Office aides take on administrative tasks in offices. Very much like secretaries, they maintain files, keep track of records, create meeting minutes, schedule meetings, and manage calendars. Making sure office supplies are always in stock is also their duty.

As an office aid, you may work in a variety of settings from governmental offices to schools, medical, and business institutions. The exact range of your responsibilities will vary depending on your employer. Filling this role in certain contexts you will need specialized education, like if you want to become an office aid at a legal firm, for instance.

You can get hired as an office aid with no more than a high school diploma, but there are vocational schools out there as well, offering training in office administration. Working in this position gives you an excellent chance to get an insight into business management or the base structure of other industries, so you can use it as a stepping stone for a more complex position.

What Does an Office Aide Do

There are certain skills that many office aides have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed customer-service skills, detail oriented and organizational skills.

Learn more about what an Office Aide does

How To Become an Office Aide

If you're interested in becoming an office aide, one of the first things to consider is how much education you need. We've determined that 45.0% of office aides have a bachelor's degree. In terms of higher education levels, we found that 3.6% of office aides have master's degrees. Even though some office aides have a college degree, it's possible to become one with only a high school degree or GED.

Learn More About How To Become an Office Aide

Office Aide Career Paths

Average Salary for an Office Aide

Office Aides in America make an average salary of $29,255 per year or $14 per hour. The top 10 percent makes over $37,000 per year, while the bottom 10 percent under $22,000 per year.
Average Office Aide Salary
$29,255 Yearly
$14.06 hourly
$22,000
10 %
$29,000
Median
$37,000
90 %

What Am I Worth?

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How To Become an Office Aide
How To Become an Office Aide Career Overview

States With The Most Office Aide Jobs

Mouse over a state to see the number of active office aide jobs in each state. The darker areas on the map show where office aides earn the highest salaries across all 50 states.

Average Salary: Job Openings:

Number Of Office Aide Jobs By State

RankStateNumber of JobsAverage Salary
1California2,646$33,875
2Texas2,114$25,158
3Florida1,874$22,270
4New York1,711$30,983
5Illinois1,520$27,980
6Pennsylvania1,443$27,279
7Indiana1,179$26,894
8Michigan1,161$29,943
9Georgia1,096$23,535
10Ohio1,061$29,347
11New Jersey1,036$31,426
12North Carolina960$26,322
13Massachusetts932$30,789
14Virginia804$27,353
15Minnesota770$32,064
16Wisconsin718$28,422
17Washington694$38,643
18Tennessee646$23,538
19Missouri590$25,797
20Arizona589$29,763
21Maryland585$27,762
22Iowa568$28,590
23Colorado530$31,532
24Oregon466$35,427
25Kentucky435$27,400
26Kansas399$22,849
27South Carolina389$23,128
28Connecticut359$28,925
29Alabama346$21,755
30Oklahoma290$22,675
31Utah284$29,211
32Nebraska254$27,033
33Louisiana229$22,004
34New Mexico196$22,619
35Arkansas195$26,234
36Idaho193$26,582
37West Virginia180$23,829
38Maine174$31,030
39Montana174$30,409
40Nevada174$32,371
41Mississippi164$23,690
42Alaska163$35,455
43New Hampshire134$31,143
44South Dakota105$24,486
45Delaware102$27,531
46North Dakota99$31,668
47Rhode Island96$32,986
48Vermont81$32,598
49Hawaii79$29,003
50Wyoming69$28,827

Office Aide Education

Office Aide Majors

17.4 %

Office Aide Degrees

Bachelors

45.0 %

High School Diploma

23.6 %

Associate

20.0 %

Top Colleges for Office Aides

1. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Duke University

Durham, NC • Private

In-State Tuition
$55,695
Enrollment
6,596

4. SUNY at Binghamton

Vestal, NY • Private

In-State Tuition
$9,808
Enrollment
13,990

5. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

6. SUNY Stony Brook

Stony Brook, NY • Private

In-State Tuition
$9,625
Enrollment
17,407

7. New York University

New York, NY • Private

In-State Tuition
$51,828
Enrollment
26,339

8. University of Michigan - Ann Arbor

Ann Arbor, MI • Private

In-State Tuition
$15,262
Enrollment
30,079

9. Howard University

Washington, DC • Private

In-State Tuition
$26,756
Enrollment
6,166

10. SUNY at Albany

Albany, NY • Private

In-State Tuition
$10,011
Enrollment
13,434

Top Skills For an Office Aide

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 16.0% of office aides listed data entry on their resume, but soft skills such as customer-service skills and detail oriented are important as well.

  • Data Entry, 16.0%
  • Phone Calls, 15.0%
  • Telephone Calls, 8.4%
  • Customer Service, 6.0%
  • Front Desk, 4.6%
  • Other Skills, 50.0%

Choose From 10+ Customizable Office Aide Resume templates

Zippia allows you to choose from different easy-to-use Office Aide templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Office Aide resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Office Aide Resume
Office Aide Resume
Office Aide Resume
Office Aide Resume
Office Aide Resume
Office Aide Resume
Office Aide Resume
Office Aide Resume
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Office Aide Resume
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Office Aide Resume
Office Aide Resume
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Office Aide Resume
Office Aide Resume

Office Aide Demographics

Office Aide Gender Distribution

Female
Female
76%
Male
Male
24%

After extensive research and analysis, Zippia's data science team found that:

  • Among office aides, 75.8% of them are women, while 24.2% are men.

  • The most common race/ethnicity among office aides is White, which makes up 55.2% of all office aides.

  • The most common foreign language among office aides is Spanish at 70.4%.

Work Experience Programs For Office Aides

Virtual work experience programs replicate work at top companies and help you gain the skills to be successful when applying and working there. In only a few hours, learn the relevant tools necessary to complete a typical work day at that company. Virtual work experience programs are 100% free, open-access, and self-paced. No experience or application is required!

Artificial Intelligence Program

Company: Cognizant

Cost: Free

Duration: 3-4 hours

Token Service Technology Program

Company: Visa

Cost: Free

Duration: 2-3 hours

Financial Services Regulation Program

Company: Herbert Smith Freehills

Cost: Free

Duration: 5-6.5 hours

Audit Program

Company: Grant Thornton Australia

Cost: Free

Duration: 5-6 hours

Patent Law Program

Company: Kilpatrick Townsend

Cost: Free

Duration: 7-8 hours

Data Analytics Program

Company: General Electric

Cost: Free

Duration: 5-6 hours

Financial Audit Program

Company: PwC Switzerland

Cost: Free

Duration: 5-6 hours

Data Analytics Program

Company: KPMG AU

Cost: Free

Duration: 2-3 hours

Data Science Program

Company: Standard Bank

Cost: Free

Duration: 4 hours

Legal foundations Program

Company: Linklaters UK

Cost: Free

Duration: 5 hours

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Best States For an Office Aide

Some places are better than others when it comes to starting a career as an office aide. The best states for people in this position are Washington, Alaska, Oregon, and California. Office aides make the most in Washington with an average salary of $38,643. Whereas in Alaska and Oregon, they would average $35,455 and $35,427, respectively. While office aides would only make an average of $33,875 in California, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Alaska

Total Office Aide Jobs:
163
Highest 10% Earn:
$41,000
Location Quotient:
1.79

2. Oregon

Total Office Aide Jobs:
466
Highest 10% Earn:
$44,000
Location Quotient:
1.03

3. Washington

Total Office Aide Jobs:
694
Highest 10% Earn:
$48,000
Location Quotient:
0.87
Full List Of Best States For Office Aides

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Top Office Aide Employers

Most Common Employers For Office Aide

RankCompanyAverage SalaryHourly RateJob Openings
1Harlem Children's Zone$38,409$18.477
2Michigan State University$35,597$17.1110
3University of Wyoming$33,641$16.1714
4PathStone$33,465$16.0911
5City of New York$32,701$15.7217
6Ukpeagvik IOoOupiat Corporation$32,373$15.5636
7University of Illinois System$29,417$14.1443
8Valparaiso University$29,034$13.9610
9Eastern Washington University$28,931$13.9131
10The New York Public Library$28,885$13.89105

Office Aide Videos