Office assistant jobs in Catonsville, MD

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

(Washington DC) RedStream Technology is recruiting for an energetic, detail-oriented Office Services Assistant to provide on-site support for a prestigious global management consulting company. Our client's office services team performs a variety of activities that collectively contribute to the functionality and appearance of the office. The Office Services Assistant will play an integral customer service-focused role supporting office services, facilities, reception, on-site technical support, event management, and connectivity. Responsibilities: You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use. Manage room bookings, meeting and events requests, and set up rooms as needed. Provide reception coverage, including greeting/escorting guests, coordinating recruiting/interview days, room bookings, etc. Provide mailroom support, including processing/sorting mail, receiving and preparing packages for shipment. Operate duplicating and binding equipment, which may have tight deadlines. You will be an integral part of the Seattle Office Services team, sharing responsibility for ordering catering, handling food and beverage setup for in-office meetings, managing kitchen and office supplies inventory, and ensuring kitchen and café cleanliness, including dishware. In this role, you will also serve as a point of contact for IT to assist with basic IT responsibilities and help deploy office technology equipment. Qualifications 4-year degree preferred; hospitality background strongly encouraged 1-2 years general office experience preferred, ideally in a professional services environment Strong initiative and positive attitude (proactive, collaborative, service-minded, hands-on mindset) Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently Excellent judgment/decision-making skills; high tolerance for ambiguity Strong communication skills, both oral and written Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment Proficiency in MS Word, PowerPoint, Excel and Outlook preferred; ability to learn other applications Flexibility to work overtime occasionally, particularly for events Ability to lift 40 pounds is required

I have an immediate need for a temporary Office Clerk in Washington DC. My client, a top-ranked global law firm, is looking for a temporary Office Clerk to support their busy holiday season. This role will help the firm's Office Operations and Mailroom with sorting and distributing incoming mail and packages, delivering mail, assist with conference room set up, etc. They are kicking off interviews now for an early- or mid- December start. This will be a temporary position, estimated through end of January 2026 might extend. This role will be fully on-site, Monday-Friday, 10a.m. - 6p.m. ET, with an unpaid one hour lunch. Responsibilities: Assist with daily operations of mail handling, organizing, and distributing mail and preparing outgoing mail Handle front desk dispatching like answering telephone, logging all incoming and outgoing packages Must be able to push a 50 pound cart and deliver and distribute mail and packages Handle all elements of postal/shipping (wrap, seal, weighing, and posts) Support conference room set up/assembly Qualifications: High school diploma or general education degree (GED) One year or more of mail operations or general office experience Attention to detail, organized, ability to multi-task, and adapt in a fast-paced environment Interview Process: Zoom Video Interview with the Hiring Team (60 minutes) Decision

The Association of Governing Boards of Universities and Colleges (AGB) has a career opportunity for a Programs and Content Team Administrative Associate . The Scope The Administrative Associate (AA) is a new position in the programs and content team. The AA will provide high-level support to the team by managing a variety of administrative and logistical tasks. The incumbent will use his or her exceptional organizational skills and attention to detail to flawlessly perform essential support duties (i.e., managing complex calendars, scheduling meetings with higher education leaders, and internal staff, preparing and distributing agendas and meeting materials). The AA will respond to email and phone inquiries, acting as a key liaison for program and content-related communications. Additional duties include tracking deadlines, maintaining records, and ensuring event logistics, such as confirmations and material preparation,are handled efficiently. The AA will also support special projects and stretch assignments, demonstrating discretion, professional judgement, the ability to multitask, and a commitment to supporting AGB's mission to advance the effectiveness of college and university governance. This is a vital role that keeps the team operating with clarity and precision. The incumbent should be highly collaborative, service-centric, and passionate about enabling the important work of the team. The Duties (The duties and responsibilities listed are only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Employees must be able to perform the essential duties of the position with or without reasonable accommodations). Calendaring Manage complex calendaring needs to support the Programs and Content teams. This includes coordinating and scheduling meetings with internal colleagues and external stakeholders, ensuring accuracy, clarity, and timely follow-up. o Schedule and coordinate meetings with internal teams, board members, and senior leaders from member institutions, systems, and foundations. o Proactively monitor calendars to identify and resolve scheduling conflicts before they arise. o Send timely meeting confirmations and reminders to all participants, ensuring clarity on date, time, and location or virtual access details. o Follow up with attendees as needed in order to adjust meeting logistics in response to last-minute changes or cancellations. Meeting Coordination Oversee key aspects of meeting and conference preparation. This includes managing logistics for virtual and small in-office meetings to ensure they run smoothly and professionally. o Coordinate logistics for virtual and in-person meetings, including room reservations, technology needs, and attendee access. o Prepare, format, and distribute agendas, background materials, and presentations in advance of meetings. o Set up meeting spaces for in-person gatherings, including arranging seating, supplies, name tents, and signage as needed. o Place and manage food and beverage orders for in-office meetings, ensuring dietary needs and timing are addressed. o Serve as a point of contact during meeting setup to ensure all logistical elements are in place and troubleshoot issues as they arise. Event Support Provide important support to the Programs team in the planning and execution of AGB's virtual and in-person events. This role involves assisting with a wide range of event logistics and coordination tasks to ensure successful conferences and convenings. o Assist with communications and scheduling for speakers, panelists, and session facilitators. o Help manage event media (PPT slide decks, handouts, agendas, session resources). o Help manage faculty expense reimbursements and invoice coding. o Coordinate virtual event logistics, such as session links, platform access, and tech checks, as well as onsite logistics for in-person events, including room setup and material preparation. Team and Project Support o Be a supportive and active member of the Programs team, participating in team meetings, conversations, and discussions related to team projects and deliverables. o Support Programs team leadership in planning travel and expense reconciliation. o When directed, coordinate the purchase and reconciliation of team and organization supplies and materials necessary for meetings and events. o Other duties as assigned. The Requirements Bachelor's degree. Candidates without a bachelor's degree but significant years of experience may be considered. A minimum of three (3) years experience working in executive administration, program management, or similar roles requiring a high level of organizational skill, attention to detail, and management of complex projects and multiple priorities. Strong oral and written communication skills, as well as strong interpersonal skills. Excellent organizational and planning skills with high level attention to detail. Proficiency with MS Office suite of applications, Smartsheet , and Zoom . Ability to work effectively in a team-oriented environment. Ability to manage multiple responsibilities and meet expectations of multiple supervisors and different deadlines concurrently. Contribute positively to a working environment marked by collegiality, open and candid discussion, and active collaboration with AGB colleagues. A demonstrated focus on excellent customer service and volunteer stewardship. Availability for limited travel. The Organization At the Association of Governing Boards of Universities and Colleges (AGB), we believe in the power of higher education to transform lives, strengthen inclusive democracy, and support a thriving society. We believe that strong higher education starts with great governing boards. AGB provides advocacy, leading practices, educational resources, expert support, and renowned programs that advance board excellence for 40,000 AGB members from more than 2,000 institutions and foundations. For more than 100 years, AGB has been the trusted authority for board members, chief executives, board professionals, and key administrators on higher education governance and leadership. Learn more at AGB.org. AGB is a hybrid workplace. Employees are expected to spend a minimum of two (2) days per week in our headquarter office in downtown Washington D.C. New employees should expect to spend more time onsite initially, at least through their 90-day introductory period. Applicants should reside in the District of Columbia, Virginia, or Maryland and within a reasonable commuting distance to downtown Washington D.C. Equal Opportunity Employer AGB is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation (e.g., airplane, car). Pay Range: $51,000 to $70,000 - based on years of applicable experience.

Beacon Hill Legal is seeking a Practice Assistant for a contract role with an Am Law ranked firm in Washington, DC. Requirements: Minimum 1+ years of law firm experience Key Responsibilities: Maintain team calendars and tracking charts Prepare internal communications and presentations Update internal website content and databases Assist with onboarding/offboarding and internal events Provide general administrative and reporting support to the practice group Schedule: 9:00 AM to 5:30 PM, with additional hours as needed. Hybrid schedule: 3 days in-office, 2 days remote. Please apply with a resume in Word or PDF format. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today! Key Responsibilities: Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events. Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person. HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS. Why You'll Love Working Here: Competitive hourly rates. Opportunities to grow and learn from leaders in their industry. The chance to work in a fun and lively work environment. What We're Looking For: Experienced. You have prior administrative assistant or receptionist experience. Professional . You have strong written and verbal communications skills. Organized. You can juggle multiple tasks at once. Focused. You are highly adaptable and can work in a fast-paced environment. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Immediate need for a talented Administrative Assistant IV. This is a 06 months contract opportunity with long-term potential and is located in Owings Mills ,MD(Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94478 Pay Range: $30 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Provide support to assigned executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning. Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring completion timely. Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution. Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E. Provides support on ad hoc assignments and specialized administrative projects. Key Requirements and Technology Experience: Key Skills; Calendar Management Traveling management Expense Concur MS Office Excel Excellent verbal, written, and interpersonal communication skills, exceptional customer service, organizational, and time management skills. Strong ability in anticipating needs, taking initiative while building trust with executives, team members, and business partners, while upholding service standards for operational excellence. Strong analytical, critical thinking, problem-solving skills, high attention to detail, and quality control with ability to identify errors, inconsistencies, and gaps in complex or messy data. High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, & Power BI), and Team, Zoom, & Adobe. High school diploma or GED required. 5 years of experience supporting C-Suite executives required. Experience managing projects, developing workflows, reporting, or digital administrative tools, highly desired. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Why You Want to Work Here: This role is ideal for a detail-oriented, proactive professional looking to support office operations in a dynamic environment. You will help keep the office running smoothly by managing administrative and event-related tasks. Responsibilities of the Office Assistant: Maintain organization and cleanliness of shared spaces, including the copy room, kitchen, conference rooms, and common work areas Coordinate with building management for cleaning, repairs, and maintenance Assist with scheduling meetings and managing calendars Organize and maintain both physical and digital records Monitor and order office and kitchen supplies as needed Operate office equipment such as printers, copiers, scanners, and network systems Greet and assist guests upon arrival Assign and track employee access cards and key fobs Provide support for staff meetings, mail/package distribution, and general office upkeep Assist in the coordination and preparation of office events, including setting up and cleaning conference rooms and kitchen areas Ship materials, swag, and signage with attention to detail to ensure accuracy Provide in-house printing support as needed Attend and support all DC-based events in person Occasionally assist with non-DC events as required Qualifications of the Office Assistant: College degree preferred but not required Clear, professional communication (written and verbal) Proficient in Outlook, Word, Excel, Slack, Dropbox, and Zoom Proactive and willing to take on diverse responsibilities Discreet with sensitive information; maintains confidentiality Highly organized with keen attention to detail Self-sufficient, dependable, and follows through on tasks Punctual, reliable, and team-oriented

The SNI companies are looking for a Front Desk Receptionist. The receptionist position manages the front desk as well as performs a variety of administrative and clerical functions. If you are looking for a great company to work for, this opportunity is for you! ***Bilingual proficiency in English and Spanish is strongly preferred*** This position is open for US Citizen & Green Card candidates. Not open for C2C or referrals. Compensation: $50K - $60 per year For immediate consideration, please email your resume top ************************. Duties and Responsibilities: Essential Function Greet and welcome guests and direct visitors to the appropriate person Notifies company personnel of visitor arrival Answer, screen, and forward incoming calls Maintain the internal phone listing Maintain office security by following safety procedures and controlling access via the receptionist desk (monitor visitor logbook, issue visitor badges, lock and unlock front door) Receive, sort, and distribute daily mail/deliveries Act as an assistant to the Finance, Human Resources and Sales Department regarding miscellaneous tasks assigned Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Perform other clerical receptionist duties such as filing, scanning, and faxing Qualification Requirements: Education and Work Experience High school diploma required and 2+ years administrative experience preferred Proven work experience as a Receptionist, Front Office Representative or similar role Knowledge and Skills Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Word High level of interpersonal skills Ability to operate most standard office equipment Attention to detail in composing, typing and proofing materials Excellent spelling, grammar and written communication skills Excellent telephone and oral communication skills Ability to rely on experience, judgement and independent thinking skills to plan, prioritize and accomplish goals Punctuality and reliable attendance during regularly scheduled office hours

Job Title: Administrative Assistant Industry: Manufacturing / Corporate Office Environment Assignment Type: Contract-to-Hire Pay: $23-$25/hour (contract) Conversion Salary: $45,000-$55,000 (Depending on Experience) Work Schedule: Monday-Friday, 8:30 AM-5:00 PM | 40 hours/week | Onsite 5x a week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with our client to hire an Administrative Assistant for their corporate office. This role is suited for someone who thrives in a polished, professional environment and enjoys supporting a wide range of administrative needs. The position sits at the corporate reception area and interacts with employees, leadership, and external stakeholders daily. Job Description: The Administrative Assistant will manage front-office operations, support internal departments, and assist with various administrative tasks that help keep the organization running smoothly. This role requires strong communication skills, the ability to prioritize tasks in a fast-paced environment, and a high level of professionalism. Key Responsibilities: Serve as the first point of contact for guests, employees, and callers; provide courteous and prompt support. Handle incoming calls and emails, direct communications appropriately, and maintain a professional front-office environment. Coordinate conference room scheduling, meeting invites, and preparation of materials. Maintain organized filing systems-both digital and physical-to ensure easy access and accuracy of records. Enter, update, and manage information in spreadsheets and databases while maintaining confidentiality. Assist in creating reports, presentations, and project documents; format and prepare polished deliverables. Monitor and replenish office and kitchen supplies, process invoices, and support office logistics. Support small projects such as mailings, internal initiatives, and office events; track progress and communicate updates. Contribute to employee engagement activities and help promote a positive workplace culture. Provide exceptional customer service to both internal and external stakeholders. Maintain discretion and safeguard sensitive information across all administrative tasks. Assist with budget tracking, expenses, and periodic financial reporting. Partner with the Executive Assistant to streamline procedures, enhance workflows, and identify improvements. Conduct light research and provide summaries or brief reports as needed by leadership. Troubleshoot basic office equipment issues and coordinate with IT or vendors when needed. Support marketing and event-related activities when requested. Ensure the office environment remains organized, clean, and fully operational. Perform additional duties as assigned to support overall business operations. Qualifications: Minimum 2-3 years of administrative experience in a corporate or professional office setting (onsite). Strong customer-service background with experience managing multi-line phone systems. Proficiency with Microsoft Office Suite; must be able to create and maintain spreadsheets. Strong communication skills across written, verbal, and digital platforms. Professional, polished demeanor and ability to interact confidently with leadership. Strong discretion and confidentiality in handling sensitive information. Ability to multitask, take initiative, and work effectively in a fast-paced environment. Highly preferred: Associate's or Bachelor's degree. Additional Details: Start Date: Within two weeks of offer once onboarding is complete Interview Process: 2 Step Interview Process Company Size: ~1,000 employees Supervisor Style: Clear communicator, approachable, highly supportive Overtime: Eligible Dress Code: Professional business casual (no jeans or sneakers) Perks: Opportunity to support executive-level operations High visibility within the organization Stable corporate environment with opportunities for growth Engaging team culture and regular internal activities Hands-on experience across multiple administrative functions Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Receptionist Pay: $20-$22 per hour Duration: 1-3 weeks LHH is partnering with an organization in the Washington, DC area to bring on a Receptionist to support front office and administrative tasks throughout the holiday season. This temporary position offers the opportunity to gain experience and begin working immediately. Responsibilities: Greet and assist visitors and guests in a friendly and professional manner Answer, screen, and route incoming phone calls via the switchboard Schedule and coordinate appointments and meetings Manage incoming and outgoing correspondence, including mail and email Maintain office supplies and coordinate restocking as needed Support administrative staff with various tasks and projects Assist with event coordination and preparation Ensure the front desk area is tidy and organized Perform other related duties as assigned Qualifications: Minimum of 1-2+ years of office support or front desk experience Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficient in Microsoft Office Suite (Word, Excel, Outlook) Ability to work independently and as part of a team Professional and friendly demeanor Ability to start immediately and commit to onsite work 5 days per week Reliable, punctual, and detail-oriented Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

We are seeking a dependable and detail-oriented Rent Court Administrative Coordinator to join our team. You'll be responsible for filing and tracking rent court cases and supporting internal workflows through data entry, e-filing, and client communication. This is an excellent opportunity for someone who thrives in both structured environments and dynamic, fast-paced situations. Key Responsibilities Prepare and electronically file cases using Maryland's MDEC e-filing system Enter and update case information in internal tracking systems and spreadsheets Answer emails from clients, tenants, and court personnel in a timely, professional manner Organize and maintain both digital and physical case files Monitor deadlines and ensure that all filing and court obligations are met Support attorneys or senior staff with scheduling, document prep, and basic reporting Qualifications Prior experience in a legal, court-related, property management, or administrative role preferred Familiarity with Maryland's e-filing system (MDEC) is a plus Excellent organizational and time management skills Strong written and verbal communication abilities Proficient in Microsoft Office (especially Outlook, Word, and Excel) Dependable, professional, and able to manage competing priorities

Who We Are Our purpose at CloudHQ is to provide flexible, efficient and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located in two Northern Virginia locations, as well as London, Frankfurt, Paris, Milan, and Sao Paulo, and we anticipate exponential growth over the next several years both in the US and abroad. What The Role Entails CloudHQ's Receptionist manages the front desk of the CloudHQ corporate headquarters. He/she will provide proactive administrative support for the CloudHQ corporate team and will provide exceptional customer service for guests and visitors. The receptionist role will primarily focus on providing a welcoming and professional first impression to visitors and clients by greeting them, answering phone calls, directing them to the appropriate person, and maintaining a well-organized reception area; acting as the face of the company with strong communication and customer service skills while handling administrative tasks as needed. This is an office-based position, primarily stationed at the front desk of a three-floor office suite. Applicants should be excited by the opportunity to work with a great team in a fast-paced and agile environment where learning opportunities are limitless and problem-solving skills are tested daily. What you will get to do Under the direction of the Office Administrator: Provide Excellent Customer Service Welcome visitors and guests, directing them to the right person, department and respective meeting areas Assists employees, visitors, and callers by providing a supportive and welcoming environment Reception Area Maintenance Ensures the reception area is clean, organized, and presentable Mail and Package Handling Receives, stamps, sorts, and distributes incoming mail. Where employees are not on-site, scans and emails documents, mindful of time sensitivity Reviews and signs for all packages and deliveries Office Security and Safety Ensures proper procedures are followed as it relates to visitors, whether planned or unplanned Restricts office access to unauthorized visitors Participates in emergency planning initiatives including maintaining up-to-date CPR and AED certifications (to be provided by company) Administrative Support Answering incoming calls, checks voice mails, and directs as needed Provides administrative support as needed to include expense reports, meeting schedules, conference room reservations, and travel arrangements as needed Supports Accounting team on expense management efforts (e.g. collecting/validating receipts on expense reports) Collaborates with Office Admin team on any office support tasks Oversee Building and Office Access Management (Kastle) Assigns new employee building access cards Assign visitors temporary access cards and maintain the CloudHQ guest pass sign out and in sheet Complete all gym membership access requests Maintain Records Filing and keeping documents organized Provide back-up support for Office Administration team members as needed and work with the administrative team on various other projects What you bring to the role High school diploma Superior front desk management experience that provides top-notch customer service Professional demeanor and presentation, with excellent customer service skills High degree of professional discretion and confidentiality on matters of sensitivity High degree of accuracy and attention to detail Proficiency with Microsoft Office Suite Strong verbal and written communication skills Exceptional organizational skills Ability to handle and prioritize multiple tasks effectively What We Offer CloudHQ's people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation, and commitment to our people; and an expanding team of individuals who believe in that vision and bring their best to support their customers and team. Our full-time employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization. Equal Employment Opportunity CloudHQ is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Administrative Assistant/Office Coordinator to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Provide administrative support to project managers, engineers, detailers, and leadership team. Prepare and edit reports, proposals, and technical documents. Manage calendars, schedule meetings, and coordinate appointments. Assist in project documentation, tracking deliverables, and updating internal systems upon request. Process expense reports and purchase orders. Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. Research vendors, materials, and industry-related information as needed. Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. Coordinate with Marketing Lead on digital seal management and provide marketing support as needed Assist in organization and administration of GPLA participation of career fairs Coordinate onboarding of new hires and interns Provide mobility support as needed and serve as a backup for other administrative assistants Track and order PPEs for new hires/interns in coordination with Marketing. Required Skills and Abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Ability to prioritize tasks and work independently. Detail-oriented with a proactive approach to problem-solving Familiarity with project management software is a plus. Education and Experience Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. 3+ years of administrative experience is . Engineering and Construction industry knowledge a plus. Experience with project management software is preferred. Physical Requirements Ability to sit or stand at a desk and work from a computer for prolonged periods of time. Ability to lift a minimum of 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

LHH is currently partnering with a nonprofit trade association in Southwest Washington, DC area to bring on an Administrative Assistant immediately. This is an ongoing temporary opportunity and will pay between $24-$28 per hour, depending on experience. Please apply today for more information. Front Office & Guest Experience Serve as the first point of contact for visitors and staff, fostering a warm, polished, and professional environment. Manage incoming calls via Microsoft Teams and monitor visitor flow, ensuring smooth communication and an excellent first impression. Oversee reception area organization and manage all mail, messenger services, and package logistics. Maintain awareness of the office calendar to support meetings, events, and daily operations seamlessly. Executive Assistant Duties Provide proactive calendar management, meeting preparation, and scheduling support for the Senior Vice President, Finance & Administration. Coordinate travel arrangements and process expense reports. Support the SVP, Finance & Administration with project coordination and priority tracking as needed. Office & Facilities Coordination Serve as the main point of contact for office supplies and workroom organization, including proactive inventory oversight. Act as the primary liaison for building maintenance and service requests. Manage key fob access through Kastle and maintain the door locking/unlocking schedule. Administrative Team Support (HR & Events/Conference) Assist HR with employee engagement initiatives (e.g., staff birthdays, farewell gifts, recognition activities). Support preparation and logistics for conferences and on-site events, including room set-up, name badges, tent cards, AV coordination, and guest arrival management. Provide flexible, cross-departmental support on ad-hoc projects, as approved by the Senior Vice President, Finance & Administration. Perform other duties as assigned. Qualifications & Experience Minimum of three years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

The Administrative Specialist provides excellent service to our members, responds quickly andaccurately to phone calls and emails, maintains the accuracy of the member database, coordinates and executes the member renewal process, manages conference and education registrations, processes purchases and all incoming payments, provides administrative support, and performs regular office management tasks. Duties and Responsibilities: The ideal candidate will be able to excel in and exceed the criteria in the following areas: Member Support Provide a high level of member service and support to membership by responding promptly to calls and emails the same day as received. Disseminate member queries to appropriate staff when necessary and prepare agendas for volunteer councils as needed. Maintain association database, approve membership and compile membership statistics. Administrative Support This position will be expected to provide a high level of executive and administrative support. Maintain and follow established procedures, establish and maintain physical and electronic files, handle general upkeep and cleanliness of the office space, as well as functionally manage office inventory and storage space. Education Support Assist with education set up including webinars and annual conference. Set up events in AMS and LMS. Support conference attendees with registration and questions and will also be responsible for collating and distributing on-site registration materials for attendees. This position is also responsible for organizing the deliveries, shipments, and will oversee the packing and unpacking of conference materials on-site. Qualifications: Ability to handle multiple priorities and tasks to meet ongoing and emerging needs Strong verbal and written communication skills Experience working at an association or nonprofit Proficiency with project and task management Excellent customer service skills and experience providing daily support to customers Experience working with databases and data collection systems Ability to learn and master new technology quickly Flexible and able to shift gears (projects) as needed Excellent organizational skills and attention to detail Demonstrated ability to anticipate needs, be consistently proactive and resourceful, and seek out ways to provide support when assigned tasks completed We are committed to identifying individuals who embrace the following core values: Hungry for Excellence Integrity Entrepreneurial Humble Confidence Fanatical Consistency

The Administrative Specialist provides excellent service to our members, responds quickly and accurately to phone calls and emails, maintains the accuracy of the member database, coordinates and executes the member renewal process, manages conference and education registrations, processes purchases and all incoming payments, provides administrative support, and performs regular office management tasks. Duties and Responsibilities: The ideal candidate will be able to excel in and exceed the criteria in the following areas: Member Support Provide a high level of member service and support to membership by responding promptly to calls and emails the same day as received. Disseminate member queries to appropriate staff when necessary and prepare agendas for volunteer councils as needed. Maintain association database, approve membership and compile membership statistics. Administrative Support This position will be expected to provide a high level of executive and administrative support. Maintain and follow established procedures, establish and maintain physical and electronic files, handle general upkeep and cleanliness of the office space, as well as functionally manage office inventory and storage space. Education Support Assist with education set up including webinars and annual conference. Set up events in AMS and LMS. Support conference attendees with registration and questions and will also be responsible for collating and distributing on-site registration materials for attendees. This position is also responsible for organizing the deliveries, shipments, and will oversee the packing and unpacking of conference materials on-site. Qualifications: Ability to handle multiple priorities and tasks to meet ongoing and emerging needs Strong verbal and written communication skills Experience working at an association or nonprofit Proficiency with project and task management Excellent customer service skills and experience providing daily support to customers Experience working with databases and data collection systems Ability to learn and master new technology quickly Flexible and able to shift gears (projects) as needed Excellent organizational skills and attention to detail Demonstrated ability to anticipate needs, be consistently proactive and resourceful, and seek out ways to provide support when assigned tasks completed

LHH Recruitment Solutions is partnering with a logistics company in the Baltimore County area looking to hire an Administrative Assistant for the temporary to hire opportunity. We're looking for a proactive and detail-oriented professional to join a collaborative, supportive team. The ideal candidate will have strong administrative skills, excellent organizational abilities, and thrive in a professional, fast-paced environment. This is a great opportunity to join a well-established company and contribute to its day-to-day operations through administrative and office support. Pay: $20-$22 per hour, $40,000-$45,000 once converted permanent Schedule: 5 days onsite Key Responsibilities: Provide day-to-day administrative support to various departments and team members Manage scheduling, calendar coordination, and meeting logistics Prepare, proofread, and format documents, reports, and presentations Handle incoming calls, emails, and correspondence in a professional manner Maintain and organize digital and physical filing systems Order office supplies and assist with inventory management Support special projects and assist with ad hoc tasks as needed Qualifications: 1+ years of administrative or office support experience Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent communication and interpersonal skills High level of attention to detail and organizational abilities Ability to manage multiple tasks and prioritize effectively Professional demeanor and a team-oriented mindset Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************