Office assistant jobs in East Honolulu, HI - 238 jobs

Title: Receptionist Duration: 2 Months (with possible extension or conversion) Hours: M-F 8-5 As a receptionist, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties. Resource's typical working day: Basically, for everything that goes on in the office Taking care of guest registration Ensuring they are communicating with property management Vendor management Interacting on day-to-day basis Strong executive presence Must Have Skills: Office administration experience vendor management Communicate clear and precisely Strong executive presence Nice to have skills: Some AV and IT knowledge or if they are willing to learn Experience working with a remote team Years of Experience: Some experience Education HS Diploma Software skills: MS Office Suite They utilize Smartsheet Interview Process: Virtual at least a 2 step

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Greet visitors, handles incoming calls and performs general administrative duties. May also assist other administrative staff with overflow work, including word processing, data entry and internet research tasks. Takes messages for department personnel. Provides callers with company information as needed. May also assist with other clerical duties such as mail sorting and overnight packages. Professional customer-service approach is expected. Excellent verbal and written communication skills are required. Qualifications Entry-mid level experience Can-do attitude Approachable and customer service oriented Detail oriented Strong ability to multi-task Responsible and able to work independently

Corporate Compliance Training Administration Manage the training database for employees and temporary workers/contractors with the assignment of administering onboarding and annual continuing education training; follow-up on overdue assignments; ensure accuracy of demographic information into the database; prepare regular status reports. Troubleshoot and propose solutions/recommendations. Resolve problem reports and issues. Recommends improvements for efficiency in procedures. Administrative Support Perform administrative functions for management teams including scheduling and arranging internal and external meetings; preparing travel arrangements for conferences, meetings, seminars; assisting with expense reports, invoice processing, and check requests; routing mail; processing print requests, and access requests. Compliance Office Support Support routine operational functions and projects including but not limited to: Initial review, analysis of required action (and triaging when appropriate), compose responses that address all concerns raised, and timely closure of routine cases in compliance tracking system Collection, review, tracking, and follow up procedures to ensure all necessary compliance documents are obtained for temporary workers. Organize and implement Compliance & Ethics Week activities. Enterprise policy management, including tracking and follow up with external stakeholders to support regular and timely review and approval. Committee Support * Manage the administrative duties for the planning and execution of compliance committees, including the Audit & Compliance Committee of the Board of Directors, C&E Advisory Committee, Compliance Operations Committee and other subcommittees. Manage sensitive corporate files (by-laws and corporate documents). Coordinate meetings, including notification of meetings to members, coordinating site arrangements, assembling meeting materials, managing pending agenda items and conducting meeting reminder notices (phone or mail). Assisting with preparing and drafting presentation materials, uploading to the appropriate sites and applications, and preparing accurate and complete minutes. Manage administrative duties for external audits including preparing and coordinating for onsite examinations. Performs all other miscellaneous responsibilities and duties as assigned or directed. #LI-Hybrid

Fleet Administrative Clerk Department: Operations Reports to: Fleet Manager Status: Non-Exempt Starting at $18/ Hour 1. Job Purpose/Objective: The Fleet Administrative Clerk is responsible for ensuring accuracy to submitted paperwork, management of the fleet's registration and credentials, and effective communicating with various vendors to ensure the proper billing and delivery of services. 2. Essential Job Functions: Incumbent may perform any or all of the following: Reviewing and editing payroll documentation and accurately inputting information in the Payroll Processing System Sort and distribute information collected to various departments Communicating with vendors for services required: (i.e. vehicle registration, shipping, decals, etc.) Acquiring price quotes Setting up appointments Procuring payment Submitting payment Communicating with various division on the outer islands Determining status of vehicles Obtain information for mileage for registration and insurance purposes. Ensure that vehicles have the required credentials 3. Essential Skills (Minimum qualifications individual must possess when entering position) - i.e. skillsets, education, certifications, etc. High school diploma or GED; or one to three months related experience and/or training or equivalent combination of education and experience Minimum 18 years of age. Capable of reading and writing in English Skill Requirement: Judgment and Decision Making - Prioritizing work Service Orientation - Modeling and providing service excellence with all vendors, clients, employees, management, etc. People Skills - Knowledgeable in dealing with people and situations involving complex issues Must be computer literate (able to utilize and maneuver through windows applications) Must have knowledge and experience in word processing, e-mail, spreadsheets, file manipulation Must be able to adapt and learn new computer software and applications Work flexible shifts - weekends, evenings, holidays Able to work in all weather conditions Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, communicates decisions to others Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, manages distractions and interruptions Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines Promotes mutual respect, keeps workplace clean and safe, supports safety programs Performs other related duties as assigned by management. 4. Working Conditions/Job Environment Air-conditioned office General office equipment and supplies Exposure to potential eye and muscle strain due to constant use of computer Must be able to sit and stand for extended periods of time Walking, standing, kneeling, bending, pulling, pushing Light lifting and carrying (20+ pounds) Frequently lifting and reaching Expressing or exchanging ideas by means of the spoken word. Must convey detailed or important spoken instructions to other workers accurately Ability to receive detailed information through oral communication, and make fine discriminations in sound The worker is required to have visual acuity to perform an activity such as: preparing and analyzing numbers and figures as well as viewing a computer terminal The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work) The information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. EEO Employer/Vets/Disabled

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Centers 21-acre Honolulu campus, adjacent to the University of Hawaii at Mnoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Education team is currently seeking a Scholarship Support Assistant who can provide exceptional administrative and fiscal support to the Center's scholarship programs. This position supports the smooth operation of the scholarship programs while coordinating the technical aspects of scholarship applications that include awarding, benefits and housing, funds disbursement, as well as tax and visa compliance. The ideal candidate is highly organized, detail-oriented, and able to managemultiple tasks and deadlines simultaneously and effectively within a collaborative work environment. MAJOR DUTIES: Coordinates the payment of stipends, housing charges, meal plans, health insurance, book allowances, university tuition/student fees, and other approved/budgeted payments across student programs for all degree student programs and funding streams, including scholarship awards through the EWC Foundation. Assists with implementation of grant award, modifications, financial reporting, and closeouts. Assists with collecting and reconciling program fee payments for student affiliates and affiliate scholars. Processes registration fee payments for the annual International Graduate Student Conference if paid in check or cash prior to the date of the conference and completes final deposit form for total payments made online through Submittable. Reviews and reconciles participant housing charges and informs Housing if any corrections or adjustments are required. Consults with appropriate personnel if needed to verify appropriate payments for participants. Incumbent will need to work closely with participants in verifying information submitted on payment forms. Monitors collection of repayment for participant-related accounts receivable. Assists in the preparation of annual issuance of tax forms and certification statements for participants by reconciling year-end tax withholdings. Prepares travel grants and monitors visa and tax status for participants of the annual International Graduate Student Conference as well as other Education Program and EWC Foundation travel grants for participants. Processes payment documents for field research and conference scholarships. Assists ADB & EWC Scholarships Assistant and Fiscal Officer in preparation of fiscal reporting to Asian Development Bank (ADB)/Japan Scholarship Program (JSP) Headquarters. Prepares as needed timely and accurate payment of stipend, housing charges, and health insurance needs for participants in the residential PDP programs taking place in Honolulu. Prepares appropriate fiscal documents across the Education Program. Submits fiscal documents to the appropriate offices in a timely manner and monitors their progress to the point of payment. Assists with payment documents for other aspects of the Education Program as needed. Monitors periodic payments related to contracts for the student program and Education Program in cooperation with program staff. Using information gathered from Participation Agreement and Award Change Notification documents, prepares appropriate payment documents to meet specified payment schedules and participant award terms and conditions across the student programs. Coordinates the purchase of health insurance for EWC students and short-term participants, ensuring it meets visa and university requirements as well as federal and state regulations. Works with brokers to get bids and works with partners such as UH Health Services in assessing policy options. Conveys tax and health insurance information by conducting short procedural presentations for each unique degree student program, before the beginning of fall and spring terms, and for short-term programs, including all residential PDP programs that have insurance/tax information needs. Reviews and monitors participant tax status for compliance of federal tax requirements. Develops and maintains appropriate databases and files to assure timely and accurate payments. Responsible for data management requiring extensive use of spreadsheet formulas. Creates and maintains reports using various data extracts as needed and assigned. Prepares and sends email announcements and collects and compiles applications for conference and field research grants in accordance with grant requirements as assigned. Assists in facilitating various Education Program activities and serves as backup to other program assistants in the Education Program. This list of major duties is not exhaustive. Duties be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: This position works under the general supervision of the Media Program Manager. The incumbent is expected to carry out policies, programs, and procedures independently. The employee keeps the supervisor informed of progress, anticipated problems, or conflicts. Work is reviewed as it progresses for timeliness, effectiveness, and completeness in meeting objectives. REQUIRED QUALIFICATIONS: Education & Experience At least four (4) years of relevant work experience that demonstrates the ability to perform the duties of the position; or a combination of post-high school education and directly related experience which totals four (4) years. Communication Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge of office practices and procedures, particularly as they apply to project management and event planning computer program use, database software, office machine usage, and other related administrative best practices; of correct English grammar, punctuation, spelling, and word usage; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Physical Requirements Able to walk up and down stairways, use a ladder, carry supplies and equipment, walk between conference rooms/floors, and move furniture and supplies up to 40 pounds; Sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. PREFERRED QUALIFICATIONS Payment processing experience in an academic/adult student environment. Experience with online payment processing. Experience working on a shared drive and/or network. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits -The annual salary for this position starts at $56,664.45 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities - We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment - We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference. The East-West Center isa premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside in Oahu, Hawaii.

About Us When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture. The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more! If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you! Job Overview Under the direction of the Logistics Supervisor, the General Clerk II will perform a variety of warehousing and material handling duties requiring an understanding of storage planning. The incumbent must possess warehouse and/or supply experience and know how to competently operate a variety of material handling equipment. Pay Rate: $34.96/Hourly Work Model: Onsite Responsibilities Essential Duties & Job Functions: * Accepts and verifies materials from vendors against receiving documents, notes and reports discrepancies and obvious damages, processes "receiving" in automated system and routes hard copy documentation to appropriate departments. * Routes materials to prescribed storage locations, storing, stacking, or palletizing materials in accordance with prescribed storage methods, ensuring locations are accurately noted in the automated inventory system. * Rearranges and takes inventory of stored material to identify discrepancies, etc. as directed. * Removes material from storage and issues to work documents as required. This task involves processing documentation in an automated inventory system, obtaining all pertinent information from requestor and routing hard copy documentation to the appropriate department. * Help perform periodic stock inventories and prepare material requisitions for replacement items as required. * Will be required to perform various lower classified duties such as (but not limited to) file maintenance, workspace cleanup, maintain warehouse space and telephone answering as required. * Rapid assimilation of the methods used in processing materials in and out of the Government's supply system; the methods used in verifying types and quantities of items against receiving and shipping documentation. * Match specific item identification data such as nomenclature, stock or part number, letter and number codes, quantity and units of issue on containers and stock locations with those on receiving reports and various other forms. * Palletizing, stacking and otherwise placing and arranging items in storage locations in consideration of their size, shape, weight, quantity, type, stock number, letter and number codes, and other storage factors. * Understanding and following the procedures for removing material from storage and assembling for shipment or issue in consideration to quantities, units of issue, and types of items shown on issue requests. * Have thorough knowledge and experience in traditional warehousing and material movement methodologies (receiving, storage, issue, shipping, material handling and distribution). * Will be required to operate Government and DBSI-owned motor vehicles and or other equipment. Must have a Class C License in order to operate a Government vehicle and will be required to read and sign a statement of understanding outlining the rules and regulations regarding government vehicles use. * Supports other department staff as needed or directed. * Assists other trade groups in daily operations where required. * Ability to work overtime as needed. * Performs other duties as assigned. Job Requirements Mandatory: * High school graduate or GED equivalent. * Two (2) years of work experience in the field of logistics or supply. * One (1) year of computer operating experience with emphasis on Microsoft Office software package (Word, Excel, Access). * At least one (1) year of record filling and property inventory experience. * Ability to obtain and maintain a Top Secret Sensitive Compartmented Information (TS/SCI) level clearance. * Valid state driver's license. Reasonable Accommodation: CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any if its subsidiaries, please email ******************. Equal Employment Opportunity: Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

ATA Services, Inc. is seeking Part-time Office Assistants at the Hawaii State Hospital. Please review the job details listed below: Hourly Rate: $22.85 Hours: 6:30 am - 10:30 am M-F Overview: Responsibilities will include answering phones, scheduling appointments and staff training, operating office equipment, creating and responding to emails, filing, research electronic files, ordering supplies and arranging service for office equipment. Job Duties/Scope of Work · Answers telephone calls, assists the caller with their inquiry, or refers to the appropriate staff. Checks and responds to email. Provides general information and resolves complaints in person or over the telephone. · Schedules/reschedules appointments and training for staff, maintains the schedules, and reminds staff of scheduled meetings/trainings. · Handles mail and inter-office documents. · Accurately and timely processes and audits employees' timesheets for payroll. Generates the attendance report. · Compiles, organizes raw data, and enters purchase orders, petty cash encumbrances and payments in the fiscal database as instructed. · Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. · Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports. · Composes letters or memos of a routine nature for staff signature as requested. · Prepares, types, and maintains/updates office forms.

Salary Range: Secretary II, SR-14: $4,054.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral Clerical Exp. (years) Spec. Clerical Exp. (years) Total Exp. (years) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. * Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you did not choose Option C as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you did not choose the first or second options as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Job Description PATCH is seeking an individual to be responsible to provide clerical support for the Child Care Registry program. Date and log all incoming mail and applications and then distributes all applications and mail to the correct Registry Specialist including electronic submittals. Send requested applications to clients Screens applications and requests for accuracy and initial eligibility Answer telephone and general inquiries of the Child Care Registry Scholarship Program Assist pulling information for Director's letter All clerical and administrative support as necessary to effectively run the program Prepare outgoing mail Scanning and indexing of all Registry application including Health Safety into global search Any other duties as required Working Conditions: Usually indoors under regular office condition. Work Hours: Full time; Forty (40) hour work week, between 7:30 am to 4:30 pm, Monday to Friday, occasional weekends with flex time. Requirements Mental, Physical, and Communication Demands: Must be organized and able to pay close attention to detail. Able to communicate well with customers on the telephone. Ability to occasionally lift and/or move more than 50 pounds. Minimum Qualification Requirement: Required excellent customer service and oral communication skills. Excellent computer skills, proficiency in Microsoft Office Applications. Knowledge about the early childhood field. Ability to multi-task with excellent organizational skills. Education/Experience: High School diploma, GED, or equivalent certification; attention to detail; experience with word processing and spreadsheet software, such as MS Word, and MS Excel; knowledge in the use of other general office equipment; excellent organizational, interpersonal, written, and verbal communication skills; ability to perform comfortably in a fast paced, deadline-oriented work environment; ability to successfully execute many complex tasks simultaneously; and ability to work as a team member, as well as independently. Benefits Sick and vacation leave 14 paid holidays annually Medical, dental, vision, prescription Cafeteria Plans/Flexible Spending Account 401 (k) Bus/rail Pass Monthly Reimbursement Costco Membership Working Advantage discounts

PAY RANGE: $15.95 an hour HOURS: 9am-4pm The Student Clerk will provide essential administrative support to ensure efficient operation of the office. This role involves performing a variety of tasks including data entry, filing, scheduling appointments, and managing communications. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities with a positive attitude. ESSENTIAL FUNCTIONS: Office Management Maintain a clean, organized, and welcoming office environment. Monitor and order office supplies as needed. Administrative Support: Answer and direct phone calls, take messages, and handle correspondence. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in the preparation of regularly scheduled reports. Data Management: Enter and update data in databases and spreadsheets. Maintain filing systems both electronically and physically. Retrieve information as requested from records, emails, and other related documents Communication: Greet and assist visitors, clients, and employees with professionalism. Handle incoming and outgoing mail and packages. Communicate with clients and staff to provide information and assistance. Project Assistance: Support team members with various administrative tasks and projects. Coordinate and assist with event planning and execution. QUALIFICATIONS: Skills & Knowledge: Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Familiarity with office equipment such as printers, copiers, and fax machines. Proven experience as an administrative clerk or in a related role. Proficient in MS Office (Word, Excel, PowerPoint) and office management software. Education & Training: High school diploma or equivalent; additional education or certifications in office administration or related fields is a plus. Preference given to individuals enrolled and attending University of Hawaii at Mānoa Preference given to students who qualify for Federal Work Study WHY THE Y?: Free Y membership with employment Referral bonuses - Y employees can earn cash or Y credit bonuses for referring a new hire* Up to 60% discounts for yourself, family, and even your siblings on Y programs, camps, preschool, childcare, and more. Child Protection Commitment The YMCA requires all staff to share responsibility for preventing child abuse by upholding professional boundaries, completing mandatory Praesidium training, and reporting concerns. All candidates must successfully complete a comprehensive background screening, including criminal and sex offender checks. *See job opportunities page for full details

Title: Admin & Fiscal Support Spec 0078572T Hiring Unit: C OF SOC SCI, SOC SCI DEANS OFF, ADMINISTRATIVE SERVICES Band: A Salary: salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent:Temporary Other Conditions:To begin approximately February 2026; continuation dependent on satisfactory performance, availability of funds, and program needs. Position is temporary with the possibility of conversion to permanent. Duties and Responsibilities * *Serves as a member of the Dean's Office providing administrative support and direction to the departments. * *Reviews and audits departments personnel documents, including but not limited to documents for hiring new faculty, lecturers, graduate assistants, visiting colleagues, ensuring compliance with applicable university policies and procedures. * *Gathers, develops and maintains reports for all funds, including General, Special, Revolving, Federal, etc. on a timely basis on budgets, allocations, encumbrances and expenditures for departments. * *Manages all phases of fiscal and budgetary needs for departments, including but not limited to tracking expenditures, procurement, processing payments and other fiscal documents. * *Prepares and reviews travel forms for compliance for federal, state and university rules and regulations. * *Maintains office files and documents for maintenance contracts, reports, procurement, inventory and other standard office records. * *Initiates procurement of equipment and supplies, including preparation of specifications and information for bid requests. * *Compiles and analyzes data and assists with the preparation of reports on instructional and research activities. * *Assists principal investigators in Departments with intramural and extramural grants (i.e., procurement, prepares fiscal documents, prepares budget reports.) * *Advises and assists in training staff and students in preparation of administrative and fiscal related documents, including but not limited to requisitions, purchase orders, travel requests/completion and other documents. * Assists with college-wide functions as needed. * Other duties as assigned. * Denotes Essential Function Minimum Qualifications * Possession of a baccalaureate degree in Business Administration, Arts and Sciences, Education or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business or program administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Functional knowledge of principles, practices and techniques in business or program administration demonstrated by knowledge, understanding and ability to apply concepts, terminology. * Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business or program administration. * Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business or program administration. * Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. * Demonstrated ability to operate a personal computer and apply word processing software. * Demonstrated ability to follow oral and written instructions. * Demonstrated experience working with spreadsheet software, such as Excel. Desirable Qualifications * Familiarity with UH fiscal, procurement and/or human resources processes. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents: * Cover letter indicating how you satisfy the minimum and desirable qualifications, * Resume, * Names and contact information for at least three professional references, and * Official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered. Inquiries: Deirdre Nakamura; ***************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You're comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Gmail, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3-5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment

Job Description The Front Office Coordinator will be responsible for administrative tasks such as answering phone calls, record keeping, data entry, & filing. Assist staff in informing and coordinating upcoming events Answers and distributes incoming calls, messages, and voicemails to appropriate clients or staff Ensure client and company confidentiality while conducting front office tasks and projects Provides front office support for administrative staff and clients Works with HR team on invoices and general office projects Schedule: Monday-Friday 7:30am-12:00pm

Our fully integrated multidisciplinary neuroscience center helps to improve the lives of people with neurological conditions through excellence in clinical practice, education, research and compassionate patient care. Hawaii Pacific Neuroscience has 2 facilities located on the campus of Castle Medical Center in Kailua and St Francis Kapuna Village in Honolulu within our inviting, patient-centered environment, patients have easy access to a full range of state-of-the-art diagnostic procedures and services. In addition to General Neurological Evaluations, we also offer the following multidisciplinary sub-specialty clinics with interdisciplinary specialists trained in this specific field. Job Description HPN's Front Office Associate will be on the front lines in patient care and will be responsible for assisting the Medical Assistant with front desk duties to ensure smooth day to day operations. Will be responsible for organizing files, draft messages, schedule appointments, and support other staff. Will perform a variety of clerical and organizational tasks that are necessary to run the organization efficiently. Must be efficient in creating spreadsheets, composing messages, manage databases, interpret reports, and manage documents. Other Assignments include: -- Answer phones -- First point of contact or when Administrative Medical Assistant is unavailable -- Data Entry of medical information -- Responsible for faxing and filing medical record requests -- Overview and Assign documents to the appropriate staff member for completion -- Take in copays and produce a day sheet report -- responsible for the cash box and managing petty cash -- Will work with all Microsoft office software, Box accounts, Google apps for business, Company server and will be responsible for any copying of reproducible for the week. -- Will be responsible for overseeing all front office activities and will advise staff members of work that needs to be completed by asking them for assistance -- Main point of contact for Administrator and will be asked to advise management on current needs of the front office. Administrator will ask for weekly updates on necessary changes and will be ultimately responsible for work that is incomplete. -- Office and Medical Supply management. Will assist in keeping a running list of supply orders, will research offers and products, negotiate for pricing, order, track, receive and stock inventory -- Will work with MA to establish Letter Sets for pts i.e. work release letters, requests for more information, School notes. Letters are kept on the Pt Care Drive for access to clinic staff. (patient specific letters) -- Run recall lists and maintain patient specific reminder alerts from the Hub -- Will act as an assistant to the biller and will provide support in delinquent accounts, establish out of office encounters, and answer simple billing questions or refer to the medical biller for further detail. -- Will work with administrator to send out promotional material -- Assist in meeting arrangements and set up as needed at the request of management Qualifications High School Diploma, Associates or higher is preferred. 1 year of experience working with all Microsoft products. Ability to pay attention to detail and multitask in a fast paced environment while under pressure is essential. Demonstrate customer service skills and ability to handle difficult patients when necessary. Must be a team player who is eager to work with all associates, patients, vendors, and outside offices. Additional Information All your information will be kept confidential according to EEO guidelines. Please forward updated Resume with salary recommendations/history along with HPN Application for immediate review. HPN Application can be found at: *************************************************************

OA Role

Job Description PATCH is seeking an individual to be responsible for providing clerical support, coordinating , identifying and attending outreach opportunities/events and build new partnerships with community based organizations for the Preschool Open Doors Program. Duties Essential Duties: Date and log all incoming mail and applications and then distributes all applications and mail to the correct Case Workers. Send requested applications to customers. Assists Case Workers in processing applications. Answer telephone, emails, and general inquiries of the POD Program. Responsible for photocopying, filing and distributing Preschool Open Doors materials. Maintains Microsoft Excel databases. Prepares reports and/or data to Program Manager on timely basis. Scans documents using DHS Encapture program and classifies scanned documents into the ECF (Electronic Case File) program. Prepares mail-merge for mass mailings All clerical and administrative support as necessary to effectively run the program. Increase program awareness, engage in community support and conducts outreach events. Keep complete record of outreach events, activities, and contacts along with the people reached Any other duties as required by the Program Manager. Requirements Working Conditions: Usually indoors in an office setting. Work Hours: 7:30 a.m. to 4:30 p.m.; Monday - Friday: duties may require overtime and weekend hours. Equipment Use: Computer and standard office equipment. Mental, Physical and Communication Demands: While performing the duties of this job, the employee is regularly required to sit. While doing outreach and training, the employee is regularly required to stand and must occasionally lift and/or move more than 50 pounds. Must have good organizational skills. Requires relating to people in a friendly and professional manner with excellent oral and written communication skills to prepare clear and concise reports and to communicate effectively with staff, funders, partners, consultants and representatives from similar programs and other community agencies. Ability to effectively supervise multi-cultural staff and interact in a multi-cultural community. Must be able to analyze problems and develop effective solutions. Demonstrate the ability to work independently and also closely in a team. Must be organized and be able to pay close attention to detail. Must be able to supervise and support employees, while working under minimal supervision. Must possess a valid Hawaii drivers license with access to an insured vehicle. The employee is required to use their personal vehicle and must be willing to travel to various locations, including off-island, for meetings. Minimum Qualification Requirements: Skills and Knowledge: Knowledge of the Preschool Open Doors Program. Knowledge of parenting and community child care and early childhood education issues and resources. Knowledge of the State's child care licensing and subsidy requirements is preferred. Excellent computer skills, proficiency in Microsoft Applications. Possess excellent oral and written communication skills. Possess excellent managerial and supervisory skills. Valid Car insurance Education and Experience: Bachelor's degree in Early Childhood Education or related field. Two years of experience in a related field may equal one year of college level education. At least two (2) years of experience in early child care or related field. At least two (2) years experience supervising people and projects. Possess a valid Hawaii driver's license, clean driving record, no-fault insurance, and access to an insured automobile. The employee is required to use their personal vehicle and must be willing to travel to various locations, including neighbor islands, to perform the above mentioned duties.

READVERTISEMENT Title: Admin & Fiscal Support Specialist 0078243T Hiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW INST OF MAR BIO Band: A Salary:salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Temporary Other Conditions: Continuation dependent on satisfactory performance, available funds, operational needs and actual staffing requirements. This is a temporary position with the ability to become permanent. Duties and Responsibilities 1.*Provide administrative support including, but not limited to: answering telephones, monitoring departmental email accounts, monitor and schedule unit classroom and shared resource space, update unit email listservs, assist visitors and guests, submit facilities maintenance work orders, schedule meetings, maintain office apps, and support other administrative systems. 2.*Process financial documents through UH/RCUH/UHF fiscal systems. Documents will include, but are not limited to: purchase order requisitions and supporting documents, travel requests/advances/completions, business expenditure reimbursements, vendor payments, journal entries, expenditure allocations, cost transfers, etc. 3.*Provide guidance to Principal Investigator (PI) and project staff to ensure that all fiscal transactions are allowable, allocable, and reasonable business expenses. Ensure that the transactions are in compliance with Federal, State of Hawaii, and University of Hawaii payment processing policies. 4.*Assist with the preparation of a variety of reports (fiscal reports, salary projections, account reconciliations, pcard reconciliations, capital asset inventory reports) to ensure compliance with school, campus, and UH System requirements. 5.*Provide advice to PIs on preparation and submission of UH and RCUH personnel documents as necessary and act as a backup RCUH employee timesheet approver if designated by PIs. 6.*Draft or proof documents for PIs and supervisors (i.e., memos, letters, attachments, etc.) and recommend revisions as necessary to ensure appropriate content. 7.*Liaison with internal and external customers with the authority to respond for HIMB to general inquiries and requests. 8.*Train personnel (student assistants, temporary hires, and regular hires) on the use of the various financial portal processing systems utilized at UH in order to enhance customer service. 9.*Assist with other fiscal, administrative, and personnel functions as requested. 10.Other duties as assigned. * Denotes Essential Functions. Minimum Qualifications 1.Possession of a baccalaureate degree in Business Administration, Education, Science, Arts and Humanities, Social Science, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for office or laboratory administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 2.Functional knowledge of principles, practices and techniques in the area of business administration as demonstrated by knowledge, understanding and ability to apply concepts, terminology. 3.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration. 4.Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business administration. 5.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. 6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. 7.Demonstrated ability to operate a personal computer and apply word processing software. Desirable Qualifications 1. Experience working in higher education administration environment. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach 1) cover letter indicating your interest in this position and how you satisfy the minimum and desirable qualifications, 2) resume, 3) the names and contact information (include title, email, and phone number) of at least three professional references and 4) copies of educational transcripts with confidential information (i.e., social security number, birth date, etc.) redacted. Official transcripts will be required at the time of hire. Transcripts issued outside of the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. Incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable. Minimum qualifications must be met by the date of application. If you submit more than one application, only the most recent application will be considered. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Laule'a Blanco; ****************** EEO/AA, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

This posting will be used to fill various School Security Attendant positions at the specified location. The authorized level of the position is School Security Attendant III. Applications are being accepted down to the School Security Attendant I in the event of recruiting difficulties. Salary Range: School Security Attendant I, SR-07: $2,690.92 per month School Security Attendant II, SR-09: $2,801.40 per month School Security Attendant III, SR-11: $3,031.08 per month Examples of Duties * Performs campus supervision by patrolling the school ground during class, lunch period, before and after school hours; * Observes and reports on unusual student behavior on campus; * Discusses problems with students and encourages them to seek or accept assistance and/or counseling; * Ensures the safe and orderly movement of pedestrians and vehicular traffic in and around the school grounds and may supervise and monitor the JPO program; * Enforces school rules and regulations by prohibiting student smoking, gambling, fighting, vandalism, etc.; * Inspects and patrols playground, bathrooms, assembly areas, cafeteria and other facilities to identify safety and security hazards as appropriate; * Directs unauthorized persons and drivers off the school premises observes, assesses, and reports to administrators any concerns and unusual non-student behavior; * Assists the school administration and staff with supervision and control at special student activities such as assemblies, pep rallies, athletic events, and dances; * Instructs loitering student to proceed to their destination; * Assists teaching staff and others in handling overt disturbances; * Informs school administrators and others of critical situations which may require police, fire, or other outside assistance; * May activate alarm as necessary. Minimum Qualifications Experience Requirements: Applicants must possess the ability to read, write and understand oral and written English, follow oral and written instructions, and perform simple arithmetic. General ExperienceSpecialized ExperienceTotal ExperienceLevel I6 Months-6 MonthsLevel II6 Months1 Year1.5 YearsLevel III6 Months2 Years2.5 Years General Experience: Experience such as administrative, technical, clerical, or other work that involves following written procedures, rules, or regulations in contact with coworkers, supervisors, or members of the public to provide a service, respond to inquiries, obtain information, or provide discretion. Specialized Experience: Experiences such as working with a government, military, private or non-profit organization, or a school system that involved protecting property and people against such hazards as fire, theft, damage, accident or trespass; or maintaining order and protecting life. Such experience must have provided a knowledge of basic protective systems. Substitutions Allowed: 1. A high school diploma may be substituted for six months of general experience. 2. Experience of one year or more in law enforcement, security, or an honorable discharge from military service may be substituted for six months of the general experience and one year of the specialized experience. 3. Successful completion of an associate degree or higher at an accredited college or university may be substituted for six months of general experience and one year of the specialized experience. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that the applicant has the ability to perform the duties of the position for which the applicant is being considered. Certification Required: All must be registered as a Guard with the State of Hawaii Board of Private Detective and Guards, in accordance with Act 208, Sessions Laws of Hawaii 2010. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 10-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays, Personal Leave, and Sick Leave: Many employees enjoy paid holidays, personal leave, and sick leave during the school year provided that all conditions under the respective collective bargaining agreement are met. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GUARD REGISTRATION REQUIREMENT: This position requires you to be registered as a Guard with the State of Hawaii Board of Private Detectives and Guards, in accordance with Act 208, Session Laws of Hawaii 2010. You must mail in a copy (or attach a scanned copy) of your Registration card immediately upon applying for this position. If you do not meet this requirement, your application will not be given consideration for this position. Do you meet this Guard registration requirement? * Yes * No 02 EXPERIENCE REQUIREMENT via Education: Did you graduate from high school or do you possess a General Equivalency Diploma (GED)? Note: Please list your High School information in the Education section of your application. * Yes * No 03 GENERAL EXPERIENCE REQUIREMENT: Do you have six (6) months of experience (paid or unpaid) which demonstrated the ability to meet and deal effectively with people and the ability read, comprehend and apply written directions? * Yes * No 04 SPECIALIZED EXPERIENCE REQUIREMENT: Do you possess experience working with a government, military, private or non-profit organization, or a school system that involved protecting property and people against such hazards as fire, theft, damage, accident, or trespass; or maintaining order and protecting life? Such experience must have provided a knowledge of basic protective systems. Select the statement that best describes your experience qualifications. * (a) I have at least two (2) years of work experience as described. * (b) I have at least one (1) year, but less than two (2) years of work experience as described. * (c) I have less than one (1) year of work experience as described. * (d) I do not have any work experience as described. 05 SPECIALIZED EXPERIENCE REQUIREMENT-DESCRIPTION: List all of your paid/unpaid experiences you held that clearly shows how you meet the minimum experience requirement. Include all of the following information for EACH experience you list: (a) Your job title; (b) Employer's name; (c) Your complete dates of employment (from mm/yy to mm/yy); (d) Average hours you worked per week; and, (e) A detailed description of your job duties, including how you were able to meet and deal effectively with people and read, comprehend and apply written directions. If you selected No to the previous question, type "N/A" in the space provided. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Our fully integrated multidisciplinary neuroscience center helps to improve the lives of people with neurological conditions through excellence in clinical practice, education, research and compassionate patient care. Hawaii Pacific Neuroscience has 2 facilities located on the campus of Castle Medical Center in Kailua and St Francis Kapuna Village in Honolulu within our inviting, patient-centered environment, patients have easy access to a full range of state-of-the-art diagnostic procedures and services. In addition to General Neurological Evaluations, we also offer the following multidisciplinary sub-specialty clinics with interdisciplinary specialists trained in this specific field. Job Description HPN's Front Office Associate will be on the front lines in patient care and will be responsible for assisting the Medical Assistant with front desk duties to ensure smooth day to day operations. Will be responsible for organizing files, draft messages, schedule appointments, and support other staff. Will perform a variety of clerical and organizational tasks that are necessary to run the organization efficiently. Must be efficient in creating spreadsheets, composing messages, manage databases, interpret reports, and manage documents. Other Assignments include: -- Answer phones -- First point of contact or when Administrative Medical Assistant is unavailable -- Data Entry of medical information -- Responsible for faxing and filing medical record requests -- Overview and Assign documents to the appropriate staff member for completion -- Take in copays and produce a day sheet report -- responsible for the cash box and managing petty cash -- Will work with all Microsoft office software, Box accounts, Google apps for business, Company server and will be responsible for any copying of reproducible for the week. -- Will be responsible for overseeing all front office activities and will advise staff members of work that needs to be completed by asking them for assistance -- Main point of contact for Administrator and will be asked to advise management on current needs of the front office. Administrator will ask for weekly updates on necessary changes and will be ultimately responsible for work that is incomplete. -- Office and Medical Supply management. Will assist in keeping a running list of supply orders, will research offers and products, negotiate for pricing, order, track, receive and stock inventory -- Will work with MA to establish Letter Sets for pts i.e. work release letters, requests for more information, School notes. Letters are kept on the Pt Care Drive for access to clinic staff. (patient specific letters) -- Run recall lists and maintain patient specific reminder alerts from the Hub -- Will act as an assistant to the biller and will provide support in delinquent accounts, establish out of office encounters, and answer simple billing questions or refer to the medical biller for further detail. -- Will work with administrator to send out promotional material -- Assist in meeting arrangements and set up as needed at the request of management Qualifications High School Diploma, Associates or higher is preferred. 1 year of experience working with all Microsoft products. Ability to pay attention to detail and multitask in a fast paced environment while under pressure is essential. Demonstrate customer service skills and ability to handle difficult patients when necessary. Must be a team player who is eager to work with all associates, patients, vendors, and outside offices. Additional Information All your information will be kept confidential according to EEO guidelines. Please forward updated Resume with salary recommendations/history along with HPN Application for immediate review. HPN Application can be found at: *************************************************************