Office Aide Resume Examples 2023

Research Summary. We analyzed 1,188 office aide resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like The New York Public Library and The University of Texas - Pan American. Here are the key facts about office aide resumes to help you get the job:

The average office aide resume is 242 words long
The average office aide resume is 0.5 pages long based on 450 words per page.
Data entry is the most common skill found on an office aide resume. It appears on 16.0% of resumes.

After learning about how to write a professional office aide resume, you can make sure your resume checks all the boxes with our resume builder.

Office Aide Resume Example


Roy Hunt Office Aide Contact Information Salisbury, NC (390) 555-6572 rhunt@example.com Skills Office Supplies Personal Computers WPM Office Procedures Office Setting Fax Machines Patient Care Hard Copy OLD Files Medical Records Employment History Office Aide 2020 - Present Food Lion Salisbury, NC Handled all customer complaints, refunds, exchanges. Ensured standards of customer service were met. Provide outstanding customer service to Camping World s clients. Office Assistant/File Clerk 2019 - 2020 Food Lion Salisbury, NC Ensured standards of customer service were met. Checked sales floor shelves several times a day and added new product when stock levels were low. Managed front operations of store, business open and close, manage accounts and transactions, customer service Handle cash, change and operate the cash register Resolve customer complaints via phone and in person Maintain cleanliness of store Clerk Typist 2018 - 2019 Beaver Medical Group San Bernardino, CA Maintained meticulous x-ray files to support medical records department. Place, process, follow-up, complete and file purchase orders electronically for office supplies. Promoted to Commission Clerk Contacted various dental insurance companies (Delta Dental, MetLife, Guardian, Principal, etc.) Recommended and assisted in development and implementation of departmental administrative policies and procedures. Education Some College Courses Business 2018 - 2018 California State University - San Bernardino San Bernardino, CA


Johnny Andrews Office Aide Contact Info Saint Louis, MO (320) 555-3287 jandrews@example.com Skills PowerpointHigh NETBalance SheetCommunicationLegal DocumentsCompliance RequirementsFinancial StatementsBloombergPatient CareBusiness Development Employment History Office Aide 2020 - Present UNIV OF MISSOURI KANSAS CITY Saint Louis, MO Direct supervisor for seven, full-time masters level staff members, four graduate assistants, and numerous student employees. Allocate club credit card and make club bank deposits. Condition and maintain high quality product on sales floor. Provided feedback to senior level administration with suggestions for possible events and better ways to keep communication channels open. Clerical Worker 2019 - 2020 Kelly Services Saint Louis, MO Address incoming and outgoing telephone calls from vendors, internal employees regarding packages incoming and outgoing. Interacted with insurance companies for authorization and filing of claim forms. Direct phone calls Create and organize files Train new employees on office procedures Process contracts and enter data Entered document information into bank account database. Investment Banking Internship 2018 - 2019 Credit Suisse New York, NY Attended client meetings for portfolio allocation reviews Assisted in the asset re-balancing process of growth and bond portfolios Bid in the distressed housing market using financial modeling to determine a selected return on investment. Created presentations/pitch books for senior level investment bankers. Reconciled cash daily and supporting portfolio managers with questions on specific accounts. Education Bachelor's Degree Finance 2015 - 2018 Pace University New York, NY


Adam Riley Office Aide Landover, MD (720) 555-3858 ariley@example.com Experience Office Aide2020 - Present GALLAUDET UNIV•Landover, MD Operated the Macintosh Classic Computer System. Perform administrative tasks that include mailing, faxing, typing, and filing. Prepare reports, invoices, financial statements, letters, and case histories, to keep employee productivity high. Generated purchase orders as needed for mechanics shop supplies and equipment repair. Office Aide2019 - 2020 George Washington University•Landover, MD Assist Business Office with any other tasks Schedule appointments & collect co-payments for doctor's temp outpatient service Triaged calls from patients, doctors, pharmacies and ensured they were directed to appropriate staff members. schedule patient appointments, collect copays, past due accounts, verify pt insurance coverage, medical records Screened telephone calls, mail, and messages directed to office personnel. Courtesy Clerk2011 - 2019 Giant Food Stores•Landover, MD Bagged customer's orders in accordance with company policies and procedures. Maintain clean work area Money handling Working effectively ; timely Demonstrate great customer service Positive attitude Stocked inventory on store shelves to ensure items were available for customers. Insure aisles, carts, parking lot, store entrance and front end are kept clean and organized at all times. Greeted customers in a warm, friendly way and assisted in a quick and efficient checkout service ! Skills Company PoliciesPersonal ComputersCommunicationUtility PaymentsHipaaFood PreparationTelephone CallsCarry-Out ServiceAdministrative TasksFile Papers Education High School Diploma 2011 - 2011

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How your resume should look:

The job title on your resume should match your application for the role.
Ensure your work experience focuses on achievements, rather than responsibilities.
Recruiters and hiring managers suggest fitting your resume on one page.

Choose From 10+ Customizable Office Aide Resume templates

Zippia allows you to choose from different easy-to-use Office Aide templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Office Aide resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

What Should Be Included In An Office Aide Resume

1. Add Contact Information To Your Office Aide Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Office Aide Resume Contact Information Example #1

Hank Rutherford Hill

St. Arlen, Texas | 333-111-2222 | hank.hill@gmail.com

Do you want to know more?

How To Write The Perfect Resume Header

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

The name of your school
The date you graduated (Month, Year or Year are both appropriate)
The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

Academic awards (Dean's List, Latin honors, etc. )
GPA (if you're a recent graduate and your GPA was 3.5+)
Extra certifications
Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

If you're a recent graduate, you might opt to place your education section above your experience section
The more work experience you get, the shorter your education section should be
List your education in reverse chronological order, with your most recent and high-ranking degrees first
If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Majors

17.4%

10.6%

7.0%

6.3%

Office Aide Resume Relevant Education Example #1

Some College Courses In Business 2014 - 2016

California State University - San Bernardino San Bernardino, CA

Office Aide Resume Relevant Education Example #2

Bachelor's Degree In Computer Information Systems 2014 - 2016

DeVry University Oakbrook Terrace, IL

3. Next, Create An Office Aide Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

Include 6-12 skills, in bullet point form
List mostly hard skills; soft skills are hard to test
Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Office Aide Skills For Resume

Data Entry Skills
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
Phone Calls Skills
Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.
Telephone Calls Skills
Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.
Customer Service Skills
Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.
Scheduling Appointments Skills
Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.
Financial Aid Skills
Financial aid refers to cash released to an educational institution to help a student pay the school fee. The issuance of financial aid, whether scholarships, grants, or loans, aims to make access to education affordable to all students irrespective of their backgrounds.
Clerical Tasks Skills
Clerical tasks are general office maintenance duties such as answering phone calls, filing and sorting documents, handling deliveries, data entry, and other administrative or office support tasks. Modern clerical roles require basic computer skills and good communication skills.

Top Skills for an Office Aide

Source: Zippia.com

Data Entry, 16.0%

Phone Calls, 15.0%

Telephone Calls, 8.4%

Customer Service, 6.0%

Other Skills, 54.6%

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume

4. List Your Office Aide Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Don't have any experience?

How To Show Your Experience On a Resume... Even When You Don't Have Any

Work History Example # 1

Marketing Internship

Texas Health Presbyterian Hospital Dallas

Helped to establish standardized formatting for our publications using Adobe InDesign.
Increased foundation awareness, event participation, and conducted online giveaways using Twitter.
Developed media list and placed advertisements.
Managed blogs, internet marketing projects, including website redesign and social media presence (Twitter).
Created a Facebook users' manual that enabled clients to enhance their market exposure in the new social media age.

Work History Example # 2

Analyst Internship

Wells Fargo

Generated PL/SQL scripts for data manipulation and validation.
Compiled and categorized data from customer feedback and presented action items to leadership via PowerPoint.
Worked closely with senior Portfolio Managers and Traders to determine ideal characteristics for substitute collateral obligations and/or new purchases.
Prepared model audit and documentation for model risk governance and modeling enhancements.
Investigated trade issues and disputes for foreign exchange, interest rate swaps, and equity trades.

Work History Example # 3

Work-Study Assistant (Part-Time)

WILLIAM PATERSON UNIV

Graded Paper Computer knowledge (Excel, Word, PowerPoint, Etc)
Assisted the Campus Ministry staff with office needs and communication to students and other university departments and organizations.
Worked with computer applications: Excel, Word and PowerPoint on a frequent basis.
Served individuals with developmental disabilities, Obtained certification in First Aid and CPR, MANDT trained.
Performed data entry into Access database *Assisted with mailings *Provided general office support

Work History Example # 4

Office Aide

Robert Half International

Gathered biweekly payroll earnings from CMHC, an internal accounting/billing software.
Compiled bi-weekly payroll reports, reconciled payroll benefits for payment, and completed month end and quarterly reports.
Assisted accounts payable and accounts receivable with database encoding to validate inventory.
Received incoming US/FedEx mail, deliveries, supplies and branch bags.
Scanned documentation and entered into the database in numeric order.

5. Highlight Your Office Aide Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your office aide resume:

Advanced First Aid & CPR
Certified Medical Administrative Assistant (CMAA)
First Aid Certification
Microsoft Office Specialist Master Certification (MOS)
First Aid, CPR and AED Instructor
Certified Medical Office Manager (CMOM)
Nationally Certified Medical Office Assistant (NCMOA)
Microsoft Word 2013 Certification

6. Finally, Add a Office Aide Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?

Read our guide on how to write a resume summary statement

Five Key Resume Tips For Writing An Office Aide Resume:

Relevant Experience

Make sure that the jobs, experience, and accolades that you include are relevant to the position you’re applying for.

Registered and interacted with patients through customer service and maintained medical records.

The Right Skills

This is a great time to run wild with those keywords from the job description. For example, if they’re looking for someone with experience in Phone Calls, be sure to list it in your resume’s skills section.

Input all payroll into computer system, balanced payroll and prepared checks for distribution.

Quantifiable Achievements

Your workplace accomplishments tell the story of the unique value you bring to an organization. Stay away from dry descriptions of job duties. Use numbers to help contextualize your achievements..

Ship over $20,000 worth of product daily using FedEx, UPS, and various railway shippers.

ATS-Friendly

An applicant tracking system (ATS) is a piece of software employers use to collect, scan, organize, and rank applications. The key to getting your resume past ATS and into the hands of hiring managers is smart keyword usage.

Impeccable Formatting

Formatting a resume so that it looks professional and attractive is important. With Zippia’s resume builder, you can put together a modern-looking resume in less than 10 minutes. Just choose a resume template that suits your style, answer some questions about your background, and you’ll have a resume that’ll pass muster with both the ATS and the hiring manager.

Not sure how to make a resume that stands out?

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