Office Assistant Jobs in Albany, CA

Our client, an established nonprofit foundation which champions community programs, is seeking a friendly and organized Office Coordinator to join their team in their San Francisco office. This is an encouraging and collaborative team, and they are seeking a Coordinator who is thoughtful, organized, and eager to put their best foot forward to optimize the efficiency of their office. If you are a kind and motivated candidate looking for a role with a wonderful team at a mission-driven foundation, we would like to hear from you! ***This is a temp and part-time role, with the potential to become full-time and permanent. Onsite two days per week located in San Francisco, CA! Day-to-Day Responsibilities: Ensure general office tidiness, restocking office supplies Conduct front desk management, welcoming and directing guests and vendors as well as answering phone calls and receiving mail Help to coordinate internal events as well as other office meeting coordination Grow into the role, eventually taking on additional office support such as some administrative assistance and operational needs Remain available to assist with financial and accounting support Other tasks as needed Requirements: Experience within a professional office setting is required Proficient with utilizing Adobe, Canva, & PowerPoint Capable of picking up processes and new technology with ease Passionate to support a mission-driven foundation Eager to join a team-oriented and motivated group Comfortable remaining self reliant while also collaborating with team Salary Range: $60,000 - $80,000 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

We are looking for a bilingual office assistant to support a busy organization. This will be a long-term temporary assignment. The right candidate can apply to the role directly once it is opened up. Fully on-site in San Pablo, CA Salary Range: $22 - $26/ hour Schedule: Monday - Thursday 6:30 AM - 5:00 PM ESSENTIAL JOB FUNCTIONS: Establish and maintain effective professional working relationships with supervisors, coworkers, participants, residents, landlords and the public/clients representing people from various cultural and socio-economic backgrounds. Respond accurately and in a timely manner to inquiries and/or provide information on programs and related services. Answer the telephone, screen and refer phone calls to appropriate staff or directly answer inquiries. Greet visitors and assist them with general questions and/or direct them to the appropriate person or location. Translate written materials (e.g., documents, reports, websites) from English to Spanish and vice versa, ensuring accuracy, cultural relevance, and clarity. Interpret spoken communication during meetings, calls, and conferences, providing real-time translations for both Spanish and English speakers. Coordinate and communicate with Spanish-speaking teams or clients, facilitating smooth interactions and understanding across language barriers. Effectively operate all office equipment, including a personal computer, required to ensure the accurate and timely performance of duties. Prepare, process and review various forms and other documents for completeness, consistency, validity and accuracy. Update information by inputting information into various computer programs accurately, and in a timely manner to ensure agency compliance with program requirements and regulations. Prepare a variety of narrative and statistical reports, correspondence, and other materials Maintain files by filing documents and correspondence associated with assigned department Requisition office supplies Prepare and mail documents to clients, residents, etc. Ensure privacy and maintain security of confidential materials. Pick up and/or take agency mail to the post office. Identify and distribute mail Assist in other areas to cover absences or provide relief, to equalize peak work periods, or otherwise balance the workload. Receive information from staff regarding equipment maintenance/repairs, and promptly contact the appropriate office to submit a work order(s). Follow up with the Purchasing Department or appropriate vendor to ensure required actions are performed satisfactorily. Organize pre-construction conference meetings, take minutes and prepare meeting notes in a timely manner for contract files. Review and verify contractors certified payrolls for accuracy and completeness Ensure all contract documents are processed and records are integrated with contract files. Prepare semi-annual labor standards enforcement report Receive contractor invoice and prepare required forms for payment processing and manager approval. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Duration: 4 months contract Responsibilities: • Greeting all visitors, clients and employees • Overseeing the “Welcome” experience • Liaison to lobby security for external visitors and contractors • Concierge support o Coat and luggage check in o Welcome packets o Coffee services o Reservation assistance o Car service assistance • Office supply ordering/stocking - Coffee/ Kitchen amenity stocking • Reception functions o Greeting visitors o Answering incoming calls o New Hire Onboarding Support & Creating Badges o Registering visitors o Monitoring Reception Metrics o Managing the Reception Inbox • Vendor Management • Invoicing and coding • Facilities Management - works in conjunction with the Facilities team to ensure all systems are in working order. • Amenity support o Onsite client or internal meetings o Onsite client or internal events • Desk & Conference room reservations • General (other) administrative support Experience: · Looking for candidates with 2-4 years' experience. Skills: • Hospitality experience • Event experience • Customer service and front desk experience • Administrative support Education: · High School Diploma About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Akshita Email: ************************************* Internal Id: 24-26058

ABOUT THE ROLE Guided by department objectives and priorities, performs a variety of secretarial tasks to support assigned attorneys and other timekeepers. Provides a high level of client service and support while producing a high volume of consistently excellent work products. Maintains a general knowledge of the Firm's practice areas and a specialized knowledge of the assigned attorneys' practice area(s) and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained in all areas of position. Secretarial Support Assist in all stages of a matter, from case inception through trial or resolution. Coordinate the management of case documents, including organizing, reviewing, and producing documents. Prepare court filings, including proofreading, confirming Bluebook citations, and assembling exhibits and appendices. Support deposition preparation, including creating witness files, exhibits, notices, and subpoenas. Assist with trial preparation and logistics, including managing witness files and exhibits. Maintain professional client relationship management with external clients, ensuring prompt and efficient communication. Create, edit, and proofread complex, practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. Collaborate with Paralegals on preparing or coordinating Responses to Auditor Requests and assisting with Opinion Letters. Create and maintain client and matter lists, as well as communication lists for seamless tracking. Organize and maintain physical and electronic documents, ensuring timely filing and retrieval. Utilize firm software to manage emails and files accurately. Schedule appointments and manage calendar dates in Outlook, maintaining up-to-date contacts. Assist with timenote entry, including inputting, editing, proofreading, and closing them daily. Demonstrate proficiency with online resources to perform basic legal research and retrieve case information. Use Elite software to open new matters, prepare engagement letters, and process conflict reports. Collaborate with Client Account Managers and timekeepers to manage billing processes, including editing prebills, generating reports, sending final invoices, and assisting with collection efforts when needed. Coordinate client, matter, and timekeeper inquiries and file transfer requests, and assist with client disengagements. Facilitate the secure transfer of case and client data in line with the firm's data security policies. Provide backup support to other attorneys and timekeepers, volunteering for overflow work when available. Actively seek to increase productivity and foster teamwork. Participate in departmental projects aimed at streamlining workflow or resolving issues. Serve as a proactive mentor for junior staff and new employees, assisting with training on firm processes and procedures. Administrative Support Manage incoming calls, relay messages, and arrange conference calls, video conferences, and meetings. Handle document-related tasks, including copying, scanning, faxing, and printing attachments. Prepare materials for mailing and overnight delivery, ensuring proper assembly, printing, and delivery. Receive deliveries such as faxes, files, and boxes, and route them accordingly. Make conference room reservations, coordinate meals and multimedia needs, and arrange additional services as requested. Coordinate travel arrangements through the firm's travel department as needed. Prepare expense reimbursements, arrange for invoice payments, and prepare check requests. Work with the Records Department to organize and prepare materials for storage. Participate in organizing and planning firm events, as well as assisting with marketing materials when requested. Education and Experience High School Diploma required; Associate Degree preferred. Minimum of 3 years recent Legal Secretarial experience. Experience working in a large law firm preferred.

TITLE: Lab Administrative Assistant POSITION TYPE: Full-Time ABOUT WorldLink: WorldLink is a rapidly growing information technology company at the forefront of technical revolution. From custom software development to cloud hosting, from big data to cognitive computing, we help companies harness and leverage today's most cutting-edge digital technologies to create value and grow. Collaborative. Respectful. Work hard Play hard. A place to dream and do. These are just a few words that describe what life is like at WorldLink. We embrace a culture of experimentation and constantly strive for improvement and learning. We take pride in our employees and their future with continued growth and career advancement. We put TEAM first. We are a competitive group that like to win. We're grounded by humility and driven by ambition. we're passionate, and we love tough problems and new challenges. You don't hear a lot of "I don't know how" or "I can't" at WorldLink. If you are passionate about what you do and having fun while doing it; tired of rigid and strict work environments and would like to work in a non-bureaucratic startup cultural environment, WorldLink may be the place for you. For more information about our craft, visit ************************* WHO we're looking for: We are looking for a Lab Administrative Assistant who is responsible for Role and Responsibilities: Provide daily administrative support to Lab Team Make travel arrangements, handle the executive's travel expense reporting Manage the executive's calendar Compile weekly project status reports Execute and manage third party vendor contracts Assist with new hire on-boarding preparation: ordering phone, business card, name plate, desk assignment, etc. Perform other tasks as assigned Provide administrative support to the teams Purchase and manage all office supplies Manage office events and assist in event planning/organization, for example all-hands meeting, happy hours, team building events Track office space, desk assignments General facilities requests, shipping/receiving of orders on behalf of the office Respond to miscellaneous requests from the teams Provide accounting support to the office Submit and track purchase orders for the office Manage corporate credit card and track expenses Monitor office budget and expenses, submit forecast for office events Construct and submit monthly financial and activity reports while communicating and coordinating with internal finance team Required Experience and Education: College degree preferred Both fluency in English and Korean are required Computer/IT/Microsoft Office fluency required Ability to multi-task with punctuality and consistency required 3+ years of professional experience in high-tech companies, media companies or information centers preferred but not required Strong customer service orientation, problem solving skills Strong written/verbal communications skills Attention to detail Integrity and sound judgement in handling confidential information Solid time management skills when faced with competing priorities and tight deadlines

Job Title: Office Coordinator Reports To: Executive Assistant About Windsor: Windsor Management is a female-founded commercial property management company founded in 2009. Windsor specializes in managing office, retail, and industrial in Northern California. Windsor's Mission: At our core, we are our people. We understand that to provide a high-quality service to our owners, we need the best staff. We hire, develop, train, and invest in our staff so they can then invest in our clients. Our people and our reputation drive our growth. Our growth has been fueled by word-of-mouth referrals from happy clients and vendors. It is a testament to our collective, quality output and a testament to the staff we hire. Windsor was recognized in the Top 100 Fastest Growing Companies in the Bay Area in 2024, 2023, and 2022. The following is not a comprehensive list of responsibilities. Key Responsibilities: Mail: Manage incoming and outgoing packages and deliveries. Work with opening and scanning mail. Sort, Scan, and Match incoming checks to the business. Email scans to the appropriate Property Managers. Work with Adobe to edit scans to ensure all scans are upright and there are no extra pages. Take outgoing mail and packages to UPS, FedEx, or the Post Office as needed. Office Management: Maintain office supplies inventory and place orders as needed. Ensure the office is clean, organized, and properly maintained. Coordinate maintenance and repair of office equipment and facilities. Assist the Executive Assistant with creating and executing office events. Project Assistance: Support various projects and initiatives as assigned. Assist the Executive Assistant with ad-hoc business needs Run errands to the bank, OfficeMax, Target, etc., as needed. Qualifications: A high school diploma or equivalent, as well as additional qualifications as an administrative assistant or secretary, will be a plus. Driver's license. Ability to successfully pass a background check. Proficiency in MS Office (MS Excel, MS Word, and MS Outlook). Proficiency in Adobe. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Note to Third-Party Agencies We request that third-party agencies refrain from contacting us regarding this job posting. We are managing the recruitment process internally and will not be considering applications or services from external agencies. Thank you for respecting our recruitment process.

A client of Insight Global in the Business Advisory industry is seeking an Office Administrator from January to June to work roughly 30-35 hours/week. Required Skills & Experience: - 3+ years as an administrative assistant, executive assistant, office manager, or relevant title. - Associates or Bachelor's degree - Comfortable w/ 30-35 hours/week (potentially hit 40 every so often) - Ability to lift ~20+ Lbs. occasionally. - Comfortable being on-site & in office all 5 days/week. Responsibilities: - Scanning/sorting incoming mail - Stocking the kitchen/supplies - Entity/business formation (will be trained) - General administrative duties across the board - Managing general HelloSigns on a daily basis Compensation: This position is paying between $28-$33/hour based on candidates years of experience, education, certifications, etc.

Prestigious Law Firm is seeking a Receptionist for a 12-week assignment. The position is 5 days in office with the hours being 9:00 am to 5:30 pm, a 37.5 hour work week. The responsibilities include answering phones, greeting guests, setting up visitors with security, restocking the snacks in the kitchen area, possibly ordering and/or picking up lunch and any other projects as needed. KEY RESPONSIBILITIES of this role include, but are not limited to: Maintain a professional and welcoming reception service for internal and external personnel; Professionally and promptly answer phones, take messages, and redirect calls to appropriate person or voicemail; Organize and liaise with couriers regarding mail to be sent to and from office; Housekeeping - including tasks to ensure cleanliness, tidiness and sufficient stock levels for supplies in kitchen, general office, meeting rooms, copy, and supply rooms; General office organization; Book meeting/conference rooms and arrange catering when required, including organizing and planning the delivery of a weekly lunch and a monthly celebration with desserts for employees; Process daily mail - incoming and outgoing; Purchase office and kitchen supplies; Liaise with building maintenance when required; Make hotel and travel reservations when necessary; Safety Monitor for building emergency and safety drills; Main contact for parking validations; Physical file creation and set up (when needed); Document filing in physical folders (when needed); Conflict of Interest checks, when needed; General administrative assistance when required. Assist Firm Administrator in ad hoc and one-off tasks and projects. KEY COMPETENCIES: Comprehensive understanding of company policies, procedures and processes; Maintains confidentiality; Establishes and maintains interpersonal relationships and promotes a positive work environment; Methodical approach to work, with a strong focus on teamwork, organizational ability, communication, accuracy, and pride in the quality of work.

Receptionist / Office Assistant Our client, a Prominent Private Equity firm is currently seeking a Receptionist / Office Assistant for their Menlo Park office. This person will be the first point of contact for all guests, including high-profile investors and clients. This person will be responsible for managing the flow in and out of the office and its conference space. This person will act as an information resource to employees and their guests and will work hand in hand with the Investor Relations, Investment and Solutions teams in an effort to maintain the highest possible level of client service for our guests. This person will also work directly with the building management and facilities teams on issues of communication with building management, security access, and the ongoing and various needs of common areas. The ideal candidate needs to be very proactive, hospitable, polished, professional, comfortable interfacing with the executives daily and capable of multitasking in a fast paced environment. Must be highly organized, a good communicator, and proficient in Microsoft Office (Excel, PowerPoint, Outlook). Candidates must be able to work independently and with little direction. Other administrative duties include: Liaising with domestic and international offices while managing a multi-line phone system Directing external and internal communications Coordinating and ordering lunch daily as well as catering services for scheduled conference room meetings as needed Assist in ordering, receiving, stocking and distributing kitchen and office supplies Prepping conference rooms for meetings and ensuring conference room and kitchen tidiness. Run errands and ad hoc projects as needed (e.g., name tag assembly, printing meeting materials) Conducting specialized research projects Completing basic clerical tasks and special projects as needed Salary 30-35$ an hour, with projected 20 hour's a week. Schedule - will vary, about 3 days a week with a schedule from 12pm - 6pm There is an opportunity to pick up more hour's based on events that will occur on-site. This is not a remote role; you are to be the eyes and ears and onsite contact in the office. The ideal candidate will have a bachelor degree from an accredited college, 2+ years of experience as a receptionist or administrative assistant in a corporate office setting, and a "no task is too big or small" attitude!

Our client, a leading commercial real estate management and development company with a Class A portfolio committed to sustainability and diversity needs a strong multitasking Administrative Coordinator for a multi-tenant property with active facilities and space management. Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus! Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Strong interest in real estate. Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $27 - $29/hr

Join a dynamic team working at the forefront of the evolution and advancement of workers' rights. You will be key administrative support for colleagues supporting plaintiffs' employment lawyers across the country, and you will be part of a vital team ensuring that NELA members have a great experience with the organization. NELA and the Institute seek an experienced, detail-oriented, and organized self-starter as our Administrative Coordinator. The Administrative Coordinator (AC) is responsible for supporting administrative and programmatic activities of the organizations, and for crucial database functions and report generation. This position regularly interacts with NELA/Institute team members, and is the first and main point of contact for most public inquiries as well as inquiries/requests from NELA members, donors, event registrants, and National Institute for Workers' Rights donors/constituents. This is a full-time, non-exempt position that is roughly 75% remote and 25% in-person in our Concord, California office. The Administrative Coordinator reports to and is under the direct supervision of the Membership Director. Compensation: Annual Salary $58,000 to $62,000 per year, depending on experience. Generous Benefits Package including: Employer-Sponsored Medical Employer-Sponsored Vision Employer-Sponsored Dental Insurance All Federal Holidays Personal, Sick, and Family/Medical Leave Pension Contribution and Employee-sponsored 401K Annual Professional Development funding Application Process: Please submit a cover letter explaining your interest in and qualifications for the position along with a résumé in PDF format to *******************. Please indicate “Administrative Coordinator” as subject line. Application Deadline: Open Until Filled About Us The National Employment Lawyers Association (NELA) empowers workers' rights attorneys through legal training, promoting a fair judiciary, and advocating for laws and policies that level the playing field for workers. Founded in 1985, we are the country's largest professional organization exclusively comprised of lawyers who represent employees in cases involving employment discrimination and harassment, wage theft, employee benefits, and other employment-related matters. For more information about NELA, visit ************ . The National Institute for Workers' Rights (the Institute) is NELA's sister organization. The Institute advances workers' rights through research, thought leadership, and education for policymakers, advocates, and the public. For more information about the Institute, visit ************ . Job Responsibilities Database Maintenance, Data Entry & Report Generation: Perform regular database maintenance including but not limited to routine database hygiene practices, event registration set-up, automatic system-generated email correspondence configuration/updates, creation of and updates to various system-generated member and staff alerts, etc. Input membership dues, donations, event registrations, contact information updates, and other data into NELA's membership and donor database, currently iMIS Engagement Management System. Create, update, and run IQA-based queries to generate reports from iMIS, including membership lists, directories of event participants, donor lists, thank you letters, and other reports as requested. Administration: Provide reception and administrative support to staff members, who are primarily remote, by performing daily office administration tasks to include answering incoming calls and managing main phone lines; processing incoming and outgoing mail; and responding to lawyer referral requests. Serve as the first and main point of contact and provide customer service for NELA members, donors, the public, and others who contact NELA or the Institute. Receive and track checks and other payments to NELA (a 501c6 non-profit corp.) and the Institute (501c3) and prepare them for deposit. Coordinate staff meetings and other team meetings as appropriate. Attend semi-annual NELA Board meetings as requested. Other duties as assigned by the Membership Director. Membership: Assist Membership Director in member maintenance, identifying new member prospects, and supporting other member-related activities. Assist members and prospective members in all aspects of the membership lifecycle and other related processes and respond to requests for information in a timely and professional manner. Continuing Legal Education (CLE): Travel to NELA's Annual Convention and other NELA or Affiliate CLE programs as needed. Assist with event-related logistics such as name badges, supplies, and signage, etc. as needed. Development: Support the Director of Development with administrative tasks related to fundraising for NELA and the Institute, including the following: Coordinate the donation acknowledgment process, including generating donation reports and producing and mailing acknowledgment letters on a weekly basis. Provide logistical support for NELA's Annual Gala (part of the Annual Convention) and other fundraising events for NELA or the Institute. Assist with donor fulfillment activities, such as collecting sponsor ads for the Convention Program Guide and mailing gifts. Coordinate elements of fundraising mailings, online appeals, and grant applications and reports. Qualifications Strong preference for a minimum three years' experience in successfully executing a variety of database processes including set-up/configuration, data entry, reporting, etc., with a demonstrated ability to work at a high level of accuracy. Ease in a customer-facing role via all communication channels (phone, email, web, in-person) and demonstrated customer/client service savvy by exercising sound judgment, effective interpersonal abilities, and meaningful relationship-building skills. Previous experience in an administrative and/or program support position. Exceptional organizational skills, including attention to detail, follow-through, and the ability to manage multiple tasks, prioritize projects, and meet deadlines. Excellent written and oral communication skills in conjunction with a positive, solutions-oriented mindset. Ability to work collaboratively and effectively with co-workers and with a variety of people at all levels of the organization, including a strong personal commitment to advancing DEIA efforts. Proficiency in MS Word, Excel, Outlook, and PowerPoint. Strong Internet research skills a plus. Strong customer service orientation and commitment to providing exceptional service to NELA members, other constituents, and the public. Flexibility and willingness to take the initiative on a variety of projects. The National Employment Lawyers Association (NELA) and the National Institute for Workers' Rights (Institute) are equal-opportunity employers. We value a diverse workforce and an inclusive culture. NELA and the Institute encourage applications from all persons without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. NELA and the Institute make every effort to ensure that our recruitment and employment practices provide all persons, including persons with disabilities, with full opportunities for employment in all positions. NELA and the Institute are committed to providing reasonable accommodation to persons with disabilities. If you are a person with a disability and need assistance applying online, please email ******************* or ************** ext. 104. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

Office Administrator at 38 Degrees North Founded in 2015 and based in Sausalito, California, 38 Degrees North, (38DN) is an established platform focused on advancing distributed renewables solutions, serving as a development partner, asset owner, and operator. The founders have a track record of over 4GW and $8.5B of capital formation prior to forming 38DN. With a depth of experience in energy transition capital partnerships, the company specializes in community solar, distributed generation and battery storage, while opportunistically evaluating other sustainable infrastructure assets. Its approach is geared toward cultivating lasting relationships and designing dependable and flexible solutions that provide clear visibility into portfolio value creation. In January 2024, 38 Degrees North announced a growth equity investment from S2G Ventures, a leading multi-stage investment firm focused on the energy transition, food, agriculture, and oceans. With the investment from S2G, 38DN looks to accelerate its growth by partnering with local communities, customers, and community and distributed solar and storage developers to deploy capital into assets across the development spectrum. Position Overview: We are seeking a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment. Responsibilities: Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace. Assist with onboarding employees including ordering equipment, processing HR paperwork, and organizing workspaces. Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements. Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses. Manage office vendors including maintenance, janitorial, and other service providers. Scan, organize, and distribute incoming mail; manage outgoing mail. Maintain and organize digital files and records, ensuring easy access and efficient data management. Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors, and mailing checks. Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities. Support special projects including software transitions and data migration. Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents. Qualifications: 3-5+ years of office administrative experience Excellent organizational skills Ability to proactively anticipate needs and identify issues Strong verbal and written communication skills Flexibility to handle a variety of tasks and adapt to changing priorities Proficient in Microsoft Office Suite Employment: Part-time (15-20 hours per week) hourly position with competitive compensation On-site working location at our office in Sausalito, CA

This is a full-time, on-site role as an Office Administrator at Chen & Fan Accountancy Corporation in San Jose, CA. The Office Administrator will handle day-to-day administrative tasks, manage office supplies, and provide general support to the team. Duties/Responsibilities: Oversee front desk operations, including answering and forwarding incoming calls. Assist with recruitment and new hire onboarding processes. Maintain office supplies and organize documentation. Manage office records, documentation, and files, including complimentary files management such as client records. Perform other related duties as assigned. Required Skills/Abilities: Excellent communication and organizational skills. Ability to prioritize tasks and delegate when multitasking is required. Strong attention to detail and problem-solving skills. Proficiency with Microsoft Office Suite. Bilingual in English and Mandarin.

Seeking an experienced and dynamic Spanish Speaking Administrative Assistant who is organized and self-motivated to help support multiple departments and ensure the efficient and smooth day-to-day operation of our office. Good judgment and strong communications skills are essential to succeed in this role. The ideal candidate will be technology savvy and can take projects from start to finish with little supervision. We are looking for someone who has a positive attitude, someone who thrives on planning, organizing and improving every process. Responsibilities: Answer and direct phone calls Organize and schedule appointments Plan meetings and company events Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled meetings and reports Develop and maintain electronic filing systems, as well as paper files. Update and maintain office procedures Order office supplies and research new deals, vendor and suppliers Maintain contact and birthday lists Maintain Safety Records Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Act as the point of contact for facility needs and concerns. Manage our janitorial service, and ensure the facility is looking great. Escalate services needed and help get quotes for vendors when needed, plumbers, carpet cleaners, printer services, etc. Liaise with executives and senior administrative assistants to handle requests and queries from senior managers Support Human Resources with translation needs as well as onboarding, setting up job fairs, open enrollment, employee events, and special projects as needed. Support Human Resources with HRIS administration.(BambooHR) Requirements: Proven experience as an administrative assistant An understanding of how to be personable and approachable yet can keep confidential information confidential Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Ability to make good judgement Able to keep appropriate information confidential Positive Attitude

NextSense is a consumer health and wellness startup using clinically-validated sensor technology to restore energy, joy, and purpose to daily life. Based in Mountain View, CA, the company has developed a biosensing smartbud platform for enhancing sleep at night and energy throughout the day. About the Role We are seeking a motivated and organized Office Manager / Executive Admin to join our team at NextSense. This entry-level position is ideal for recent graduates with a bachelor's degree who are eager to start their career in a dynamic startup environment. You will support our CEO and ensure the smooth operation of our office, contributing to the overall efficiency and success of the company. This role has lots of opportunity to grow in responsibility in the domains of HR, Finance and Operations. Key Responsibilities Provide administrative support to the CEO, including managing calendars, scheduling meetings, monitoring social channels, and coordinating travel arrangements and filing expense reports. Organize the office & lab equipment, keep track of inventory of critical technical components and order replacements as necessary, and ensure well-being snacks are stocked and the employee rest area is clean Guard and nurture the NextSense culture by building relationships with everyone, soliciting feedback on what's working, and find ways to amplify and grow company culture. Beta test NextSense products and provide feedback to Product, organize internal product testing and ensure all employees are testing the product. Handle logistics around team huddles, take notes at designated meetings, track action items for the CEO. Willingness to travel as needed for key meetings and handle logistics while traveling. Coordinate company events and meetings, ensuring all logistics are handled effectively when hosting partners and investors. Support cross-functional teams to deliver innovative solutions. Maintain a high standard of quality and ensure all deliverables meet deadlines. Drive continuous improvement in our processes and office operations. Qualifications Bachelor's degree from an accredited institution. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to problem-solve, manage multiple tasks and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with efficient systems for organization and task management. Ability to adapt and thrive in a fast-paced, dynamic startup environment. Previous internships or related experience is a plus, but not required. Company Culture and Values At NextSense, we value hard work, but we also believe in enjoying the journey. Our fast-paced environment is balanced with a fun and collaborative atmosphere, fostering innovation and creativity. We are hands-on, often wearing multiple hats to drive our mission forward. There is ample room for professional growth, with opportunities to learn, take on new challenges, and make a significant impact. Our culture proceeds from our core values: Conviction, Connection, Curiosity, Compassion, Candor, and Co-Founder Mentality. Benefits and Perks Competitive salary + stock options Comprehensive health insurance A supportive and collaborative work environment The chance to make a significant impact in a rapidly growing startup Application Process Our application process is designed to ensure the best fit for both the candidate and NextSense. It includes: Submission of your resume and cover letter. Initial screening interview. 2-4 interviews with various team members. A take-home assignment to assess your skills and fit for the role.

We are looking for an extremely versatile and dynamic team member whose primary function is to coordinate the marketing and communications activities and will also provide basic office support for staff and facility. Duties include but not limited to the following: Support marketing department: Work with business management department to coordinate, organize, participate and support HQ & regional sponsored sales and marketing events. Manage logistics, registrations, payments, and coordinate with vendors and maintain promotional materials and giveaways. Explore and work with external agencies and vendors to execute marketing programs. Help maintain company information, materials and associated marketing databases. Provide yearly marketing budget figures and keep track on monthly basis. Coordinate with vendor for purchasing and distribution of annual customer holiday gifts. Organize, capture and consolidate marketing event contents, presentation, summary, and photos. Provide administrative support such as managing calendar, travel, and expense report. Support business management, sales and legal departments: Maintain NDA and Contract DB both online and print copies Submit contracts to internal system as needed Support the contract management system as instructed by legal department Provide quarterly contract list to accounting department Support general office: Support facility upkeep and beautification of our office, including shared area, conference rooms, break room. Be the back-up person for front desk during break hours. Processing process invoices for payments. Monitor, maintain and order office, break room and kitchen supplies. Forward information by receiving and distributing communications. Back up for front desk to sort daily mail/deliveries/couriers. Support new hires by preparing office and supplies for Day 1 experience Purchase and send online gift cards for office events Provide annual inventory support for audits Required Skills and Qualifications: AA or equivalent with 3 years of related experience. Ability to multi-task, prioritize, adapt and work under pressure. Data entry skills, proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Must have good verbal, email and written communication skills. Attention to detail & a Self-Starter.

Temporary Campus Assistant BASIS Independent Schools (#5003), 1290 Parkmoor Ave, San Jose, California, United States of America Req #8485 Monday, November 25, 2024 BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self-reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes. BASIS Independent Silicon Valley Upper is seeking qualified candidates for a Temporary Campus Assistant for immediate hire! The anticipated end date for this position is March 2025. This position has the potential to become full-time after the temporary assignment ends. What We're Looking For The BASIS Independent Schools team offers an incredible opportunity to be deeply involved in an academic community that is dynamic, exciting and unpredictable. You'll join others in a highly social, supportive and collaborative environment. BASIS Independent Silicon Valley Upper is seeking a Campus Assistant to provide support services to the school's faculty and staff to meet the mission of BASIS Independent Schools. In this role, the Campus Assistant is primarily responsible for monitoring student activities (e.g., lunches, before and/or after school). The Campus Assistant position is a great opportunity to work for a highly dynamic, fast-paced organization with room for growth. Your Primary Responsibilities Monitoring students Performing clerical tasks Additional tasks as assigned Able to manage authoritatively and effectively large groups of students in before and after-school programs and during lunch periods Be punctual and reliable Position Qualifications Minimum Qualifications: A high school diploma and valid fingerprint clearance are required to work at BASIS Independent Schools. Preferred Qualifications: Experience with children is preferred. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, will thrive in a fast-paced, achievement-oriented learning environment, and will be able to stand for long periods of time inside and outside of the building. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination. Other details Pay Type Hourly Employment Indicator Temp Required Education High School

Job Details: -Full scope Office Coordinator. -Oversee front desk and phone lines. -Oversee office management and inventory of supplies. -Set up and take down of company events. Requirements: -2-5 years of experience as an Office Coordinator or Manager. -Ability to go 5 days a week onsite (mon-Fri). -Ticketing experience.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Duties include but are not limited to: Cover the duties of reception including but not limited to: meet & greet customers, visitors, employment applicants and vendors. Provide various back-up administrative assistant office supports including processing monthly expense reports, processing invoices for payment, calendaring/scheduling of meetings, correspondence drafting, answering phones, photocopying & recordkeeping of files/documents, updating phone list. Manage the on-site operations matters relating to maintenance. Assist with lunches and refreshments as needed for staff, meetings, visitors including ordering, set-up and clean-up. Coordinate company events including search for vendor, budgeting and related logistics. Track and maintain office and break room supplies and order as necessary. Monitor, maintain and order office, break room and kitchen supplies. Forward information by receiving and distributing communications. Receive and sort daily mail/deliveries/couriers. Ad hoc duties and projects include not limited to the above. Qualifications Bachelor's degree with 2 years of related experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite