Office assistant jobs in Flagstaff, AZ - 38 jobs

Southwest Behavioral and Health Services is seeking a dedicated and empathetic Front Office Rep who can help us fulfill our mission. “Delivering compassionate care to enhance lives and improve communities”. We are seeking someone who enjoys coordinating with people, organized and excellent communication skills. Does this describe you? If so, you may be the person we are looking for to join our dynamic Flagstaff team! Job Preview at a Glance: A Front Office Representative is responsible for performing front office duties including patient care activities, front office check-in and check-out, scheduling, verifying medical insurance, and scheduling and confirming appointments. This position reports to a Front Office Supervisor. Location & Schedule: Work schedule-Monday through Friday 5:45am-2:45pm with an hour of unpaid lunch. Reporting to our Flagstaff ORS. Pay: $18.35/hr. Duties & Responsibilities Establishes, updates and maintains all client databases and scheduling of consumer appointments. Coordinates transportation as clinically necessary/appropriate. Processes medication issues and prior authorizations. Processes and monitors lab results. Schedules medication, counseling, and intake appointment. Completes intake referrals and screening. Answers all incoming phone calls by third ring. Confirms/updates consumer contact information. Verifies consumer eligibility/enrollment prior to appointment: AHCCCS, RBHA/agency, Limited Income Subsidy, Medicare Part D. Collects client fees/copay. May be expected to work at various SBH locations as required Requirements: High School Diploma or G.E.D required Completion of a Medical Assistant training program highly preferred. Medical Assistant Certification preferred 1-2 years of experience in a medical or behavioral health background preferred Requires prior clerical experience, preferably in a behavioral health setting (Consideration given for course work in lieu of part of the experience requirements) Bilingual (English/Spanish) preferred Benefits: 3.3 weeks of PTO your 1st year of employment, with increased accruals after continued service! 10 paid holidays Low-cost medical, dental and vision insurance, short-term/long-term disability and life insurance for employees We will help you save for retirement - 40% company match up to a 10% deferral into your SB&H retirement account! Career Development - Benefit from our culture of internal promotion! We help you with your higher education goals - Reduce your tuition costs with our tuition reimbursement program & discount degree programs! Employee Assistance Program, Health & Wellness and much more! About SB&H Southwest Behavioral & Health Services is a large and growing, non-profit community-based provider of behavioral health services with locations throughout the Phoenix metropolitan area, rural Maricopa County, Gila, Pinal, Mohave, Coconino, and Yavapai Counties. We are a well-established voice in the community with more than 115 sites, over one thousand employees, and 40 years' experience. At Southwest Behavioral & Health Services, we believe in the power of Empowered Belonging - a culture where every individual's unique perspectives, backgrounds, and experiences are welcomed and valued. We're committed to creating a workplace where unique perspectives are valued, personal journeys are respected, and every individual is empowered to bring their whole self to a shared mission of delivering compassionate, life-changing services to the communities we serve. Through our Empowered Belonging program, we're committed to: Voice & Visibility - ensuring every team member's ideas, experiences, and contributions are recognized and heard. Fair Access - fostering openness and fairness in opportunities for growth, leadership, and advancement, while honoring the different journeys people take. Culture of Connection - building authentic, meaningful relationships across backgrounds, roles, and experiences, knowing that fresh perspectives strengthen our work. Learning & Growth - providing opportunities for ongoing development, empathy, and leadership that reflect the many experiences within our teams. Wellbeing & Safety - prioritizing the mental, emotional, and psychological safety of every person, recognizing that belonging means something different to each of us. Where everyone belongs. Where everyone leads. Join us in shaping a community where your difference makes a difference, and your impact is real. To learn about Southwest Behavioral & Health Services mission, values and services please review our website at https://www.sbhservices.org/ SB&H is a drug-free workplace, drug screening required. Southwest Behavioral & Health Services is an Equal Employment Opportunity Employer. Southwest Behavioral & Health Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Administrative Support Specialist ensures our Flagstaff facility runs like a well-oiled machine. You'll manage front-desk operations, serve as the first point of contact for employees and external partners, and coordinate administrative workflows. You'll also partner closely with our Cookeville headquarters to process HR paperwork, route accounting documents, and liaise with IT for system setups and troubleshooting. Your work will be pivotal in maintaining compliance, accurate record-keeping, and timely communication across both sites. Responsibilities: * Manage inbound calls, route inquiries, and maintain a professional front-desk presence * Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution * Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms * Enter shipping data into ERP system and track logistics metrics for weekly reports * Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions * Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions * Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies * Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting * Implement and maintain standard operating procedures for administrative tasks * Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams Skills & Qualifications: Required * High school diploma or equivalent * 2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution * Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems * Excellent organizational skills, attention to detail, and ability to prioritize competing tasks * Strong written and verbal communication skills, with a customer-focused mindset * Proven ability to work independently and as part of a cross-functional team Preferred * Associate's degree in Business Administration, Office Management, or related field * Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager) * Familiarity with HRIS and basic accounting processes * Exposure to lean manufacturing or Six Sigma methodologies * Basic understanding of IT hardware/software lifecycles and ticketing systems Working Environment & Schedule * Fully onsite Schedule TBD * Fast-paced manufacturing floor atmosphere; occasional heavy lifting (up to 25 lbs) when handling office supplies or shipping materials Benefits: As a direct hire, we offer a competitive salary and a comprehensive benefits package including, but not limited to: * Health, Vision and Dental Insurance * Health Savings and Flexible Spending Accounts * 401k with Company match * Company Paid Life Insurance * Short-Term and Long-Term Disability * Paid Holidays * Paid Time Off * Tuition Reimbursement * Wellness Programs & Health Premium Discounts

In this position, the Office Assistant acts as a point of contact for the Forest Highlands members, as well as to the Director of Security and the leadership team of the Security Department. The position ensures questions from members, contractors, the public and other external customers are answered quickly, professionally, and in a friendly manner. Contacts involve face-to-face interactions, phone calls and email/written correspondence. The position is ultimately responsible for administrative support to the Security Department which includes creating spreadsheets, filing, collating, scanning documents, photocopying, managing maintenance and ordering of office equipment and supplies and performing financial billing tasks as well monitoring and updating software systems. The Essential Functions (not an all-inclusive list) Customer Service - Greet visitors of the Security Gatehouse, assess their needs and explain services, processes and guidelines as related to the Security Department. Reply to all member/customer inquiries via telephone and email. Ensure all correspondence is created (typed), reviewed and sent accordingly. Use tact, discretion, and good judgement in handling sensitive and confidential information. Clerical - Create and maintain spreadsheets using advanced Excel functions and calculations to develop reports and lists. Manage maintenance, order of office equipment and supplies. Develop various communication documents using Adobe and Microsoft products as requested. Perform administrative tasks such as filing, photocopying, collating and scanning documents, tracking residential alarm status within the community, and track all transponders issued for community access. Assist with the following: a. Perform financial billing tasks required by the Security Department. Answer questions about billing procedures and charges assessed on statements and track and produce quarterly invoices for leased contractor transponders. b. Payroll preparation upon request; c. Rapid Response Monitoring System (RRMS), the alarm monitoring system input, additions and updates; d. Maintain accurate Member records in the dwelling LIVE (DL) program (resident/visitor management system; e. Assist with track processing and delivery of Photo Camera Radar violations f. Assist with maintaining all aspects of the DL and RRMS computer systems; g. Monitor and maintain the upkeep of the Security Gatehouse; h. Perform other responsibilities as assigned by the Director of Security and/or Security Leadership Team; and i. Have the ability to work 8 hour shifts, usually Monday-Friday, but be available for altered schedules when departmental needs dictate j. When necessary, assist Gate Attendant with higher-than-normal visitor traffic k. Assist with maintaining the resident key system Requirements Minimum Requirements: Associates Degree and/or 2 years experience in administrative or customer relations position Exceptional written and oral communication skills Excellent typing skills Must be highly proficient with Microsoft Word, Outlook and Excel Knowledge of Adobe design software programs helpful Exceptional professional demeanor with skills in face-to-face and telephone interaction techniques Proven ability to execute multiple projects simultaneously and apply relevant interdepartmental information Self-motivated, great customer service skills, energetic learner with a good sense of humor ? Excellent interpersonal, organizational and time management skills Flexibility in working schedule to include evenings, weekends and holidays as needed (although rare) Proven attention to detail Ability to learn and use new software Prior knowledge of Golf Club/HOA operations a plus Salary Range: $20.50 - $22.00 per hour Depending on Experience Benefits you can expect from us: Vacation Time Sick Time Company Paid Short and Long Term Disability Company Paid Life insurance Company Paid and other options for Medical Insurance Vision and Dental Insurance 401K retirement with a competitive employer match Student Loan Repayment Continuing Education Reimbursement Applications are being accepted until the position is filled. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job DescriptionDo you want to grow your roots in the Cannabis industry? Are you a fan of Ponderosa Dispensary? Do you have a Facility Agent License? Apply to join the Ponderosa Chandler team in bringing a full-spectrum retail experience to Arizona patients and customers! Sonoran Roots is looking for a highly motivated and reliable individual to join our team as a Full-Time Receptionist. ABOUT THE COMPANY: Sonoran Roots is a vertically integrated, craft cannabis company headquartered in Tempe, Arizona. As an independent and locally owned company founded by Arizona natives, Sonoran Roots maintains a focus on producing high-quality, clean, and compliant cannabis products for its customers. The company owns and operates three cultivation facilities (Mesa & Tempe), a state-of-the-art extraction lab (Tempe), and well-established retail dispensaries (Glendale, Chandler, Flagstaff, Tucson, Mesa, Queen Creek, Phoenix). Our family of brands is well known for quality in the Arizona market and includes Sonoran Roots Cannabis, Canamo Concentrates, and Ponderosa Dispensary. Achievements: Cannabis Business Times 2024 Best Cannabis Companies To Work For | Cultivation "Best Cannabis Vape" - Canamo - in the Best of Phoenix Readers' Choice 2024 "Best Dispensary for Service" - Ponderosa - in the Best of Phoenix Readers' Choice 2024 "Best Flower Brand" - Sonoran Roots - in the Best of Phoenix Readers' Choice 2024 Our Mission: Provide the most consistent, high-quality products and services to the patients, customers, and dispensaries of Arizona, while making a lasting, positive impact on employees and the community. Our Values: R: Respect - Treat people with appreciation and dignity O: Open-Mindedness - Be willing to listen to other ideas and consider alternative solutions O: Opportunity - look at any obstacle as the means to creating possibility T: Teamwork - the whole is greater than the sum of the parts S: Sincerity - take pride in your work and be mindful in how your actions impact others ABOUT THE POSITION: The Full-Time Receptionist is the first impression of Ponderosa and must be an ambassador for Ponderosa customer service standards and company culture. Dispensary Receptionist's welcome visitors and patients by warmly greeting them, in person or on the telephone; check the patient's state allowance with Arizona Department of Health Services Verification System, and answer or direct inquiries through proper channels when needed. Additionally, the Receptionist will support the leadership team and budtenders with data-entry tasks such as updating available products and menus. JOB DUTIES AND RESPONSIBILITIES - FULL-TIME RECEPTIONIST: Greet and welcome visitors and patients warmly, whether in person or over the phone. Verify patient eligibility using the Arizona Department of Health Services Verification System. Direct and check-in customers following State compliance and Point of Sale System procedures. Handle inquiries or direct them to the appropriate channels as necessary. Monitor the lobby and waiting room to maintain a safe, clean, and professional environment. Receive and distribute all incoming deliveries to the designated locations. Maintain an organized workspace and pay attention to details. Update and manage current product menus and listings. Ensure compliance with the management of patient records and materials containing personally identifiable information. Perform additional duties as assigned by management. ADDITIONAL INFORMATION: Minimum Qualifications (Required): 1+ years of retail experience, preferably in a cannabis dispensary or related industry. Provide welcoming greetings to all customers entering the lobby, addressing their needs by answering questions and guiding them to appropriate areas. Attention to detail and ability and willingness to follow instructions Capable of sitting for extended periods. Maintain reliable attendance. Quick to learn and open to coaching, with flexibility in handling various work tasks. Possess excellent organizational skills and a keen eye for detail. Able to accommodate a flexible schedule. Perform effectively in a fast-paced and occasionally stressful environment. Strong communication skills Ability to lift 50+ pounds as needed. Must be 21+ years old. Reliable attendance and communication - show up to work when you say you will and do what you say you will do. Criminal background checks will be performed; most marijuana-related crimes will not negatively impact an application. Reliable transportation. Additional Qualifications (Preferred): Experience in the cannabis industry (formal or informal) Knowledge of MS Excel High school diploma or GED. Cannabis-related education. Benefits: Additionally, all Full-Time Sonoran Roots employees receive: Company-paid health insurance. Annual performance and pay review. Year-end bonus eligibility. Monthly rewards points for free products at Ponderosa Dispensary, so you can sample what you are helping to promote. Employee discount (25%) at Ponderosa Dispensary. Accrued paid time off (PTO) policy. Employee Referral Bonus - $250 if you refer someone who gets hired!! (conditions apply). License/Certification: Must obtain and maintain an AZDHS Facility Agent Card to start work. Work Location: In person Schedule: opening shift, Tuesday - Saturday Criminal background check will be performed; most marijuana-related crimes will not negatively impact an application.

Benefits: Starting at $18 DOE Competitive Health & Welfare Benefits HSA with qualifying HDHP plans with company match 401k plan after 6 months of service with company match (Part-time employees included) Employee Assistance Program that is available 24/7 to provide support Employee Appreciation Days Employee Wellness Events ESSENTIAL FUNCTIONS Presents a professional image and helpful demeanor to our patients and visitors. Greets and directs patients and visitors upon their arrival into the Lobby. Answers the telephone and direct calls appropriately throughout the facility. Maintains full confidentiality of all patient information. Assists Facilities and Security personnel in announcing Code Red drills and alarms. Working knowledge of the Elevation Ambulatory Surgery Center and Northern Arizona Orthopedics check in processes and EMR requirements. Other duties as assigned EDUCATION High school diploma/GED or equivalent working knowledge preferred. EXPERIENCE Preference is given to candidates with a minimum of two years of receptionist experience in a medical office or healthcare setting.

Job Purpose: This position serves as a first point of contact for all entities that enter a medical facility and is responsible for a variety of activities related to patient intake and care. This position performs essential functions in both in-person and virtual clinic settings. What You Will Do: Welcome, schedule, and check in patients, providing exceptional customer service throughout the process. Promptly answer and return phone calls. Schedule appointments in accordance with established guidelines. Ensure that patient forms, pre-visit screeners, consent packets, and demographic and insurance information are accurately completed and uploaded into the electronic medical record system. Collect co-payments, deductibles, and handle other financial transactions as required. Complete all document scanning on the same business day they are received. Meet or exceed department metrics for outreach and scheduling activities, and assist in the preparation of reports for tracking performance. Consistently demonstrate empathy and compassion during all patient interactions. Other duties as assigned. What We Need From You: GED or High School Diploma required. Medical Assistant certification or Associate degree in a health-related field preferred. Minimum of six months' professional experience in a similar role, such as customer service or medical front office, preferred. Valid and current CPR, First Aid Certification, and an Arizona Fingerprint Clearance card required (Denova will assist with obtaining a Fingerprint Clearance Card upon acceptance of the offer). Strong verbal and written communication skills. Proficiency in using electronic record-keeping systems (EMR, billing software, insurance carrier portals, spreadsheets, etc.) preferred. Bilingual capabilities preferred. Your Work Schedule: Join us onsite for dynamic workdays, Monday through Friday, from 8:00 AM to 5:00 PM. Perks of Being Part of Denova: Comprehensive low-cost medical, dental, and vision insurance. Generous retirement plan with a 3.5% company match. Secure your future with both long and short-term disability options Enjoy holiday pay, PTO, and life insurance benefits. Protect your future with long and short-term disability options. We offer an employee wellness program and fantastic discounts for all Denova team members. And there's so much more waiting for you! Denova Collaborative Health LLC is an integrated primary care and behavioral health practice based in the Greater Phoenix metropolitan area. Our comprehensive virtual care services are available for residents throughout the entire state of Arizona. We provide a “whole person” approach to health and promote collaboration among our team of primary care providers and specialists. Our unique service integration of primary care, behavioral health, addiction medicine, and wellness enables our team to provide better health outcomes.

Our Clerks will be responsible for executing a wide variety of tasks throughout the store, including working throughout a variety of different departments, and providing a memorable experience for all our customers. Responsibilities: A Clerk is a responsible, friendly person who can safely work in a fast-paced environment and provide excellent customer service. A Clerk's responsibilities include: Working in various departments, as assigned. Assisting all customers by providing information and excellent customer service Maintaining Safety and Sanitation standards throughout the store All other related duties as assigned Employees may occasionally experience the following physical demands for an extended period: Standing, Sitting, Lifting + Stocking (Up to 50 lbs.), Pushing, Keyboarding, Telephone Use, Walking, Bending Perks & Benefits Competitive compensation, paid weekly Retirement Benefits Medical, dental, and vision insurance for yourself and eligible dependents Tuition Reimbursement for qualified courses Scholarship opportunities for continued education Store discount programs (10% off household groceries) Fun work environment where you have the opportunity to nourish your community. Must be 18 years of age. Must be 21 years of age for any position that serves alcohol. For Internal Transfers/Promotion/Rehire Candidates: Your current leader must recommend that you apply for this position and provide an endorsement upon request from HR. You may be asked to accept a part-time position if that is the only position available Rehires must be approved by an HRBP

(FT or PT, Seasonal) The Front Desk Attendant will be responsible for checking guests in and out of the Cabins at Basecamp, making lodging reservations, and assisting with restaurant takeout orders. The Front Desk Attendant will reconfirm guest reservations prior to their arrival and check rooms to ensure cleanliness and that no maintenance is needed prior to guest arrival. The Front Desk Attendant must be friendly and outgoing, with excellent multitasking skills.

The Switchboard Operator/Dispatcher is responsible for all hospital switchboard/dispatch operations. The Operator/Dispatcher provides customer service by performing administrative telephone answering duties, code/alarm monitoring duties and dispatching security officers to both emergency and non-emergency calls. The Operator/Dispatcher utilizes appropriate multi-line telephone equipment/dispatching equipment to answer basic and/or routine calls, emergency calls, transfer calls and dispatch to answer basic and/or routine questions and route or transfer calls to appropriate destinations. The Operator/Dispatcher is responsible for receiving, coordinating, and disseminating critical information from and to multiple sources/resources within acceptable time frames. Responsibilities Dispatching* Performs overheard paging, in-house paging, and announcements. * Monitors and responds to alarms systems (cardiac arrest/rapid response, stroke alerts, fire alarms, internal/external disasters, infant abduction, bomb threats, code phone 15555 (in house emergency line), code blue, code yellow, code pink, code phone, access control, emergency call boxes, duress alarms, blood bank and OR refrigerator temperatures, STAT call, Chem Pack alarm). Notifies appropriate personnel or agencies. Maintains accurate documentation of all codes/alarms per procedure. * Dispatches security to routine and emergency calls (Combative patients/visitors, fight in progress, Suicidal/Homicidal patients, intoxicated/unruly patients, patient valuables, lost items, escorts etc.) Notifies appropriate agencies. Maintains accurate documentation. * Participates in drills such as code pink, code red, etc. * Skilled in current systems utilized in Dispatch Center * Assist with training of new operator/dispatchers * Utilizes the emergency notification system when a major incident occurs and a command system needs to be implemented. * Monitors multiple security screens (Multiple video monitors, access control monitor, and Switchboard monitor). * Monitors and responds to the radio for Security, Facilities, and Plant Operations. * Maintains knowledge of all security officers and their availability. * Operates as dispatch for Security Officers, monitors radios for Facilities and Plant Operations when they request assistance on the Security radio channel. Includes entering incoming calls and logging dispatched officer calls. * Relays rescue updates from several helicopter companies to Security for helicopter arrival times so Security can assist with off loading patients. * Identifies reportable events and dispatches accordingly. Communications* Operates a multi-line telephone device. Responds verbally and uses TDD (text telephone device for hearing or speech impaired) to communicate with callers. * Answers, evaluates and prioritizes incoming administrative line telephone calls, communicates effectively with callers obtaining complete and accurate information to determine the need(s) of the caller. * Operates a computer terminal and retrieves information from various computerized resources to respond to queries and answer questions. * Performs patient searches and answers and/or relays questions regarding patient location and visitation privileges, utilizing in-house computer. Updates changes in extensions and procedures. * Provides 411 assistance for employees, patients and community. * Provides assistance to information desk as needed. * Completes proper transfers or connections for incoming, outgoing and inter-office calls. Sends, routes, relays or refers callers or messages to the appropriate division or employee. Monitoring* Monitors surveillance systems for security purposes and also support security by reviewing past events which provides critical information for patient/visitor safety. * Monitors a variety of communications equipment to ensure proper function. Assists in troubleshooting as required and reports failures or problems with any system. Tests equipment as needed. * Coordinates access control alarms with the appropriate surveillance cameras. Documentation* Logs and searches lost and found items for patients in the Lost and Found data base. * Updates the on-call list in PBX and maintains log of names of patients who expire at the hospital. * Maintains repair and other supply logs. * Updates information in operators log books. * Utilizes PC for data entry, reports, and statistical retrieval. * Prepares reports for director as requested. Compliance/Safety* Responsible for reporting any safety-related incident in a timely fashion through the Midas/RDE tool; attends all safety-related training programs; performs work in a safe manner; monitors work environment for possible safety issues and ensures others are also performing work in a safe manner. * Stays current and complies with state and federal regulations/statutes and company policies that impact the employee's area of responsibility. * If required for the position, ensures all certifications and/or licenses are up-to-date and valid prior to expiration dates. * Completes all company mandatory modules and required job-specific training in the specified time frame. Qualifications Education High School Diploma or GED- Required Experience Sufficient prior experience with multi-line telephone or switchboard operations- Required Minimum typing speed of 35 words per minute- Required Experience with Microsoft Windows workstation environments and MS Office products (i.e., MS Word, MS Excel, etc.)- Preferred Healthcare is a rapidly changing environment and technology is integrated into almost all aspects of patient care. Computers and other electronic devices are utilized across the organization and throughout each department. Colleagues must have an understanding of computers, and competence in using computers and basic software programs. CALL REQUIRED: Must be able to physically show up No

Be part of a top-performing team that offers Day One Benefits and Daily Pay* Join a company where helping people get away helps you get ahead. See just how far you can go. At Hilton Grand Vacations we will help you reach your goals and build your future. At Sedona Summit we are looking for a Full Time Front Desk Clerk to join our team! If you enjoy helping guests and owners, make memories of a lifetime by enjoying vacations, this is an outstanding opportunity for you. Here's why you will love it here: Driven Compensation Recognition Programs and Rewards Discounted hotel rates worldwide! 401(k) program with company match. Paid Time off and Paid Sick Days Tuition reimbursement programs Numerous learning and advancement opportunities And more. HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits and is one of Newsweek's “America's Greatest Workplaces for Parents & Families.” Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices. Responsibilities Main Responsibilities: •Greeting guests and owners on arrival. •Check in/out guests. •Generates folio and collects payments. •Receives housekeeping and maintenance requests or work orders and contacts accurate departmental personnel. •Prepares and consistently restocks the front desk with supplies including preparing arrival packets and area information. •Answering phones and directing calls. •Other duties as assigned by your leader. Qualifications What are we looking for: •Proficient English language •Ability to manage multiple responsibilities and prioritize tasks to meet organizational goals and expectations. •6 months' Customer Service Experience. •Open and flexible availability, including weekends and holidays. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

NextCare Introduction NextCare strives to be the leader in high access healthcare, offering urgent care, occupational health, virtual health and primary care services to our patients. With offering services in eleven states (Arizona, Colorado, Kansas, Michigan, Missouri, Nebraska, North Carolina, Oklahoma, Texas, Virginia and Wyoming) and over 165 urgent care clinic locations, we offer exceptional, affordable care to patients across the country. At NextCare, we constantly strive to provide you with the highest degree of caring, growth, integrity, results and teamwork. These essential core values form the foundation of our relationships with patients, customers, investors, partners and one another. Extraordinarily high-performance standards serve as critical guides for making important clinical and business decisions. The expression of these standards is evident in our behavior, our attitude, and our approach to our daily work. The product of our strict adherence to core values is the ability to harness tremendous organizational energy to achieve our goal of upholding the highest standard for quality and service within the high access healthcare. This unique combination of values, performance standards and commitment serves as the key to our success. What we are looking for NextCare Urgent Care is looking for an energetic and enthusiastic Medical Front Office Receptionist that likes the challenge of a fast pace setting and working in a team environment. We are looking for customer-friendly and passionate employees to be a part of our growing organization where patients and employees are our top priority. Responsibilities Medical Front Office Receptionist is the first point of contact for patients in the clinic and is responsible for keeping patients and families informed of wait times, monitors the flow of patients, processes patients for discharge including preparing charges, collecting payment, obtaining all necessary signatures and issuing receipts in addition to: * Obtain personal and insurance data from the patient and inputs information into EMR system. * Monitors the flow of patients, including placing patients into rooms as needed. * Completes all necessary insurance forms for registration to ensure proper reimbursement from payors. * Prepares daily deposit, reconciliation, and daily statistical information. * Ensures an adequate stock of front office supplies and proper functioning of equipment. * Answers telephone utilizing quality customer service skills. * Ensures patient waiting area and restrooms are clean and reflect a positive image of NextCare. * Manages patient appointments scheduled via the NextCare website * Notifies back office immediately of any urgent medical concerns a patient may be experiencing * Educates patients on services offered by NextCare for their current or next visit * Promptly notifies the Clinic Manager of any patient or employee safety concerns. How you will make an impact The Medical Front Office Receptionist supports the organization with exceptional customer service and treats all of our patients with respect and dignity. They ensure the clinic and front reception area is running smoothly and patient flow and satisfaction are at optimum. Essential Education, Experience and Skills: Education: Minimum of high school diploma or equivalent, have a Medical Administrative Assistant Certificate or equivalent is highly desired Benefits: NextCare offers full time employees medical, health savings account, NextCare employee visit program, dental, vision, basic life, voluntary employee/spouse/child life, long term disability, short term disability, employee assistance program, critical illness, accident, legal, identity theft and paid time off benefits. Employees of all statuses are offered 401(k) Plan benefits. Employees in select positions are offered shift differential benefits. Benefits are offered per policy and plan rules.

Our Company At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a high performing, connected culture, where everyone feels like they belong. We strive to continuously improve our business and have committed to a long-term strategy and transformation plan known as Block Next. This multi-year roadmap focuses on innovation, client experience, and sustainable growth. It is designed to elevate how we work, how we serve, and how we lead in our industry. At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open. A Typical Day... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. It would be even better if you also had... * High school diploma or equivalent * Ability to work flexible schedule and/or in multiple locations * Sales/marketing experience What you'll bring to the team... * Answer phones and greet clients in a personalized, friendly, and inviting manner * Match clients with the best-suited tax professional for their needs * Schedule clients how they would like to be scheduled * Help to ensure all clients needs have been met during service both in person, over the phone or virtually * Maintain office cleanliness and organization of resources with team members * Other duties as assigned Your Expertise: * Experience working in a fast-paced environment * Previous experience in a customer service environment * Ability to multi-task * Strong organizational and time-management skills * Computer proficient with the ability to use Microsoft Office Why work for us At H&R Block, we believe and invest in our people by committing to their total well-being. Our benefit offerings can help associates plan for their unique health, wellbeing and financial wellness needs. * Employee Assistance Program with Health Advocate. * Wellbeing program, BetterYou, to help you build healthy habits. * Neurodiversity and caregiver support available to you and your family. * Various discounts on everyday items and services. * Benefits with additional eligibility requirements: Medical Coverage, 401k Retirement Savings Plan and Employee Stock Purchase Plan. * Click here to checkout all available benefits. The Community You Will Join: At H&R Block we remain committed to building a Connected Culture - one in which trust, care, and connections are how we work together as we continue to create an environment where everyone feels safe to bring their authentic self to work every day and feels like they belong as part of a larger team. You will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists! You will also be surrounded by colleagues who are committed to helping each other grow and support each other. H&R Block is an equal opportunity employer. We welcome and celebrate diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status. If you're looking to make an impact, H&R Block is the place for you. Pay Range Information The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit. Pay Range $11.00 - $27.00/Hr. Sponsored Job #4457 Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future.

What you will be doing Greet and communicate cordially with guests, promptly and professionally checking them in and out of the hotel. Assist in pre-registration and blocking of reservations when necessary. Promptly, accurately and efficiently know how and where to post all charges. Have complete working knowledge of Front Office computer or manual system, including all daily transactions and those which are not performed often. Accurately manage cash handling, including receiving cash, checks and credit card information from guests for payment of hotel charges and making change correctly. Review any reservations with special requests and work to block rooms accordingly. Have knowledge of hotel rates, discounts and how to handle each. Have working knowledge of reservations and procedures, including how to take same day reservations. Should be able to take reservations in approximately 2 minutes. Know and follow cancellation procedures and relocation procedures when necessary.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

Benefits: 401(k) Competitive salary Free food & snacks Paid time off Tuition assistance Mission Statement for Rainbow AcresRainbow Acres, a Christian Community with heart, empowers persons with developmental disabilities to live to their fullest potential with dignity and purpose. Maintenance Administrative Assistant at Rainbow Acres The Maintenance Administrative Assistant supports the maintenance department by handling administrative tasks that keep operations organized and efficient. This is a safety sensitive position. Key Responsibilities Organize property keys, maintain filing systems, and ensure accurate documentation for inspections, compliance, and safety notices. Maintain and update databases for equipment, vendors, maintenance history, and volunteer activities; keep certifications and training records current. Generate maintenance and cost reports, update vehicle reports for ADOT, and ensure regulatory compliance through proper documentation. Maintain Material Safety Data Sheets (MSDS), safety notices, and compliance-related certifications. Perform general office tasks, prepare correspondence and memos, and support operational efficiency through organized record-keeping. Additional Information: This is a safety-sensitive position, requiring a high level of responsibility and awareness. Qualifications: High school diploma or general education degree (GED) Exceptional communication (written and verbal) and interpersonal skills with the ability to work well independently. Strong working knowledge of Microsoft Office, in particular Excel, with the ability to format and print various reports and present data in a meaningful way for analysis. Ability to meet all clearance requirements, including: Level 1 Fingerprint Clearance Card Background check Pre-employment physical Drug screening Reference check Verification of absence from the Arizona Adult Protective Services Registry Possess and maintain a valid driver's license and clean driving record. Demonstrate strong ethical standards and moral character, with sensitivity to the needs of our Residents/Ranchers. Evidence of a strong Christian commitment is desirable and aligns with the values of Rainbow Acres. Join Our Team and Make a DifferenceAlong with competitive wages, we offer the opportunity to make a meaningful impact in the lives of our Residents/Ranchers. By joining our team, you'll be part of a supportive and purpose-driven environment where your work truly matters. Working on our ranch is more than just a job - it's one of the most fulfilling and rewarding careers you can pursue. Compensation: $17.00 - $22.00 per hour

Capital Vacations strives for the best Our mission is to deliver quality vacations to our members and guests In addition to competitive compensation Capital Vacations offers a variety of benefits including Company Paid Life Insurance Long term Disability Medical Dental Vision 401K discounted Vacation Stays plus start to earn Paid Time Off immediately We are currently looking for the right individual to join our Administrative team Front Desk Tour Reception Gifting Department Responsible for providing customer services to guests undertaking various administrative duties diffusing conflict and ensuring an enjoyable experience Requires availability during daytime hours weekends required Greet and check in guest Assist guests with; collecting paymentspre auth payments; making reservations for entertainment lodging; andor planning itineraries for shows attractions and restaurants Resolve customer complaints Run and prepare reports opening and closing Answer phones Communicate all pertinent and required informationreports for Management DOS DOM TO Admin Manager etc Provide information to guests about the area including directions and show information Work with theater staff and other vendors to reserve entertainment Distribute vouchers for shows and restaurants Prepares count and profiles of tours for the entire day Updates numbers to Sales Managers as more tours are added Communicates with Admin Manager or Leads with unusual toursgifts Maintains clean lobby and refreshment stations Provides final daily breakdown numbers of tours including the type of tours the arrived tours no show tours and corrects data entry of these tours to Marketing and Sales at the completion of the day Other duties as assigned Skills Knowledge and Abilities Important for Members of our Administrative Team Proficient in Excel and WordBasic computer skills Well organized Maintains accuracy Excellent customer service skills Ability to communicate both written and orally Flexible schedule with the ability to work evenings weekends and holidays To apply please submit your resume highlighting your relevant experience and skills CVMB

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. On the job: Patrol golf course, keeping the pace of play up and responding to golfers' question or concerns Coordinate golf course activities with golf shop and outside services Maintain an inventory of scorecards, pencils, tees, divot repair tools, and ball markers Responsible for the cleanliness and organization of the practice tee and green Bring your own: Passion for service Willingness to learn and perform Excellent communication and organization skills Team Member Lifestyle Perks! Medical, mental health, dental and vision insurance Life Insurance Accident & Critical Illness Insurance Pet Insurance Paid time off 401(k) plan and match Holiday pay Food & Beverage discounts throughout portfolio Golf & Tennis benefits Employee assistance program Career Growth Flexible Schedules Development Opportunities Perks may be subject to employee contribution and vary based on eligibility & location Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

Part-time Front Office Administrative Assistant Deer Valley Family Dentistry, is looking for a Business Assistant to join our team. Why Heartland Dental? Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you'll work in an environment that encourages learning, team cohesion, and puts patients first. Supporting our front office as a Business Assistant, you'll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve. Heartland Dental was recently recognized by Newsweek for two awards: America's Greatest Workplaces and America's Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards. More about the role * Greet and welcome patients as they enter the office to create a great first impression of our team * Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies * Utilize Dentrix for patient scheduling and records * Schedule and confirm appointments for multiple providers in the office * File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage * Post insurance and patient payments and process accounts receivables * Review treatment plan fees and payment options with patients * Partner with the providers and team to implement Heartland Dental systems to optimize office potential What You'll Gain * Competitive benefits including, retirement savings plans, six paid holidays * Front loaded education and training, providing you the opportunity to develop to your full potential * Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential * Access to on-demand Daily Pay About Deer Valley Family Dentistry Deer Valley Family Dentistry, like each Heartland Dental supported office, is unique to the community and the patients they serve. * Join a 9 person team that thrives on collaboration, communication, and community * Hard-working, goal-oriented, and fast-paced team atmosphere * Part-time schedule * Will be 2-3 days a week and can be flexible on days; 8:00am-5:00pm schedule * Competitive pay based on skillset and experience * We're located at: 19636 N. 27th Avenue, Suite 110 Phoenix, Arizona 85027 Minimum Qualifications * Experience working in a fast-paced and customer-centric environment * Excellent communication and organizational skills * The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards. Experience * 1+ years of experience in a dental or medical setting * 1+ years of experience with insurance billing and accounts receivable * Dentrix or other dental software experience Physical Requirements: * Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position * Prolonged periods sitting at a desk and working on a computer * Must be able to lift up to 15 pounds at times * Availability to attend virtual training sessions (or in-person) periodically throughout the year * As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN. Who is Heartland Dental? Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve. At Heartland Dental, we're committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.

Job Purpose: This position serves as a first point of contact for all entities that enter a medical facility and is responsible for a variety of activities related to patient intake and care. This position performs essential functions in both in-person and virtual clinic settings. What You Will Do: * Welcome, schedule, and check in patients, providing exceptional customer service throughout the process. * Promptly answer and return phone calls. * Schedule appointments in accordance with established guidelines. * Ensure that patient forms, pre-visit screeners, consent packets, and demographic and insurance information are accurately completed and uploaded into the electronic medical record system. * Collect co-payments, deductibles, and handle other financial transactions as required. * Complete all document scanning on the same business day they are received. * Meet or exceed department metrics for outreach and scheduling activities, and assist in the preparation of reports for tracking performance. * Consistently demonstrate empathy and compassion during all patient interactions. * Other duties as assigned. What We Need From You: * GED or High School Diploma required. * Medical Assistant certification or Associate degree in a health-related field preferred. * Minimum of six months' professional experience in a similar role, such as customer service or medical front office, preferred. * Valid and current CPR, First Aid Certification, and an Arizona Fingerprint Clearance card required (Denova will assist with obtaining a Fingerprint Clearance Card upon acceptance of the offer). * Strong verbal and written communication skills. * Proficiency in using electronic record-keeping systems (EMR, billing software, insurance carrier portals, spreadsheets, etc.) preferred. * Bilingual capabilities preferred. Your Work Schedule: * Join us onsite for dynamic workdays, Monday through Friday, from 8:00 AM to 5:00 PM. Perks of Being Part of Denova: * Comprehensive low-cost medical, dental, and vision insurance. * Generous retirement plan with a 3.5% company match. * Secure your future with both long and short-term disability options * Enjoy holiday pay, PTO, and life insurance benefits. * Protect your future with long and short-term disability options. * We offer an employee wellness program and fantastic discounts for all Denova team members. * And there's so much more waiting for you! Denova Collaborative Health LLC is an integrated primary care and behavioral health practice based in the Greater Phoenix metropolitan area. Our comprehensive virtual care services are available for residents throughout the entire state of Arizona. We provide a "whole person" approach to health and promote collaboration among our team of primary care providers and specialists. Our unique service integration of primary care, behavioral health, addiction medicine, and wellness enables our team to provide better health outcomes.