrimination: Requires the ability to differentiate between colors and shades of color. Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under varying levels of stress and when confronted with persons acting under stress (emergency situations). Physical Communication: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone. AMERICANS WITH DISABILITIES ACT (ADA) REQUIREMENTSThe City of Portsmouth is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.This is a class description and not an individual position description. A class specification defines the general character and scope of duties and responsibilities of all positions in a job classification, but is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.

The Police Department is looking for an organized professional with demonstrated success in increasingly complex financial environments and strong qualifications in the areas of budget, accounting, supervision, procurement, contract management, payroll and human resources. This position reports directly to the Chief of Police and acts as the Accounting Division Manager for an $80M+ operating budget. Responsibilities include: Oversee accounting operations to include 2 direct reports performing Accounts Payable, Accounts Receivable, General Ledger and Procurement duties. Payroll Supervisor to include three direct reports supporting a complement of more than 600 department employees. Grant financial manager to include financial reporting and closeouts. Coordinates and submits annual department operating and capital budgets to include expense, revenue, and personnel projections. Prepares monthly and year-end financial statements and analysis for the General Fund, Fee Supported Activities and Special Revenue programs within the Police Department in accordance with Generally Accepted Accounting Principles. Develops policies and procedures in consultation with Command Staff to ensure efficient operations in compliance with City policy. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires a bachelor's degree in accounting or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standard, this class requires a minimum of four years of related, full-time equivalent experience. SPECIAL CERTIFICATIONS AND LICENSES : Requires a valid driver's license and driving record in compliance the City Driving Standards. SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications Governmental Accounting experience Public Safety and Civilian FLSA Experience with the following software applications: Dimensions (Kronos), PeopleSoft Financials, Munis (Payroll), grant management software. Work Schedule Days: Monday-Friday Shifts: 8:00 am to 5:00 pm Employees may be expected to work hours in excess of their normally scheduled hours in response to department needs and/or City-wide emergencies.

Core duties and responsibilities include the following. Other duties may be assigned. Deliver and pickup various items for the operations / estimating departments Follow‐up with industry colleagues for project start‐up; plans, specs & schedules Prepare written correspondence; RFI's, Change Orders, formal letters, FM Global Filing Assist the correspondence and follow‐ups with GC's and subcontractors Compile and follow‐up with Distributer to obtain assembly letters, specific information Schedule and coordinate meetings, for managers or supervisors Understand and decipher architectural plans Resolve administrative problems and inquiries Imperative organization required Retrieve documents from filing system Qualifications (DO NOT CALL) High school or equivalent Drug‐free work environment / EOE Additional Information (DO NOT CALL) Fast-paced energetic company that has shown consistent revenue growth year after year. Top two percent national roofing company but locally owned for nearly 28 years, we provide excellent employment opportunities for those who are serious about a developing career with growth potential. What makes our company successful is our strong commitment to both our customers, and our employees. Our staff enjoys working together and consists of a collaborative team of experienced and hardworking professionals. Through our commitment to total client satisfaction. We offer a collaborative environment that welcomes individual expertise, enthusiasm, and effort.

Gate Way is Looking For an Administrative Assistant! Top healthcare and retirement benefits, life/disability, paid time off, and more available The Administrative Assistant will be Responsible For providing quality clerical support by: overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed. Applicants for the Administrative Assistant should have exceptional customer service and organizational skills. Responsibilities • The Administrative Assistant will be Responsible For providing quality clerical support by: • overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed Benefits • Top healthcare and retirement benefits, life/disability, paid time off, and more available!

Requirements Bachelor's degree from an accredited institution and 3 years of experience in a Navy administrative environment or in lieu of degree 12 years of experience in a Navy or Marine Corps administrative environment. At least five (5) years' experience at an Executive Level within a Navy or Marine Corps administrative environment. Ability to obtain a Favorable Tier 3 Background Investigation. Recent administrative, presentation, protocol and operations support experience within the last 3 years. Ability to perform duties expected of an Office Manager; exercises discretion and independent judgement with respect to matters of significance within the HQ Front Office. Experience establishing work priorities and communicating effectively with staff inside and outside of the HQ Command. Experience handling a wide range of administrative and executive support related tasks; able to work independently with little to no supervision. Executive administration experience with high level event planning and coordination; itinerary development; and detailed knowledge of Navy protocol and military courtesies policy and regulations. Excellent communication skills, both orally and in writing. A thorough knowledge of the Navy and Marine Corps organizational and command structure. Working knowledge of uses various functions of other software types such as desktop publishing, calendar, electronic mail, spreadsheets, or graphics. Working knowledge of Microsoft Office suite. Active Secret Clearance - Required This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Salary Description 65k-75k

The City of Virginia Beach is seeking a highly organized, detail-oriented professional to coordinate the day-to-day operations of the Virginia Beach History Museums (VBHM). This role is responsible for ensuring that historic sites are well-maintained, safe, and fully functional, serving as the primary point of contact for Public Works Department, contractors, and consultants on restoration, maintenance, and facility needs. In addition to facilities oversight, this position provides essential administrative support to the Virginia Beach Historic Houses Foundation, including financial tracking, meeting coordination, and grant support. The Operations Specialist serves as the Foundation's lead staff liaison and helps maintain relationships with stakeholder groups such as the Friends of Virginia Beach Historic Houses and other nonprofit partners operating at City-owned historic sites. While primarily housed in the History Museums Division of the Cultural Affairs Department, this position may support additional department initiatives as needed. Key Responsibilities Operations & Facilities Management * Serve as the primary liaison with Public Works, contractors, and consultants to coordinate maintenance, restoration, and capital improvement efforts at historic museum sites. * Identify and track facility, landscaping, and repair needs; submit and follow up on work requests and project timelines. * Ensure all sites remain safe, operational, and compliant with city standards. * Act as the after-hours contact for the department's security vendor(s). * Develop and regularly update standard operating procedures for building operations and site safety. Staffing & Internal Coordination * Oversee the scheduling of part-time and contract staff across multiple museum sites. * Maintain the VBHM master calendar and staffing schedules in coordination with programming and leadership staff. * Serve as the central point of contact for daily site operations and logistical support. Foundation & Stakeholder Support * Provide administrative support to the Virginia Beach Historic Houses Foundation, including scheduling board meetings, preparing agendas and minutes, reconciling bank statements, tracking financial data in QuickBooks, and assisting with annual audits and licensing compliance. * Coordinate Foundation communications and board materials in collaboration with museum leadership. * Assist with drafting or supporting grant applications, sponsorship outreach, and grant reporting. * Maintain strong, collaborative relationships with stakeholder groups including the Friends of Virginia Beach Historic Houses and other community partners. General Department Support * Represent VBHM and the Cultural Affairs Department professionally in community and partner communications. * Support customer service and internal coordination to ensure smooth day-to-day operations. * Participate in department-wide meetings, initiatives, or cross-divisional collaborations as assigned. Qualifications * Experience coordinating facilities, site maintenance, or vendor relationships in a historic, cultural, or public setting. * Strong administrative and organizational skills, including experience with scheduling, calendar management, and documentation. * Familiarity with nonprofit operations, board support, and financial tools such as QuickBooks. * Experience working with contractors, consultants, or municipal departments (e.g., Public Works, Parks & Rec). * Excellent written and verbal communication skills. * Demonstrated ability to balance multiple responsibilities and deadlines across multiple sites. * Grant-writing or sponsorship experience a plus. * Knowledge of museum operations, historic site preservation, or cultural heritage management preferred. * Valid driver's license and reliable transportation required. The City offers a generous benefits package such as health, dental and life insurance, retirement, and savings plans. Other key benefits include: * Maternity/paternity and parental leave (after 1 year of service) * Leave donation program * Tuition Reimbursement * Employee Assistance Program * Professional Development

Job DescriptionOur company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator's role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Office Administrator Responsibilities: Welcoming visitors and directing them to the relevant office/personnel. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Maintaining general office files, including job files, vendor files, and other files related to the company's operations. Purchasing office supplies, equipment, and furniture. Overseeing the maintenance of office facilities, and equipment. Performing other relevant duties when needed. Office Administrator Requirements: High school diploma or a bachelor's degree in business, administration, or a related field. 2 or more years' office administration experience. Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks.

←Back to all jobs at All American Home Care LLC Home Care Branch Administrator All American Home Care LLC is an EEO Employer - M/F/Disability/Protected Veteran Status All American Home Care is expanding into Virginia, and we are looking for a Branch Manager who can lead operations with discipline, structure, and accountability. This position demands a leader who understands home care, moves with urgency, and executes with precision. Position Summary The Part-Time Branch Manager oversees daily operations of the Virginia location, ensuring regulatory compliance, operational efficiency, and high-quality service delivery. The role manages staff performance, caregiver coordination, scheduling oversight, and client satisfaction while supporting branch growth and operational stability. Key Responsibilities Oversee daily branch operations and maintain a structured workflow. Ensure full compliance with Virginia home care regulations, documentation standards, and state requirements. Supervise office staff and caregivers, including onboarding, training, and performance monitoring. Resolve client issues, service concerns, and escalations promptly and professionally. Maintain accuracy of EVV-related tasks and visit verification systems as applicable. Monitor operational metrics, including staffing coverage, client retention, and documentation accuracy. Strengthen relationships with referral partners, community agencies, and service coordinators. Conduct field visits when necessary to evaluate service quality and care plan adherence. Support executive leadership with branch-level strategy and operational improvements. Required Qualifications Bachelor's degree in Business, Healthcare Administration, Human Services, or a related field. Minimum 2 years of leadership experience in Home Care, Home Health, or healthcare administration. Knowledge of Virginia home care requirements or ability to quickly master state regulations. Demonstrated experience supervising staff and maintaining operational standards. Strong communication, decision-making, and problem-solving abilities. Preferred Qualifications Experience managing or opening a new home care branch or service location. Familiarity with EVV systems, Medicaid/MCO processes, and caregiver staffing operations. Bilingual (Spanish/English) preferred but not required. Schedule & Compensation Part-Time Position Competitive compensation aligned with experience Potential for expansion to full-time as the branch grows Opportunities for advancement based on performance All American Home Care is a rapidly growing agency committed to delivering dependable, high-quality care across multiple regions. The organization operates with a focus on compliance, excellence, and strong operational standards. Application Process Interested candidates may submit a resume directly through Indeed. Qualified applicants will be contacted for the next steps in the hiring process. Please visit our careers page to see more job opportunities.

Tidewater Physicians Multispecialty Group is actively seeking an Office Coordinator to practice out of one of our Cardiovascular Specialists . Tidewater Physicians Multispecialty Group (TPMG) includes more than 220 primary care, specialty physicians and advanced practice clinicians in more than 75 locations throughout southeastern Virginia. The schedule is full time work hours, Monday through Friday. Position Summary The Office Coordinator assists with the overall functions in the office and gives direction to staff under the supervision of the medical office manager. Must have strong organizational skills, customer service orientation, time management, computer operation, and confidentiality. Major Duties and Responsibilities Assists office manager with overseeing the daily office operations and delegates as needed. Responsible for training new front office staff and responsible for appropriate staff coverage and staff schedules (which includes filling in as needed- must know how to perform all front office duties: checking in/checking out, collecting copays, answering phones, verifying insurance). Functions in a multi-disciplinary environment, which requires the application of excellent customer service skills and able to handle all staff/coworker interactions professionally. Implements efficient front office procedures as needed. Ensure staffing reports to work and inform department managers are advised if staff does not show or is late for work. Appointment scheduler on multiple telephone line system. Checking in patients for appointments and checking out patients at the end of appointments. Verifying insurance and collecting copays and balances. Creating patient charts with protected health information. Greeting and assisting efficiently and professionally patients and other customers that present to the practice with business other than appointments. Assure timely delivery of patient services and maintains strictest confidentiality. First point of contact to resolve patient complaints received. Accounts Payable duties for the location to include: Monthly reporting of the timeshare schedule to accounting department and Regional Operations Manager for expense purposes. Petty Cash oversight and replenishment, and invoice submission for the site. Monthly financial review of the GL and Trend Report for the location to ensure proper expense allocation and communicating discrepancies to Regional Operations Manager and accounting department. Daily Deposit reporting and submission. Answer patient billing questions, works bad debt delinquent reports (includes delinquent letter preparation and calls to patients), set up budget plans, collect patient balances, prepares fee slips with include insurance verification, and checking patients. CBO liaison regarding insurance issues. Correct front office errors/issues which include educating teams. Act as a liaison between the physicians and office manager and clerical staff. Functions in a multi-disciplinary environment, which requires the application of excellent customer service skills. Perform other duties, as requested. Knowledge, Skills and Abilities Knowledge of computer systems and applications. Knowledge of office equipment. Knowledge of medical terminology and office procedures. Knowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and correspondence. Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately. Pays strong attention to detail. Excellent customer service skills. Ability to work scheduled hours as defined in the job offer. Ability to communicate effectively and professionally. Ability to present information in an organized manner. Skill in multi-tasking. Education / Training / Requirements High school diploma or equivalent required. One year experience in a medical environment (or) Physical Demands Ability to lift or move equipment. Ability to stand and walk for limited periods of time; sit for extended periods of time. Ability to enter data into a computer via a keyboard. Ability to occasionally reach, bend, stoop and lift up to 30 lbs. * Ability to grasp and hold up to 30 lbs.* Ability to occasionally squat and lean over. Ability to hear normal voice level communications in person or through the telephone. Ability to speak clearly and understandably; basic vision, corrected. Ability to see and understand data on a computer screen. Success Factors Alignment with Company Mission and Core Values Excellent Time Management/Organized Open Communication/Positive Goal Driven Excellent Customer Service Juggles Multiple Priorities Accuracy and Attention to Detail Come join the team! TPMG is an equal opportunity employer committed to a diverse and inclusive workforce.

EQS Brokerage & Logistics, LLC. (EQSLogistics, LLC) has provided our customers with forward thinking and progressive transportation and logistical solutions for over 24 years. EQS specializes in expediting freight throughout the continental United States and Canada. The EQS philosophy is to provide innovative supply chain solutions in today's ever changing business environment. We do not accept anything less than 100% customer satisfaction. As transportation requirements evolve in the 21st century, EQS will be your logistics partner providing you with unsurpassed services. EQS is proud to be a member of TEANA (The Expedite Alliance of North America). Job Description Job Summary Provides general administrative support to a facility/department. Maintains the facility/department daily operations. Essential Functions • Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required. • Coordinates travel arrangements, meetings, updates and maintains calendar appointments. • Prepares required materials for conferences, meetings, calls, and various appointments. • Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials. • Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment. • Organizes and maintains office filing system. • Reads and analyzes incoming memos and determines the appropriate course of action. • Receives and responds to routine correspondence. • Provides administrative support to other staff as needed. Qualifications Minimum Education High school diploma or GED required. Minimum Experience Three (3) years experience required in clerical support or related area; two (2) of those years an Office Administrator I or equivalent administrative experience supporting a manager-level or district staff position. Required Skills, Abilities and / or Licensure • Software skills, including use of Microsoft Office software and web-based applications. • General business skills such as typing; data entry and review; and use of phone, copier, and fax. • Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment. • Customer service skills necessary to effectively and professionally respond to requests. • Verbal and written communication skills necessary to explain complex and/or confidential information. • Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals. Additional Information All your information will be kept confidential according to EEO guidelines.

EQS Brokerage & Logistics, LLC. (EQSLogistics, LLC) has provided our customers with forward thinking and progressive transportation and logistical solutions for over 24 years. EQS specializes in expediting freight throughout the continental United States and Canada. The EQS philosophy is to provide innovative supply chain solutions in today's ever changing business environment. We do not accept anything less than 100% customer satisfaction. As transportation requirements evolve in the 21st century, EQS will be your logistics partner providing you with unsurpassed services. EQS is proud to be a member of TEANA (The Expedite Alliance of North America). Job Description Job Summary Provides general administrative support to a facility/department. Maintains the facility/department daily operations. Essential Functions • Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required. • Coordinates travel arrangements, meetings, updates and maintains calendar appointments. • Prepares required materials for conferences, meetings, calls, and various appointments. • Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials. • Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment. • Organizes and maintains office filing system. • Reads and analyzes incoming memos and determines the appropriate course of action. • Receives and responds to routine correspondence. • Provides administrative support to other staff as needed. Qualifications Minimum Education High school diploma or GED required. Minimum Experience Three (3) years experience required in clerical support or related area; two (2) of those years an Office Administrator I or equivalent administrative experience supporting a manager-level or district staff position. Required Skills, Abilities and / or Licensure • Software skills, including use of Microsoft Office software and web-based applications. • General business skills such as typing; data entry and review; and use of phone, copier, and fax. • Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment. • Customer service skills necessary to effectively and professionally respond to requests. • Verbal and written communication skills necessary to explain complex and/or confidential information. • Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals. Additional Information All your information will be kept confidential according to EEO guidelines.

The successful candidate will provide support to the Program Manager and Task/Functional Leads in all phases of the program. The Program Management Office (PMO) Support will be responsible for coordinating the program management processes ensuring standards and contract requirements are implemented in a timely manner. Will also generate monthly status reports and perform quality assurance audits for all products. Facilitation of collaboration between the program and stakeholders is essential in this role. Duties Coordinate program management processes to help ensure that company project management standards and contract requirements are implemented according to established timelines and milestones. Ensure the project management lifecycle is implemented in all projects across the contract. Compiles performance input and generates monthly status reports for Program Manager and Task Lead review and approval. Compiles and prepares status and follow-on reports as directed. Performs quality assurance audits on deliverables, reports, and other documents submitted to the customer. Ensures accuracy in all submitted products. Supports leadership in preparation of presentations, reports, contract deliverables, etc. Provides support for inventory control of government property. Facilitates collaboration between program areas and internal stakeholders. Identifies program problem areas and assists in implementing corrective action. Performs all other duties, as assigned. Requirements Bachelor's degree in Accounting, Business Administration, Computer Science, Information Systems, Project Management or equivalent work experience is required. Must have at least 3 years of experience in project management process, preferably with technical projects in network and or software development. Must have at least 3 years of experience performing quality assurance auditing of projects and PM processes. One or more years of technical writing experience preferred. Advanced skill level for Microsoft Office Suite to include Word, Excel, PowerPoint, Teams, and Access required. MS SharePoint development experience is desired. Effective analytical and problem solving skills. Excellent organizational skills with exceptional attention to detail. Excellent verbal and written communication skills, to include active listening, ability to build rapport, teamwork, and effective writing skills. General understanding of DoD contracts and regulations. Ability to coordinate multiple assignments, set priorities and to follow through on assignments successfully. Must be remain flexible to changing priorities and fast-paced, dynamic project environments and have the ability to adapt. Possess effective interpersonal skills to handle sensitive and/or confidential issues, and to interact with a wide range of individuals. PMP or CAPM Certification preferred. Must have an active DoD security clearance.

Title: Administrative Office Specialist III - Fine Arts State Role Title: Administrative Assistant III Hiring Range: $45,000-51,100 Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties To provide administrative support that enhances the capabilities of the Department of Visual and Performing Arts and Fine Arts Division. The position also ensures that the work activities are productive and focused on results and the operations of VPAR Fine Arts are in compliance with Norfolk State University's policies and procedures; provides accurate records, as well as related capacity building to facilitate the proper and productive instruction of students in studio and lecture formats of instruction. Services are effectively delivered, supports university, college and departmental goals. Minimum Qualifications • Bachelors Degree required. • Knowledge of desktop publishing required. • Evidence of continued interest in current programming and in higher education. Additional Considerations • Experience with Accounts Payable/Procurement Processes • Familiarity with arts organizations and/or arts programming Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Submit your application, including a cover letter, resume and reference information for your most recent employers to jobs.virginia.gov. Cover letter should address your compatibility with the listed minimum and preferred qualifications. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand-delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed is dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship Contact Information Name: Norfolk State University Phone: ********** Email: None In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The Office of Financial Aid welcomes applications from COA students interested in a Federal Work Study position. Federal Work Study positions are made available for students eligible to receive Federal Work Study funding to financially support their education goals according to the Federal Work Study program as outlined on COA's Federal Work Study webpage. To apply, please contact the Financial Aid Office. _________________________________________________________ Position Title: College and Career Readiness Office Clerical Assistant Department College and Career Readiness Supervisor Ruthie Moody Rm# C139D Ext. 2322 Responsibilities and Duties * Assist the Administrative Assistants of CCR, may also assist instructors with general office duties. * Perform clerical duties such as filing, duplicating, sorting, collating, organizing, and assembling workbooks and other projects. * Use of the computer for data entry and word processing with high accuracy. Also use a typewriter and calculator. * Answer phones Qualifications * High School, AHS, or GED graduate with some clerical experience preferred. * Confidentiality is extremely important. * Organizational skills, neatness and attention to detail. * Maturity and good interpersonal skills are essential. * You must also be positive, upbeat, flexible and willing to learn. * Proper phone etiquette required.

💼 Office Administrator 📍 Chesapeake, VA ⚡ $18 - $23 / hour (depending on experience) A well-established HVAC and plumbing service company is seeking a detail-oriented Office Administrator to support daily operations and scheduling. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating moving parts, and takes pride in keeping the office organized and efficient. 🏡 WHAT YOU'LL DO File and manage permits with accuracy and attention to detail. Schedule and coordinate inspections with local jurisdictions. Provide exceptional customer service via phone and email. Schedule and dispatch service calls to field technicians. Coordinate technician schedules to ensure timely service delivery. Process and track time sheets and daily reports. Support general office operations and assist with other administrative tasks as needed. 🤩 WHY YOU MATTER The Office Administrator keeps the office running smoothly and ensures customers receive timely, professional service. Your organization, communication, and coordination skills directly contribute to the success of the operations team. 🎒 WHAT IT TAKES 1-3+ years of administrative or office coordination experience (preferably in service, trades, or construction industries). Excellent organizational and multitasking abilities. Strong customer service and communication skills. Proficiency with scheduling tools and Microsoft Office Suite. Dependable, proactive, and able to work both independently and as part of a team. Positive attitude and willingness to adapt in a dynamic work environment. 🏆 THE PERKS! $18 - $23 per hour, depending on experience Full-time schedule with growth potential Supportive, team-oriented work environment Opportunity to grow within a stable and reputable company

Job DescriptionSalary: Negotiable GMA Interventions is seeking an Office Assistant. This is a full-time up to 40 hours per week position, weekdays with some Saturdays. Meet & greet consumers in a courteous and professional manner; Obtain information regarding needed services in a confidential manner; Answer telephone in a courteous and professional manner and relay prompt, accurate messages to appropriate staff, Maintain confidentiality at all times. Ensures pleasant and clean surroundings. Maintains/updates all filing. Responsible for ensuring all copies of all forms are available Provides client telephone screenings and intakes. Provides support to the professional staff as needed, including mailing functions. Responsible for receiving and recording payments. Responsible to make client reminder calls. Responsible to run monthly reports as needed. Enters demographic data and gathers data. Responsible for completing all clients filing, initial auditing of client charts, tracking units on a daily basis. Responsible for preparing and faxing out monthly/ weekly reports and letters to probation officers/referral sources. Responsible for all client intake procedures, screening, ensuring client scheduling according to funding source requirements. (ensuring that client funding/fees are established prior to sessions). Making sure all paperwork is in files and signed by clinician, client. Making sure that files are put together properly and all necessary paperwork has been pulled (30/90 day reviews, monthly reports etc.). Responsible for preparing daily logs Responsible to know and follow the Health and Safety procedures of the agency. Ensure that closed charts (brief case closings and discharges) are taken logged and filed properly. Update client information at each visit. Make sure clients insurance information is correct, send to billing for verification. Ensure all required information is scanned into the EMR on a daily basis. EXPERIENCE AND QUALIFICATIONS: Computer experience is a MUST. Skill in word processing, data entry, language use, and spelling. Customer Service skills in a professional environment. Ability to deal professionally and effectively with the public. Ability to deal with a diversity of people in many types of crisis situations, make appropriate assessments and referrals, and recognize one's own limitations. Ability to maintain confidentiality and understand HIPAA. Attention to detail is a requirement for this job. Bilingual in Spanish a plus. Job Types: Full-time Benefits Full-Time -Dental -Vision -Health -Life -Retirement -Legal Benefits Part-Time -Retirement

Guest Services Ambassador (GSA): The Hotel's Face and Service Champion! Your Challenge: Be the Main Point of Contact, Drive Front Desk Efficiency, and Guarantee an Excellent Guest Experience! Ready to be the "face" of the hotel and the primary leader in guest satisfaction? Join Sandpiper Hospitality (SH) , one of the fastest-growing companies in the extended stay market , as our next Guest Services Ambassador (GSA)! This dynamic role requires you to conduct all front desk operations in an efficient, accurate, and thorough manner . You will work closely with other departments to ensure every guest enjoys an exceptional stay, embodying our value to "Bring the Energy." Your Essential Service & Operational Functions As the GSA, you are the cornerstone of the guest journey, responsible for administrative accuracy, service excellence, and property safety. Key Responsibilities Include: Guest Relations: Provide an excellent guest experience by greeting guests warmly and offering assistance. Meet with and solicit comments from guests regularly to determine satisfaction. Respond to situations as they arise and manage guest conflict effectively. Front Desk Coordination: Coordinate all front desk operations such as check-ins, move-outs, renewals, reservations, property tours, and sales events . Handle operational needs efficiently to ensure a seamless experience. Safety & Compliance: Ensure safety of the building and occupants , contacting emergency services/law enforcement when needed. Be able to respond effectively and according to procedure in times of emergency. Inspect studios and public spaces daily according to company and brand standards. Revenue Generation: Execute the lead management process and review Studio Inventory daily to maximize studio revenue. Maintain effective sales of ancillary offerings to maximize overall revenue. Operational Support & Shift Requirements You are key to the smooth running of the property, providing cross-functional support and maintaining a constant presence. Property Support: Perform Laundry Duties (sorting, washing, drying, and folding company linen and terry, plus general cleaning of facilities). Team Versatility: Cross-train on the duties of all non-management staff members and perform those duties as needed or requested by supervision. Shift Commitment: GSAs are required to stay on site for their entire shift until relieved. A paid 30-minute meal break is provided in consideration; the break is to be taken as available. Ready to step into this critical customer-facing role where your energy and efficiency drive guest satisfaction?

The Experiential Learning Onboarding Coordinator will develop, manage, execute and maintain the processes necessary to ensure all students in their assigned medical and/or health professions programs complete pre-placement requirements as set forth by both VHS at ODU and all applicable individual clinical sites. Reports to the Director, Clinical Student Compliance. Frequently interfaces with students, administration, faculty and staff across multiple VHS departments and multiple personnel at each of our health system partners (Sentara, Bon Secours, Riverside, Eastern Shore Rural Health, Chesapeake Regional Medical Center, Naval Medical Center Portsmouth, Veteran's Affairs Medical Center in Hampton, Kaiser of the MidAtlantic, Bayview and others as necessary). Responsibilities Establish and manage a process for obtaining pre-placement/onboarding requirements from clinical sites. Document and keep updated the current onboarding processes and procedures for each clinical site and health system. Monitor Caspio student onboarding pages ensuring the most current information provided by clinical sites and VHS departments is always readily available to students. All notifications that are not individually student-specific are to be posted through Caspio announcements, and/or emailed through the main VHS email alias. Work with supervisor and Program Directors to establish deadlines that meet the needs of both VHS and our clinical sites. Inform students well in advance of onboarding site requirements to allow for sufficient time to complete requirements before the deadline. Facilitate and monitor the completion of all onboarding student requirements for the assigned student group including, but not limited to, site requirements such as criminal background checks, student clearances, applications, training and orientation as well as school requirements such as flu shots, respirator fit testing and BLS and ACLS certifications. Distribute onboarding paperwork to the placement sites within the site's established deadline (each site could have a different deadline) and obtain confirmation of student clearance. Furnish regular reports to supervisor regarding status of student compliance. “Regular” will fluctuate with the time of year and could be multiple times per week during peak compliance season. Enforce all policy and procedures that are germane to student onboarding. Respond to and resolve compliance issues as raised by students, VHS departments, clinical sites and preceptors, escalating the issue to supervisor when appropriate. Qualifications Experience with multi-tasked work (academic environment preferred), self-motivated, able to set goals and distinguish priorities; effective interpersonal communication skills; strong organizational skills including record keeping; detail oriented; computer skills including Word, Excel, Outlook, Blackboard, some experience with student information systems. Location : Location US-VA-Norfolk