Office assistant jobs in Clarkstown, NY

Who We Are: Capelli Sport is a global multi-sports brand based in New York City and New Jersey, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players What We Are Looking For: We're looking for a detail-oriented and organized Data Entry Assistant to support our sales and operations teams. If you thrive in fast-paced environments, love working with data, and are committed to accuracy, this opportunity is for you. Key Responsibilities: Enter, update, and maintain data in internal systems and spreadsheets. Verify accuracy by cross-referencing data with source documents. Conduct routine data audits to ensure completeness and precision. Generate and support reports and summaries. Maintain confidentiality of sensitive information. Organize and archive documents both digitally and physically. Communicate and collaborate across departments to ensure accurate data flow. Respond to internal data-related inquiries promptly and professionally. Assist with processing large spreadsheets (e.g., sales records, customer databases). About You: Previous experience in a data entry, administrative, or clerical role. High proficiency in Microsoft Excel and the Microsoft Office Suite. Exceptional attention to detail and strong organizational skills. Positive, team-oriented attitude with a strong work ethic. Ability to multitask and meet deadlines. Flexible to work from our South Hackensack office. Salary $20-22 per hour.

Our esteemed client in Passaic County, New Jersey are seeking an organized, proactive Office Coordinator to support smooth daily operations and assist with light project coordination. The ideal candidate will not only ensure the office runs efficiently but will also be able to track tasks and projects from initiation through completion-providing timely updates to internal teams, external partners, and the COO. Key Responsibilities: Operations Coordination Serve as the primary point of contact between internal staff, external vendors, and the COO, ensuring clear and timely communication. Oversee day-to-day office and facility operations, including cleanliness, security, and functioning of equipment. Conduct routine facility inspections to ensure safety, compliance, and optimal working conditions. Manage workspace organization, seating/desk arrangements, and general office resource allocation. Project & Task Coordination Track tasks and small operational projects from start to finish, ensuring deadlines are met. Provide regular status updates to stakeholders, including the COO. Assist in coordinating cross-departmental activities and follow-ups to keep initiatives moving forward. Vendor and Contractor Management Coordinate scheduling and oversight of routine maintenance and repairs (HVAC, cleaning, etc.). Manage relationships and contracts with vendors, ensuring service-level expectations are met. Act as the main point of contact for facility-related vendors and contractor inquiries. Safety & Compliance Monitor and manage expiration/renewal of licenses for former PIC across all licensed states. Ensure adherence to safety regulations, building codes, and emergency procedures. Support the maintenance and updating of emergency preparedness protocols. Inventory & Equipment Management Track and maintain office and facility supply inventory. Place supply orders and manage budget for facility-related purchases. Oversee distribution, tracking, and maintenance of nursing equipment (tablets, programmers, sensors). Space Planning & Workplace Optimization Support office layout changes, seating assignments, and space planning initiatives. Identify opportunities to enhance workspace efficiency and employee comfort. Assist in managing new and existing leases across the country, including coordination with landlords and leasing partners. Reporting & Budget Support Assist with facility-related budgeting and track expenditures. Maintain accurate logs, reports, and documentation related to maintenance, incidents, and operations. Qualifications: Education Bachelor's degree in Facilities Management, Business Administration, Operations, or a related field preferred. Experience 2+ years of experience in office coordination, facilities coordination, property management, or a related operational role. Project coordination or project tracking experience strongly preferred. Skills Excellent organizational, time-management, and multitasking skills. Clear and professional communication abilities. Strong attention to detail and follow-through. Knowledge of facility management practices and workplace safety standards. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams). Ascendo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

Benefits: 401(k) Competitive salary Employee discounts Flexible schedule Free food & snacks Free uniforms Health insurance Opportunity for advancement Paid time off Job description Overview Join our fast growing team of dedicated, happy, positive people making a difference in patient's lives! SEEKING EXPERIENCED MEDICAL ASSISTANT / FRONT DESK MUST speak fluent English and Spanish. Duties Prepare provider's clinic schedule to ensure all necessary documents are on file and we are well prepared for the day. Provide education and support to patients and their families regarding the provider's treatment recommendations. Ensure compliance with healthcare regulations and standards while maintaining patient confidentiality. Facilitate referrals to appropriate services such as physical therapy, pain management, or diagnostic imaging. Document all interactions and updates in the patient's medical records accurately. Skills Strong knowledge of clinic operations and medical practices. Solid understanding of human anatomy to effectively assess patient needs. Excellent communication skills for interacting with patients, families, and healthcare teams. Ability to manage multiple cases simultaneously while maintaining attention to detail. Knowledge of orthopedic practices is a plus. Speak fluent Spanish and English This role requires a compassionate individual who is dedicated to patient care and satisfaction. Job Type: Full-time Pay: $26.00 - $28.37 per hour Medical Specialty: Orthopedics Surgery Schedule: 9 hour shift Day shift Monday to Friday Ability to Commute: WOODBRIDGE NJ UNION CLIFTON HACKENSACK JERSEY CITY FAIRFIELD Work Location: In person

Secretarial/Clerical/Senior Office Assistant Auto Date Available: Immediate Vacancy Additional Information: Show/Hide Must be reachable on the current Westchester Civil Service List or hold the title in Permanent Status Senior Office Assistant Pupil Personnel Services Office Job Title: Sr. Office Assistant Job Category: Non-Exempt Department/Group: Civil Service Job Description Job Summary: Under general supervision of the Director of PPS, the incumbent performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This position requires advanced level skills and the position functions independently in carrying out complex assignments. Supervision may be exercised over subordinate personnel. Related work as required. Minimum Qualifications: * Currently hold the permanent title of Sr. Office Assistant (Automated) or reachable on the Westchester Civil Service List * Graduate of High School or GED * Three years experience general office/clerical work, two years using computer applications to maintain automated records, produce correspondence, spreadsheets, forms, reports or other documents * Good knowledge of office procedures, equipment and business English * Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage * Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage * Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute * Ability to operate office machines * Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software * Ability to perform simple arithmetic computations * Ability to comprehend written material * Ability to maintain complex records and files * Ability to comprehend and carry out complex verbal and written directions * Ability to get along well with others * Good judgment and discretion, dependability, tact, courtesy, and initiative Primary Activities Duties include but are not limited to: * Support and enhance the office operations through streamlined administrative assistance * Compose documents, reports or correspondence as directed, on a variety of matters including those of a confidential nature * Maintaining filing systems with accurate and complete records and files * Assist district personnel as point of contact for information * Create and manage multiple forms of data through various media and programs, including uploads to various platforms and reporting systems/databases * Assembles materials to be used for analysis and preparation of reports and prepares drafts of reports * Maintain calendar and screen incoming calls * Support the Pupil Personnel Services Department (Frontline applications, Google applications, etc.) * Other duties specific to office assignment Physical Demands While performing the duties of this job, the employee: * is regularly required to stand, walk, and sit * Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position * Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear * Must have specific vision abilities for close vision, distance vision, and depth perception Work Environment * The noise level in the work environment is typical for a school environment. * The incumbent regularly interacts with the public and other staff and frequently meets multiple demands from several people. * Work is generally performed indoors. Salary: $50,000 - $65,000 Last Updated by: Caroline Almeida Date/Time: 11/4/25 1:31 PM

PRIMARY PERFORMANCE RESPONSIBILITIES: * Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data. * Provides general administrative and clerical support to enhance the operation of the office to which the incumbent is assigned. * Sets up automated filing systems for the storage and retrieval of data; Maintains accurate and complete records and files. * Manipulates, revises or copies data to produce and/or enhance reports. * Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies. * Composes, proofreads, edits, corrects and formats memos and correspondence. * Composes correspondence or transcribes meeting minutes from verbal instruction, written notes, or tape recordings. * Maintains appointment calendar for professional staff, schedules appointments and sets up meetings for administrators, staff, students, etc. * Answers telephone calls and either independently handles requests for routine information about department or office procedures and programs or routes calls to appropriate staff. * Receives, reviews and processes forms, papers and other documents in accordance with established procedures. * Prepares purchase orders and maintains inventory of office supplies and forms.

Job Description RMA is seeking a full-time Billing Coordinator to join our growing team in Basking Ridge, NJ. At RMA, we are committed to the professional growth and development of our employees. We are looking for talented and compassionate individuals to join our growing team at our Basking Ridge location. If you are able and willing to work, learn and grow - We want to talk with you! Scheduled work hours are Monday to Friday from 8:30 AM to 4:30 PM. (Hybrid) Responsibilities: Accurately post daily payments and charges to patient accounts for in office and surgical center billing Ensure accuracy of posting by first reviewing information in our electronic medical records (EMR) system so any updates or errors can be captured prior to entry into our billing system Document progress and office notes in our internal EMR (Artemis) and /or billing system Generate Electronic Patient Statements Collect revenue by reviewing and transmitting insurance claims Support Finance Department by effecting daily and monthly close Maintain an up-to-date knowledge of CPT-4 and ICD-10 coding utilized within our practice Requirements: High School Diploma or GED equivalency - required Proficient computer literacy including; ability to use computers and related technology efficiently - required High energy, excellent interpersonal and multi-tasking skills, and demonstrated self-directed work ethic - required Aptitude to work independently and demonstrate good judgment IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement About IVIRMA Global: IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: ************************ *********************** Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Come thrive with us at our exquisite Senior Living Community, Waterstone on High Ridge! We are NOW HIRING a Front Desk Concierge/Receptionist at our extraordinary senior living community! *PART-TIME, 4pm-8pm Tuesdays and Fridays What Makes Bridges/Waterstone a Great Place to Work? Working at EPOCH Senior Living is rewarding and purpose-giving! Do you want to thrive at work in an upbeat, fun and friendly work culture that is life-giving to others? Our team members inspire each other as we honor the lives of the generation before us. We understand the key to success is in hiring talented, dedicated, and knowledgeable individuals who share our mission, and we want you! If you are dependable, compassionate, and genuinely interested in making life healthier and happier for seniors, you would find the perfect fit at EPOCH Senior Living! Here, you'll find close-knit teams of remarkable people working together at our network of premier senior living communities throughout the Northeast - all with the common goal of delivering an exceptional senior living experience for our residents. At EPOCH Senior Living communities, we pride ourselves on being a place where team members feel valued, creativity is fostered and employees and residents feel connected like family. Why Choose EPOCH Senior Living? We offer competitive pay and a generous benefits package for full-time team members that starts on the 1st of the month following the date of hire and 30 hours per week! Ask us about the benefits we offer to our part-time team members. We understand the importance of family and encourage a work/life balance. We offer paid time off, sick time, 7 paid holidays and 3 floating personal holidays per calendar year. Full-Time Benefits Package Medical Plans and Dental Plans with Blue Cross Blue Shield Vision Plan with MetLife Vision Flexible Spending Accounts 401(K) Auto Enrollment through Fidelity after 30 days with a discretionary company match $50,000 Life Insurance Policy VOYA Voluntary Benefits Critical Illness and Accident Verizon Cell phone Discount Wishbone Pet Insurance Discount Training and Growth Opportunities Tuition/Certification Reimbursement with Annual Amount of $500. English Language Classes Applicable Free Parking $1,500 Refer a Friend Bonus Incentive Responsibilities The front desk reception is responsible for answering phones, reception, greeting visitors and administrative responsibilities. The front desk concierge works with families and liaisons between department managers. Qualifications Candidates must be pleasant, able to work with others and some office experience helpful. Must be outgoing and personable, good communicator, courteous and have excellent customer service skills. Computer and phone experience required. Some experience in a Senior Living or Assisted Living community is helpful. If you have a strong passion for seniors, we invite you to become part of an EPOCH team! “I love knowing that I've made a positive impact on my residents or coworkers. Sometimes it's as small as a hug, a compliment, or spending a little extra time…I call that my second paycheck!” - Eileen, Dietary Aide at Bridges Nashua You may contact Jessica Kennedy, Corporate Recruitment Manager at ************ for any questions. Waterstone of High Ridge 215 High Ridge Rd Stamford, CT 06905 Walk-In's Welcome! *************** About EPOCH Senior Living Founded in 1997 and known for delivering outstanding service, EPOCH Senior Living currently operates a network of premier senior living communities throughout the Northeast. With eleven communities, Bridges by EPOCH is New England's largest stand-alone memory care assisted living provider. Offering a range of living options, including independent living, assisted living and memory care supported by Bridges , Waterstone communities are known for offering seniors 62 and over a luxury senior living experience. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

DISTINGUISHING FEATURES OF THE CLASS: Performs difficult but routine typing and general clerical work. Engages in detailed clerical work under general supervision. Detailed instructions are given for new or difficult assignments. Since this is the beginning class in the typist series, alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential. Does related work as required. EXAMPLES OF WORK: (Illustrative only) Types forms, form letters, invoices, resolutions, vouchers, records, reports and index cards and similar materials; Transcribes longhand copy; Relieves switchboard operator; Addresses envelopes on a typewriter or computer; Sorts correspondence, vouchers and similar materials; Acts as receptionist, directing callers to the proper person or office; Operates all office machines; Indexes materials. REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Good knowledge of office terminology, procedures and equipment; reasonable knowledge of business arithmetic and English; ability to type from clean copy or rough draft as a minimum acceptable rate of 35 words per minute on a typewriter or personal computer; clerical aptitude, write legibly; mental alertness; neatness of appearance; ability to get along well with others; tact and courtesy and physical condition commensurate with the demands of the position. ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of an equivalency diploma recognized by the New York State Education Department, including or supplemented by a course in typing or computers; PLUS one year of office experience which shall have including clerical work and working on a computer. Reviewed 9/7/76; 5/7/79 Reviewed with no change 7/26/82; 8/18/86 7/28/10 Revised 4/29/96; 9/21/99 CSC Amended 9/14/15

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Check in guests in a system called L Lobby to ensure the safety & access to the property. (Access Control) Help assist with events and functions as needed. Pay rate $19.00 Shifts: 7am-3pm

Job DescriptionDescription: Provides full administrative and secretarial support at a senior level to the executive team (Director of Operations & Compliance and CEO) as well as supports other departments within the agency and day to day needs of the ASun Star New Jersey main office alongside. The position would ensure the smooth management of day-to-day affairs, handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate. Duties and Responsibilities: Manage Director's electronic calendar, assessing priority of meetings, appointments and re-organization as necessary. Manage Director's travel arrangements (including visas/accommodation). Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. Maintain Director's office systems, including data management and filing. Screen calls, enquiries and requests, and deal with them when appropriate. Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the Director. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers. Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. Meet and greet visitors at all levels of seniority. Supervise all incoming/outgoing mail and emails into the main company email. Coordinates interviews for executive team in collaboration with HR Assist and oversee functions of orientation, training and building inventory. Assist with document organization Answer phones and assist w/ employee questions and problems, challenges and reassignments Create and send out email and letters that are company based Any other duties as may reasonably be required by the Director. Required Knowledge, Skills, and Abilities: Educated to degree level or equivalent. Experienced Personal Assistant at senior management level. Experience of electronic diary management. Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University. Ability to organize and plan my own work. Excellent attention to detail, with the ability to maintain a high level of accuracy. A flexible, pro-active approach to work including the ability to prioritize and re-prioritize. Ability to work on own initiative. Ability to deal with sensitive information with discretion and to maintain confidentiality. Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint. Schedule: Monday through Friday & 1 Saturday a month required. 20 to 25 hours per week Pay: This is an hourly administrative role. Hourly rate: $18.00 to $20.00 per hour, payable bi-weekly Requirements:

Front Desk Coordinator - Part-Time A better way to deliver care starts here! The Joint Chiropractic is revolutionizing access to care by delivering high-quality, affordable chiropractic services in a convenient retail setting. As the largest operator, manager, and franchisor of chiropractic clinics in the U.S., The Joint delivers more than 12 million patient visits annually across nearly 1,000 locations. Recognized by Forbes, Fortune, and Franchise Times, we are leading a movement to make wellness care more accessible to all. Position Summary We are seeking a goal-oriented, proactive, and service-minded Wellness Coordinator to join our team. This customer-facing role plays a key part in patient experience, front office operations, and clinic growth. If you're passionate about health and wellness, love helping people, and thrive in a fast-paced retail healthcare setting, this is the opportunity for you. Key Responsibilities Greet and check in patients, providing a friendly and professional first impression Manage the flow of patients through the clinic in a timely, organized manner Present and sell wellness plans and membership packages confidently and accurately Support the clinic's sales goals by converting new and returning patients into members Answer phone calls and assist with appointment scheduling and patient inquiries Re-engage inactive members and maintain up-to-date patient records using POS software Assist with clinic marketing efforts and community outreach Maintain a clean, organized front desk and clinic environment Collaborate with team members and chiropractors to ensure a positive patient experience Qualifications High school diploma or equivalent required Minimum one year of customer service and sales experience preferred Strong phone, computer, and multitasking skills Energetic, motivated, and confident in a goal-driven environment Positive attitude with a team-oriented mindset Must be able to stand/sit for long periods and lift up to 50 pounds Office management or marketing experience is a plus Schedule This role requires flexibility with the potential to work various days, Monday - Saturday, and evenings. Compensation and Benefits Starting pay: $18 - $20 per hour + BONUS Opportunities for career growth within The Joint network Why Join Us When you join The Joint, you're not just starting a new job-you're joining a movement. Our innovative model removes the barriers to care so that you can focus on what matters: helping patients feel better every day. You'll enjoy the stability of a full-time role, the freedom to grow your skills, and the support of a values-driven company where Trust, Respect, Accountability, Integrity, and Excellence shape every decision. Business Structure You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own terms of employment, including wage and benefit programs, which may vary. Ready to Join the Movement? Apply today and start moving your career in the direction you want. For more information, visit ***************** or follow the brand on Facebook, Instagram, Twitter, YouTube and LinkedIn.

The P/T Junior Office Assistant (Typist) performs various clerical tasks, assisting at the reception desk, welcoming students, assisting students with the admissions process, maintaining files and records, processing forms and payments, answering phone calls and other clerical duties assigned by the Director and Assistant Director of SUNY Westchester Peekskill. They will assist in community outreach and engagement. The successful candidate will become familiar with the policies and procedures, staff and services of the center. Requirements: REQUIRED QUALIFICATIONS: The candidate must possess a high school diploma or equivalency diploma. Good interpersonal skills, the ability to work well with others and attention to detail are also required. The candidate must have effective customer service and communication skills. The successful candidate must also be dependable and possess the ability to work responsibly with or without direct supervision. PREFERRED QUALIFICATIONS: Bilingual (Spanish) is strongly preferred. At least two years of experience is also preferred. Familiarity with the Peekskill community is highly encouraged. Additional Information: WORK SCHEDULE: This is an hourly position with a work schedule of 20 hours per week. The schedule is Monday - Thursday 5:00pm - 10:00pm. HOURLY RATE OF PAY: $16.75 per hour. No benefits. POSITION EFFECTIVE: The position will remain open until filled. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position, and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law. .

Part-time Description Provides full administrative and secretarial support at a senior level to the executive team (Director of Operations & Compliance and CEO) as well as supports other departments within the agency and day to day needs of the ASun Star New Jersey main office alongside. The position would ensure the smooth management of day-to-day affairs, handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate. Duties and Responsibilities: Manage Director's electronic calendar, assessing priority of meetings, appointments and re-organization as necessary. Manage Director's travel arrangements (including visas/accommodation). Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. Maintain Director's office systems, including data management and filing. Screen calls, enquiries and requests, and deal with them when appropriate. Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the Director. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers. Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. Meet and greet visitors at all levels of seniority. Supervise all incoming/outgoing mail and emails into the main company email. Coordinates interviews for executive team in collaboration with HR Assist and oversee functions of orientation, training and building inventory. Assist with document organization Answer phones and assist w/ employee questions and problems, challenges and reassignments Create and send out email and letters that are company based Any other duties as may reasonably be required by the Director. Required Knowledge, Skills, and Abilities: Educated to degree level or equivalent. Experienced Personal Assistant at senior management level. Experience of electronic diary management. Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University. Ability to organize and plan my own work. Excellent attention to detail, with the ability to maintain a high level of accuracy. A flexible, pro-active approach to work including the ability to prioritize and re-prioritize. Ability to work on own initiative. Ability to deal with sensitive information with discretion and to maintain confidentiality. Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint. Schedule: Monday through Friday & 1 Saturday a month required. 20 to 25 hours per week Pay: This is an hourly administrative role. Hourly rate: $18.00 to $20.00 per hour, payable bi-weekly

Job Description Front Desk Coordinator - Part-Time A better way to deliver care starts here! The Joint Chiropractic is revolutionizing access to care by delivering high-quality, affordable chiropractic services in a convenient retail setting. As the largest operator, manager, and franchisor of chiropractic clinics in the U.S., The Joint delivers more than 12 million patient visits annually across nearly 1,000 locations. Recognized by Forbes, Fortune, and Franchise Times, we are leading a movement to make wellness care more accessible to all. Position Summary We are seeking a goal-oriented, proactive, and service-minded Wellness Coordinator to join our team. This customer-facing role plays a key part in patient experience, front office operations, and clinic growth. If you're passionate about health and wellness, love helping people, and thrive in a fast-paced retail healthcare setting, this is the opportunity for you. Key Responsibilities Greet and check in patients, providing a friendly and professional first impression Manage the flow of patients through the clinic in a timely, organized manner Present and sell wellness plans and membership packages confidently and accurately Support the clinic's sales goals by converting new and returning patients into members Answer phone calls and assist with appointment scheduling and patient inquiries Re-engage inactive members and maintain up-to-date patient records using POS software Assist with clinic marketing efforts and community outreach Maintain a clean, organized front desk and clinic environment Collaborate with team members and chiropractors to ensure a positive patient experience Qualifications High school diploma or equivalent required Minimum one year of customer service and sales experience preferred Strong phone, computer, and multitasking skills Energetic, motivated, and confident in a goal-driven environment Positive attitude with a team-oriented mindset Must be able to stand/sit for long periods and lift up to 50 pounds Office management or marketing experience is a plus Schedule This role requires flexibility with the potential to work various days, Monday - Saturday, and evenings. Compensation and Benefits Starting pay: $18 - $20 per hour + BONUS Opportunities for career growth within The Joint network Why Join Us When you join The Joint, you're not just starting a new job-you're joining a movement. Our innovative model removes the barriers to care so that you can focus on what matters: helping patients feel better every day. You'll enjoy the stability of a full-time role, the freedom to grow your skills, and the support of a values-driven company where Trust, Respect, Accountability, Integrity, and Excellence shape every decision. Business Structure You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own terms of employment, including wage and benefit programs, which may vary. Ready to Join the Movement? Apply today and start moving your career in the direction you want. For more information, visit ***************** or follow the brand on Facebook, Instagram, Twitter, YouTube and LinkedIn. Powered by JazzHR bzmmw4sJZn

Substitute/Substitute Clerical Date Available: ongoing Additional Information: Show/Hide is a Substitute Clerical Consideration for Full-Time will require placement on the Westchester Civil Service List. Job Title: Substitute Clerical Job Category: Substitute Department/Group: Administration Job Description Job Summary:Under general supervision, the incumbent provides substitute clerical and office support of a routine nature associated with the functions of the office. Incumbents are required to operate a variety of computer applications, as responsibilities involve maintenance of both automated and manual filing systems and records. Responsible for producing various document formats for finished copy using automated systems. Other typical duties include providing information to the public or visitors regarding office procedures and services, either in person or over the phone. Answers phones and takes messages, processes forms and collects fees related to office activities and other clerical tasks. Independent judgment is exercised when routine matters or clearly defined policies are involved. Tasks performed are routine, requiring entry level skills. Supervision is not a responsibility of this position, however, incumbents may oversee the work of part-time or seasonal help. Related work as required. Minimum Qualifications: * Graduate of High School or GED * Good knowledge of office terminology, procedures, equipment and business English * Knowledge of proper grammatical usage, punctuation and spelling * Familiarity with the capabilities of computer software applications to produce various document formats such as correspondence, reports, tables, charts and file storage * Ability to plan, organize and efficiently perform clerical functions * Ability to manipulate a standard alphanumeric keyboard at the rate of 35 words per minute * Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software to produce a variety of formats for correspondence, records, reports and maintenance of files * Ability to operate a variety of office machines * Ability to deal effectively with the public and get along with others. * Good judgment and discretion, dependability, tact, courtesy, and initiative. Physical/Mental Demands While performing the duties of this job, the employee: * is regularly required to stand, walk, and sit. * Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position. * Ability to carry out oral and written instructions * Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear. * Occasionally required to lift and/or push up to 25 pounds. * Must have specific vision abilities for close vision, distance vision, and depth perception. Work Environment * The noise level in the work environment is typical for a school environment. * The incumbent continuously interacts with the public and other staff and frequently meets multiple demands from several people. * Work generally performed indoors. Last Updated By: Human Resources Date/Time: March 2018

The P/T Jr. Office Assistant (Typist) will provide customer service for mostly Spanish-Speaking learners of English as a Second Language (ESL). The incumbent will perform clerical and data processing tasks related to registration and other aspects of ELI operations, process forms & other paperwork, and run errands on campus. The incumbent will also assist with test administration and other duties. Requirements: A minimum of a high school or equivalency diploma is required. Additional Information: WORK SCHEDULE: The incumbent must be able to work shifts of at least 4 consecutive hours. Mornings, evenings and weekends up to 28 hours per week may be available. POSITION EFFECTIVE: The position will remain open until filled. HOURLY RATE OF PAY: $16.75 per hour. No benefits. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position, and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law. .