Office administrator jobs in Wesley Chapel, FL

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

Title: Assistant Health Center Administrator Reports to: Health Center Administrator FLSA Status: Exempt Personnel Supervised: None The Assistant Health Center Administrator is a mentor, directs and oversees the daily duties of assigned staff at the medical/dental front desk. Provides guidance and training to front desk staff responsible for admitting, registering, scheduling and verifying patient insurance policies. Handles customer account transactions, provides customer assistance, and performs and/or oversees cashiering operations. Adheres to policies, procedures and regulations to ensure compliance and patient safety and information security. Participation in Compliance and other important training is a condition of employment. Assist the Health Center Administrator with the daily functions of the health center(s). MINIMAL QUALIFICATIONS: Four-year business or health-related degree preferred. Consideration will be given to 2-4 years business training at college-level or an accredited business school and/or exceptional health-related expertise and capability. BLS Certification Experience preferred Bilingual, English/Spanish, preferred SKILLS: Customer Focus: Ensures that the patient and customer perspective is a driving force behind business decisions and activities; crafts and implements service practices that meet our patients', customers', and organization's needs. Recognizes and is attentive toward both internal and external customer issues. Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures. Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Contributing to Team Success: Actively participates as a member of a team to move the team toward the completion of goals. Professionalism: Sets high standards of performance for self and others; assumes responsibility and accountability for successfully completing assignments or tasks; self-imposes standards of excellence rather than having standards imposed. Continuous Improvement: Initiates and supports action to improve existing conditions and processes; identifies improvement opportunities, generates ideas, and implements solutions. leads by Example: Constantly performs the job duties as outlined every day in way that other look to you as an example of how to perform. RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following: Leads and oversees the daily duties and workflow of assigned staff to the front desk. Acknowledge/greet patients and process patients in accordance with CFHC's patient flow model. Knowledge of electronic medical records processes, Sliding Fee Scale, HIPAA, Joint Commission, Medical Record policy, scheduling, patient rights and grievance processes. Create new patient account. Retrieve established patient accounts from Electronic Medical Records Gather pertinent data on all patients: demographics, financial, educational and occupational (migrant/seasonal, other). Knowledge of verification of insurance coverage, run/check Eligibility obtains authorizations as needed. (Medicaid or HMO's) Collect appropriate money for visit per sliding fee scale and Co-Payments Review accuracy and completeness of claim at end of visit. Data entry, diagnosis codes, and money collected. Schedule new and follow-up appointments as needed. Maintain cash drawers. Complete end of day Daily Summary Sheet and balance activities for the day run the reports (Billing Summary, Individual users and all users report) Assists the Health Center Administrator with special projects with a defined timeline for completion and order supplies for department. Assist Health Center Administrator (HCA) in preparing the department for regulatory and/or internal inspections. Provides guidance and training to assigned staff responsible for all aspects of admitting, registering, scheduling and verifying patient insurance policies. Assist the manager/supervisor in training employees on departmental policies & procedures and participate in the interview process for AMA & PCTA candidates. Handles customer financial account transactions, provides customer assistance, and performs and/or oversees cashiering operations in the absence of the HCA. Participates and attends professional meetings and continued education as required. Adheres to policies, procedures and regulations to ensure compliance, patient safety and information security. Collaborate with training team to conduct, or participate in, training for front desk staff. Reviews AMA & PCTA timecards and schedules under the supervision of the HCA. Effectively understands instructions and shares knowledge with the staff across the department. Travels to other CFHC centers to oversee daily operation in the event of an HCA absence. Other duties as assigned. BENEFITS: Competitive Salary Federal Student Loan Forgiveness: PSLF - 10-year commitment, 120 loan payments and at the end of the commitment, the remaining loan is forgiven Excellent medical, dental, vision, and pharmacy benefits Employer Paid Long-Term Disability Insurance Employer Paid Life Insurance equivalent to 1x your annual salary Voluntary Short-Term Disability, additional Life and Dependent Life Insurance are available Malpractice Insurance Paid Time Off (PTO) - 4.4 weeks per year pro-rated Holidays (9.5 paid holidays per year) Paid Birthday Holiday CME Reimbursement 401k Retirement Plan after 1 year of service (w/matching contributions) Staff productivity is recognized and rewarded PHYSICAL REQUIREMENTS: 1. Requires 80% or more time spent standing/sitting. 2. Independently mobile 3. Lifting and/or transporting up to 20 pounds. American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed * Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) * Additional responsibilities as needed Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed * Capable of safely lifting up to 25 lbs as needed

Join the People Helping People Velera is the nation's premier payments credit union service organization (CUSO) and an integrated fintech solutions provider. The company serves more than 4,000 financial institutions throughout North America, operating with velocity to help our clients keep pace with the rapid momentum of change and fuel growth in the new era of financial services. Our purpose: We accelerate partners' success through innovative financial technology solutions and inspired service. The Opportunity: This position plays a critical role by providing complex administrative support to the Executive and the Senior Leadership teams (‘leaders'). The Executive Assistant (‘EA') will coordinate and administer highly complex and confidential activities that need to be resolved daily in a responsible, efficient and timely manner. This individual is responsible for managing email and calendaring for their supported leader(s) and may be engaged to support enterprise-level initiatives and events. Being effective in this role requires the skills for building strong, trusting partnerships at executive, administrative, and employee levels across the enterprise. The individual needs to be able to lead tasks that require independent judgment, initiative, and the ability to influence without authority. This position requires with a hands-on, self-motivated, and astute individual who is flexible and thrives in a fast-moving, dynamic environment within an evolving industry. Day in the Life Proactively provide personalized administrative support for multiple members of the Executive Leadership Team (‘ELT') and/or Senior Leadership Team (‘SLT') ensuring routine and complex matters are handled in a timely and professional manner. Calendaring - manage all calendar items, ensure invitations are sent to appropriate audiences, resolve conflicts, anticipate future items and potential conflicts, manage deadlines, ensure sufficient working time. Meeting Management - schedule with appropriate audiences, manage responses, resolve conflicts as needed, coordinate tasks such as contacting participants, preparing agendas, taking and distributing meeting minutes. Event Management - ensure that all arrangements for any corporate sponsored events, industry events, and internal events are completed including travel, room reservations, registration, speaking engagements, etc. through collaboration with internal and/or external teams. Expense Report Management - ensure that expenses are filed in a timely manner and in accordance with Accounting and Billing policies and deadlines. Invoice processing - ensure that invoices are approved in a timely manner - gather any needed information for an informed decision. Travel - book and manage all travel requests including airfare, hotel, ground transportation, dining reservations. Ensure information is readily available per the leader's preference. Presentation and Reports - develop reports and presentations using the appropriate templates as needed. Proofread for acceptability prior to providing to the requestor. Distribute as directed. Manage Correspondence - process email, US Mail, packages, etc. based on agreed upon access with the leader. Route correspondence or action items to appropriate staff and request action/information on behalf of the leader. Initiate follow-up to ensure item was handled if a reply or specific action is requested. Committee Support - where applicable, attend meetings, take minutes, and report on action items as needed. Prepare and maintain correspondence and documents. Act as custodian of corporate documents and records. Onboarding - working with HR to onboard assigned new leader. Complete access request form, ensure equipment, corporate credit card, and facilities access are available day 1; schedule meetings for the first week based on onboarding plan. Confidentiality - must maintain strict confidentiality of information obtained through email, meetings, correspondence, and all other communications. Prioritization - direct and master a prioritization system for email, mail, voicemail and meetings to bring high priority items forward for interactive dialogue and direction. Rapidly handle or delegates the low priority workflow activities. Interact and communicate professionally on all appropriate business priorities at an executive level with all levels of personnel, business partners, subsidiaries, vendors and consultants. Backup - act as a backup for an assigned EA by providing support for the leader(s) they support when EA is out of the office, travelling for work or assigned to a large project. Process Improvements - identify areas of improvement, work with manager to document, coordinate implementation of changes and measure success. Perform other job duties as assigned. Qualifications: Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required. Bachelor's degree preferred. Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required. Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint Superior communication skills necessary to comprehend and compile communication on behalf of the leader. Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients. Proficient in clear and effective business writing techniques. Proven ability to adapt to change. Being able to change priorities and quickly move from one task to another as dictated by the leader. Strong organizational skills that enable proactive handling multiple priorities with a sense of urgency. Strong interpersonal skills and the ability to build relationships with all stakeholders. Ability to work under general direction and be able to complete functions with minimal guidance/directions while producing accurate and quality results. Proven ability to handle confidential information with discretion. Adaptable to various competing demands and demonstrate the highest level of customer/client service and response. Ability to effectively work in a high pressure, fast paced environment. Superior problem-solving skills. Ability to anticipate and resolve issues from prior experience. Ability to work effectively independently and as part of a functional team. After normal working hours work may be required to respond to urgent requests. Travel may be required to support on-site or off-site events. About Velera At Velera we are committed to fostering a workplace where every employee feels valued, respected, and connected. We understand, attract and engage a diverse workforce where every employee can live up to their full potential; ensuring that our employee base reflects the consumers we serve. The result of this effort is an inclusive environment where diverse talent thrives. We strive to foster a safe and inclusive work environment for people to bring their authentic selves in order to build a better community within our company and with our partners. Learn more about our commitment to Diversity, Equity, and Inclusion HERE! Pay Equity $67,700.00 - $86,300.00 Actual Pay will be adjusted based on experience and other job-related factors permitted by law. Great Work/Life Benefits! Competitive wages Medical with telemedicine Dental and Vision Basic and Optional Life Insurance Paid Time Off (PTO) Maternity, Parental, Family Care Community Volunteer Time Off 12 Paid Holidays Company Paid Disability Insurance 401k (with employer match) Health Savings Accounts (HSA) with company provided contributions Flexible Spending Accounts (FSA) Supplemental Insurance Mental Health and Well-being: Employee Assistance Program (EAP) Tuition Reimbursement Wellness program Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions Velera is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Velera is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following "EEO is the Law" Poster . Velera will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information. Velera is an E-Verify Employer. Review the E-Verify Poster here . For information regarding your Right To Work, please click here . This role is currently not eligible for sponsorship. As an ongoing commitment to reasonably accommodate individuals with disabilities please contact a recruiter at ********************* for assistance.

Join the People Helping People Velera is the nation's premier payments credit union service organization (CUSO) and an integrated fintech solutions provider. The company serves more than 4,000 financial institutions throughout North America, operating with velocity to help our clients keep pace with the rapid momentum of change and fuel growth in the new era of financial services. Our purpose: We accelerate partners' success through innovative financial technology solutions and inspired service. The Opportunity: This position plays a critical role by providing complex administrative support to the Executive and the Senior Leadership teams ('leaders'). The Executive Assistant ('EA') will coordinate and administer highly complex and confidential activities that need to be resolved daily in a responsible, efficient and timely manner. This individual is responsible for managing email and calendaring for their supported leader(s) and may be engaged to support enterprise-level initiatives and events. Being effective in this role requires the skills for building strong, trusting partnerships at executive, administrative, and employee levels across the enterprise. The individual needs to be able to lead tasks that require independent judgment, initiative, and the ability to influence without authority. This position requires with a hands-on, self-motivated, and astute individual who is flexible and thrives in a fast-moving, dynamic environment within an evolving industry. Day in the Life * Proactively provide personalized administrative support for multiple members of the Executive Leadership Team ('ELT') and/or Senior Leadership Team ('SLT') ensuring routine and complex matters are handled in a timely and professional manner. * Calendaring - manage all calendar items, ensure invitations are sent to appropriate audiences, resolve conflicts, anticipate future items and potential conflicts, manage deadlines, ensure sufficient working time. * Meeting Management - schedule with appropriate audiences, manage responses, resolve conflicts as needed, coordinate tasks such as contacting participants, preparing agendas, taking and distributing meeting minutes. * Event Management - ensure that all arrangements for any corporate sponsored events, industry events, and internal events are completed including travel, room reservations, registration, speaking engagements, etc. through collaboration with internal and/or external teams. * Expense Report Management - ensure that expenses are filed in a timely manner and in accordance with Accounting and Billing policies and deadlines. * Invoice processing - ensure that invoices are approved in a timely manner - gather any needed information for an informed decision. * Travel - book and manage all travel requests including airfare, hotel, ground transportation, dining reservations. Ensure information is readily available per the leader's preference. * Presentation and Reports - develop reports and presentations using the appropriate templates as needed. Proofread for acceptability prior to providing to the requestor. Distribute as directed. * Manage Correspondence - process email, US Mail, packages, etc. based on agreed upon access with the leader. Route correspondence or action items to appropriate staff and request action/information on * behalf of the leader. Initiate follow-up to ensure item was handled if a reply or specific action is requested. * Committee Support - where applicable, attend meetings, take minutes, and report on action items as needed. Prepare and maintain correspondence and documents. Act as custodian of corporate documents and records. * Onboarding - working with HR to onboard assigned new leader. Complete access request form, ensure equipment, corporate credit card, and facilities access are available day 1; schedule meetings for the first week based on onboarding plan. * Confidentiality - must maintain strict confidentiality of information obtained through email, meetings, correspondence, and all other communications. * Prioritization - direct and master a prioritization system for email, mail, voicemail and meetings to bring high priority items forward for interactive dialogue and direction. Rapidly handle or delegates the low priority workflow activities. * Interact and communicate professionally on all appropriate business priorities at an executive level with all levels of personnel, business partners, subsidiaries, vendors and consultants. * Backup - act as a backup for an assigned EA by providing support for the leader(s) they support when EA is out of the office, travelling for work or assigned to a large project. * Process Improvements - identify areas of improvement, work with manager to document, coordinate implementation of changes and measure success. * Perform other job duties as assigned. Qualifications: * Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required. * Bachelor's degree preferred. * Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required. * Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint * Superior communication skills necessary to comprehend and compile communication on behalf of the leader. * Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients. * Proficient in clear and effective business writing techniques. * Proven ability to adapt to change. Being able to change priorities and quickly move from one task to another as dictated by the leader. * Strong organizational skills that enable proactive handling multiple priorities with a sense of urgency. * Strong interpersonal skills and the ability to build relationships with all stakeholders. * Ability to work under general direction and be able to complete functions with minimal guidance/directions while producing accurate and quality results. * Proven ability to handle confidential information with discretion. * Adaptable to various competing demands and demonstrate the highest level of customer/client service and response. * Ability to effectively work in a high pressure, fast paced environment. * Superior problem-solving skills. Ability to anticipate and resolve issues from prior experience. * Ability to work effectively independently and as part of a functional team. * After normal working hours work may be required to respond to urgent requests. * Travel may be required to support on-site or off-site events. About Velera At Velera we are committed to fostering a workplace where every employee feels valued, respected, and connected. We understand, attract and engage a diverse workforce where every employee can live up to their full potential; ensuring that our employee base reflects the consumers we serve. The result of this effort is an inclusive environment where diverse talent thrives. We strive to foster a safe and inclusive work environment for people to bring their authentic selves in order to build a better community within our company and with our partners. Learn more about our commitment to Diversity, Equity, and Inclusion HERE! Pay Equity $67,700.00 - $86,300.00 Actual Pay will be adjusted based on experience and other job-related factors permitted by law. Great Work/Life Benefits! * Competitive wages * Medical with telemedicine * Dental and Vision * Basic and Optional Life Insurance * Paid Time Off (PTO) * Maternity, Parental, Family Care * Community Volunteer Time Off * 12 Paid Holidays * Company Paid Disability Insurance * 401k (with employer match) * Health Savings Accounts (HSA) with company provided contributions * Flexible Spending Accounts (FSA) * Supplemental Insurance * Mental Health and Well-being: Employee Assistance Program (EAP) * Tuition Reimbursement * Wellness program * Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions Velera is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Velera is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following "EEO is the Law" Poster. Velera will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information. Velera is an E-Verify Employer. Review the E-Verify Poster here. For information regarding your Right To Work, please click here. This role is currently not eligible for sponsorship. As an ongoing commitment to reasonably accommodate individuals with disabilities please contact a recruiter at ********************* for assistance.

The Senior Office Admin provides executive-level administrative support to MARCENT headquarters, ensuring that command operations and leadership engagements are managed efficiently and accurately . This role encompasses coordinating task routing, maintaining records and correspondence, and supporting executive scheduling to ensure smooth organizational workflow . The Senior Office Admin also assists in preparing executive briefings and reports, supporting meetings and conferences, and ensuring compliance with USMC correspondence standards . By leveraging strong organizational and communication skills, the Senior Office Admin serves as a key enabler for MARCENT leadership, ensuring administrative processes are aligned with mission demands. *THIS EMPLOYMENT IS CONTINGENT UPON CONTRACT AWARD* Responsibilities/Duties: * Provide executive administrative support to MARCENT staff sections. * Coordinate task management and assist with routing, tracking, and reporting. * Prepare, edit, and maintain correspondence, memoranda, and other documentation. * Maintain records and files in compliance with USMC policies. * Support executive engagements and scheduling. Supplemental Duties: * Assist leadership with preparation of executive briefings and reports. * Support coordination of meetings, conferences, and official visits. * Serve as a liaison for internal/external communications on behalf of MARCENT leadership. Administrative Duties: * Ensure compliance with MARCENT administrative and correspondence procedures. Supervisory Responsibilities: None. Education/Experience/Qualification: * Bachelor's Degree required; advanced degree preferred. * 10+ years administrative support experience at the executive level. * Secret clearance required. Additional Skills: * Strong proficiency in Microsoft Office Suite . * Excellent organizational and communication skills. * Ability to manage multiple tasks and priorities in a fast-paced environment. * Attention to detail in preparing and maintaining executive-level documents. Location: Primary workplace is MARCENT Headquarters, MacDill Air Force Base, Tampa, Florida. Work Environment: Office environment within a joint military/civilian/contractor staff. Position requires regular interaction with senior leadership and external organizations. Physical Demands: Primarily sedentary work involving extensive computer use, with occasional standing and movement during events or meetings. Work Schedule: Full-time, 40 hours per week. Monday-Friday, 0800-1600. License and Other Requirements: Valid U.S. Driver's License. Eligibility for issuance of a Common Access Card. Salary and Benefits: As stated during the hiring process. Security Clearance: Secret clearance required. Travel: May be required to travel for conferences, training, or coordination in support of MARCENT operations.

Performs department duties and assists in the development and monitoring of contracts. Essential Job Functions: Plans and coordinates contract monitoring activities for grant-funded agencies to ensure General Terms and Conditions, Special Conditions and/or other requirements are accomplished according to federal, state and local regulations. Facilitates administrative activities that support the Director of Programs, Research and Evaluation Officer, Programs Procurement Manager, and Program Manager Supervisor. Prepares and distributes annual contract packets for Program Department funded agency contracts; includes review for accuracy, assembles draft, follows internal routing processes and obtains signatures and logs executed contracts from all parties. Completes and documents activities generated through Pre-Contract Checklists and Funding Notices as well as cross-check associated funded program spreadsheets entries for completeness, accuracy and consistency. Provides technical or procedural assistance to funded agencies on administrative contract requirements and responds to inquiries from funded agencies. Processes and finalizes all contract amendments; reviews, edits, mails, and obtains signatures from all parties. Scans, tracks and maintains electronic and hard copy files of all information pertaining to funded agency contracts. Supports or provides technical assistance to internal staff on administrative procedures. Updates Contract templates, Attachments, Declarations, Special Conditions, communication templates all in preparation for new Fiscal Year (other forms as requested). Recommends improvements of administrative procedures to ensure operational efficiency and effectiveness of contract development or monitoring processes. Prepares annual funded program disaster form binder. Updates the Administrative Specialist desk manual and associated task forms. Maintains up-to-date training on internal Purchase Order (P.O.) procedures to process P.O. for Director of Programs and travel requests for Programs Department personnel. Qualifications: Education and Experience: Graduation from an accredited four-year degree granting college or university OR an associate's degree from an accredited college or university AND two years of experience preparing or monitoring contracts. Knowledge, Skills and Abilities: Working knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content. Working knowledge of formats and styles used in legal documents. Working knowledge of Microsoft Office Suite products and AdobeSign. Ability to read, understand, and interpret legal and insurance documents. Ability to communicate effectively both orally and in writing. Ability to work effectively with others.

Benefits: Bonus based on performance Competitive salary Flexible schedule Training & development Here at Clearwater Solutions, we believe that great service starts with great people. We're a fun, hardworking team passionate about delivering top-notch auto glass solutions to our customers. Now, we're looking for an energetic, creative, and friendly professional to help us find and organize the amazing talent that keeps our company thriving. Job Title: Office Administrator Location: Clearwater, FL Job Type: Part-Time Pay: Starting at $20/hour Schedule: Monday through Friday, 8:00 a.m. to 1:00 p.m. About the Role: Are you a scheduling wizard with a knack for finding top talent? Do you thrive in a role that lets you blend creativity with organization? As our Part-Time Office Administrator, you'll wear many hats: recruiter, scheduler, problem-solver, and team cheerleader. What You'll Do: Recruit Rockstars: Craft engaging job ads, screen applications, conduct interviews, and onboard new team members. Master the Schedule Puzzle: Build and manage employee schedules to ensure smooth operations while keeping the team happy. Be the Go-To Guru: Address staffing and scheduling questions with professionalism and care. Keep Us Organized: Maintain accurate records of employee info, attendance, and scheduling details. Be Creative: Use your imagination to craft eye-catching job postings that attract top talent. Collaborate: Work with team leaders to anticipate staffing needs and fill gaps before they happen. What You Bring to the Table: A proven track record in administrative roles, human resources, or scheduling is a plus. Exceptional organizational skills and the ability to juggle multiple tasks with ease. Outstanding communication and people skills-you're approachable, personable, and always professional. Tech-savvy with experience using scheduling software and tools like Microsoft Office. A creative streak and a positive, can-do attitude. The ability to maintain confidentiality and a high level of professionalism. Why Join Us? Competitive Pay: Start at $20/hour. Great Schedule: Monday through Friday, 8:00 a.m. to 1:00 p.m. Flexibility: Part-time hours that fit your schedule. Growth Opportunities: Be part of a growing company with room to advance. Awesome Team: Work with a group of friendly, motivated individuals who value your contributions. Ready to Apply? If you're excited about this opportunity and think you're the perfect fit, we'd love to hear from you! Send us your resume and a brief cover letter highlighting why you'd be a great addition to the family. Come join us, where your skills and energy will help shape our success. We can't wait to meet you! Compensation: $20.00 per hour

Job DescriptionBenefits: Bonus based on performance Competitive salary Free uniforms Opportunity for advancement Paid time off Do you get excited about growing with a new business? Do you value autonomy and yet thrive in accountability? At Surface Experts, we believe in a culture of caring for our employees and helping them succeed in life and in a business environment. At Surface Expects, we are the leading company in our industry for hard surface repairs. We are seeking a qualified office Administration Manager to help us grow. This is a remote position that requires attention to detail and the ability to take ownership of your day-to-day responsibilities. Responsibilities Work closely with the sales division, field technicians and support center. Manage calendar and schedule last-minute stops for field technicians. Manage business operations including invoicing, price adjustments, accounts receivable, expenses and compliance. Schedule repairs and service appointments with team members and clients. Answer phones and take detailed notes. Handle all files (electronic and paper) Send estimates and update accounts for the sales team. Track Add-Ons Ensure Repair Photos are uploaded to our software program. Join and actively participate in regularly scheduled meetings. Engage with customers and Surface Expects support center to manage expectations for delivery and follow-up. Maintain Customer Database Develop and maintain reports and tools. Maintain Company auto fleet for maintenance, repairs, insurance and more. Places a high importance on customer relations and service. Willing to consistently update job knowledge by participating in educational opportunities, publications, and maintaining personal networks. Required Skills & Qualifications Excellent verbal and written communication. Computer and software savvy included Microsoft Office. Strong interpersonal skills working with clients and staff. Organizational skills and the ability to multi-task. Calm, professional demeanor with a can-do attitude. Attention to detail and pride of ownership. Previous experience required. High School Diploma or equivalent. An associate degree in business preferred. - Certified Notary Public is a plus.

Our mission is Better Health. Our passion is helping others. What's Your Why? • Are you looking for a career opportunity that will help you grow personally and professionally? • Do you have a passion for helping others achieve Better Health? • Are you ready to join a growing team that shares your mission? Why Join Our Team: At Better Health Group, it's our commitment, our passion, and our culture that sets us apart. Our Team Members make a difference each and every day! They support our providers and payors, ensuring they have the necessary tools and resources to always deliver best-in-class healthcare experiences for our patients. We don't just talk the talk - we believe in it and live by it. Be part of a team that shares your passion and drive, and start living your purpose at Better Health Group. Responsibilities The Opportunity: The Corporate Office Administrator oversees the daily operations of Better Health Group's corporate headquarters while providing administrative support to Shared Services departments, such as Human Resources, Talent Acquisition, Finance, Legal, Compliance, IT, and the Executive Leadership team. This role is pivotal to ensuring seamless office management and high-level administrative support, contributing to an efficient, professional, and collaborative work environment. This is an in-person role based at the corporate headquarters in Tampa, FL; with the exception of holidays and PTO, the incumbent is required to be onsite five (5) days per week. Responsibilities include and are not limited to: Office Administration Serves as the first point of contact for office visitors, ensuring a professional and welcoming experience. Oversees day-to-day operations of the corporate headquarters in Tampa, including facilities management, vendor relationships, office supplies, and workspace organization. Coordinates building maintenance and security, ensuring a safe and comfortable environment for Team Members and visitors. Leads office safety initiatives, including fire drills and emergency preparedness protocols. Plans and executes corporate events, meetings, and Team Member engagement activities to support culture and enhance the workplace experience. Responds to office-related inquiries, ensuring timely and effective resolutions. Administrative Support Prepares and sends packages and correspondence, including Federal Express and Certified Mail. Performs notary services for corporate documents. Maintains office supply inventory, ensuring timely ordering and restocking. May organize and coordinate logistics for Board meetings, off-site events, company retreats, and executive functions (e.g., lodging, catering, transportation). Maintains filing systems and tracks critical deadlines to ensure accuracy and compliance. Provides backup support for Human Resources transactions, including answering basic questions and assisting with background/reference checks. Maintains confidentiality and discretion with sensitive information at all times. Operational Efficiency & Process Improvement Develops and implements office policies, procedures, and workflows that improve efficiency and support organizational goals. Identifies opportunities to streamline administrative processes and implements best practices for improved service delivery. Supports onboarding and orientation of new hires at corporate headquarters, including first-day greetings, office tours, and onboarding documentation assistance. Position Requirements/Skills Bachelor's Degree in Business Administration, Office Management, or a related field, or would consider equivalent years of directly related experience in place of a degree. 5+ years of experience in office administration and/or Executive Assistant support, preferably in a corporate or high-level environment. Needs to be a notary (or willing to become a notary). Strong organizational and multitasking abilities, with a proven track record of managing complex calendars, travel, and office operations. Exceptional communication and interpersonal skills, with the ability to interact effectively at all organizational levels. Highly proficient with Google Suite (Drive, Gmail, Docs, Sheets, Slides) for real-time collaboration. High level of professionalism, confidentiality, and discretion in handling sensitive information. Ability to anticipate needs, take initiative, and work independently in a fast-paced environment. Excellent organizational, time-management, and project-management skills. Results-oriented with a focus on quality execution and delivery. Strong critical thinking and problem-solving skills. Physical Requirements: Ability to sit, stand, walk, and move about the office for extended periods, including remaining in a stationary position for 50% or more of the workday. Ability to occasionally bend, stoop, kneel, squat, twist, reach, and pull. Regular use of a computer and standard office equipment (e.g., copier, printer).Ability to lift and move items up to 20 lbs. Key Attributes/ Skills: Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments Is able to work within the Better Health environment by facing tasks and challenges with energy and passion Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals Other: Local candidate required; incumbent is required to be at the Tampa, FL corporate headquarters five (5) days per week. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

About Us We are a leader in trenchless pipe rehabilitation and infrastructure solutions, providing dependable, high-quality services across multiple regions. Our mission is rooted in integrity, teamwork, and commitment - values that guide how we serve our clients and support one another every day. As we continue to grow our footprint, our Florida location plays an essential role in delivering the same operational excellence and customer experience our company is known for. With strong support from our headquarters in New York, we're building a team that takes pride in their work, values accountability, and thrives in a collaborative environment. If you're motivated, organized, and ready to contribute to a company where every role makes a difference - we'd love to have you join us. Position Overview We're seeking a dependable and detail-oriented Office Assistant to support the daily operations of our Florida location. This position serves as the local administrative hub, providing critical support to the General Manager, Sales Team, and field technicians while collaborating closely with our Headquarters in New York. The ideal candidate is organized, proactive, and comfortable wearing many hats - from managing administrative and accounting tasks to assisting with fleet, asset, and safety coordination. Key Responsibilities Administrative & Accounting Support Manage day-to-day office operations and communications for the Florida location. Support the General Manager and local team with scheduling, reporting, and documentation. Assist with accounts payable/receivable, reconciliations, expense tracking, and petty cash. Maintain organized digital and physical filing systems for receipts, reports, and compliance records. Enter and manage data in ServiceTitan for jobs, customers, and vendor accounts. Coordinate with HQ Accounting and HR teams on payroll, benefits, and employee onboarding documentation. Operational & Fleet Coordination Support fleet management by tracking maintenance receipts, registrations, and insurance renewals (with HQ oversight). Maintain logs for company vehicles, fuel cards, and GPS trackers. Assist in monitoring inventory of company assets, tools, and supplies. Help reconcile company cards and ensure all receipts are submitted and filed properly. Safety & Facility Support Maintain inventory of PPE, uniforms, and safety supplies for the Florida location. Coordinate with HQ on annual safety training, toolbox talks, and incident reports. Support local property needs, including vendor communication for cleaning, landscaping, and office supplies. Ensure the workspace remains organized, safe, and professional. Qualifications ServiceTitan experience required. 2-3 years of administrative or office management experience, preferably in a construction, plumbing, or pipe rehabilitation environment. Working knowledge of basic accounting and financial processes. Highly organized, independent, and capable of managing multiple priorities. Strong attention to detail, honesty, and commitment to company standards. Proficient with Microsoft Office (Excel, Outlook, Word). Excellent communication skills and a customer-service mindset. What We Offer Be part of a growing company with a strong mission and supportive leadership Competitive pay, benefits, and performance-based incentives Real career advancement potential within a national trenchless organization Work that makes a visible impact on communities and infrastructure Join Our Team If you're looking to build a career in a high-demand industry and value teamwork, reliability, and growth, we'd love to hear from you. Apply today to take the first step toward a future in trenchless technology.

We are looking for a talented Office Admin to join our team! You will be responsible for supporting daily operations by performing office administration tasks including customer calls, job management, and tracking, scheduling of jobs, and customer satisfaction activities. You are detail-oriented and take pride in being highly organized. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers! Responsibilities: Respond to customer inquiries timely and professionally Perform general office duties, including drafting communication, filing, and facility management Prepare operational reports and schedules to ensure accuracy and efficiency Handle invoicing and collections process Acquire and distribute store supplies Monitor the facility to ensure that it remains safe, secure, and well-maintained Qualifications: 2+ years of office and/or customer service experience Strong attention to detail, solid organization, and time management capabilities Outstanding written and verbal communication skills Self-motivated with the ability to manage multiple priorities General computer proficiency Complete our short application today! Compensation: $14.00 - $16.00 per hour N-Hance Wood Refinishing is an innovative service that refinishes your wood cabinets and floors without the inconvenience, expense, and noxious fumes associated with traditional refinishing methods. With over 500 franchise locations across the United States, N-Hance has been one of the fastest-growing franchises in the nation for six consecutive years. Our proven business model and proprietary processes continue to attract the best and the brightest entrepreneurs who recognize the niche role N-Hance plays in the $425 billion home improvement industry. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Nhance Corporate.

Reporting to the Executive Site Director, the Executive Assistant/Office Administrator will provide comprehensive administrative and general support and guidance to ensure the efficient day-to-day operations of the Excelsior University St. Petersburg, FL site, with a focus on both administrative functions and student-centered initiatives. Essential Duties and Responsibilities include the following: Other duties may be assigned Effectively and accurately support and work collaboratively with the Executive Site Director and other university personnel to ensure that the St. Petersburg, Florida site is adequately supported and operating in an efficient and effective manner; that all information and messages are current; and that all relevant enrollment and operations practices and policies are followed. Coordinate all interoffice activities of units based in the Florida site and provide administrative support as needed. Handle all office logistics and any issues that occur with office operations such as phone and computer system, meeting arrangements, parking, office supplies and building maintenance. Troubleshoot issues that come up, including minor technology-related issues, know who to go to for issues unable to resolve and connect relevant faculty, staff, students and other contacts as appropriate. Request and manage staff office equipment and supplies. Coordinate all Florida site events, conferences and meetings. Organize and assist with development of webinars, conference calls, podcasts and other social media. Manage and schedule all calendars, appointments and events for the site. Effectively answer incoming calls and interpret Excelsior University policies and procedures to answer basic questions from students, both enrolled and potential, community partners, and outside organizations. Evaluate, analyze and report on Florida site weekly, monthly and yearly enrollment numbers. Process confidential correspondence as needed. Train new staff as required. Provide orientation and tour of the site and the building, including for internal and external guests. Assist with the renewal of institutional Agents, licensure, and accreditation and compliance requests. Site liaison for social media. Complete Dashboard entries (Data and Enrollment Reports) for Outreach and Access. Keep projects organized and on track. Assist with program lab setup and cleanup as needed. Work on special projects as assigned. Other Duties as Assigned Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Required: Bachelor's degree from a regionally accredited institution is required. Minimum two years' experience in a professional office setting. Role requires on-site in-office presence Monday through Friday, as well as flexibility to work some hours outside the regular 8:30-5 schedule. Excellent prioritization and organizational skills with attention to detail. Ability to manage assigned priorities within a fast-paced work environment. Ability to meet deadlines. Ability to work independently and as a team member. Must be able to handle confidential information. Ability to read and comprehend research reports, correspondence and proposals. Well-developed problem-solving, judgment and critical thinking skills. Strong interpersonal, verbal and written communication skills. Must be able to effectively interact with internal and external constituencies. Must have strong writing skills and the ability to effectively present information to large groups and one-on-one. The incumbent must be able to communicate effectively with a diverse constituency in a nonjudgmental manner and must have a sense of humor and sensitivity that fosters inclusion, courtesy, and civility. Preferred: Bi-lingual, English/Spanish a plus. Experience in higher education. Technology skills. The hiring salary range for this position is $48,500.00 - $52,000.00. The hiring salary range above represents the University's good faith estimate at the time of posting

Job Description One Source Housekeeping Office Coordinator Pay Rate: $17 per hour Benefits: Medical, Dental, PTO, 401(k) One Source is seeking a dedicated Housekeeping Office Coordinator to uphold high standards of cleanliness, safety, and guest service. This role supports a welcoming environment and smooth hotel operations through consistent quality and teamwork. Key Responsibilities: Coordinate daily room assignments, boards, and key distribution for housekeeping staff. Answer phones/radios; log and dispatch guest requests and maintenance work orders. Track room status (clean/dirty/inspected/out-of-order) and update PMS/housekeeping systems. Manage inventory counts for linens, amenities, and chemicals; place orders per par levels. Prepare reports (lost & found, productivity, discrepancy, turndown/VIP) for leadership. Support onboarding paperwork, schedules, and timesheets as needed. Qualifications: Hotel administrative/housekeeping coordination experience strongly preferred. Proficiency with PMS/housekeeping software (e.g., Opera, HotSOS, Alice) and Excel. Detail orientation, data accuracy, and ability to prioritize under pressure. Clear written and verbal communication; professional phone etiquette. Bilingual skills and familiarity with hotel brand standards are a plus. We are an E-Verify employer.

Opening Summer 2026 at 4000 Lakeland Highlands Road, Lakeland, FL. Orlando Health offers a great DAY ONE benefits package that includes: Medical, Dental, Vision & Prescription Drug Plans Flexible Spending Accounts & Health Savings Accounts Paid Time Off (accrued) Education Assistance: Preferred Education Program-100% PAID Tuition, Tuition reimbursement & repayment of previous loans Disability and Life Insurance Retirement Savings Plan Family Care Benefits & so much more! The Office Coordinator coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management. Responsibilities Essential Functions Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan. Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff. Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies. Performs scheduling and monitoring of time/payroll reports. Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports). Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements. Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records. Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files. Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. Maintains compliance with all Orlando Health policies and procedures. Other Related Functions Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations. Attends meetings and in-services. Presents reports as needed. Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health testing/shots. Provides information and opportunity for professional growth and development through participation in educational programs and workshops. Performs other related duties as assigned. Qualifications Education/Training High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong interpersonal, customer service, communication, and managerial skills required. Licensure/Certification None. Experience Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience. Education/Training High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong interpersonal, customer service, communication, and managerial skills required. Licensure/Certification None. Experience Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience. Essential Functions Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan. Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff. Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies. Performs scheduling and monitoring of time/payroll reports. Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports). Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements. Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records. Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files. Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. Maintains compliance with all Orlando Health policies and procedures. Other Related Functions Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations. Attends meetings and in-services. Presents reports as needed. Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health testing/shots. Provides information and opportunity for professional growth and development through participation in educational programs and workshops. Performs other related duties as assigned.

office admin

Description The Administrative Specialist provides administrative services and assistance to the Vice President & General Counsel and department staff in an efficient, effective and professional manner. Essential Functions This position may be responsible for any or all of the following depending on the department(s) supported: Assists in the development of presentation materials for meetings. Acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions and PowerPoint presentations. Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements. Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations. Maintains calendar and appointments of the applicable Vice President. Supports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members. Arranges/coordinates departmental travel, prepares expense/reimbursement reports. Provides meeting planning and support. Ensures department supplies are available and orders new equipment as needed. Performs other duties as applicable to the position or as assigned. Qualifications and Education Requirements Associate or bachelor's degree in business management or related discipline. Five (5) years' experience in an administrative, project management or similar roles is desirable. Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education. Core Competencies : Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills : Proficiency with computed based applications (Microsoft Office applications, Document Control, SharePoint, Work Management, Time Keeping) Basic Accounting Contracts Office Management Budgeting Soft Competencies/Skills : Effective verbal/nonverbal, listening and written communications Confidentiality Customer Service Oriented Efficiency Organizational Skills Planning Problem-solving Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver's license and acceptable Motor Vehicle Report. Working conditions Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. Must be able to work flexible hours based on varying initiatives and unplanned deadlines. “ Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”

Job Description The Senior Office Admin provides executive-level administrative support to MARCENT headquarters, ensuring that command operations and leadership engagements are managed efficiently and accurately . This role encompasses coordinating task routing, maintaining records and correspondence, and supporting executive scheduling to ensure smooth organizational workflow . The Senior Office Admin also assists in preparing executive briefings and reports, supporting meetings and conferences, and ensuring compliance with USMC correspondence standards . By leveraging strong organizational and communication skills, the Senior Office Admin serves as a key enabler for MARCENT leadership, ensuring administrative processes are aligned with mission demands. ***THIS EMPLOYMENT IS CONTINGENT UPON CONTRACT AWARD*** Responsibilities/Duties: - Provide executive administrative support to MARCENT staff sections. - Coordinate task management and assist with routing, tracking, and reporting. - Prepare, edit, and maintain correspondence, memoranda, and other documentation. - Maintain records and files in compliance with USMC policies. - Support executive engagements and scheduling. Supplemental Duties: - Assist leadership with preparation of executive briefings and reports. - Support coordination of meetings, conferences, and official visits. - Serve as a liaison for internal/external communications on behalf of MARCENT leadership. Administrative Duties: - Ensure compliance with MARCENT administrative and correspondence procedures. Supervisory Responsibilities: None. Education/Experience/Qualification: - Bachelor's Degree required; advanced degree preferred. - 10+ years administrative support experience at the executive level. - Secret clearance required. Additional Skills: - Strong proficiency in Microsoft Office Suite . - Excellent organizational and communication skills. - Ability to manage multiple tasks and priorities in a fast-paced environment. - Attention to detail in preparing and maintaining executive-level documents. Location: Primary workplace is MARCENT Headquarters, MacDill Air Force Base, Tampa, Florida. Work Environment: Office environment within a joint military/civilian/contractor staff. Position requires regular interaction with senior leadership and external organizations. Physical Demands: Primarily sedentary work involving extensive computer use, with occasional standing and movement during events or meetings. Work Schedule: Full-time, 40 hours per week. Monday-Friday, 0800-1600. License and Other Requirements: Valid U.S. Driver's License. Eligibility for issuance of a Common Access Card. Salary and Benefits: As stated during the hiring process. Security Clearance: Secret clearance required. Travel: May be required to travel for conferences, training, or coordination in support of MARCENT operations.

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