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Office Assistant Jobs in Baltimore, MD
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Powerback Rehabilitation
Office Assistant Job 26 miles from Baltimore
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $28.00 - USD $33.00 /Hr.$28-33 hourly 2d agoOn-site Receptionist - $20/hr - Rockville, MD
Beacon Hill
Office Assistant Job 32 miles from Baltimore
Our client, a union, is seeking a Receptionist to join their Rockville, MD team and provide exceptional customer service. If you have related experience and are able to provide extraordinary service, we want to hear from you! About the Job: Answer and route phone calls to the appropriate destination. Complete additional administrative or other relevant tasks as needed. About You: 2+ years of receptionist experience are highly preferred. A high school diploma is required; Some college is preferred. Ability to manage fast-paced situations and maintain a customer service-based approach. Collaborative with effective communication and listening skills. About the Position: $20/hr while temporary. $25/hr when permanent. Hours are 8am-4pm. 100% on-site in Rockville, MD. Free parking! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* We look forward to working with you. Beacon Hill. Employing the Future (TM)$20 hourly 5d agoFront Desk Support - Fingerprinting
Catapult Federal Services
Office Assistant Job In Baltimore, MD
Day-to-day Responsibilities: Badging Front Office Support 1. Assist CMS with all aspects of credentialing for the CMS population 2. Be the front line of CMS credential processing working the Badging Front Office providing a full range of customer processing. This processing includes but is not limited to: customer correspondence through email, phone, and in-person, credential processing from sponsorship, fingerprinting, enrollment, printing, and issuance, as well as escorting customers to and from the Badging Office. 3. Support/manage and fingerprint, enroll, print, and issue PIV credentials to individuals based on the schedule established by the Division of Credentialing Operation (DCO). See Section VII. Hours of Operation, 8:00am - 4:30pm. 4. Enter all sponsorship demographic data at the enrollment workstation when the customer appears for their appointment and prior to enrollment in HHS Identity Management System (IDMS)/Smart Card Management System (SCMS) as applicable. 5. Request, process, create FedEx package, and mail fingerprint hard cards using the CMS mailing system as well as receive and scan returned fingerprint hard cards within the B.E.S.T enrollment software as applicable. 6. Fingerprint customers (i.e. potential CMS population) for credentialing and background investigation processing utilizing the B.E.S.T enrollment software station and with ink on hard cards. 7. Participate as required in DCOs New Employee Orientation (NEO) presentation (The contractor will not be presenting but will be assisting DCO presenters with presentation logistics). 8. Scan and upload all documents presented and/or faxed by customers or given by DCO into the appropriate CMS system and notify the appropriate processor of receipt. 9. Conduct identity proofing of the customer, in person, during the enrollment stage within the identity-proofing section of the B.E.S.T. software and when issuing the PIV credential. This shall include at a minimum: a) Visually inspect and validate identity source documents, and use the document authentication mechanism for validation purposes where applicable. The customer must present two (2) identity source documents approved for Federal employment using the I-9 form of acceptable documents. b) Compare the picture on the source document with the customer to confirm that the customer is the holder of the identity source documents. c) Ensure the customer's identity source documents contain their full legal name on all documents and the issuing credential. d) Ensure Foreign Nationals present documents that provide Federal work authorization and that the expiration date matches the issuing credential. Requirements: Education: BA or equivalent Minimum years of work exp:1 Required Skills: Fingerprinting; Data entry experience with a case management system; Customer Service skills; Identity Proofing; HSPD-12 familiarity Desired Skills: Excel, Communications, Customer Service, Attention to Detail Location: Baltimore, MD$26k-37k yearly est. 6d agoReceptionist
Slater Slater Schulman LLP
Office Assistant Job In Baltimore, MD
About Us Slater Slater Schulman LLP is a prominent full-service law firm with over 40 years of experience representing survivors of catastrophic and traumatic events. Our nationally renowned attorneys are committed to ensuring the best results for our clients through persistence and zealous representation. We have achieved successful resolutions in some of the most challenging cases in the industry, including 9/11 World Trade Center litigation, Child Victims Act, mass torts, pharmaceutical drug litigation, product liability litigation, environmental litigation, employment and labor law, medical malpractice, and personal injury. Position Overview We are seeking a reliable, professional, and highly motivated Receptionist who can work as a part of our innovative team in a fast-paced environment. Successful candidate will be responsible, have excellent communication skills, be highly organized, and detail oriented. Responsibilities Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Actively promotes and ensures clear communication between reception and office clientele, and adheres to confidentiality policies at all appropriate times. Promptly answers all incoming calls to the switchboard, taking and delivering accurate messages via email or voicemail, as directed by attorneys or staff Keeps track of events, office personnel, and visitors in conference center as well as the office. Schedules meetings, books conference rooms, and maintains accurate log. Manages the setups for conference rooms to ensure reservation requests are met prior to scheduled meeting. Receives and directs deliveries and keeps accurate log. Assists administrative staff with administrative tasks and special projects as needed. Maintains a polished appearance of reception and conference room areas at all times Skills Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation. Ability to answer phones and transfer calls and professionally meet and greet visitors. Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented. Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help others. Ability to prioritize workload and adapt to a fast-paced environment. Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team. Ability to maintain composure, positive outlook, and professionalism. High attention to detail, outstanding organizational skills, and the ability to manage time effectively. Qualifications High School Degree or equivalent preferred Law firm experience a plus Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required Exceptional computer skills with the ability to learn new software applications quickly Benefits Health insurance Dental insurance Vision insurance Life Insurance Tax Advantage Accounts - Medical/Dependent Care FSA, Commuter Simple IRA match Paid time off Paid holidays Referral program$27k-34k yearly est. 2d agoOffice Assistant (On-Site)
Szco Supplies Inc.
Office Assistant Job In Baltimore, MD
SZCO Supplies Inc, founded in 1984, offers a diverse range of high-quality knives, edged tools, and sporting goods. With a mission to provide knife enthusiasts with aesthetically distinctive tools, we focus on modern design, quality, and value. Our extensive product portfolio includes over 2,600 active SKUs across 100+ segments, designed exclusively by us or for us. The office is a fast-paced office environment, seeking a highly organized and detail-oriented Office Assistant to join our team. If you thrive in a bustling workplace, possess excellent time management, and enjoy supporting teams with precision and efficiency, we encourage you to apply. This is a full time, in-person position. Key Responsibilities: Provide administrative support to various departments, ensuring smooth day-to-day operations. Manage and maintain office calendars, scheduling follow ups and meetings with efficiency. Handle incoming calls, emails, and correspondence, directing them to the appropriate contacts. Organize and maintain filing systems, both physical and digital, ensuring accuracy and accessibility. Assist with order management and customer support. Support event planning and execution for office meetings, training sessions, and team events. Handle confidential information with discretion. Liaise with customers, vendors, clients, and external stakeholders as needed. Perform other general office tasks and special projects as required. Respond to customer and service inquires as needed to completion Qualifications: Bachelor's Degree required. Exceptional organizational and time management skills, with a keen attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office technology. Ability to work independently and collaboratively as part of a team. Problem-solving mindset with a proactive approach to work. Experience in an office or administrative role preferred. Benefits: Competitive salary and benefits package. A warm and supportive work environment. How to Apply: Please submit your resume and cover letter to *************** We look forward to hearing from you!$26k-37k yearly est. 5d agoOffice Administrator
Rodgers Consulting
Office Assistant Job 36 miles from Baltimore
Are you a highly organized, proactive individual with a passion for problem solving, operations, who enjoys working with a team? If you are this person - Rodgers Consulting is looking for an enthusiastic and organized person to join our team as an Office Administrator! The Office Administrator will be a central figure in ensuring the office's daily functions run efficiently. This role encompasses a variety of responsibilities including administrative support, human resource assistance, event coordination, and special projects. If you thrive in a dynamic environment and consider yourself an agent of change this is the perfect opportunity for you. Responsibilities: Become the go to person behind the scenes for senior staff and executive team. Build and maintain positive relationships with the key team stakeholders and all staff. Oversee daily office operations and procedures with a keen eye for detail. Manage office supplies inventory and place orders to keep our office running smoothly. Coordinate and schedule meetings, appointments, and travel arrangements with ease. Handle correspondence, phone calls, and emails with a friendly and professional demeanor. Maintain office equipment and arrange for repairs to ensure everything is in top shape. Assist our leadership team in the preparation of proposals and associated materials. Support onboarding and offboarding processes. Assist with planning and executing office events, such as holiday parties, team-building activities, and VIP visits. Requirements: Minimum 3 years preferred 5 years of related experience. Enthusiastic problem solver with an eye for detail and a can-do spirit. Eager to be an instrumental part of implementing change and supporting our team. The deadline to apply is January 20 th - By the end of day. Pay Rate is $50K - $70K per year. Final determination of salary will be based on an evaluation of experience.$50k-70k yearly 1d agoOffice Assistant (Temporary-to-Hire Opportunity)
Hawthorne Lane
Office Assistant Job 35 miles from Baltimore
This global law firm is seeking a professional with exceptional time management, communication, and administrative skills. As the Office Assistant you will provide direct office support through ad hoc tasks such as organizing catering needs, meeting set-up and take-down, administrative functions, organizing mail, supply ordering and inventory checks, and finalizing copying tasks. In this role, you will have the opportunity to work on a range of projects across multiple departments. The successful candidate possesses a high attention to detail, excellent communication skills, and a team-oriented work ethic and is willing to jump in wherever needed! Key Responsibilities: Variety of office support tasks, including but not limited to, meeting coordination and event facilitation, catering organization, and A/V set-up for on-site events. Assist with front desk coverage, via phone and in-person communication with external contacts all while providing strong customer service techniques. Provide support when needed to other administrative staff and their current projects. Be an extended administrative hand with document copying, scanning, editing, proofreading and finalization. Monitor office and kitchen supplies; track inventory and order new items when needed. Manage meeting calendars, communication, physical set-up, and take-down of meetings and on-site needs. Assist with incoming and outbound mail organization. Deliver high-quality customer service to contacts within the company, as well as outside the company. Why You'll Love Working Here: DC office has an outstanding reputation as best-in-class, top-tier organization. Special emphasis on diversity and inclusion. This is a temporary-to-hire opportunity. The hours for this role are 12:00pm - 8:00pm ET. What We're Looking For: Task-motivated. Candidates with previous office services or operations experience are encouraged to apply! Doer. Strong customer and client-facing professionalism are necessary in this role. Proficient in Microsoft Office. You understand and can navigate various applications in Microsoft Office Suite. Organized and proactive. You can manage multiple moving parts and can anticipate future needs regarding projects/other tasks at hand. Collaborative. You work well with others with strong written and verbal communication skills. Flexible. You can adjust your schedule to assist across the team; you enjoyed being relied on by others. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.$37k-45k yearly est. 6d agoIP Secretary
TBG | The Bachrach Group
Office Assistant Job 35 miles from Baltimore
Our client, a prominent law firm in Washington, D.C., is seeking an experienced Intellectual Property (IP) Secretary to join their team. The ideal candidate will have 5+ years of secretarial experience in a law firm environment, with a strong understanding of patent and trademark practice areas. This is an excellent opportunity to work with a dynamic team and support the firm's growing IP practice. Key Responsibilities: Provide comprehensive secretarial support to attorneys and other legal professionals in the Intellectual Property department. Prepare and file patent and trademark applications, including responses to office actions and client communications. Manage IP docketing and ensure compliance with filing deadlines for both patent and trademark matters. Draft and proofread correspondence, legal documents, and other materials related to intellectual property matters. Maintain accurate records of client files, case details, and related documentation. Assist with client billing and time entry for IP-related matters. Coordinate meetings, hearings, and conference calls, ensuring all relevant parties are informed and prepared. Handle confidential and sensitive information with the highest degree of professionalism and discretion. Manage attorney calendars, scheduling deadlines, and appointments related to IP matters. Communicate effectively with clients, patent and trademark offices, and other stakeholders as required. Stay current on developments in intellectual property law and best practices for IP case management. Qualifications: Minimum of 5 years of secretarial experience in a law firm, with a focus on intellectual property, preferably in patent and trademark practice areas. Strong knowledge of the IP filing process, including familiarity with relevant software and IP docketing systems. Excellent organizational skills and the ability to manage multiple tasks and priorities effectively. Superior attention to detail and accuracy in all aspects of work. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other legal management software. Strong communication and interpersonal skills, with the ability to work well in a team-oriented environment. Ability to maintain confidentiality and handle sensitive client information. Professional demeanor and a proactive, can-do attitude.$34k-54k yearly est. 6d agoReceptionist
Block Advisors
Office Assistant Job 18 miles from Baltimore
Our Company At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a connected culture, valuing diversity and inclusion and making everyone feel like they belong. We strive to continuously improve our business and have committed to a long-term strategy and transformation plan known as Block Horizons 2025. Our end goal is simple: bigger ambitions, faster transformation, and extraordinary results. It's an exciting time to be a part of H&R Block! At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open. A Typical Day… Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. What you'll bring to the role: ⦁ Answer phones and greet clients in a personalized, friendly, and inviting manner ⦁ Match clients with the best-suited tax professional for their needs ⦁ Schedule clients how they would like to be scheduled ⦁ Help to ensure all clients needs have been met during service both in person, over the phone or virtually ⦁ Maintain office cleanliness and organization of resources with team members ⦁ Other duties as assigned Your Expertise: ⦁ Experience working in a fast-paced environment ⦁ Previous experience in a customer service environment ⦁ Ability to multi-task ⦁ Strong organizational and time-management skills ⦁ Computer proficient with the ability to use Microsoft Office It would be even better if you also had: ⦁ High school diploma or equivalent ⦁ Sales/marketing experience Why Work for Us At H&R Block, we believe and invest in our people by committing to their total well-being. Our benefit offerings can help associates plan for their unique health, wellbeing and financial wellness needs. ⦁ Employee Assistance Program with Health Advocate. ⦁ Wellbeing program, BetterYou, to help you build healthy habits. ⦁ Neurodiversity and caregiver support available to you and your family. ⦁ Various discounts on everyday items and services. ⦁ Benefits with additional eligibility requirements: Medical Coverage, 401k Retirement Savings Plan and Employee Stock Purchase Plan. Click here to checkout all available benefits. The Community You Will Join: At H&R Block we remain committed to building a Connected Culture - one in which trust, care, and connections are how we work together as we continue to create an environment where everyone feels safe to bring their authentic self to work every day and feels like they belong as part of a larger team. You will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists! You will also be surrounded by colleagues who are committed to helping each other grow and support each other. H&R Block is an equal opportunity employer. We welcome and celebrate diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status. If you're looking to make an impact, H&R Block is the place for you.$26k-34k yearly est. 6d agoFront Desk Receptionist
ROCS Grad Staffing
Office Assistant Job 32 miles from Baltimore
PRINCIPAL DUTIES AND RESPONSIBILITIES: Answer incoming phone calls and operate telephone console to screen and route calls to appropriate individual or department Greet visitors in a professional and friendly manner, announce visitors to personnel; Visitors are not permitted past the receptionist area unaccompanied and must have an appointment Maintain visitor log, provide visitor badges and track return of badges Keep reception area environment professional and tidy; discourage gathering in that location Handle times of heavy call volume Provide accurate information to callers Maintain knowledge of all NEBF/NEAP systems, website and online benefits portal Perform special projects when requested by management Employer indexing Process returned mail Input change of address into the system Regularly communicate with the Contact Center Supervisor Other duties as assigned PERFORMANCE STANDARD: Must be able to handle high volume of telephone calls as well as greeting and managing visitors accurately, efficiently, and courteously Must maintain a professional appearance and demeanor at all times and must be dressed professionally. REQUIRED AND PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES: 2+ Years of reception experience preferred High School diploma required, some college preferred Listens well with the ability to communicate effectively in both written & verbal communications Demonstrates ability to manage stressful situations while maintaining a flexible, positive and cooperative demeanor Responds promptly to operations leaders and stakeholders to facilitate informed decision making. Presents a professional image in the office Rockville, MD $40,000 - $45,000 per year Onsite$40k-45k yearly 4d agoAdministrative Assistant
LHH
Office Assistant Job In Baltimore, MD
LHH is seeking a friendly and organized individual to join our client's team as an Administrative Assistant. The Administrative Assistant will be the first point of contact for visitors and clients, providing excellent customer service and ensuring a positive experience. In addition to greeting guests, the Receptionist will handle incoming calls, manage office supplies, and perform various administrative tasks to contribute to the smooth operation of the office. Pay: $25hr-$30hr Responsibilities: Greet and welcome visitors with a professional and courteous demeanor. Answer and direct incoming calls to the appropriate personnel. Maintain a tidy and welcoming reception area. Manage and distribute incoming and outgoing mail and packages. Assist with scheduling and coordinating appointments and meetings. Keep track of office supplies and place orders when necessary. Provide basic information to clients and visitors about the company. Assist in administrative tasks, including data entry and filing. Collaborate with other administrative staff to ensure efficient office operations. Handle inquiries and requests in a timely and efficient manner. Qualifications: High school diploma or equivalent. Proven experience in a customer service or administrative role is a plus. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficient in basic computer skills (Microsoft Office Suite). Ability to handle stressful situations with calmness and professionalism. Punctual and reliable. If you are a personable and organized individual with a passion for providing exceptional customer service, we invite you to apply today!$25 hourly 6d agoAdministrative Assistant
Chesapeake Search Partners
Office Assistant Job 14 miles from Baltimore
CSP has partnered with a well-established commercial real estate firm to find a dedicated Administrative Assistant. This role will provide general administrative support, oversight, and organization to Corporate Operations, Property Operations, and other departments, as needed. This is an on-site position based in Columbia, MD. Opportunity Highlights: Join a growing organization Work with a fantastic team Exposure to leaders in the company Opportunities to learn different aspects of the business Key Qualifications: 3+ years of administrative experience Some college preferred Advanced proficiency in Microsoft Office Suite Excellent organization, communication, and time management skills$31k-43k yearly est. 6d agoPart-Time Administrative Assistant | Temporary
The Ford Agency
Office Assistant Job 35 miles from Baltimore
The Ford Agency seeks a part-time Administrative Assistant for an open-ended assignment providing logistical support to a busy team at an international non-profit. The Assistant will handle administrative and logistical tasks for the DC office as well as their offices worldwide. Previous experience as a scheduler or high-level administrator is preferred! Responsibilities Include: Manage calendars, travel booking, and expense reporting Reconcile staff credit cards Work with and maintain relationships with external vendors Oversee digital files and contact information management Assist with front desk operations and event planning as needed Qualifications Include: Bachelor's Degree Previous professional administrative experience, preferably in a non-profit setting Knowledge of Microsoft Office and Google apps Strong critical thinking skills and ability to work independently Highly organized and detail oriented Candidates for this position must be based in DC, MD, or VA area and be available to work immediately The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************$36k-50k yearly est. 6d agoOffice Administrator (part time)
Partners Staffing
Office Assistant Job 23 miles from Baltimore
We are recruiting for an experienced Office Manager for a busy, successful restaurant located in historic Annapolis, Maryland. Work with a small team of Owner, General Manager, and Chef. The right candidate will be an experienced Office Manager with a strong bookkeeping background. Excellent QuickBooks and Excel skills a must. The successful candidate must be organized, detail-oriented and confident to thrive in an extremely diverse job. Great work environment, benefits, and salary commensurate with experience. Responsibilities: Accounts payables and receivables HR Contract management Merchandise sales and ordering Website management Liaison with CPA Coordinate Meetings Provide office and administrative support Payroll Qualifications: Office Administration QuickBooks and Excel Accounting Invoicing Organization Fast-paced multi-tasking Corporate accounting Data Entry Microsoft Outlook and Office products Marketing$33k-45k yearly est. 2d agoFront Desk Receptionist
Healthy Hound Playground
Office Assistant Job 32 miles from Baltimore
Healthy Hound Playground is an upscale dog daycare, boarding kennel and grooming salon located in Rockville, MD. We are seeking a Front Desk Receptionist to add to our team who loves dogs, has excellent phone and email etiquette, and is able to make customers feel welcome at our facility. Candidate must have the following skills: must be available to work one weekend day and holidays adept at learning POS software excellent customer facing skills with an outgoing and friendly demeanor excellent email and phone etiquette excellent organizational skills ability to memorize and follow processes ability to multitask ability to maintain a calm, professional demeanor in a fast paced environment attention to detail This position is can be fast paced during morning drop-offs and evening pick-ups and requires great attention to detail as there are a lot of moving parts.. The position requires extensive communication and coordination among your peers. A working phone, voicemail, and general responsiveness is required. The position requires reliability as we are a retail establishment and you will be responsible for both opening and closing the facility. The training period is 4 weeks and is paid. Responsibilities of Customer Service Associate: Providing excellent customer service Welcome all customers promptly with an outgoing and friendly demeanor Doggy check in & check out Working with a POS kennel software Answering phones Responding to customer emails in a grammatically correct and professional manner Learning and following policies and procedures Ensuring all daycare, boarding and grooming reservations are accurately entered and approved in our system & ensuring all new dogs are properly signed up Monitoring and obtaining vaccination records from customers and vets Giving helpful tours of the facility Selling daycare, boarding and grooming packages Answering phones, including customer calls & educating them on our processes and services we offer Reception area cleaning Perks Heathcare offered Free dog daycare / dog boarding (terms apply) Discounted dog grooming Upward mobility for outstanding employees To learn more, please visit our website or watch our video linked below! **************************** *********************************$27k-35k yearly est. 6d agoOffice Assistant Needed
Ultimate Staffing
Office Assistant Job 11 miles from Baltimore
The Office Assistant is a critical component of our company. In this role, the Office Assistant is tasked with creating a welcoming environment for all employees, clients, guests and delivering quality experience. This role will support the day-to-day operations by maintaining a clean and organized environment, ensuring supplies are available and office equipment is operating properly. This team member must demonstrate the ability to execute administrative duties both independently and with a sense of urgency. The ideal candidate must be positive and proactive, anticipate the needs of others, and constantly look for opportunities to improve. Candidate must be flexible, have a strong work ethic, exhibit a service mindset and be a great communicator. Desired Skills and Experience The Office Assistant is a critical component of our company. In this role, the Office Assistant is tasked with creating a welcoming environment for all employees, clients, guests and delivering quality experience. This role will support the day-to-day operations by maintaining a clean and organized environment, ensuring supplies are available and office equipment is operating properly. This team member must demonstrate the ability to execute administrative duties both independently and with a sense of urgency. The ideal candidate must be positive and proactive, anticipate the needs of others, and constantly look for opportunities to improve. Candidate must be flexible, have a strong work ethic, exhibit a service mindset and be a great communicator. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.$28k-35k yearly est. 6d agoAdministrative Assistant (Entry Level)
Global Maritime, Inc. (GMI
Office Assistant Job 23 miles from Baltimore
Global Maritime, Inc. is seeking a motivated & innovative Entry-Level Administrative Assistant. We are looking for someone that is willing to learn about international trading and shipping while providing administrative support to our team. There is plenty of opportunity for growth within the company. We are flexible and able to work with student schedules. This position is available for Full-Time & Part-Time. Primary responsibilities for this position include: Manage professional and personal scheduling for the company's President, including agendas, email, mail, phone calls, client meetings, and other company logistics Coordinate scheduling and calendar management, including organizing team & client meetings Manage the team's travel logistics and activities, including accommodations and transportation Provide administrative and office support, such as typing, dictation, spreadsheet creation, preparing shipping documents for release, and maintenance of filing systems Manage communications by communicating with internal and external executives on various projects and tasks The ideal candidate will possess the following qualifications/experience: Has obtained an Associate's degree or equivalent administrative/logistics experience Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams, etc.) Excellent verbal & written communication skills Experience in developing internal processes and filing systems is a plus$31k-43k yearly est. 4d agoFront Office Assistant
Insight Global
Office Assistant Job 41 miles from Baltimore
Our client is actively seeking an Office Assistant or Office Administrator to join our Alexandria, VA. The ideal candidate will have excellent communication skills and ability to take initiative and prioritize daily tasks. PROFESSIONAL REQUIREMENTS Have 1-3 years of experience in general office support. High School diploma. Higher education and prior related work experience are a plus. Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint. Essential duties include: Providing support for two office executive assistants. Managing Office Fleet Vehicles Point of Contact for all safety related issue in the office. (Managing/Monitoring Safety Equipment.) Managing and scheduling meetings for office. (Coordinating Office Calendars) Handling office events and lunches. Assisting in Office Project Administrative Task. Order Office Supplies Assisting in Managing Office Events Budget Issuing and Tracking Employee/Guest Badges Assisting with New Hire Process. Answers and retrieves messages for incoming telephone calls via Teams Software. Other duties as assigned.$27k-36k yearly est. 2d agoAdministrative Assistant - $32-$35/hour - Washington, DC
Beacon Hill
Office Assistant Job 35 miles from Baltimore
Our client, a dynamic venture capital firm, is on the lookout for a talented Administrative Assistant. In this temporary role, you'll be managing calendars, travel logistics, and correspondence. With your adept multitasking abilities, you'll also handle media requests, streamline meeting preparations, and tackle special projects. This opportunity offers the chance to work alongside industry leaders and pave the way for a rewarding career in the venture capital landscape. About the Job: Serve as backup for the CEO's primary EA during lunch and with large tasks. Assist with the CEO's calendar and scheduling; support travel arrangements/logistics. Prepare correspondence on behalf of the CEO; respond to emails, etc. Prepare meeting materials, prepare/edit presentations, format deliverables, and manage expenses. Complete additional tasks/special projects and provide support as needed. About You: 7+ years of executive or law firm support experience; a bachelor's degree is preferred. Experience with coordinating international/domestic travel and scheduling across time zones. Proficient in MS Office Suite. Detail-oriented with excellent oral/written communication, organizational, customer service, and multitasking skills. About the Position $32/hr-$38/hr while temporary $65K-$85K when permanent Hours are 8:00am-5:30pm 100% on-site in Washington, DC. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* We look forward to working with you. Beacon Hill. Employing the Future (TM)$32 hourly 6d agoReceptionist
Hawthorne Lane
Office Assistant Job 23 miles from Baltimore
This financial firm is seeking a welcoming professional to greet guests, monitor incoming requests via phone and email, and provide general office support as the Receptionist. In this role, you will be providing high-quality customer service support, as well as assisting with other office tasks. You will play a key role in creating and maintaining a warm and welcoming environment for company guests, clients and staff. An enthusiastic, hardworking, open-minded candidate would be a great fit. Key Responsibilities: Provide exceptional customer service to all visitors to the office. Assist with shipping as well as distributing incoming mail to staff. Prepare meeting rooms with attention to detail in distributing meeting materials, A/V set-up, chair set-up and take down and other needed assistance. Assist with office event planning, including but not limited to, communication with internal and external contacts, vendor management, catering set-up, and day-of execution. Maintain well-organized shared office spaces, such as keeping the kitchen properly stocked and clean. Why You'll Love Working Here: A competitive salary and fully employer-paid benefits package will be offered to the hire. An opportunity to work with a fun team who are experts in their field. This company offers growth opportunities to strong performers. What We're Looking For: Friendly. You pride yourself on being a warm and welcoming individual; candidates with previous customer service, retail or hospitality experience are encouraged to apply. Professional etiquette. You have excellent written and verbal communication skills. Organized. You can keep track of multiple things at once and keep everything orderly. Flexible. You are willing to help with various tasks when needed. Punctual. You are reliable and believe that arriving to work on time is a priority. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.$29k-35k yearly est. 5d ago
Learn More About Office Assistant Jobs
How much does an Office Assistant earn in Baltimore, MD?
The average office assistant in Baltimore, MD earns between $22,000 and $43,000 annually. This compares to the national average office assistant range of $24,000 to $41,000.
Average Office Assistant Salary In Baltimore, MD
$31,000
What are the biggest employers of Office Assistants in Baltimore, MD?
The biggest employers of Office Assistants in Baltimore, MD are:
- Baltimore County Golf
- Baltimore City Public Schools
- Jewishlife
- Jobconversion
- Retro Fitness
- Vindex
- Mountain Manor Treatment Ctr
- Conifer Realty
- Fogo de Chão
- ITW
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