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Office assistant jobs in Covina, CA

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  • Branch Office Administrator

    Edward Jones 4.5company rating

    Office assistant job in Laguna Beach, CA

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 1100 South Coast Highway 219, Laguna Beach, CA This job posting is anticipated to remain open for 30 days, from 08-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $26.10 Hiring Maximum: $31.00 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e). A copy of a notice regarding the provisions of the Los Angeles County Fair Chance Ordinance is available at: dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf. Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
    $45k-57k yearly est. 2d ago

  • Montessori Mandarin Administrative Assistant

    Leport Montessori

    Office assistant job in Irvine, CA

    Spring Education Group is a multi-brand education network of superior private school institutions spanning infant care through high school. The network (currently composed of approximately 220 schools) brings together some of the best private school programs in the country, with proven track records educating children through unique and carefully crafted curricula. LePort Montessori provides students and families with an authentic Montessori educational experience facilitated by passionate Montessori educators who guide students in meaningful work within a beautifully prepared environment. We cultivate an atmosphere of joyful learning and continuous growth for both our students and teachers, offering opportunities to grow professionally within a supportive community. We are more than a school-we are a community. Our goal is to uplift each other, work together, and implement the educational philosophy pioneered by Maria Montessori over 100 years ago. We believe in a holistic approach to Montessori education, combining academics, practical life, sensorial experiences, and mixed-age groups. Our culture is one of care, grace, courtesy and respect. About the Position Are you an organized, positive, and detail-oriented individual who enjoys working in a fast-paced environment and interacting with families? This year-round, full-time position is essential to the smooth functioning of our school. You will support the Head of School and school operations, acting as the face and voice of LePort Montessori. You'll also assist in maintaining a welcoming environment and contribute to classroom success by providing support when needed. Position Details Schedule: Monday-Friday 9:00am-6:00pm Location: 3935 Alton Parkway Irvine, CA 92606 Pay Range: $22-$24 per hour Employment Type: Year-round, Full-Time (12 months) What We Offer We offer a positive work culture and supportive school environment, along with: Full benefits package (medical, dental, vision) 401(k) with company match Paid time off Employee tuition discount Tuition reimbursement Opportunities for professional growth Key Responsibilities School Operations & Office Support (Approx. 50%) Greet students, families, and visitors; answer incoming calls with professionalism and warmth Assist with enrollment processes, including paperwork, email responses, and system setup Maintain accurate and legally compliant student records Support with tuition collection and data entry Run weekly operational reports and input financial data (e.g., invoices, purchase card receipts) into systems like NetSuite Assist with orientation of new employees Provide care for students sent to the office for minor ailments Maintain a proactive and positive relationship with parents and staff Classroom Support (Approx. 50%) Provide in-classroom coverage for teaching staff during breaks, absences, or shift changes About You We are looking for someone who is: Professional, warm, and effective in verbal and written communication Able to collaborate with a team while maintaining a high level of confidentiality and trust Passionate about working with children and supporting a school community Organized, dependable, and able to manage multiple tasks simultaneously Qualifications High school diploma or equivalent (GED) required At least 18 years old 12 Early Childhood Education (ECE) units required Bilingual (Mandarin) required Prior experience in a Montessori environment is preferred Working knowledge of Microsoft Office (Word, Excel, PowerPoint), email, and internet usage Must successfully pass all background checks and meet state licensing requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.
    $22-24 hourly 1d ago

  • Receptionist

    Prismhr 3.5company rating

    Office assistant job in El Monte, CA

    El Monte, CA Salary: $18.00 - $20.00 Full Time The primary purpose of your job position is to attend to and greet visitors and answer telephone. It is limited to clerical duties only and located and limited to the Reception/Administrative area. ***This position has no clinical involvement/duties of any kind*** Essential Duties and Responsibilities Provide general administrative and clerical support. Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor. Answer telephone calls and take messages or forward calls. Check visitors in and direct or escort them to specific destinations; Inform other employees of visitors' arrivals and cancellations. Maintain visitor sign- in log. Handle incoming and outgoing mail Schedule appointments and maintain meeting room bookings. Maintain and tidy the reception area. Perform other duties as assigned. Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator. Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information. Knowledge, Skills and Abilities Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. To perform this job successfully, an individual must have basic knowledge of Microsoft Suite products, clerical functions and multi-line phone system. Education & Experience Must possess, as a minimum, a high school diploma or GED. Previous administrative or receptionist experience preferred
    $18-20 hourly 4d ago

  • Back Office Technician

    Acuity Eye Group

    Office assistant job in Los Angeles, CA

    The Back Office Technician is responsible for performing a variety of patient care, office, and laboratory duties. The Back Office Technician prepares patients for examination and assists other optical professionals in providing treatment to the eyes. Essential Functions To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without accommodation. The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Ensures a positive and professional environment where patients feel comfortable; prepares patients for treatment and assists doctors. Collects and documents the patient's chief complaint. Verifies patient's ocular and medical health history. Documents any medications patient is taking. Obtains consents from patients. Ensures patients read and sign the consents. Performs Refractions. Administers basic Visual Acuity (VA) assessments. Performs intraocular pressure (IOP) tests with a Tonopen unit. Takes Fundus photos. Administers a Visual Field (VF) test. Performs Flourescein Angiogram (FA) procedures. Performs Indocyanine Green Angiography (ICG) procedures. Administers topical ophthalmic and dilation medications to patients. Maintains a clean, sterile, and stocked exams rooms. Provides written instructions and/or patient education materials for the patient to review at home. Ensures patient understands all instructions. Provides accurate documentation and summarization of an ocular examination, while maintaining patient flow and communication regarding appointment status. Files patient forms and updates information in CareCoud/EMR system. In some clinics, may be required to drive patients in a company-provided vehicle. Maintains an appropriate professional appearance and demeanor in accordance with Company policies. Keep commitments and keep direct supervisor informed of work progress, timetables, and issues. Maintain strict compliance with State, Federal and other regulations (e.g., OSHA, WC, HIPAA, ADA, FEHA, DOL, HR policies and practices). Other duties as assigned by management. Requirements REQUIRED: High School education, GED or equivalent. Valid driver's license and automobile insurance. Ability to travel to other clinics as assigned. Desirable Experience in the Ophthalmic or Optometric Industry. Experience as a Back Office Technician. Certificates/Licenses/Registrations Certified Ophthalmic Technician (preferred) Certified Ophthalmic Assistant (preferred) Valid Driver's License may be required based on clinic location(s). Knowledge/Skills/Abilities/Talents Team player and contributor coupled with excellent communication and interpersonal skills (oral and written). Skills required include use and knowledge of WORD, EXCEL and use of standard office equipment. Ability to respond to common inquiries from customers, staff, vendors, or other members of the community. Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure. Ability to interpret and apply policies and procedures. Must address others professionally and respectfully by actions, words, and deeds. Detail oriented, organized, process focused, problem solver, self-motivated proactive, customer service focused. Displays independent judgment by willingness to make timely and accurate decisions based on available information that is sometimes vague or limited in nature. Ability to multitask effectively and work in a fast paced and sometimes ambiguous environment, without compromising quality of work. Ability to prioritize tasks and projects with limited direction, while understanding and contributing to the success of the clinic. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This is primarily an office classification. Temperature conditions are controlled with limited direct exposure to hazardous physical substances. The noise level in the work environment is usually low to moderate. Ability to travel to between offices. While performing the duties of this job, the employee is regularly required to sit, stand, walk, handle, or feel, reach with hands and arms, see, talk, and hear. The employee will frequently lift and/or carry reports, records and other materials that typically weigh less than 20 pounds. The employee is occasionally required to stoop, kneel, bend, or crouch. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, and other standard office equipment. All of the information contained herein reflect general details as necessary to describe the principal functions of this classification, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Management reserves the rights to add, modify, change, or rescind the duties and/or work assignments of all positions, without advanced notice, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Notwithstanding any of the foregoing described job responsibilities, employee shall not engage in activities that constitute the practice of ophthalmology as prohibited under applicable law. Employee shall neither exercise control over nor interfere with the clinician-patient relationship. Clinicians shall have sole responsibility for all professional services provided to patients. Salary Description $21.00 - $27.00
    $30k-44k yearly est. 1d ago

  • Administrative Coordinator

    Ascend Talent Solutions

    Office assistant job in Los Angeles, CA

    Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
    $42k-62k yearly est. 5d ago

  • Office Administrator

    Goldco 3.5company rating

    Office assistant job in Calabasas, CA

    Goldco is a growing financial services firm seeking a dedicated Office Administrator to support our team on-site at our Calabasas office. The ideal candidate is a reliable professional with expertise in customer service, completing data-entry with a high level of accuracy, and a natural ability to multitask. We are looking for someone with excellent communication skills and resourcefulness, as well as a strong work ethic and positive attitude. Must be able to effectively communicate between management, customers and other departments within the firm. We are a lean, tight-knit team and we are looking for a long-term team member. ***This is an in-office role in Calabasas, CA from 7am-4pm. Must be able to reliably commute to the Calabasas office Monday-Friday*** Day-to-Day Responsibilities: Manage a high volume of incoming and outgoing documentation and mail while faxing, scanning, emailing and filing those records appropriately- must be excellent at multitasking and prioritizing tasks based on level of urgency Point of contact between building management, maintenance, vendors and greet all visitors Inventory and upkeep of kitchen and supply room to ensure they are regularly stocked, organized, and clean Maintain an up to date team credit card reconciliation Manage answering and transferring incoming calls to the appropriate department Assist all departments with miscellaneous tasks as needed May require overtime on occasion Qualifications: 3+ years of experience in a similar role is required Calm demeanor; able to handle pressure with ease Able to maintain confidentiality with customer information Excellent time management skills Personable and customer service-oriented Possess excellent oral and written communication skills High attention to detail with speed and accuracy in daily operations Excellent computer skills; basic knowledge of Google Suite Experience with Salesforce a plus Consistent attendance, must be punctual and reliable Perks/Benefits: Health benefits after 30 days, company matched 401k after 60 days, and discretionary bonus/incentives available for performance Accrued paid time off, sick time, and paid holidays. Friendly office culture and atmosphere! Coffee bar, snacks, office lunches/gatherings Physical Demands: Must be able to remain in a stationary position at least 75% of the time Regularly move boxes weighing up to 30 pounds Constantly operates a telephone, computer and other office productivity machinery, such as a scanner, copy machine, and computer printer Must be able to effectively communicate with co-workers, customers and other third-parties Hours of operation are Monday through Friday, 7:00 am - 4:00pm. The expected pay range for this role is $20.00-$25.00 per hour. The base salary range for this position is listed above. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here. Equal Opportunity Employer: We support a diverse workforce and are a Drug Testing and Equal Opportunity Employer. We do not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.
    $20-25 hourly 2d ago

  • Administrative Assistant

    Spectraforce 4.5company rating

    Office assistant job in Los Angeles, CA

    Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am - 5:30 pm / 40 hours per week Dress code: Business Casual Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month - to be paid at contingent's expense The incumbent will: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports. Note to Suppliers: Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! Must have good typing skills - 40 wpm+ This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. This Department needs a candidate that can be trained quickly and jump in to support the volume. There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.
    $38k-51k yearly est. 4d ago

  • Front Desk Receptionist

    America West Properties, Inc.

    Office assistant job in Lake Forest, CA

    OPPORTUNITY America West Properties, Inc. is seeking to hire a full-time, in-office Front Desk Receptionist to complete administrative tasks, handle all deliveries and shipments, and be responsible for dispatching all incoming phone calls. Candidates will have the opportunity to work for a well-established commercial real estate company that manages over four million square feet of office, industrial, and retail assets. America West Properties, Inc. offers a competitive salary, accrued vacation time, as well as employee medical, dental, and vision insurance. Responsibilities Acts as the liaison for a team of Principals, Property Managers, and Accountants Answers incoming phone calls, and redirects call to the appropriate staff members Organizes all incoming mail, and collaborates with the Accounts Payable team for invoice processing Coordinates any shipments and manages all daily mail deliveries Facilitates office supply purchases that will assist staff in their daily tasks Collaborates with the Accounting team to ensure loan statements are received each month Assists the Principals in scheduling team meetings, staff lunches, and guest speakers Requirements Full-time in-office position in Lake Forest, California Professional appearance and communication skills required A strong attention to detail and high level of organization in daily responsibilities The ability to collaborate with a team of Accountants and Property Management staff Knowledge of Adobe, Microsoft Excel, and Microsoft Word Excellent verbal and written skillset TIMING Immediate
    $31k-40k yearly est. 1d ago

  • Administrative Assistant, Part-time (ELS)

    Matthews™

    Office assistant job in El Segundo, CA

    The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This role is based in our El Segundo, CA office. RESPONSIBILITIES: Office Administration: Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression Ordering, stocking, inventory, and expense report of office supplies Costco, Amazon, etc. Coffee supplies stocking (daily) Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process Computer set up, phones etc. Welcome packets and New Hire collateral Building and office card access Updating seating chart in Box and in Atlas Workstation setup as needed Clean out agent cube if terminated Liaison between building management and MREIS Handle on-site building requests Restocking public restroom, light not working, A/C issues, etc. Required emergency course education Parking validations Office equipment management Reload and troubleshoot Pitney Bowes system Printer supplies (toner and paper) and stocking (daily) Printer troubleshooting and handle troubleshooting with vendor Manage and answer the main phone line Ensure company voicemail is checked daily and messages are relayed to the appropriate party Provide wire instructions Mail pickup and delivery (daily) Cleaning up office Keeping organized and presentable (daily) Clean refrigerator (weekly) Setup conference room for conference calls and meetings Monday morning meeting Setup live trainings Stocking collateral and water for meetings Setting up recruiting presentations Coordinating with vendors for miscellaneous office tasks Assisting agents with basic technology needs Expense reimbursements Coordinating and supporting internal office events Market Leader Administrative Support: Office Competition Support Interview scheduling & administrative support Miscellaneous tasks Training Support: Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc Preparing first day collateral Posting training calendar around office Organizing mixers and activities Ordering catering and setting up for Summer Training Events Prepare conference room for live trainings and herd summer class REQUIREMENTS: Associates Degree or higher 2+ year(s) relative experience Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management Excellent interpersonal and communication skills Exceptional problem-solving skills Ability to apply common sense and understanding to interpret instructions and perform duties efficiently The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm. Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Hourly Wage range - $20 - $25
    $20-25 hourly 5d ago

  • Assistant Teacher - Great Opportunity

    Zen Educate

    Office assistant job in Bell, CA

    Start the School Year Strong! - Now hiring for the 2025-2026 school year. We're hiring now! Zen Educate is looking for Para Educators. If you're passionate about supporting students with special needs and want a full-time role where you can make a real impact, this could be your next step. These roles support students with a range of special education needs, including mild, moderate, and severe needs. Talk to a recruiter today and see how we can help you find the perfect role. As an Assistant Teacher, you'll be a collaborative partner in the classroom, working alongside the lead teacher to plan and implement engaging lessons, manage classroom activities, and foster a dynamic learning environment. Key Responsibilities: -Behavioral Support: Implement Behavior Intervention Plans (BIPs) or Individualized Education Plan (IEPs) -Individualized Support: Provide one-on-one or small group support using positive reinforcement and de-escalation strategies to promote self-regulation, social-emotional skills, and engagement. -Classroom Assistance: Collaborate with teachers to maintain a positive, inclusive learning environment and encourage student participation. -Communication: Work closely with teachers, parents, and staff to ensure consistent and effective support for students. -Personal Care: Support with personal care or hygiene as needed, including toileting, feeding, and dressing. Required Qualifications/Experience: -High School Diploma -Experience supporting individuals with Special Educational Needs -Excellent communication and interpersonal skills -Ability to stay calm and patient in challenging situations -English proficiency -U.S. work authorization (Zen Educate cannot provide sponsorship for an employment visa or relocation assistance at this time) - Candidates must be 18 years or older to apply Physical Requirements: - Comfortable being on your feet and moving around the classroom throughout the day - Able to lift up to 20 lbs and safely assist students when needed (kneeling, bending, quick response) - Additional physical requirements may be requested during your application process Preferred Qualifications: -Experience in Special Education, particularly with moderate to severe behaviors, ABA Therapy, Behaviour Technician Experience or AAC Devices -Knowledge of behavioral intervention strategies -CPR and First Aid -CPI or Pro Act Training Salary Pay: $20 - $23 per hour, paid weekly. Schedule: Monday to Friday, within hours of 7:30 am - 3:00/4:30 pm (no weekend work). Benefits: - Weekly pay - Paid Sick Leave - 401K (certain eligibility criteria) -Join our training sessions and professional development opportunities to stay updated on the latest in special education and behavioral support. Why Zen At Zen Educate, we're transforming how educators find their perfect roles, making the process simpler, fairer, and more rewarding. Our innovative platform connects educators with schools in a way that's transparent, efficient, and empowering. We're passionate about offering fair pay, lowering costs for schools, and reinvesting in what truly matters: students. About Zen Zen Educate is redefining how educators find their next role. Our platform streamlines the job search process, making it faster and easier for you to find opportunities that align with your skills, goals, and values - all with personalized support. Ref: OC-NHQ-TA-December2025-122
    $20-23 hourly 1d ago

  • Administrative Assistant

    LHH Us 4.3company rating

    Office assistant job in Los Angeles, CA

    We are seeking a detail-oriented Administrative Assistant with 1-2 years of experience to provide reliable support in a fast-paced, professional environment. This role requires strong skills in calendar management and expense reporting, along with an interest in the entertainment industry. Key Responsibilities: Coordinate and manage calendars, meetings, and appointments Prepare, track, and submit expense reports Maintain organized filing systems and documentation Assist with travel arrangements as needed Provide general administrative support to the team Assist with special projects and day-to-day office tasks Qualifications: Bachelor's degree required 1-2 years of administrative support experience Strong calendaring and scheduling skills Experience with expense reporting tools (e.g., Concur, Expensify) Excellent communication, organizational, and time-management skills Interest in or exposure to the entertainment industry preferred Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance LHH | Privacy Policy View the Lee Hecht Harrison Privacy Policy here and learn more about how information is handled on the site. Please contact us if you require more information. Pay: $ 25+ Pay Details: $25.00 to $26.00 per hour Search managed by: Michelle Schiller Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
    $25-26 hourly 21h ago

  • Dermatology Physican Assistant

    Hoag Health 4.8company rating

    Office assistant job in Newport Beach, CA

    Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************
    $31k-36k yearly est. 4d ago

  • Amazon Vendor Central ads assistant

    Icon Sports Group

    Office assistant job in Los Angeles, CA

    Key Responsibilities: Manage and maintain product listings and ads on Amazon Vendor and Seller Central and Walmart platforms. Create new product listings by generating product information and utilizing bulk feeds on Vendor Central, Seller Central, Walmart, and Shopify platforms. Update and optimize existing product data using bulk feeds. Support product visibility improvements through a basic understanding of SEO. Conduct accurate and detailed data entry and analysis using Excel. Assist with daily operational tasks such as inventory management and pricing updates. Collaborate with internal teams to ensure smooth e-commerce operations. Qualifications: Junior-level experience with Amazon Seller Central operations. Junior-level experience with Walmart Marketplace operations. Basic knowledge of SEO principles. Experience handling bulk data feeds. Proficiency in Excel for data entry and analysis. Preferred Attributes: Organized and capable of multitasking. Accurate and detail-oriented work ethic. Strong communication and teamwork skills. Location: Los Angeles, CA
    $26k-37k yearly est. 5d ago

  • Color Assistant

    24 Seven Talent 4.5company rating

    Office assistant job in Los Angeles, CA

    We're seeking a Freelance Color Assistant to support the Color Manager in developing and executing seasonal color palettes across multiple categories. This role requires strong organization, a sharp eye for color, and the ability to collaborate cross-functionally with Design, Product Development, and Production teams. Key Responsibilities: Support Color Manager with development and execution of physical and digital seasonal color palettes Track and manage lab dips, strike-offs, and bulk color submissions across categories Maintain digital and physical color libraries, Pantone/Archroma standards, and vendor submissions Organize and document internal color approvals, comments, and rejections Communicate with vendors and mills to ensure timely and accurate submissions Assist in updating color cards, CADs, and colorway documentation Support color testing and track results Qualifications: 1-2 years of experience in color or product development (internship experience considered) Bachelor's degree in Fashion Design, Textile Design, or related field preferred Strong eye for color, attention to detail, and organizational skills Familiarity with Pantone standards, dye processes, and color measurement tools Proficiency in Adobe Illustrator, Photoshop, Excel, and PLM systems Excellent communication and follow-up skills
    $30k-35k yearly est. 5d ago

  • Office Assistant - Community Services

    City of Lancaster 3.7company rating

    Office assistant job in Lancaster, CA

    Office Assistant Department: Parks, Arts, Recreation, & Community Services Hourly Range: $22.26 - $25.77 Classification: Temporary Non-Exempt - Overtime Eligible Job Summary: Under general supervision of the Community Services supervisor, assists the Community Services division of the PARCS department by providing clerical and administrative support in and out of the office setting. Supervisory Responsibilities: None Responsibilities may include, but are not limited to: Be fully available to work PARCS special events Assist in planning and organizing events, scheduling, and when prompted, to oversee members Handle incoming calls and other communications; following up missed calls Assist in the planning, organizing and scheduling of community partnership events and programs Process remittances through the City's financial systems, ensuring accuracy, timely submission, and proper account coding Track purchase orders, vendor payments, and budget adjustments and maintain organized digital records of transactions Assist with proofreading and editing program materials, including flyers, brochures, newsletters, and website content, for grammar, accuracy, and consistent branding Maintain updated contact lists for community partners, vendors, and program participants Support program registration activities, including data entry, tracking participant information, and generating attendance reports Assist supervisor with creating and updating standard operating procedures (SOPs), or internal workflow guides Serve as a liaison between divisions to ensure smooth coordination of projects and events Manage filing system and recording information as needed Provide insight into reports by collecting data, analyzing information, and presenting findings clearly and concisely Ensure all items, reports, and equipment are functioning properly and are ready for use Attend community activities Update paperwork, maintain documents and word processing Perform general office duties and run errands Assist in maintaining a professional and inviting office setting, including the preparation of bulletin boards, displays, and seasonal décor that align with departmental events and community themes Maintain supply inventory Perform other related duties as assigned The duties listed above are not intended to be all-inclusive. An employee may also perform other related duties as assigned by their immediate supervisor. This position is considered non-exempt. Required Skills: Understand and follow written and oral instructions Strong communication skills Deal tactfully and effectively with staff, participants and the public Knowledge of Microsoft Office, Office 365, Google Docs, Google Sheets, Google Slides Ability to work independently as well as part of a team Attention to detail with a high level of accuracy in completing tasks Ability to maintain confidentiality and handle sensitive information with discretion Ability to adapt to changing priorities and work in a fast-paced environment Education and Experience: Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance Currently enrolled in a college or university majoring in Business or a related field is desirable Core Competencies: Problem Solving - Analytically and logically evaluating information. Learning Agility - Seeking learning opportunities and applying the lessons to work. Handling Stress - Maintaining emotional stability and self-control under pressure, challenge, or adversity. Professional Integrity & Ethics - Displaying honesty, adherence to principles, and personal accountability. Safety Focus - Showing Vigilance and care in identifying and addressing health risks and safety hazards. Customer Focus - Attending to the Needs and expectations of customers. Informing - Proactively obtaining and sharing information. Teamwork - Collaborating with others to achieve shared goals. Valuing Diversity - Appreciating the benefits of varied backgrounds and cultures in the workplace. Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational effectiveness. Guiding Principles Put people first. Be visionary. Be an ambassador for Lancaster. Be Fiscally Responsible. Be Creative. Always Improving. Be Adaptable and Resilient. Essential Physical Requirements: Ascend/Descend stairs/ladders/balance (moderate) Position self to bend or twist (frequent) To move, transport, position items up to 15 lbs. (frequent) Exposed to outdoor weather conditions (infrequent) Operate Equipment (none) Stationary or squatting position (frequent) Environmental Factors: Work under time pressure (moderate to frequent) Interruptions (frequent) Essential Cognitive Functions: Analyze (continuous) Computations (frequent) Generate Written Work Product (moderate) Independent Problem Solving (continuous) Interruptions (frequent) Maintain Positive Public Relations (continuous) Organize (frequent) Disaster Service Worker Pursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster. Reasonable accommodations will be made, when possible, to enable qualified individuals with disabilities to perform the essential functions of the job. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting **************************************** . The City of Lancaster is an Equal Opportunity Employer
    $22.3-25.8 hourly Auto-Apply 14d ago

  • Substitute Clerk Typist (Bilingual Preferred)

    Perris Elementary School District 4.0company rating

    Office assistant job in Perris, CA

    Substitute Clerk Typist REQUIREMENTS 2- Letter of Recommendation (dated within the year) High School Diploma
    $34k-40k yearly est. 40d ago

  • Short-Term Worker - Clerical Pool

    Chaffey College 4.3company rating

    Office assistant job in Rancho Cucamonga, CA

    Working Hours: Hours will vary CONDITIONS OF EMPLOYMENT Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job. Responsibilities * Types, edits, and formats a variety of materials; composes correspondence. * Reviews, enters, and tracks data. * Prepares various administrative and district documents and reports. * Uses a variety of office equipment including computer, fax machine, printer, document imager, calculator, and copy machines. * Assists clients and department staff with service scheduling, delivery, and reporting. * Screen visitors and provide general information. Qualifications * Proficient working knowledge of various software packages including Microsoft Outlook, Word, Excel, and Adobe Acrobat. * Knowledge of generally accepted office practices, procedures, and equipment; knowledge of basic arithmetic; and proper English usage, grammar, vocabulary, and spelling. * Ability to prioritize workload and perform tasks within defined deadlines. * Ability to prepare business correspondence and maintain accurate and orderly records and files. * Ability to communicate effectively and professionally verbally and in writing. Additional Information Application must be filled out completely and in detail at ******************************************* Please do not include any additional documents other than an optional resume. For additional information, please contact the Office of Human Resources ************** or **************.
    $30k-33k yearly est. 6d ago

  • Clerical Front Office- PT

    A Better Citizen Foundation

    Office assistant job in Anaheim, CA

    Job Description ABC Traffic Programs is looking for front office clerical staff to join our team. The part time clerical staff assists office manager in the day to day functions of the office. Responsibilities: Manage client records and information Customer service Perform office tasks as needed Qualifications: Ability to prioritize and multi-task Bilingual Spanish/English Strong organizational skills Deadline and detail-oriented Plus: Registered Drug and Alcohol Counselor and/or Registration as an Intern upon hiring They will report directly to and work closely with the office manager and corporate staff. Clerical staff will be bi-lingual in Spanish and will be called upon to assist Spanish speaking clients when the need arises. Schedule: Monday-Thursday 1pm-6pm Friday 12-5 & Saturday 8-12pm *Alternating Frid/Sat pay competitve
    $29k-37k yearly est. 1d ago

  • Office Clerical / Service Department

    West Coast Material Handling

    Office assistant job in Anaheim, CA

    Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Full time clerical position in our forklift service department. processing daily paperwork, scheduling mechanics, answering phone. dispatching mechanics. closing workorders. assisting service department staff. Well established company with over 18 years of business experience.
    $29k-37k yearly est. 6d ago

  • Title Production Typist Reviewer

    Summithr

    Office assistant job in Pasadena, CA

    Job Description Corporate Culture and Compensation: Be part of friendly and professional team for one of the largest title companies in the United States where employees can learn, grow and make a difference. Be an instrumental part of a company focused on building long, rewarding careers in an exciting industry and where the work environment provides room for employees to grow personally and professionally. You'll receive: Compensation and benefits packages are comprehensive, competitive and generous providing room for potential growth and position/compensation advancement. Responsibilities: · Review search data provided by customers/abstractors for completeness and accuracy. · Type and/or review all products offered within the department (Ownership Reports, MCRs, Commitments and any other products offered). · Consistently meet and exceed minimum production goals set for the position. Goals are as follows: · Typing O&Es or Commitments: 20+ a day · Reviewing Typed O&Es or Commitments: 25+ a day · Ability to manage work queues and maintain/meet customer service level agreements. · Ensure quality title reporting and meet all specified turnaround times according to customer service level agreements. · Monitor files for completeness and recognize missing items/information. · Expected to maintain 90% accuracy. · Reading and understanding the daily metrics. · Handle general internal and external customer inquiries without assistance in a timely manner as presented to you through direct email or group managed email box. · Ex: Customer requests to revise/correct report or commitment. · Ex: Other team requests to revise/correct report or commitment. · Ex: Internal questions from team member via direct email or to the group box. · Monitor, follow-up and resolve problem files in a timely manner or elevate to appropriate manager or risk management. · Prepare and submit daily production log. · Communicate with coworkers, management, customers, and others in a courteous and professional manner. · Assist manager in training new staff members with Production unit. · Must be personable, positive and a professional representative of the Company. · Regular consistent attendance is required, that could include attendance at after hour Company events. · Ability to accept supervision. · Ability to foster, develop and maintain professional and collaborative working relationships. Must be able to get along with others, i.e., peers, supervisors, outside customers, and vendors. · Ability to interact effectively and professionally with all levels of management, employees and customers by email, phone and in person. · Ability to work overtime as requested and approved by manager. · Perform other duties as assigned by manager. Knowledge/Skills/Experience: · Excellent verbal and written communication skills. · Excellent interpersonal and customer service skills. · Ability to prioritize and handle multiple projects. · Strong attention to detail and organizational skills. · Proficient in Microsoft Office Suite and Outlook. To see new and updated job postings and job postings similar to this, please follow us on LinkedIn: ***************************************** Job Posted by ApplicantPro
    $32k-51k yearly est. 24d ago

Learn more about office assistant jobs

How much does an office assistant earn in Covina, CA?

The average office assistant in Covina, CA earns between $25,000 and $49,000 annually. This compares to the national average office assistant range of $24,000 to $41,000.

Average office assistant salary in Covina, CA

$35,000

What are the biggest employers of Office Assistants in Covina, CA?

The biggest employers of Office Assistants in Covina, CA are:
  1. Annie Aesthetic
  2. University of La Verne
  3. Charter Oak Unified School District
  4. Pitzer College
  5. American States Water Company
  6. Educating Health Care Professionals
  7. Odorzx Inc.
  8. Parent Education Bridge for Student Achievement Foundation LLC
  9. Temple City Unified
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