Research Summary. We analyzed 1,188 office aide resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like The New York Public Library and The University of Texas - Pan American. Here are the key facts about office aide resumes to help you get the job:

  • The average office aide resume is 242 words long
  • The average office aide resume is 0.5 pages long based on 450 words per page.
  • Data entry is the most common skill found on an office aide resume. It appears on 16.0% of resumes.
After learning about how to write a professional office aide resume, you can make sure your resume checks all the boxes with our resume builder.


Office Aide Resume Example

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Zippia allows you to choose from different easy-to-use Office Aide templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Office Aide resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Office Aide Resume

What Should Be Included In An Office Aide Resume


1. Add Contact Information To Your Office Aide Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Office Aide Resume Contact Information Example #1

Hank Rutherford Hill

St. Arlen, Texas | 333-111-2222 |

Do you want to know more?
How To Write The Perfect Resume Header

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

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Office Aide Resume Relevant Education Example #1

Some College Courses In Business 2014 - 2016

California State University - San Bernardino San Bernardino, CA

Office Aide Resume Relevant Education Example #2

Bachelor's Degree In Computer Information Systems 2014 - 2016

DeVry University Oakbrook Terrace, IL


3. Next, Create An Office Aide Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Office Aide Skills For Resume

  • Data Entry Skills

    Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

  • Phone Calls Skills

    Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.

  • Telephone Calls Skills

    Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

  • Customer Service Skills

    Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

  • Scheduling Appointments Skills

    Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

  • Financial Aid Skills

    Financial aid refers to cash released to an educational institution to help a student pay the school fee. The issuance of financial aid, whether scholarships, grants, or loans, aims to make access to education affordable to all students irrespective of their backgrounds.

  • Clerical Tasks Skills

    Clerical tasks are general office maintenance duties such as answering phone calls, filing and sorting documents, handling deliveries, data entry, and other administrative or office support tasks. Modern clerical roles require basic computer skills and good communication skills.

Top Skills for an Office Aide

  • Data Entry, 16.0%
  • Phone Calls, 15.0%
  • Telephone Calls, 8.4%
  • Customer Service, 6.0%
  • Other Skills, 54.6%
Not sure which skills are really important?
3 Big Tips For Listing Skills On Your Resume

4. List Your Office Aide Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Don't have any experience?
How To Show Your Experience On a Resume... Even When You Don't Have Any
Work History Example # 1
Marketing Internship
Texas Health Presbyterian Hospital Dallas
  • Helped to establish standardized formatting for our publications using Adobe InDesign.
  • Increased foundation awareness, event participation, and conducted online giveaways using Twitter.
  • Developed media list and placed advertisements.
  • Managed blogs, internet marketing projects, including website redesign and social media presence (Twitter).
  • Created a Facebook users' manual that enabled clients to enhance their market exposure in the new social media age.
Work History Example # 2
Analyst Internship
Wells Fargo
  • Generated PL/SQL scripts for data manipulation and validation.
  • Compiled and categorized data from customer feedback and presented action items to leadership via PowerPoint.
  • Worked closely with senior Portfolio Managers and Traders to determine ideal characteristics for substitute collateral obligations and/or new purchases.
  • Prepared model audit and documentation for model risk governance and modeling enhancements.
  • Investigated trade issues and disputes for foreign exchange, interest rate swaps, and equity trades.
Work History Example # 3
Work-Study Assistant (Part-Time)
  • Graded Paper Computer knowledge (Excel, Word, PowerPoint, Etc)
  • Assisted the Campus Ministry staff with office needs and communication to students and other university departments and organizations.
  • Worked with computer applications: Excel, Word and PowerPoint on a frequent basis.
  • Served individuals with developmental disabilities, Obtained certification in First Aid and CPR, MANDT trained.
  • Performed data entry into Access database *Assisted with mailings *Provided general office support
Work History Example # 4
Office Aide
Robert Half International
  • Gathered biweekly payroll earnings from CMHC, an internal accounting/billing software.
  • Compiled bi-weekly payroll reports, reconciled payroll benefits for payment, and completed month end and quarterly reports.
  • Assisted accounts payable and accounts receivable with database encoding to validate inventory.
  • Received incoming US/FedEx mail, deliveries, supplies and branch bags.
  • Scanned documentation and entered into the database in numeric order.

5. Highlight Your Office Aide Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your office aide resume:

  1. Advanced First Aid & CPR
  2. Certified Medical Administrative Assistant (CMAA)
  3. First Aid Certification
  4. Microsoft Office Specialist Master Certification (MOS)
  5. First Aid, CPR and AED Instructor
  6. Certified Medical Office Manager (CMOM)
  7. Nationally Certified Medical Office Assistant (NCMOA)
  8. Microsoft Word 2013 Certification


6. Finally, Add a Office Aide Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?
Read our guide on how to write a resume summary statement

Five Key Resume Tips For Writing An Office Aide Resume:

Relevant Experience
Make sure that the jobs, experience, and accolades that you include are relevant to the position you’re applying for.
The Right Skills
This is a great time to run wild with those keywords from the job description. For example, if they’re looking for someone with experience in Phone Calls, be sure to list it in your resume’s skills section.
Quantifiable Achievements
Your workplace accomplishments tell the story of the unique value you bring to an organization. Stay away from dry descriptions of job duties. Use numbers to help contextualize your achievements..
An applicant tracking system (ATS) is a piece of software employers use to collect, scan, organize, and rank applications. The key to getting your resume past ATS and into the hands of hiring managers is smart keyword usage.
Impeccable Formatting
Formatting a resume so that it looks professional and attractive is important. With Zippia’s resume builder, you can put together a modern-looking resume in less than 10 minutes. Just choose a resume template that suits your style, answer some questions about your background, and you’ll have a resume that’ll pass muster with both the ATS and the hiring manager.
Not sure how to make a resume that stands out?
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