Office assistant jobs in Eau Claire, WI - 119 jobs

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a casual/temporary position working Monday-Friday, as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco. Position Summary: Checks damaged, deleted, and defective goods for return-to-vendor inventory in the computer. Obtains vendor return authorization for items and ships out. For additional information about pay ranges, click here. We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.

This position is responsible for the delivery of resident activities that are designed to meet and honor the physical, social, spiritual, sensory and psychological needs of all residents. This position will be part-time primary hours in the Memory Care community. Hours: Variety of 2 hour shifts during the week: Tuesdays, Thursdays and Fridays 9am-11am Every 4th weekend: Sat/Sun: 12:15pm-4pm Scheduling is flexible Responsibilities: Assists in the activity department, according to resident/client needs, interests, and functioning levels Assists in the planning and conducting of individual and group activities, events, and outings to meet the assessed needs of residents Provide sporadic and 1:1 activities for Memory Care residents Create fun and exciting activities for residents Help assist the Resident Assistant staff serve meals during meal times Performs additional tasks as assigned by the Life Enrichment Manager Other duties as assigned Qualifications: Related experience preferred Good steward of time and resources Able to communicate effectively including written and verbal skills Able to work well both individually and as part of a team through respect, collaboration and dedication Able to prioritize and organize work effectively and efficiently Must be flexible and adaptable to changing situations including able to work irregular hours, attend meetings and special events

Job DescriptionSalary: The Office Receptionist is the first point of contact for our guests, whether by phone, email, or in person. You are responsible for creating a positive and welcoming environment and tending to the needs of our buyers and sellers when picking up or dropping off items for auction. QUALIFICATIONS High school diploma or equivalent Some office experience preferred PRIMARY DUTIES Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations Operate telephone to answer, screen, or forward calls Utilize electronic mail and messaging systems to communicate with customers and other employees Accept payment from customers via cash, check, or credit card Keep the reception area tidy and stocked with necessary supplies and advertising materials Monitor inventory of all supplies needed for the office, and request ordering for items that need replenishing Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, or other documents Sort and distribute mail and deliveries Assist in the coordination of inventory transfers between locations Review and categorize photos for upcoming auctions Travel to off-site auctions as needed SKILLS Cash handling Critical thinking Active listening Customer service Time management Computers and software PHYSICAL ENVIRONMENT Sit at a desk for majority of the day Occasional standing, walking, crouching Occasional lifting of items weighing up to 25 pounds May work near moving mechanical parts, explosives, and in outdoor weather conditions

Under the supervision of the Parking Supervisor, the parking office associate is responsible for performing a variety of tasks to create a culture of service excellence. This position will work collaboratively with campus partners to serve the parking needs of campus visitors, faculty, staff, and students. This person will serve as the main point of contact for parking-related questions and will work closely with the Parking Supervisor and student staff. The person will require exceptional conflict resolution skills and the ability to interact with all customers, staff, and students in a respectful manner while upholding parking regulations. The position does include providing coverage as needed for parking enforcement and driving the conveyance vehicle (valid driver's license required). SPECIFIC RESPONSIBLITIES: * Serve as a first point of contact for parking telephone contacts, email, and mail inquiries while maintaining a high level of customer service. * Maintain procedures, training and documentation to ensure consistent and excellent customer service - requiring the ability to develop/maintain process and system end-user manuals and user guides in collaboration with other units. * Provide faculty, staff, students and campus visitors with answers, information, and satisfactory problem resolution in a timely manner regarding campus parking and at times general campus information. * Coordinate reliable event parking and/or visitor parking within the university departments and outside organizations. * Process eforms and phone requests by issuing virtual parking permits following department guidelines using the parking management system (AIMS). * Research, compile and prepare parking data queries and reports as requested. * Serve as the point of contact for parking-related questions from student staff as they relate to policies and procedures for parking enforcement, conveyance van and event parking and provide coverage as needed for these tasks if students are unavailable. * Accountable for parking front and back-end tasks as priority under guidance and direction of the Parking Supervisor included but not limited to financial processes: invoicing, collections, event chargebacks. * Maintain the confidentiality of UWEC student records and all department of motor vehicle information. * Assist in future parking projects and follow the UWEC mission within the Enrollment Management Division. * Other duties as assigned by the Parking Supervisor which include, but is not limited to, assisting with event parking and signage. Key Job Responsibilities: * Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures * Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities * Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums * Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision * Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Department: Parking & Transportation Compensation: $19-$21 per hour Required Qualifications: * High school diploma * Valid Driver's license * Excellent customer service skills with the ability to handle difficult customer situations with appropriate conflict resolution skills and independent decision-making. * Excellent verbal and written communication skills * Demonstrated operational knowledge of Microsoft Office Suite products (Outlook, Word, and Excel) including the ability to create and maintain spreadsheets with simple formulas * Demonstrated knowledge of standard office operations, including the ability to handle time-sensitive and confidential information. * Ability to monitor and process financial transactions such as invoices, verify accuracy of financial transactions, and maintain an accurate file of financial records * Working effectively and collaboratively with diverse groups, individuals, and customers * Effective problem-solving, time management and organizational skills * Flexibility in a variety of situations, including change, and working under pressure * The ability and willingness to learn new systems, software, and processes quickly * Attention to detail and accuracy, and the ability to effectively manage multiple tasks with efficiency. Preferred Qualifications: * Experience in a customer service environment, including in-person, electronic and/or telephone interactions. * Familiarity with UW-Eau Claire or other UW-System campus administrative procedures * Prior experience with a customer database system, financial/budget system, and/or electronic form system How to Apply: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Website: ********************************************************* You must create an account and login before you can apply. Please be sure you have included the following in PDF format: * Cover letter * Resume/curriculum vita * Names and contact information for three references. To ensure consideration, completed applications must be received by December 17, 2025. Contact Information: Questions: Kim O'Kelly; ***************** INSTITUTIONAL OVERVIEW UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit ************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. ADDITIONAL INFORMATION The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant III - Academic Affairs / Provost's OfficeJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIIJob Duties: OVERVIEW The Administrative Assistant III (AD003) provides administrative support across multiple units, as assigned, within Academic Affairs. The assistant will be cross trained in a variety of administrative skills, to provide comprehensive support and back-up assistance within the division, as needed. The position utilizes discretion, operates with minimal supervision, makes use of varying technology systems, and collaborates extensively with stakeholders on activities including customer service and continuous improvement. Official UW Title (Code) / Job Description: AD003 / Administrative Assistant III RESPONSIBILITIES Provide comprehensive support and administrative assistance to assigned units. Serve as the first point of contact for assistance and provide basic organization information via phone, in person and through other communication mediums, routing more complex inquiries to appropriate entities. Schedule logistics and secure resources for meetings, conferences, event coordination, travel, and work operations. Maintain the unit space and monitor, stock, order, and inventory office supplies to ensure adequate materials are available for workplace operation, in coordination with direction from the Academic Affairs Accountant. Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Prepares and audits complex records, edits documents, reviews work done by others and collaborates on special projects and new initiatives Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Manage computer hardware/software/equipment purchases in accordance with campus policy/procedures; maintain computer inventory and keys audits Assist with personnel document processing Liaise for student worker hiring, training, etc. Facilitate recruitments, as needed and in accordance with HR practices and guidelines Assist with budget-related items: Reconcile purchasing: p-card, ShopUW, etc. Perform general budgeting: event planning, student worker tracking Manage the unit(s) website Assist with event planning and coordination, including workshop/speaker contracting Assist with program assessment, evaluation efforts, and end of year reporting Coordinate and maintain training records, databases and track professional development purchasing and activities RESPONSIBILITIES BREAKOUT: Multi-Modal Instructional Supports (40%): Director Administrative Support and Coordination Instructional Design (ID) Nakatani Teaching and Learning Center (NTLC) Academic Affairs Centers (35%) Other duties, as assigned 25% DEPARTMENT INFORMATION The Provost's Office and units within Academic Affairs consist of dedicated professionals to ensure that UW-Stout provides the best possible environment for teaching and learning, scholarship, research, creative activities, and student services. COMPENSATION Competitive salary commensurate with qualifications and experience. A six-month probationary period is required. QUALIFICATIONS Minimum / Required Minimum of two years of experience working in an office setting Strong organizational, administrative and resource management skills Attention to detail, proofreading and editing skills Excellent interpersonal, verbal and written communication skills Customer service experience Ability to work independently and as a part of a team Supportive of an inclusive work environment of diverse people, situations and ideas Good work habits, such as attendance, punctuality, accountability, thoroughness, ability to prioritize work Excellent judgement including sensitivity to personal and confidential information Proficient with standard business software (e.g. Microsoft Office: Word, Excel, Outlook, Adobe, the internet) Highly Desired/Preferred Associate degree or higher Three (3) or more years of recent, consecutive years of experience working in a higher education environment. Experience with web development Experience supporting multiple units APPLICATION INSTRUCTIONS Complete applications received by end of day, January, 22, 2026 are ensured full consideration. Applications submitted after January 22, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: ********************************************* Required application materials: Cover letter (* See below) Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: Tara Boyette Phone: ************ Email: ******************** If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Diane Duerst Phone: ************ Email: ******************* ADDITIONAL INFORMATION The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: ************. Key Job Responsibilities: Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee Benefits: ***************************************** To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: *********************************************************************** UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Location : Name Eau Claire - Mall Drive Position Type Part-Time Company Overview We are a Wisconsin grocer that is committed to giving back to the communities it serves and providing guests with exceptional service and value. We operate +40 full-service supermarkets across the state of Wisconsin. At Festival, people are at the top of our list. You'll see it in everything from our daily interactions to how we treat our guests - even in our extensive associate benefits and programs. Job Summary Job Title: Wine and Spirits Clerk/Cashier Reports To: Wine and Spirits Department Manager Responsible for assisting the Wine and Spirits department by working closely with all Wine and Spirits associates in an effort to ensure all company policies and procedures are being followed, department goals and objectives are being obtained, and associates' needs are being met. Wine & Spirits Associates have the opportunity to personalize a guest's experience by providing expertise on the best Wine & Spirits products for all occasions; from wine pairings to local craft beer flavors, these associates are ready to guide our guests to the perfect selection. Seeking availability until 9:00pm External Job Description ESSENTIAL DUTIES AND RESPONSIBILITIES Ensures all department standards are being met in the Wine and Spirits department. Observes sales floor and back stock conditions; takes action to correct areas of opportunity Maintains appropriate inventory levels and ensures accurate pricing on products received and sold Communicates and works cooperatively with vendors, Wine and Spirits Manager, and Wine and Spirits associates to maintain standards and exceed guest expectations Provides customer service to guests. Assists guests with finding items they are looking for on sales floor Takes orders and other special requests Answers the telephone and assists callers using proper phone etiquette Addresses guest concerns and resolves issues when a guest is not satisfied with the service or product received Checks out customer purchases on a cash register Contributes to overall cleanliness of the department by picking up, organizing, and cleaning work areas, shelving, and sales floor as needed. Ensure all quality standards are being met, including quantity expectations at 100% by 10 am and 5 pm. Other duties as assigned. Regular, timely attendance in compliance with the work schedule, and adequate notice to find a replacement for occasional absences. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age in order to sample products sold in the wine and spirits department. Ability to deal tactfully and effectively with customers Good oral and written communication skills Thorough understanding of all safety requirements and company safety policies. Must possess the ability to apply on-the-job safety training to recognize and react to possible safety hazards on store premises. Also requires proper training and knowledge of the following equipment/procedures: hand jack, baler, forklift, pallet jack, trash compactor, proper lifting techniques, and proper scanning techniques. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee must possess the ability to stand in place for long periods of time; walk in the store; bend, stoop and kneel regularly. Requires fine finger and broad manual dexterity, and eye-hand-foot coordination in order to operate equipment. This position requires the employee to have full range of upper body motion in order to occasionally lift stock. Requires the ability to perform repetitive tasks for prolonged periods of time. Must possess functional sensory abilities in order to visually monitor the store, create attractive displays, and to operate equipment. The position requires the employee to lift up to 50 pounds on an occasional basis. Working conditions consist of occasional exposure to extreme temperatures. WORK SCHEDULE The work schedule may include mornings, afternoons, evenings, weekends, and holidays within the individual's availability. Benefits Overview WHY YOU'LL LOVE IT HERE: Associate Discount: Enjoy an industry-leading 15% off your grocery purchases for you and your immediate household!. Weekly Pay & Premium Pay: Hourly associates are paid weekly, providing more frequent access to their funds. Part-time store associates are paid a $1 premium per hour on Sundays and select holidays. Hourly full-time store associates receive time and a half on Sundays and select holidays. Two-Week Advanced Scheduling: Better Planning. Better Balance. We provide our associates with their schedules two weeks in advance, offering greater predictability & flexibility. Vision & Dental Insurance: Part-time and full-time associates are eligible for vision insurance and two dental coverage options that are designed to fit your needs. Support: Our associates receive support for their total well-being; including 3 weeks of paid parental leave, a fitness reimbursement program offering savings off of fitness membership fees; our EAP (Employee Assistance Program) and LEAPCare Care Coaches, which provide associates confidential care related to hospital visitation, conflict resolution, stress management, marriage or divorce, family issues and depression or anxiety. Save for Your Future: Offering a 401(k), we're proud to support our associates in planning for retirement. The 401(k) plan empowers associates to save a portion of their paychecks for retirement. Festival Foods has an annual discretionary match to help our associates reach their savings goals. At Festival Foods we are committed to providing an environment of mutual respect where equal employment opportunities are available to all. We are dedicated to building a top-notch team of skilled, experienced and service-oriented associates. Festival Foods believes that an inclusive environment for teammates of all backgrounds and perspectives strengthens our ability to serve our guests and communities, as we seek to recruit, develop, and retain the most talented people. Location : Address 3007 Mall Drive Location : City Eau Claire Location : State/Province WI Location : Postal Code 54701

About VRSI Vocational Rehabilitation Specialists, Inc. (VRSI) is the nation's largest Homeless Veterans' Reintegration Program (HVRP) provider. We operate federally funded grants designed to help homeless and at-risk veterans successfully return to the workforce through employment services, training, and supportive resources. VRSI operates across multiple states and works closely with the U.S. Department of Labor and community partners to ensure high-quality, compliant, and mission-driven service delivery. Our work requires strong operational discipline, accurate financial tracking, and reliable administrative and programmatic support. Position Summary VRSI is seeking an Admin/Accountant to provide administrative, accounting, and organizational support to both the Program Manager (Head of Operations) and the Administrative/Accounting Lead (Head of HR, Accounting, and Administration). While the official job title is Admin/Accountant, this position functions as a high-trust support role to operational and administrative leadership. The primary purpose of this role is to support leadership by capturing, organizing, tracking, and following through on assigned work across operations, HR, and accounting. This role is execution-focused and support-driven. It does not include decision-making authority, approvals, or independent financial judgment. However, it does require a high level of attention to detail and the ability to conduct thorough, high-level reviews of information, with sufficient understanding of both HVRP operations and accounting processes to identify inconsistencies, missing information, or potential issues prior to leadership review. This position is fully in-office, based out of the River Falls or Eau Claire, WI office. Remote or work-from-home arrangements are not available. PRIMARY RESPONSIBILITY: MEETING, TASK & FOLLOW-UP SUPPORT This is a core function of the role. Attend meetings with leadership to document outcomes and assigned work. Take detailed, structured meeting notes that clearly capture: Tasks assigned Responsible parties Due dates and timelines Required follow-up or dependencies Create and maintain action-item and task lists based on meeting discussions. Track progress on assigned tasks and proactively follow up to support accountability. Provide leadership with clear written summaries after meetings outlining: Decisions made Tasks assigned Outstanding items Assist in developing and organizing meeting agendas in advance. Help keep meetings on task and on time by monitoring agenda flow and capturing next steps. Manage and coordinate meeting schedules and calendars, including scheduling follow-up and recurring meetings. HVRP Operations Support Entering data on budget narratives, Grant applications or other areas as needed Support development, formatting, and maintenance of HVRP training plans, onboarding materials, and internal guidance documents. Assist with working through and implementing operational plans by tracking progress and organizing supporting documentation. Support leadership in troubleshooting operational challenges by gathering information, documenting issues, and organizing materials for review. Gather, organize, and verify HVRP program documentation for internal monitoring, reporting, or compliance review. Operations & HR Support Researching Laws and Regulation and apply to company Support onboarding, personnel record-keeping, and HR compliance documentation as directed. Assist with documenting processes and maintaining standard operating procedures. Relay standard information or updates between leadership and program staff. Accounting Support Collect, organize, and track receipts, invoices, and supporting documentation to complete grant draws through PMS. Enter routine data into spreadsheets or accounting systems related to all grant draws. Complete in-depth reviews of draw documentation, audit materials, NICRA-related documents, or other required financial support materials. Assist with simple reconciliations under direction. Review all financial documentation for completeness and accuracy prior to submission. Continuity Support When operational or administrative leadership is unavailable, provide: Status updates Document retrieval Standard process information This role does not include approvals, policy decisions, or financial interpretation. Minimum Required Qualifications: Degree or relevant work experience that demonstrates the required knowledge and abilities for this role. High-level proficiency in Microsoft Office, with advanced Excel skills required. High level of overall computer proficiency, including the ability to learn internal systems quickly and work independently. Proven ability to take detailed notes, document assignments, track tasks, and follow through without reminders. Ability to work independently, manage priorities, and complete tasks with minimal direction. Strong administrative and organizational skills with exceptional attention to detail. Ability to produce clean, well-formatted, professional documents. Highest level of confidentiality, discretion, and professionalism when handling sensitive operational, HR, and financial information. Compensation and Benefits: Hourly Rate: $25-$30 based on experience Paid Company Holidays Sick Time: Eligible after 90 days Paid Time Off: Eligible after 90 days Healthcare: Eligible after 90 days 401k

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Administrative Assistant III - Academic Affairs / Provost's Office Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant III Job Duties: OVERVIEW The Administrative Assistant III (AD003) provides administrative support across multiple units, as assigned, within Academic Affairs. The assistant will be cross trained in a variety of administrative skills, to provide comprehensive support and back-up assistance within the division, as needed. The position utilizes discretion, operates with minimal supervision, makes use of varying technology systems, and collaborates extensively with stakeholders on activities including customer service and continuous improvement. Official UW Title (Code) / Job Description: AD003 / Administrative Assistant III RESPONSIBILITIES Provide comprehensive support and administrative assistance to assigned units. * Serve as the first point of contact for assistance and provide basic organization information via phone, in person and through other communication mediums, routing more complex inquiries to appropriate entities. * Schedule logistics and secure resources for meetings, conferences, event coordination, travel, and work operations. * Maintain the unit space and monitor, stock, order, and inventory office supplies to ensure adequate materials are available for workplace operation, in coordination with direction from the Academic Affairs Accountant. * Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures * Prepares and audits complex records, edits documents, reviews work done by others and collaborates on special projects and new initiatives * Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures * Manage computer hardware/software/equipment purchases in accordance with campus policy/procedures; maintain computer inventory and keys audits * Assist with personnel document processing * Liaise for student worker hiring, training, etc. * Facilitate recruitments, as needed and in accordance with HR practices and guidelines * Assist with budget-related items: * Reconcile purchasing: p-card, ShopUW, etc. * Perform general budgeting: event planning, student worker tracking * Manage the unit(s) website * Assist with event planning and coordination, including workshop/speaker contracting * Assist with program assessment, evaluation efforts, and end of year reporting * Coordinate and maintain training records, databases and track professional development purchasing and activities RESPONSIBILITIES BREAKOUT: * Multi-Modal Instructional Supports (40%): * Director Administrative Support and Coordination * Instructional Design (ID) * Nakatani Teaching and Learning Center (NTLC) * Academic Affairs Centers (35%) * Other duties, as assigned 25% DEPARTMENT INFORMATION The Provost's Office and units within Academic Affairs consist of dedicated professionals to ensure that UW-Stout provides the best possible environment for teaching and learning, scholarship, research, creative activities, and student services. COMPENSATION Competitive salary commensurate with qualifications and experience. A six-month probationary period is required. QUALIFICATIONS Minimum / Required * Minimum of two years of experience working in an office setting * Strong organizational, administrative and resource management skills * Attention to detail, proofreading and editing skills * Excellent interpersonal, verbal and written communication skills * Customer service experience * Ability to work independently and as a part of a team * Supportive of an inclusive work environment of diverse people, situations and ideas * Good work habits, such as attendance, punctuality, accountability, thoroughness, ability to prioritize work * Excellent judgement including sensitivity to personal and confidential information * Proficient with standard business software (e.g. Microsoft Office: Word, Excel, Outlook, Adobe, the internet) Highly Desired/Preferred * Associate degree or higher * Three (3) or more years of recent, consecutive years of experience working in a higher education environment. * Experience with web development * Experience supporting multiple units APPLICATION INSTRUCTIONS Complete applications received by end of day, January, 22, 2026 are ensured full consideration. Applications submitted after January 22, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: ********************************************* Required application materials: * Cover letter (* See below) * Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: Tara Boyette Phone: ************ Email: ******************** If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Diane Duerst Phone: ************ Email: ******************* ADDITIONAL INFORMATION The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: ************. Key Job Responsibilities: * Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums * Prepares and audits complex records, edits documents, and reviews work done by others * Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures * Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations * Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Guidelines to ensure consideration: * Applicants must complete all required fields and attach all required application materials. * Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. * Employee Benefits: ***************************************** * To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: *********************************************************************** UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Pablo Center at the Confluence is seeking Box Office Attendants to join our Guest team. As one of the first points of contact for many of our patrons, Box Office Attendants play a vital role in creating a welcoming and professional guest experience. This role requires high energy, strong communication skills, and a background in sales and customer service. Candidates must also be comfortable and competent using computers and point-of-sale systems. Attendants are responsible for processing ticket purchases, memberships, and serving as a steward for all events in the building. The ideal candidate is enthusiastic, reliable, and eager to learn and grow in a fast-paced environment. This position reports to the Director of Guest Relations. This part-time role averages 5-25 hours per week, with scheduling based on the event calendar. Hours will vary, with most shifts occurring during evenings and weekends. Responsibilities · Sell and process tickets, gift cards, and membership packages at the counter and over the phone · Operate AXS and APEX ticketing systems; accurately handle cash and credit card transactions · Process and distribute will-call tickets for events · Assist with ticket reports and special projects · Maintain a clean, organized, and professional box office and coat check area · Support box office opening and closing procedures · Stock and manage box office inventory · Provide clear, courteous, and professional communication to patrons and staff · Proactively problem-solve to ensure a positive guest experience · Develop strong rapport with patrons and supporters of Pablo Center · Perform other duties as assigned Requirements Preferred Skills · Proven experience in sales and customer service (with references) · Strong computer skills; experience with ticketing or POS systems preferred · Previous ticket sales experience a plus Required Skills · Ability to work a flexible schedule, primarily nights and weekends · Dedication to providing exceptional guest service · Friendly, professional, and welcoming demeanor · Strong problem-solving and time management skills · Excellent verbal, written, and phone communication skills · Ability to collaborate effectively in a team setting · Comfort working in close proximity (within 5 feet) of artists, patrons, students, community members, board members, and staff · Ability to lift up to 40 lbs

The Switchboard Operator utilizes the electronic directory database and is responsible for processing incoming and outgoing calls from Mayo Clinic patients, visitors and Mayo Clinic staff, providing the necessary communication assistance in a variety of situations. In accordance with established hospital policies, the Switchboard Operator is responsible for following all general and emergency procedures accurately and in a timely manner. This includes making phone calls, overhead announcements, pages and other electronic notifications. The Switchboard Operator assists all callers in a polite, articulate, professional and clear manner. Ability to search phonetically in a database is required. Responsibilities and tasks can be repetitive and persistent but must be supported in a courteous manner through the duration of a full shift. Switchboard Operator must be able to multitask and accurately process a high rate of telephone calls over an extended period of time. The Switchboard is operational 24 hours a day, and preparation to work any shift is required of all operators. Performs other related tasks and projects as directed. Requires a high school diploma or equivalent (G.E.D). Computer and keyboarding experience is required. Applicant must have general telephone and telecommunications knowledge. Applicant must possess a high level of concentration, memory retention and attention to detail. Applicant is required to have a minimum of 1 year telephone customer service experience, preferably in a switchboard or call center like role. Applicant must display competency in the following skills: spoken communication, interaction and versatility, decision making and problem-solving skills, and multitasking. Accuracy is necessary as well as the ability to think and respond quickly in stressful or emergent situations. Strong communication skills, and the ability to work both with a team and independently are required. Physical requirements include the ability to do the following: view a computer monitor, hear in both ears, sit at a computer desk, and perform repetitive upper body motions for an eight-hour shift. Switchboard Operator is required to clearly speak, write and understand English language as well as be understood while speaking the English language. This vacancy is not eligible for sponsorship/we will not sponsor or transfer visas for this position. Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

About N&M N & M Transfer, a family-owned transportation company, is responsible for the transportation of millions of pounds of commodities a day throughout our regional area. N&M's team of skilled truck drivers, forklift operators, mechanics and office employees work together to provide a superior next-day transportation service which positively affects our local economy. Position Description N&M Transfer, a premier family-owned transportation company, has a rare opportunity for a Part-time Clerical Assistant at our Baldwin Office. This is an entry-level, part-time position, working Monday through Friday, from 3:30pm - 8:30pm. This Clerical Assistant will be relied upon to assist with general office duties to maintain paper flow, accuracy of records and workload. Scanning, copying, collating, filing and sorting paperwork, light cleaning and closing duties, as well as computer and phone work will be involved. Qualifications include: * Basic computer knowledge * Good organizational skills * Good typing speed and accuracy * Previous data entry experience in an office environment is ideal but not required What N&M Transfer Offers You: * Casual Office Environment! * Weekly Pay, starting at $17.50/hr * Paid vacations and holidays! * Great Hours! No Weekends! * 401(k) Plan with a substantial company match, which is 100% vested immediately Interested individuals are encouraged to complete our online application or stop in during normal business hours to apply in person. N & M Transfer Co., Inc. 2106 47th Avenue Baldwin, WI 54002 ************** ****************** eoe

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a casual/temporary position working Monday-Friday, as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration * Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays * Answers phones and handles calls in an efficient and friendly manner * Fields calls appropriately for center associates * Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information * Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up * Orders office supplies as needed * Maintains supply of patient information sheets * Pushes imaging via electronic interfaces * Completes confirmation calls and provides preparation instructions to patient * Faxes reports, billing information, and medical release forms as requested (20%) Insurance * Verifies patient's insurance * Pre-certifies all exams with patient's insurance company * Obtains insurance authorization * Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment * Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling * Arranges transportation, interpreters, and hotel accommodations for patients when appropriate * Enters and submits patient exam orders * Verifies orders match exam schedules * Schedules referrals and ensures proper authorizations are obtained * Schedules walk-in patients * Processes requests for image orders and CDs from referring physicians and patients * Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned Required: * High school diploma or equivalent * Working knowledge of Microsoft Office * 1-2 years customer service experience * Proficient with using computer systems and typing Preferred: * Previous medical office experience * Medical terminology and office background * Insurance knowledge * Bilingual RAYUS is committed to delivering clinical excellence in communities across the U.S., driven by our passion for and superior service to referring providers and patients. RAYUS Radiology is built on our brilliant medicine, brilliant team, brilliant technology and services - all to provide the highest level of patient care possible. We bring brilliance to health and wellness. Join our team and shine the light on Radiology Services! RAYUS Radiology is an EO Employer/Vets/Disabled. We offer benefits (based on eligibility) including medical, dental and vision insurance, 401k with company match, life and disability insurance, tuition reimbursement, adoption assistance, pet insurance, PTO and holiday pay and many more! Visit our career page to see them all ******************************* DailyPay implementation is contingent upon initial set-up period.

Job DescriptionBenefits: Competitive salary Flexible schedule Paid time off Are you outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to these questions, working for a State Farm independent contractor agent may be the career for you! State Farm agents market only State Farm insurance and financial service products. Responsibilities Establish customer relationships and follow up with customers, as needed. Use a customer-focused, needs-based review process to educate customers about insurance options. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. As an Agent Team Member, you will receive... Simple IRA Salary plus commission/bonus Paid time off (vacation and personal/sick days) Flexible hours Growth potential/Opportunity for advancement within my agency Requirements Interest in marketing products and services based on customer needs Excellent communication skills - written, verbal and listening People-oriented Detail oriented Proactive in problem solving Able to learn computer functions Ability to work in a team environment If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Vista Aircraft Maintenance is seeking to hire a dynamic and highly organized Office Admin to join our team in Wisconsin. The Office Admin supports the daily operations of the Repair Station with a strong focus on HR-related tasks. Reporting to the Accountable Manager, this role manages administrative processes, maintains employee records, prepares reports, and supports communication across teams. This position plays a key part in keeping the Repair Station running smoothly and requires someone who is proactive, organized, and comfortable in a fast-paced environment where priorities can shift quickly. The Office Admin works closely with facilities, maintenance, talent acquisition, HR, and other departments, and must maintain a positive, professional, and service-oriented approach at all times. Vista Aircraft Maintenance is the in-house maintenance provider for the Vista Members' fleet, which comprises an unrivalled fleet of light, super mid-size, long-range and ultra-long-range aircraft. Vista Aircraft Maintenance has multiple maintenance hubs strategically located across the U.S. and Europe. Office Admin Responsibilities: Serve as a gate keeper and main point of contact for visitors and callers, managing badges, access, and inquiries with professionalism. Support calendar coordination by anticipating scheduling conflicts, maintaining meeting discipline, and assisting leaders with administrative needs. Assist with onboarding and offboarding processes, including preparing paperwork, maintaining records, and coordinating mailings. Contribute to a strong workplace culture by helping plan wellness activities, team-building sessions, workshops, and company events. Maintain operational efficiency through accurate data updates, mail organization, supply management, and upkeep of shared office spaces. Partner with the HR Business Partner to support compliance with employment laws, internal policies, and best practices. Required education and experience: High school diploma or equivalent required. At least 3 years of administrative support experience in a corporate or professional environment. Intermediate level of understanding in Microsoft applications including Outlook, Word, Excel, and PowerPoint. Experienced working in ADP Workforce Now, or comparable HRIS Software is preferred. Ability to treat sensitive or confidential information with appropriate discretion. Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments. Why choose Vista America? No two days will be the same, your career with Vista America will be dynamic, challenging, and exciting. Operational Excellence and Innovation: Industry leader in private aviation with numerous career advancement opportunities. Certified™ Great Place to Work , highlighting employee satisfaction and career development. Commitment to Safety and Excellence: Wyvern Wingman Certified, Vista America has a history of performance adhering to rigorous safety practices and continuously surpassing benchmarks. Luxury World Class Fleet: We are committed to the highest standards. Our fleet is comprised of highly sought after aircraft, provided with white-glove opulent service that is guided by an obsessive attention to detail and craftsmanship. Benefits: Medical, Dental, and Vision plans 401(k) program with company matching and 100% vested immediately. Life Insurance and Long/Short term Disability Employee Assistance Program Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job DescriptionDescription: America's Auto Auction (AAA) is a full-service used-vehicle auction services provider that facilitates the wholesale remarketing of used vehicles for (Business to Business) B2B customers, delivering a critical liquidity function to enable the used car sales ecosystem. Based in Carmel, IN, AAA facilitates the selling and buying of used vehicles at physical auction sites across 20 states as well as on digital platforms. The Company's daily mission is simple and straightforward: to provide high quality service and operational execution for dealers and institutional customers. The Auction Block Runner provides efficiency on the day of the auction. The Block Runner assists the title clerks and front counter people as necessary. The Block Runner exhibits superior customer service at all times. Tuesdays- 3pm-until sale ends What You Will Do: • Provide efficient and courteous service to all customers at all times. • Always exhibit ‘hands on' and direct approach with customers. • Pick-up block tickets and titles at each block during the sale. • Separate the block tickets between the ‘ifs' title attached and titles to be worked while in the title room. • Ensure the Title Attached paperwork is filed by seller in the proper boxes in the title room. • Ensure all Block Tickets with Titles paperwork is filed in the Tagged Titles to be Worked box. • Separate all ‘ifs' delivering LB-ifs to the office manager and filing the remaining in the appropriate box in the title room. • Ensure all buyer payments are matched to block tickets. Ensure that there is a correct match. • Work well independently as well as a team player. • Timely communication of issues that may be deemed as detrimental to the success of operations to Management. • Performs other duties as necessary. Requirements: Here's a taste of the benefits we offer: • Medical • Dental • Vision • FSA • 401K with matching • Short Term Disability • Long Term Disability • Life Insurance • Accidental Death and Dismemberment • Accident Insurance • Critical Illness • Hospital Indemnity • Employee Assistance (EAP) • Paid Holidays • Paid time off Qualifications: • Education: High School Diploma or equivalent • Experience: Previous data entry skills preferred • Skills: Should be highly organized, self motivated and self disciplined. Highly customer service orientated. Computer proficient. Must be able to read, write and speak English fluently. • Requirements: • Must be at least 18 years of age • Must possess a valid driver's license • Environment: The environment of the Block Runner involves the collecting of data from the Auction Block stations as the vehicles are passing through. Those working in this position are subject to temperature changes, all types of weather conditions, fast-paced environment, elevated noise levels and at times fumes and odors associated with vehicle exhaust at times America's Auction is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The posted range reflects market-based pay. Actual compensation depends on experience, skills, and related qualifications. RIVERSIDE, located in Eau Claire, WI is a precision machining company, and our company mission is to provide custom precision manufacturing and innovative services to medical, aviation, space, defense, and emerging high-tech industries. We are seeking an ADMINISTRATIVE ASSISTANT! An ideal candidate is an individual that is passionate about their work and committed to quality, service, excellence, and innovation. Our Culture is best in class! “Built right. Every time” is not just a slogan, we build things that make a difference in people's lives. A career at RIVERSIDE is rewarding for far more reasons than you might imagine. Your experience and expertise are highly valued, your contributions are recognized, and your professional goals are supported. We understand there are lots of choices out there, that is why for over 40 years we have been providing stability, a safe and clean environment, challenging work and are invested in the growth of our people to take them as far as they want to go. In this role, the ADMINISTRATIVE ASSISTANT will provide employee and customer service support to a growing family-owned manufacturing business. This position provides cross-functional support across front office operations, human resources, customer service, engineering, quality, and production. This role serves as a central coordination and communication point to ensure smooth daily operations and engage in employee and customer support with both internal teams and customers. DUTIES AND RESPONSIBILITIES Welcomes visitors and announces visitors to appropriate personnel. Ensures completion of paperwork, sign-in and ITAR security procedures. Answers and/or forwards incoming telephone calls, page and transfers to appropriate staff. Receive, open, sort and distribute mail to appropriate personnel or department. Maintains meeting room calendar, meetings, and makes adjustments when needed. Monthly birthday card distribution, manage thank you card program, new hire shirts and 1 year anniversary jackets for both facilities. Order candy and other food items for the various holidays. Set up refreshments in conference rooms when required for guests; ensure coffee is made at serving centers. Ensures kitchen and conference rooms are clean, orderly and presentable. Coordinates catering needs and catering setup when needed for company functions and customer visits. Sorts and prepares documents for imaging. Scans and verifies documents and indexes images. Manage the storage of customer records, POs, and other related items. Create, update, process and distribute manufacturing documentation for production release. Upload drawings and job-related files into company document system (filehold). Assist with customer data submissions and documentation reviews. Other miscellaneous duties as assigned. Responsible to conduct yourself and ensure your subordinates (if applicable) conduct themselves in a manner consistent with company mission, values, code of ethics, policies, and other standards of conduct. EDUCATION/EXPERIENCE Associate's degree in office management or a similar field; or relevant work experience Minimum 0-2 years of administrative support experience preferably in a manufacturing environment; experience with answering phones and greeting people. KNOWLEDGE/SKILLS/ABILITIES Excellent listening, verbal, and written communication skills. Strong organizational skills with attention to detail. Effective communication and customer service skills. Comfort working in both office and manufacturing environments. Strong ability to multi-task, prioritize and adapt to shifting priorities. Exceptional problem solving and decision-making skills and the ability to think independently. Able to prioritize assignments, work with people, negotiate, analyze problems and translate company needs into actions necessary to achieve the goals. Proficient in office software such as Microsoft Office including Word, Excel, Outlook and PowerPoint. CORE VALUES People - We can do it Innovation - We work together Service - We honor our word Quality - We do what's right Monday - Friday 8:00am - 4:30pm Non-Exempt / Hourly Position Benefits Eligible position (Health, Dental, Vision, 401K, profit sharing, holiday pay, PTO) Metal Craft and Riverside are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.

Our Company At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a high performing, connected culture, where everyone feels like they belong. We strive to continuously improve our business and have committed to a long-term strategy and transformation plan known as Block Next. This multi-year roadmap focuses on innovation, client experience, and sustainable growth. It is designed to elevate how we work, how we serve, and how we lead in our industry. At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open. A Typical Day... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. It would be even better if you also had... * High school diploma or equivalent * Ability to work flexible schedule and/or in multiple locations * Sales/marketing experience What you'll bring to the team... * Answer phones and greet clients in a personalized, friendly, and inviting manner * Match clients with the best-suited tax professional for their needs * Schedule clients how they would like to be scheduled * Help to ensure all clients needs have been met during service both in person, over the phone or virtually * Maintain office cleanliness and organization of resources with team members * Other duties as assigned Your Expertise: * Experience working in a fast-paced environment * Previous experience in a customer service environment * Ability to multi-task * Strong organizational and time-management skills * Computer proficient with the ability to use Microsoft Office Why work for us At H&R Block, we believe and invest in our people by committing to their total well-being. Our benefit offerings can help associates plan for their unique health, wellbeing and financial wellness needs. * Employee Assistance Program with Health Advocate. * Wellbeing program, BetterYou, to help you build healthy habits. * Neurodiversity and caregiver support available to you and your family. * Various discounts on everyday items and services. * Benefits with additional eligibility requirements: Medical Coverage, 401k Retirement Savings Plan and Employee Stock Purchase Plan. * Click here to checkout all available benefits. The Community You Will Join: At H&R Block we remain committed to building a Connected Culture - one in which trust, care, and connections are how we work together as we continue to create an environment where everyone feels safe to bring their authentic self to work every day and feels like they belong as part of a larger team. You will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists! You will also be surrounded by colleagues who are committed to helping each other grow and support each other. H&R Block is an equal opportunity employer. We welcome and celebrate diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status. If you're looking to make an impact, H&R Block is the place for you. Sponsored Job #47314 Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future.

Our team of professionals is happy to share their expertise and experience to help you gain new skills and advance your education. Your time spent with us making a difference in the lives of our residents is sincerely appreciated. We welcome you to apply for observation, shadowing, clinical internships, service learning, or community service hours.