Office Assistant Jobs in Chula Vista, CA

Seltzer Caplan McMahon Vitek has an opening for a full-time legal assistant/secretary in their Business Department. Ideal candidates must possess: at least 5 years recent transactional legal secretary experience; strong administrative skills, proficiency with MS Word, Excel and Outlook; the ability to prioritize workloads; and be detail oriented. Knowledge of real estate programs such as AIA, AIR and CAR are desired. Salary Range: $80,000-$90,000 and excellent benefits. Actual salary will depend upon several factors, including, but not limited to, relevant experience, job-related skills, and qualifications. Please email resume to: ******************

Lynberg & Watkins, APC, a law firm with offices throughout Southern California, has an immediate opening for a legal secretary with 5 to 12 years litigation experience for its downtown San Diego office. This is an excellent direct hire opportunity for a talented and motivated legal secretary. The Litigation Secretary will be responsible for assisting attorneys with state and federal filing experience (both manual and e-filings), calendaring, proofreading, trial preparation and document processing and other administrative duties. The right candidate will be a self-starter with excellent attention to detail, strong analytical and written communication skills, ability to work efficiently and independently. Candidate should be comfortable multi-tasking in a fast-paced, team-structured environment. Skills & Competencies Computer proficiency in Net Docs, Microsoft Office Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. We will provide training for NetDocs if not familiar with this system. Possess strong civil litigation experience, including a mastery of court filings with California State and Federal Courts with solid e-filing experience. Strong organizational skills, attention to detail, strong client service skills, and excellent verbal and written communication skills. Ability to work well under pressure, multi-task and set priorities while meeting deadlines in a fast-paced environment. Proficiency in handling litigation calendars (Compulaw). Position requires ability to work full time, 40 hours a week, with flexibility for overtime as necessary. The ratio of attorneys will be 3:1. Qualified candidates should submit a cover letter and resume. The firm offers competitive benefits and retirement packages.

, INC. ____________________________________________________________________________ We are a national design/build company with a reputation for excellence over twenty-five years of successful project delivery. Our primary focus is for property identity and retail branding (exterior signs) in the built environment for national retails and commercial retail developers. Our current plans for growth include an opportunity for a general and marketing administration assistant. This is not an entry level position and requires previous work experience with business-to-business companies. The ideal candidate will have prior experience in the exterior sign industry, or alternatively, in architectural products or related service industries and the below qualifications. KEY RESPONSIBILITIES ____________________________________________________________________________ General Administrative: · HR tasks · Events · Office maintenance · Vendor Management · Operations & Client Maintenance · Pop-up tasks & Providing support to Directors Operations & Client Maintenance: · Entering job data into data system · Client invoicing · Client data system entries · Client Reporting · Assisting with Variance projects Accounting & Reporting: · Account Receivables (client reporting, applying payments) · Account Payables (vendor communication, vendor payments, problem solving, check runs) · Cash Flow reporting (internal) · Report analytics/results · Credit card reconciliations (monthly) · Monthly/quarterly projections and reports · Problem solving /maintenance · Misc. tasks from Accountant · Managing POs Inventory THE RIGHT CANDIDATE (EXPERIENCE & CHARACTERISTICS) ____________________________________________________________________________ Ideal Experience: · Proficient in excel · Accounting experience and proficiency in QuickBooks · Minimum of 2-year college degree Characteristics, Mindset & Abilities: · Ability to see big picture view · Natural focus on constant improvement in processes & self · Great at self-managing tasks and strives to excel in all that they do · Tech savvy, enjoys researching and implementing new technologies BENEFITS ____________________________________________________________________________ For the right candidate we offer: · 401k/IRA · Employer covered medical insurance · A professional studio/work environment · An excellent starting salary: $70K base, plus profit sharing (up to $70K, fully vested)

US: In 2010, we started making sun care products to protect ourselves, our families and our friends from the damaging rays of the sun. Since then, we've grown and expanded into hair care and lip care products, and even launched Baby Bum, our rad plant-based baby skin care line. Along the way, we've been building an amazing, like-minded global community of friends that encourage us and help us be better. Today, we are looking for a few more talented and passionate people to join our crew - not for the money or the awesome location to live and work, but for the opportunity to change the world a little with us. Summary: Based in Encinitas, CA, this role is the heartbeat of our company culture, leading the charge to create an inspiring and dynamic workplace. With a focus on ideating, activating, and supporting company culture initiatives and activities, this position plays a pivotal part in fostering a vibrant environment for our Sun Bum employees and guests. This role reports to the Chief of Staff and collaborates with the executive team to organize internal office events. It also supports other Office x Culture team members with daily administrative tasks. This role also collaborates with cross-functional partners to ensure all activities on campus are connected to and reflect our overall culture and values. A can-do attitude and a passion for connecting with our internal teams and external Sun Bum fans drive this role's mission to uplift and engage everyone at Sun Bum. Essential Duties and Responsibilities: CULTURE Generate, oversee, and launch internal culture initiatives (e.g., holiday parties, gifts for holidays, baby showers, gifts for Mother's and Father's Day, and staff lunches). Assist the Executive Team with departmental activities as required. Manage the OxC budget, including office supplies and employee appreciation, and accurately forecast all employee appreciation and culture activations for the upcoming year. Develop employee wellness initiatives in collaboration with the PxC team. Support all staff “Culture Moments” (engagements, weddings, childbirth, loss of a family member, etc.) by acknowledging these events and sending appropriate gifts in a timely manner. Stoke out vendors when deemed necessary. Oversee Culture Calendars, ERS, and Asana culture tasks. Develop and sustain the company's Office and Culture Newsletter. Cultivate robust working relationships with local vendors. Build and nurture connections with local businesses. Provide outstanding, innovative, and professional service to support our vendors, sales representatives, ambassadors, and staff. OFFICE Perform administrative and office support activities as needed, including managing and stocking supplies for all office buildings, greeting and directing visitors, and handling all written and verbal communication levels. Carry out production tasks, including manual lifting, packaging, taping, labeling, and sorting (such as assisting with stoke-outs, distributing founders' gifts, employee appreciation gifts, etc.). General office and administrative duties supporting the team, including tracking office and employee information documents and logs. General office secretarial support for meeting preparation, including supplies, copying, and more. GENERAL Prompt and personable follow-up on all concerns and inquiries with a can-do attitude. Ability to work independently in a dynamic, engaging environment with cross-functional teams. Skill in organizing, prioritizing, and working under time constraints with a focus on detail. Respond to co-workers' questions or requests with a solution-oriented approach. Communicate effectively with everyone while keeping a positive attitude. Complete errands for offices. Other duties and responsibilities as assigned. REQUIRED SKILLS/ EXPERIENCE/ COMPETENCIES 2-3 years of experience in a similar or relevant role (service, hospitality, admin, etc.) Strong creative and problem-solving skills Negotiation skills Self-starter and motivated Impeccable work ethic Extreme attention to detail and organization Ability to manage various priorities at once Flexible and can adapt quickly Excellent interpersonal and communication skills Service-oriented mentality High emotional intelligence and self-awareness encouraging positive energy and passion throughout the organization. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice as assigned by the Manager. The job description does not constitute a contract of employment, and the position remains at will. $25.20-38.40/hr is the hourly range for this position. It represents a portion of the overall compensation package (bonus eligible), and there is flexibility based on the candidate's qualifications.

Job Summary: The Office Assistant will be responsible for providing administrative and clerical support to ensure efficient office operations. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks simultaneously. Key Responsibilities: Assist in the preparation of regularly scheduled reports across departments. Order office supplies, research new deals and suppliers, and make recommendations for vendor changes when appropriate. Book travel arrangements and coordinate meetings and appointments for leadership team as needed. Arrange and coordinate meetings, corporate/team events, and travel itineraries as needed. Conduct research and compile data as needed to support inter-departmental projects and workload. Support the Business Development Project Manager with managing cross-departmental operational projects, including system or process roll-out or transitions. Support the Business Development Project Manager with auditing CRM data and reports as needed Act as a point of contact between ClearDesk and internal/external clients + vendors as needed to support operations. Assist colleagues whenever necessary. Manage personal errands for Executives as required. Perform additional personal and professional tasks as assigned. Required Skills and Qualifications: Proven experience as an office assistant, receptionist, or in another relevant administrative role. Proficiency in MS Office (MS Excel and MS Word, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills. High school diploma or equivalent; additional qualifications will be a plus. Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com *********************).

TalentLink Solutions is an HR consulting firm dedicated to the independent financial advisor. We work nationally with advisory firms, supporting them with all things Human Resources. The majority of our work is centered around a firm's recruiting and hiring process. We also assist with writing employee handbooks, counseling on employee relations issues, conducting compensation studies, management consulting, and more. Our clients are on a spectrum of sophistication as it relates to HR and include firms that are solo advisors thinking about making their first hire all the way to multi-billion-dollar, multi-state RIA's. We have developed our brand and partnerships over the last ten years and continue to experience steady growth exclusively through referrals. RemoteLink Solutions, a subsidiary of TalentLink Solutions, offers a remote assistant solution to advisors in the financial services industry. The business model allows an advisor to fill the need for support without taking on the liability, training, and management of hiring an employee. We help advisors who want to grow, we help advisors work less hours, we help advisors in transition - any time there is a need for additional support that isn't quite full time, we fill that void! We are an established company and care about taking care of our people. We have a full benefits offering, including medical, dental, vision, retirement plan with a match, paid time off, and more holidays than most industries. We also like to have fun, so we celebrate birthdays, anniversaries and have annual firm-wide celebrations, plus lots of other little extras through the year! Position Overview: In the last 10 years, we have grown from no employees to over 30. Due to our expansion, we have a newly created role to offer the right individual. This diverse role will have responsibilities that span our entire operation, allowing you to make an impact through your administrative finesse. You are a naturally curious person with a service-oriented approach. You have the tenacity and project management capabilities to implement projects from start to finish. You bring humility, a growth mindset, reliability, and exceptional communication skills to all that you do. Responsibilities to include: Human Resources Manage database of candidates, transferring and integrating information from multiple platforms, ensuring that details of all candidates are documented in an organized manner Calendar management and updates Post jobs to various job boards, social media outlets, and other relevant platforms; continuously monitor postings Review/Write resumes and format as needed for presentation DocuSign entry and management; background check entry Support spreadsheet documentation and reporting Mine for new job postings to include on our latest endeavor, an industry-specific job board; post those opportunities and contact the firm to notify Advisor Transition Conduct advisor onboarding calls to demonstrate the functionality of Smartsheet Construct agreements and obtain advisor authorization Create Smartsheet templates and grant access to advisors and their teams Assist with data input provided by the advisor Interact with home office Transitions team on new advisors and any issues that arise Grant access to the home office Transitions team upon advisor affiliation Office Management Maintain and manage vendor relationships Coordinate birthday and anniversary celebrations Oversee office supply inventory Arrange for meeting needs (technical set up, food, room reservation, etc.) Support both Managing Partners with various projects Qualifications: Bachelors degree is highly preferred; or equivalent combination of education, training, and work experience 3+ years of administrative support experience required

Position: Part-Time Receptionist Company: Intelligence Driven Advisers (IDA) Hours: 25-30 hours per week, Monday through Thursday, 8am to 3pm About Us: Intelligence Driven Advisers (IDA) is a leading wealth management firm dedicated to helping clients achieve true financial peace of mind. Our team of professionals combines personalized service with data-driven insights to provide financial solutions tailored to each client's needs. We pride ourselves on fostering a welcoming, professional, and client-focused environment. Position Overview: We are seeking a friendly, organized, and detail-oriented Part-Time Receptionist to be the first point of contact for our clients and visitors. The ideal candidate will ensure a positive experience for all who interact with IDA while providing essential administrative support to our team. Key Responsibilities: Client and Visitor Interaction: Greet clients and visitors with a warm, professional demeanor. Manage the reception area to ensure it remains welcoming, clean, and organized. Answer and direct phone calls promptly and courteously. Administrative Support: Manage and schedule appointments using Calendly/Outlook. Assist in preparing documents, reports, and correspondence as needed. Sort and distribute incoming mail; handle outgoing mail and deliveries. Maintain office supplies inventory and coordinate orders as needed. Team Collaboration: Provide administrative assistance to advisers and team members. Support event coordination, such as client meetings and seminars. Perform other duties as assigned to support the efficiency of the office. Qualifications: Proven experience as a receptionist, administrative assistant, or similar role. Exceptional interpersonal and communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM systems is a plus. Strong organizational skills with attention to detail. Ability to handle multiple tasks efficiently and professionally. Dependable, punctual, and able to maintain confidentiality. Why Join IDA? Opportunity to work with a dynamic and supportive team. Flexible part-time hours. Exposure to a professional financial services environment. To Apply: Please send your resume and a brief cover letter to Ashley Olson (**************************) with the subject line "Part-Time Receptionist Application." Applications will be reviewed on a rolling basis. We look forward to welcoming a new team member who shares our commitment to excellence and client care!

Our client, a local San Diego Medical Office, is seeking a talented Medical Receptionist to add to their team! Responsibilities: Greet patients, vendors, and guests in a pleasant, friendly, and professional manner. Perform patient check-in procedures. Collect co-pays, co-insurance, and/or previous patient balances as indicated. Review patient information forms for adequacy and accuracy. Update patient demographics and insurance information in the patients EMR. Review daily appointment schedule and correspondence to inform Physician of special requirements. Record referrals and records received on appointment schedule for upcoming appointments. Print status and encounter forms at the end of the day. Process patient charts for appointment schedule as needed. Prepare new charts. Scan and queue documents into electronic medical record (EMR) as appropriate. Schedule and confirm interpreters. Answer incoming telephone calls, including the doctor's line, and return calls in a timely manner. Processing new patient request/ process referral requests. Required Qualifications: Minimum of 3 years of medical reception, front office and phone triage experience Be comfortable in a high call volume environment If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Ultimate Staffing Services is actively seeking a dedicated and professional Receptionist to join their client's team in San Diego, CA. This full-time position offers an opportunity to provide excellent customer service and support to a dynamic office environment. Responsibilities Greet and check in guests upon arrival. Maintain reception area to ensure a welcoming and organized space. Resolve customer inquiries in a timely manner with appropriate follow-up. Answer and route phone calls to the correct party efficiently. Accurately record information into the database. Prepare outgoing correspondence as needed. Demonstrate high-level customer service and professionalism at all times. Perform other duties as assigned by management. Qualifications 1+ years of front desk receptionist experience is required. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication skills, both verbal and written. Required Work Hours The position requires working onsite, Monday through Friday, from 8:00 AM to 5:00 PM. Benefits Competitive pay at $18 per hour. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Are you an organized and detail-oriented professional fluent in Arabic and English? Join our dynamic team - we are a growing engineering firm located in Encinitas. Location: Encinitas // Employment Type: Full-Time Key Responsibilities: Provide administrative and clerical support to the management team. Translate documents and communications between Arabic and English. Schedule meetings, manage calendars, and coordinate travel arrangements. Prepare reports, presentations, and correspondence in Arabic and English. Assist with project documentation and filing systems. Communicate effectively with clients, partners, and staff locally and internationally. Qualifications: Proficiency in Arabic and English (written and spoken). Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint). Prior administrative or secretarial experience preferred. Ability to handle sensitive and confidential information with discretion. Why Join Us? Opportunity to work on impactful local and international projects. Collaborative and supportive work environment. Growth and career development opportunities. How to Apply: Send your resume and cover letter with the subject line “Arabic-Speaking Secretary Application.”

About the job Industrial Metal Supply, founded in 1948, is a leading metals distributor with seven locations serving California and Arizona. Joining our dynamic team will put you on the forefront of our company mission to solidify our position as the industry's One Stop Shop and resource for All Things Metal. As a key contributor to our operations team, you will partner with branch associates, branch management, and external customers. Responsibilities: This role combines leadership, organizational skills, and quality control methodologies to ensure operational excellence and compliance with company standards. Provides excellent customer service with a focus on customer satisfaction and a goal of creating repeat business. Attends branch management meetings, providing input and analysis on reports, branch systems, customer relations, human resources, and branch performance. Manages all Quality functions in the branch location working in conjunction with the Fulfillment Leaders. Manages Petty Cash and reconciliation of receipts. Oversees document storage and indexing. (Doc scanning and storage for orders, processing, stock receipts, etc) Oversees payroll approval and readiness for Pay Period processing. Completes Quality Surveys and Supplier Questionnaires. Insures prompt, accurate and efficient service throughout the sales process cycle. Interviews applicants and hire employees that are direct reports. Assists Sales with documentation and resolutions to administrative issues. Maintains records and write reports of varied complexity including customer files and employee records, Supervises, trains, mentors, and evaluates direct deports. Serves as backup for office administration and acts as relief receptionist and/or Will Call Admin when necessary. Performs banking functions, such as, but not limited to, bank deposits, reconciling month-end data, credit card processing and daily cash and sales figures. Maintains appropriate and consistent communication with the Branch Management Branch General Manager providing feedback and evaluation on administrative and Quality activities. Participate in strategic planning efforts. Plays a leadership role in incorporating best management practices (BMP) into sales and operations functions. Designated as branch human resources representative, liaising with the Human Resources Department. Provides detailed content in the performance evaluation of direct reports. Carries out all responsibilities in an honest, ethical and professional manner. Uses Company and outside training resources to increase the knowledge and experience of direct reports. Directs the administrative associate development process. Accepts responsibility and accountability for maintaining a safe work environment. Ensure all direct reports receive on-going training on proper lifting techniques. Ensures that progressive discipline is employed for all proven safety violations. Administers the established self-inspection program within the office area and takes necessary actions to improve work conditions. Develop, implement, and maintain quality assurance protocols and processes to ensure service and product quality. Conduct regular audits and assessments to identify areas for improvement and ensure compliance with industry standards. Analyze and report on quality metrics, providing insights and recommendations for enhancements. Train and mentor staff on quality assurance best practices and standards. Oversees training requirements and compliance. REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions: High School graduation or equivalent. 5+ years of experience in administrative management or quality assurance. Strong understanding of quality control methodologies and regulatory standards. Excellent leadership, organizational, and communication skills. Proficient in Microsoft Office Suite and quality management software. Strong analytical and problem-solving abilities. Excellent planning, organizing and management skills. Ability to prioritize, take ownership of, and focus on critical initiatives. Strong customer, quality and results orientation. Advanced knowledge of and proficiency in Microsoft Office Suite and Enterprise Resource Planning (ERP) computer software. Understanding of best management practices (BMP) in the areas of business development, customer intimacy, process improvement, and distribution. Excellent verbal, non-verbal, written, and presentation skills. Communicating professionally telephonically, in person, and in writing. Exercising independent judgment and decision making based on standard policy and procedures. Proficiency operating modern desktop computers, related software and related modern office equipment. Advanced proficiency using Microsoft Office Suite and ERP computer software. IMS offers valuable employee benefits including: Medical, Dental and Vision 401k matched by the employer up to 6%. Vacation time (grows with your years at IMS) Paid Sick time. Employee Incentives Programs (i.e., bonuses) Training and Advancement Opportunities Paid College Courses Competitive Pay with Unlimited Growth Potential

TEMPORARY OFFICE WORKER BASIC FUNCTION: Under direction, perform a wide variety of clerical duties, usually involving the use of a computer, typewriter and other modern office equipment; check, verify or compute basic math computations; greet visitors; answer telephones; make appointments; file data numerically or alphabetically. REPRESENTATIVE DUTIES: Receive visitors, answer telephones and refer calls and visitors to appropriate personnel; make telephone calls as directed; take and rely messages; answer routine questions. Type written materials such as letters, memoranda, bulletins or reports from straight copy or rough draft on a typewriter or computer terminal; proof completed typing assignments. Receive, sort and distribute incoming and outgoing mail. Operate a variety of office equipment, including a computer terminal, typewriter, calculator, xerox machine, and telephone. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office equipment and procedures. Correct English usage/grammer; basic math. Filing techniques, including alphabetical, numerical and subject matter filing systems. Telephone techniques and etiquette. Interpersonal skills using tact, patience and courtesy. ABILITY TO: Learn routine procedures of assigned duties quickly. Operate a variety of modern office equipment including telephone, typewriter, xerox machines. Sort and file accurately. Perform basic math computations. Communicate effectively. Follow oral and written instructions. Type at 45 net corrected words per minute. Work cooperatively with others. EDUCATION/EXPERIENCE: Any combination equivalent to: graduation from high school and one (1) year general clerical experience. CERTIFICATE REQUIREMENTS: Typing certificate. Requirements / Qualifications Requirements / Qualifications

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities. SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging. Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment. Description SUMMARY DESCRIPTION Under the direction of the Dean, Instructional Support Services, perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures within well-defined guidelines; provide sole clerical support for assigned office during the evening hours as assigned. DISTINGUISHING CHARACTERISTICS The Clerical Assistant II class is the experienced-level class of the series. Incumbents perform typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guidelines. Incumbents are typically assigned to Instructional Division offices where they assist an Administrative Secretary I by performing clerical duties as assigned. Some incumbents are the sole clerical support during the evening. The Clerical Assistant I performs general and routine clerical duties in accordance with clearly defined instructions or established office procedures. The Clerical Assistant III provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to be the sole clerical support of an entire office of functional area where use of independent judgment requires related specialized training and experience. Qualifications EDUCATION AND EXPERIENCE Any combination equivalent to: graduation from high school including course work in office procedures and equipment AND One (1) year of general clerical experience involving operation of a computer terminal. * One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. * If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis. * Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application. LICENSES AND OTHER REQUIREMENT Some positions in this class are required to possess skills in a second designated language. KNOWLEDGE AND ABILITIES Knowledge of: * Operation of standard office machines and equipment. * Record-keeping techniques. * Telephone techniques and etiquette. * Correct English usage, grammar, spelling, punctuation and vocabulary. * Interpersonal skills using tact, patient and courtesy. Ability to: * Learn, apply and explain policies, procedures and activities related to an assigned program or function. * Perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures within well defined guidelines. * Operate a variety of office machines and equipment including typewriter, calculator, copier, word processor and computer terminal as required. * Complete assignments with minimal supervision. * Demonstrate sound judgment in the application and interpretation of existing methods and procedures. * Establish and maintain cooperative and effective working relationship with others. * Maintain records and prepare reports. * Understand and follow oral and written directions. * Communicate effectively both orally and in writing. * Speak and write clearly in a second designated language as assigned. * Provide sole clerical support for assigned office during the evening hours as assigned. JOB DESCRIPTION: Clerical Assistant II Duties ESSENTIAL DUTIES * Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules and reports; list, abstract or summarize date. * Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines; issue keys and maintain appropriate records as assigned. * Review documents for accuracy, completeness and conformance to established procedures and standards. * Operate a variety of computer terminals, utilizing a wide variety of related software as assigned. * Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate. * Operate a variety of office machines and equipment including typewriter, copiers, calculators and other equipment specific to assigned area. * Speak and write clearly in a second designated language as assigned. * Assist in selecting, training and providing work direction to student workers as assigned. Supplemental Information SALARY SCHEDULE:CSEA - Classified Bargaining Unit PHYSICAL DEMANDS AND WORKING ENVIRONMENT This is a non-telecommuting position. All District employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.

Product Testers are wanted to work from home nationwide in the US to fulfill upcoming contracts with national and international companies. We guarantee 15-25 hours per week with an hourly pay of between $25 / hr. and $45 / hr., depending on the In-Home Usage Test project. No experience required. There is no payment required in order to apply or to work as an In-Home Usage Tester. You don't have to buy products or pay for shipping, everything is paid by our company. In-Home Usage Testers are considered independent contractors, we pay weekly every Wednesday by direct deposit or by cheque. We are a consulting firm that specializes in product testing and product development work. We design and conduct In-Home Usage Testing (IHUT) locally and nationally to provide actual user feedback in real-time to companies and market research firms to evaluate products to ensure proper product certification and greater market access. It is important to note that during your application process, reputable market research companies will determine your demographics and consumer profile to establish what products would be suitable for you to test. Market research companies that partner with us will use questionnaires to identify and target certain types of consumers, to ensure that the right participants are engaged and to achieve the representative sample needed. Participation in these product testing and consumer panels is always free, secure and private. In-Home Usage Testing is a quick, easy and fun way to make extra cash by telling big brands what you think about their upcoming products and services in the American market. Main Duties : Properly document In-Home Usage Tests as instructed in the In-Home Usage Test Daily Schedule (screenshots, audio recordings, videos, product journal entries, etc.) Take care of the product being tested and use it responsibly Read and strictly follow the In-Home Usage Test Daily Schedule provided with each product testing project (may include tasks such as unpacking, reading instructions, journal entries, online or mobile feedback, usage of product for a certain amount of time, writing reviews, taking pictures, etc.) Some In-Home Usage Tests projects may require participants to use MFour’s Mobile In-Home Use Test Technology (cutting-edge smartphone technology to capture Point-of-Emotion® insights to gain unparalleled depth of responses) There are times when the product being tested may be discussed in a private chat room that is opened by a market research firm Write reviews as requested in the In-Home Usage Test Daily Schedule for each project Requirements : Ability to follow specific instructions Excellent attention to detail and curious spirit Be able to work 15-25 hours per week and commit to a certain routine Have access to a computer and a reliable internet connection Have access to a digital camera or cell phone that takes pictures -Be honest and reliable -Good communication skills are an asset -18 years or older A paid Product Tester position is perfect for those looking for an entry-level opportunity, flexible or seasonal work, temporary work or part-time work. The hours are completely flexible and no previous experience is necessary. Benefits : Very competitive pay rate Weekly pay Work around your own schedule Learn about an exciting industry Telecommute (you can work from home, work or school) Most of the time you can keep the product you tested Additional information:Salary: 25-45Frequency: Per hour Remote Job: Fully in-person Employment type: Full-time

Join Our Team as a Construction Office Administrator at RCSI - Renewable Construction Services, Inc.! Job Title: Construction Office Administrator Company: RCSI - Renewable Construction Services, Inc. Salary: $80,000 to $85,000+, depending on experience Full Job Description: RCSI - Renewable Construction Services, Inc. is seeking a detail-oriented and experienced Construction Office Administrator to support our team's administrative and accounting functions. The ideal candidate has experience in a construction setting and familiarity with Prevailing Wage and the ABC Apprenticeship Program, alongside a strong background in accounting. This role involves handling payroll, accounts payable (AP), accounts receivable (AR), and other administrative duties. You will play a key role in ensuring smooth financial and operational processes while supporting the Staff Accountant and Controller. Who We Are: Renewable Construction Services, Inc. (RCSI) is a full-service licensed general contractor specializing in renewable solar energy installations and construction management. Founded by Drew Lippert, RCSI provides turn-key solutions for solar companies, EPC firms, and energy developers. Our focus is on innovative solutions, safety, and delivering high-quality construction for solar energy installations across California. Key Responsibilities: Payroll Entry: Enter and process payroll accurately and timely. Accounts Payable Management: Enter AP transactions, manage document flow, and perform quality control on vendor statement reconciliation. Accounts Receivable Reconciliation: Handle AR statement reconciliation and billing processes. Customer Support: Answer phones and assist clients or vendors with inquiries. Data Quality Control: Ensure accuracy in data entry within the Purchase Order (PO) system to minimize discrepancies on received invoices. General Ledger Support: Conduct first-level quality control on General Ledger and financial statements at the start of monthly close. Work-in-Progress (WIP) Support: Complete job cost data to aid in the creation of monthly WIP schedules. Lien Rights Management: Assist the Controller in developing a system to preserve lien rights. Support for Accounting Team: Provide assistance to the Staff Accountant and Controller in recurring tasks and functions. Report Generation: Learn and utilize Foundation software, including customized Data Genie reports, to support the accounting team. Ideal Candidate Qualifications: Experience: Minimum of 4+ years in accounting, preferably in a construction setting. Construction Knowledge: Must have experience with Prevailing Wage requirements and a solid understanding of the ABC Apprenticeship Program. Software Skills: Familiarity with accounting software (experience with Foundation is a plus) and Microsoft Office Suite, especially Excel. Organizational Skills: Excellent attention to detail and ability to handle multiple tasks efficiently. Analytical Skills: Strong problem-solving skills, with an ability to identify and resolve discrepancies in financial records. Communication Skills: Professional demeanor and strong communication skills, both written and verbal. Team Player: Collaborative attitude with the ability to work effectively with various departments Benefits: Health Insurance Options (Medical, Dental, Vision) Life Insurance Options Retirement Plan Options (401k with Matching) Paid Time Off Career Growth Opportunities Travel Opportunities (with Per Diem) Company and Team Events Performance or Annual Bonuses Continued Training and Certifications Company Tech Kit Prevailing Wage Potential Schedule: Full-time, 7:00 am - 3:30 pm, with a 30-minute lunch. Flexibility to work overtime as needed. Work Location: Escondido, CA Why Join Us? At RCSI - Renewable Construction Services, Inc., we're committed to providing a supportive and professional work environment where employees are valued and empowered. We offer competitive compensation, opportunities for growth, and the chance to work with a talented team dedicated to excellence in the renewable construction industry. Apply today and help us shape the future of solar energy construction at RCSI!

Join Our Team as a Construction Office Administrator at RCSI - Renewable Construction Services, Inc.! Job Title: Construction Office Administrator Company: RCSI - Renewable Construction Services, Inc. Salary: $80,000 to $85,000+, depending on experience Full Job Description: RCSI - Renewable Construction Services, Inc. is seeking a detail-oriented and experienced Construction Office Administrator to support our team's administrative and accounting functions. The ideal candidate has experience in a construction setting and familiarity with Prevailing Wage and the ABC Apprenticeship Program, alongside a strong background in accounting. This role involves handling payroll, accounts payable (AP), accounts receivable (AR), and other administrative duties. You will play a key role in ensuring smooth financial and operational processes while supporting the Staff Accountant and Controller. Who We Are: Renewable Construction Services, Inc. (RCSI) is a full-service licensed general contractor specializing in renewable solar energy installations and construction management. Founded by Drew Lippert, RCSI provides turn-key solutions for solar companies, EPC firms, and energy developers. Our focus is on innovative solutions, safety, and delivering high-quality construction for solar energy installations across California. Key Responsibilities: Payroll Entry: Enter and process payroll accurately and timely. Accounts Payable Management: Enter AP transactions, manage document flow, and perform quality control on vendor statement reconciliation. Accounts Receivable Reconciliation: Handle AR statement reconciliation and billing processes. Customer Support: Answer phones and assist clients or vendors with inquiries. Data Quality Control: Ensure accuracy in data entry within the Purchase Order (PO) system to minimize discrepancies on received invoices. General Ledger Support: Conduct first-level quality control on General Ledger and financial statements at the start of monthly close. Work-in-Progress (WIP) Support: Complete job cost data to aid in the creation of monthly WIP schedules. Lien Rights Management: Assist the Controller in developing a system to preserve lien rights. Support for Accounting Team: Provide assistance to the Staff Accountant and Controller in recurring tasks and functions. Report Generation: Learn and utilize Foundation software, including customized Data Genie reports, to support the accounting team. Ideal Candidate Qualifications: Experience: Minimum of 4+ years in accounting, preferably in a construction setting. Construction Knowledge: Must have experience with Prevailing Wage requirements and a solid understanding of the ABC Apprenticeship Program. Software Skills: Familiarity with accounting software (experience with Foundation is a plus) and Microsoft Office Suite, especially Excel. Organizational Skills: Excellent attention to detail and ability to handle multiple tasks efficiently. Analytical Skills: Strong problem-solving skills, with an ability to identify and resolve discrepancies in financial records. Communication Skills: Professional demeanor and strong communication skills, both written and verbal. Team Player: Collaborative attitude with the ability to work effectively with various departments Benefits: Health Insurance Options (Medical, Dental, Vision) Life Insurance Options Retirement Plan Options (401k with Matching) Paid Time Off Career Growth Opportunities Travel Opportunities (with Per Diem) Company and Team Events Performance or Annual Bonuses Continued Training and Certifications Company Tech Kit Prevailing Wage Potential Schedule: Full-time, 7:00 am - 3:30 pm, with a 30-minute lunch. Flexibility to work overtime as needed. Work Location: Escondido, CA Why Join Us? At RCSI - Renewable Construction Services, Inc., we're committed to providing a supportive and professional work environment where employees are valued and empowered. We offer competitive compensation, opportunities for growth, and the chance to work with a talented team dedicated to excellence in the renewable construction industry. Apply today and help us shape the future of solar energy construction at RCSI!

As the Receptionist, you will be the Ambassador of our company with your interactions with guests and visitors. As their first impression, it is crucial to be positive, enthusiastic and you must compassionately greet all who enter the warehouse and provide them with directions or whatever information they may need. Phone etiquette is very important; you must be professional and polite when speaking to everyone. GENERAL RESPONSIBILITIES: Be the Ambassador for the company Answer incoming phone calls, determining the purpose of the call by active listening and then making sure the call gets forwarded to the appropriate personnel and department Greet anyone who comes into the warehouse and assist them with inquiries. Assist with inventory tasks such as processing inbound delivery. Collect, sort, distribute and prepare correspondence, mail, messages, and courier deliveries Receive payments, record receipts for service, and handle and reconcile all payments. Assist with other administrative tasks.

Join our client's dynamic team in downtown San Diego as a Litigation Legal Secretary! We're seeking a proactive professional with 5+ years of litigation experience, defense experience is preferred. This direct-hire role is perfect for a motivated, detail-oriented individual looking to make an impact. Key Responsibilities: Support attorneys with Federal, State, and Appellate filings (manual and e-filing) Manage calendaring, document processing, and proofreading Assist with trial preparation and other administrative duties Qualifications: Strong civil litigation experience, including Federal, State (CA), and Appellate court filings with e-filing expertise Insurance defense experience is preferred Proficient in NetDocs, Microsoft Office (Word, PowerPoint, Excel, Outlook) Strong organizational and communication skills Able to multi-task, prioritize, and work under pressure in a fast-paced environment All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in managing office tasks, and contribute to a positive work environment. Key Responsibilities: Answer and direct phone calls, taking messages as necessary. Greet visitors and clients, providing them with information and assistance. Manage schedules and appointments for staff members. Prepare and organize documents, reports, and presentations. Maintain office supplies inventory and place orders as needed. Assist in coordinating meetings and events, including logistics and materials. Handle incoming and outgoing correspondence (emails, mail, packages). Perform data entry and maintain accurate records in databases. Support team members with various administrative tasks as required. Qualifications: High school diploma or equivalent; additional qualifications in office administration are a plus. Proven experience as an administrative assistant or in a similar role. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills and attention to detail. Strong communication and interpersonal skills. Ability to multitask and prioritize tasks effectively. Professional demeanor and a positive attitude. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.