Health Department Administrative Assistant - C/S
Office assistant job in Fort Wayne, IN
ADMINISTRATIVE ASSISTANT - CLINICAL SERVICES Department: Health - Clinical Services & Case Management FLSA Status: Non-exempt Classification/Level: Office B3 Date Last Reviewed: 08/22 Under the direction of the Clinical Services & Case Management Division Director, the Administrative Assistant provides administrative and clerical support to the clinical divisions through excellent customer service to the clients of all the department's public health clinics. This position is covered as defined by The Board of Commissioners of the County of Allen Employee Handbook.
ESSENTIAL FUNCTIONS:
Responsible for client reception for all clinics [Sexually Transmitted Disease (STD), Infectious Disease (ID), Tuberculosis (TB), Refugees, Travel, and Immunizations] including providing excellent customer service, checking clients in and out and scheduling appointments. Staff are typically assigned to one or more clinics for routine work, but are cross-trained in all clinics for coverage as needed.
Prepares charts, verifies demographics and pay status, reviews immunization records, determines vaccines needed (if in registration at Imm. Clinic), and verifies Medicaid/Medicare/Insurance eligibility. Enters all information required into the Electronic Medical Record (EMR) for the patient.
Communicates with outside vendors or offices for client services as requested by clinician.
Triages clients to ensure safe infection control practices within the clinic prior to being taken to a room with a provider.
Answers questions related to clinic operations, fees, client referrals, and basic clinical questions including information regarding TB, STD's and Immunizations to the general public and to community healthcare providers.
Releases medical records to clients following all applicable confidentiality and request policies.
Scans and indexes all additional health records into the Electronic Medical Record (EMR).
Prepares documents for destruction per retention schedule.
Responsible for daily cash register operations including cash and credit transactions, verifying counts, and balancing at the end of the day.
Enters data into various work-related databases and runs reports as requested.
Responsible for performing billing functions including Medicaid/Medicare/Insurance eligibility verification and submission, as well as scanning and indexing of billing documentation.
Performs insurance eligibility verification and entry into the Practice Management system within the EMR.
Performs all other duties as assigned, including overtime as required.
REQUIREMENTS:
High School Diploma or GED
Math and computation skills utilized in cash collection operations
Strong customer service skills and emotional intelligence, as well as excellent documentation/written communication skills
Strong attention to detail and accuracy for data entry
Working knowledge of adult and childhood vaccines
Ability to use numerous pieces of office equipment, including but not limited to, multi-line phone, printer, scanner, copier, monitor mounted camera, computer/tablet, and other job-related equipment.
DIFFICULTY OF WORK:
The Administrative Assistant has the understanding of the rules and regulations regarding verifying Medicaid/Medicare/Insurance eligibility.Work consists of relatively standardized processes when providing excellent customer service to clients of the public health clinics.
RESPONSIBILITY:
The Administrative Assistant performs a variety of relatively standardized assignments when answering questions regarding clinic operations and fees. Errors in work are readily detected. Work requires some analysis and judgment when releasing medical records to clients. Work is reviewed upon completion.
PERSONAL WORK RELATIONSHIPS:
The Administrative Assistant maintains frequent contact with other County employees, outside vendors and offices for client services, community healthcare providers, and clients of the public health clinics.
WORKING CONDITIONS:
The Administrative Assistant works in a standard clinical office setting with the ability to move around freely with frequent sitting, some lifting up to twenty pounds, some bending, pushing and/or pulling loads, reaching over head, kneeling and climbing ladders with some exposure to dangerous equipment and noxious odors/fumes.
SUPERVISION:
None
LICENSING:
Valid CPR certification
National Incident Management System (NIMS) certification upon employment as required for all public health staff
IMMEDIATE SUPERVISOR:
Director of Clinical Services and Case Management
HOURS:
8:00 am - 4:30 pm and as needed, 37.5 hours
EEO CATEGORY:
0806
WORKERS'S COMP CODE:
8810
Office Cleaning Specialist
Office assistant job in Coldwater, OH
Job DescriptionWe are calling all part time evening cleaners!!!!! If you are looking for a part-time job close to home, we are looking for you! At Environment Control we have a passion for quality with over 50 years of experience! We are looking for energetic cleaners for commercial facilities - offices, banks, libraries, & government buildings - in the Celina/Coldwater area.
Basic cleaning tasks - empty trash, dust, wipe down & sanitize surface areas, sweep, vacuum, and mop.
Great job for individuals looking to supplement their income.
This is also a great way to get paid to exercise!
SCHEDULE: Multiple Routes Available - M-F, MWF, TTrSa, etc…
Hours: 2-4 per Evening (10-20 per week) - based on assigned route.
Flexible Starting Time - Start anytime between 6p-9pm
Perks
$50 Bonus after working 90 days
Paid Training
Paid Travel time between accounts
Work Independently
Earn Cash & Swag with our Employee Referral Program
Advancement Opportunities in Pay and Position
Feel free to reach out with questions! Call or text Kya at ************
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Part Time Outlet Clerk
Office assistant job in Fort Wayne, IN
Outlet Clerk
Compensation: Starting wage is $12.50 per hour Schedule: Part time, no weekends About Aunt Millie's: Aunt Millie's, a popular family-owned bakery, has been celebrated for its commitment to quality and community since its inception. Renowned for producing a wide range of baked goods from breads to pastries, Aunt Millie's prides itself on using traditional recipes and fresh, locally sourced ingredients. This establishment not only offers a nostalgic embrace of home-style baking but also operates with a forward-thinking mindset towards sustainability and innovation in food production.
Why Work Here:
We are proud of the products we make and we're even more proud of how we make them. Aunt Millie's combines the best ingredients, recipes, and people to produce consistently high-quality breads and rolls that you will be proud to represent. We invest in good ingredients and good people alike, so that at Aunt Millie's you'll have more than a job, you'll have a career you can be proud of.
Perks and Benefits:
Standard benefit package may be offered depending on position. To be discussed during the interview.
Position Summary:
As an Outlet Clerk, you'll play a pivotal role in delivering exceptional customer service and maintaining the operational efficiency of our store. With the ability to work both independently and collaboratively, you'll thrive in a fast-paced environment, demonstrating excellent communication and organizational skills. Your responsibilities will include showcasing product knowledge, stocking shelves, pricing items, and processing transactions accurately at the register.
Essential Job Functions:
Demonstrate comprehensive product knowledge.
Transport products from the loading dock to the sales floor.
Ensure proper rotation and stocking of products.
Price items accurately.
Process monetary transactions proficiently while operating the cash register.
Engage with customers daily, helping and making product suggestions.
Maintain a neat and orderly work environment in both the sales floor and the back room.
Perform opening and closing store duties, including operational tasks and cleaning responsibilities.
Minimum Position Qualifications/Education:
Proficient in both independent and team-oriented work environments.
Strong communication and organizational abilities.
Skilled in multitasking between sales floor and back stock responsibilities.
Demonstrates exceptional attendance reliability.
Self-motivated with a strong work ethic.
Possesses basic math skills for accurate product counting and register operation.
Office Executive Assistant
Office assistant job in Markle, IN
The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency.
Key Responsibilities:
Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers.
Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.
Manage office communications and workflows to ensure smooth day-to-day operations.
Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place.
Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel.
Track and follow up on action items, deadlines, and deliverables on behalf of the CEO.
Maintain and organize electronic and physical files, reports, and confidential documents.
Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested.
Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting.
Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner.
Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation.
Liaise with internal staff at all levels on behalf of CEO.
Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff.
Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping.
Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)
Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed.
Qualifications and Requirements
Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred.
High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software.
Ability to think independently and adapt quickly; without much supervision.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner.
Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Ability to function well in a fast-paced and rapidly changing environment, adaptability.
Auto-ApplyOffice Executive Assistant
Office assistant job in Markle, IN
The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency.
Key Responsibilities:
Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers.
Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.
Manage office communications and workflows to ensure smooth day-to-day operations.
Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place.
Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel.
Track and follow up on action items, deadlines, and deliverables on behalf of the CEO.
Maintain and organize electronic and physical files, reports, and confidential documents.
Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested.
Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting.
Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner.
Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation.
Liaise with internal staff at all levels on behalf of CEO.
Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff.
Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping.
Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)
Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed.
Qualifications and Requirements
Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred.
High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software.
Ability to think independently and adapt quickly; without much supervision.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner.
Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Ability to function well in a fast-paced and rapidly changing environment, adaptability.
Auto-ApplyOffice Executive Assistant
Office assistant job in Markle, IN
The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency.
Key Responsibilities:
Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers.
Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.
Manage office communications and workflows to ensure smooth day-to-day operations.
Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place.
Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel.
Track and follow up on action items, deadlines, and deliverables on behalf of the CEO.
Maintain and organize electronic and physical files, reports, and confidential documents.
Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested.
Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting.
Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner.
Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation.
Liaise with internal staff at all levels on behalf of CEO.
Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff.
Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping.
Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)
Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed.
Qualifications and Requirements
Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred.
High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software.
Ability to think independently and adapt quickly; without much supervision.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner.
Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Ability to function well in a fast-paced and rapidly changing environment, adaptability.
Auto-ApplyOffice Executive Assistant
Office assistant job in Markle, IN
The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency.
Key Responsibilities:
Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers.
Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.
Manage office communications and workflows to ensure smooth day-to-day operations.
Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place.
Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel.
Track and follow up on action items, deadlines, and deliverables on behalf of the CEO.
Maintain and organize electronic and physical files, reports, and confidential documents.
Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested.
Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting.
Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner.
Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation.
Liaise with internal staff at all levels on behalf of CEO.
Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff.
Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping.
Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)
Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed.
Qualifications and Requirements
Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred.
High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software.
Ability to think independently and adapt quickly; without much supervision.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner.
Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Ability to function well in a fast-paced and rapidly changing environment, adaptability.
Auto-ApplyOffice Executive Assistant
Office assistant job in Markle, IN
The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency.
Key Responsibilities:
Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers.
Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.
Manage office communications and workflows to ensure smooth day-to-day operations.
Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place.
Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel.
Track and follow up on action items, deadlines, and deliverables on behalf of the CEO.
Maintain and organize electronic and physical files, reports, and confidential documents.
Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested.
Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting.
Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner.
Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation.
Liaise with internal staff at all levels on behalf of CEO.
Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff.
Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping.
Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)
Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed.
Qualifications and Requirements
Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred.
High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software.
Ability to think independently and adapt quickly; without much supervision.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner.
Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Ability to function well in a fast-paced and rapidly changing environment, adaptability.
Auto-ApplyFront Desk Coordinator - Fort Wayne, IN
Office assistant job in Fort Wayne, IN
Are you looking for a company you can grow your career with and advance in?
Are you goal oriented, self-motivated & proactive by nature?
Do you have a passion for health and wellness and love sales?
If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry.
~ We are expanding & opening a second location! Will need to hire for all shifts, flexibly in schedules, high energy growth in high performing market ~
Part Time
Dupont Rd. Location
$15 per hour + BONUS Potential
What we are looking for in YOU and YOUR skillset!
Driven to climb the company ladder!
Possess a winning attitude!
Have a high school diploma or equivalent (GED).
Complete transactions using point of sale software and ensure all patient accounts are current and accurate
Have strong phone and computer skills.
Have at least one year of previous Sales Experience.
Participate in marketing/sales opportunities to help attract new patients into our clinics
Be able to prioritize and perform multiple tasks.
Educate Patients on wellness offerings and services
Share personal Chiropractic experience and stories
Work cohesively with others in a fun and fast-paced environment.
Have a strong customer service orientation and be able to communicate effectively with members and patients.
Manage the flow of patients through the clinic in an organized manner
Essential Responsibilities
Providing excellent services to members and patients.
The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals.
Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor.
Answering phone calls.
Re-engaging inactive members.
Staying updated on membership options, packages and promotions.
Recognizing and supporting team goals and creating and maintaining positive relationships with team members.
Maintain the cleanliness of the clinic and organization of workspace
Confident in presenting and selling memberships and visit packages
Keeping management apprised of member concerns and following manager's policies, procedures and direction.
Willingness to learn and grow
Accepting constructive criticism in a positive manner and using it as a learning tool.
Office management or marketing experience a plus!
Able to stand and/or sit for long periods of time
Able to lift up to 50 pounds
Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY
About The Joint Chiropractic
The Joint Corp. revolutionized access to chiropractic care when it introduced its retail healthcare business model in 2010. Today, it is the nation's largest operator, manager and franchisor of chiropractic clinics through
The Joint Chiropractic
network. The company is making quality care convenient and affordable, while eliminating the need for insurance, for millions of patients seeking pain relief and ongoing wellness. With more than 700 locations nationwide and nearly 11 million patient visits annually,
The Joint Chiropractic
is a key leader in the chiropractic industry. Ranked number one on
Forbes'
2022 America's Best Small Companies list, number three on
Fortune's
100 Fastest-Growing Companies list and consistently named to
Franchise Times
“Top 400+ Franchises” and
Entrepreneur's
“Franchise 500 ” lists,
The Joint Chiropractic
is an innovative force, where healthcare meets retail. For more information, visit *****************
Business Structure
The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices.
You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.
Auto-ApplyBrewery Assistant
Office assistant job in Fort Wayne, IN
This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels.
* Repair brewery equipment with assistance from other Brewhouse employees.
* Completion of daily cleaning and maintenance checklists
* Aid with yeast propagation following Company's process.
* Maintain cleanliness of all areas in the brew house.
* Work with Lab Technician to ensure our product meets our standards of the highest quality.
* Maintaining the use of standard operating procedures unless otherwise instructed.
* Communicate regularly and efficiently with Granite City staff.
* Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary.
* Arrive to each shift on time with a positive attitude.
* Complete all necessary paperwork accurately and on time.
* Perform others duties as assigned.
Requirements:
* Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail.
* Excellent interpersonal, oral, and written communication skills.
* Passion and commitment for brewing.
* Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height
* Frequently
* Standing for extended periods
* Able to enter and exit brewery vessels for cleaning and inspection
* Work in environments of 32 to 100 degrees Fahrenheit
* Able to understand MSDS and handle chemicals utilized in the brewery
* Able to multi-task and work both unsupervised and as part of a team
Educational Requirements:
* High School Degree or Equivalent
* Brewing experience preferred , but not required
* Valid Driver's License
* Must be able to pass a Motor Vehicles Records background check
* Must be able to work a flexible schedule of nights, days, weekends and holidays
Office Assistant/Researcher
Office assistant job in Fort Wayne, IN
Scheerer McCulloch provides real estate & personal property auctions, traditional real estate sales and senior relocation services. We are dedicated to helping seniors relocate from the home they've lived in for years, to a smaller, safer, more manageable place to spend their retirement years. We handle everything from the sale or auction of their home and personal belongings, to packing, moving and unpacking in their new home. We treat our customers with kindness and professionalism throughout the process, which has given us a solid reputation we continually strive to maintain. The employees we hire are people who are motivated to be the best they can be, and enjoy working with others who feel the same way.
Job Description
The
Office Assistant/Researcher
works in the front office of our busy real estate/auction/moving company performing a variety of tasks related to coordinating, scheduling and finalizing the details involved in real estate sales, auctions, title work, home clean up and maintenance, etc. Verbal and written communication with clients and others is a significant portion of this position.
This person also supports our Consignment Assistant to learn the value and history of treasures, antiques and collections we will auction. In addition to research, this person will catalogue the items for posting on internet sites and in a printed catalogue for each auction.
DUTIES INCLUDE
-Answering phones
-Creating and maintaining files on upcoming real estate and personal property auctions
-Ordering title searches, scheduling closing dates, etc.
-Running errands -Researching items for consignment auctions -Writing blurbs about each item for online and print catalogues
-Attending required staff meetings
-Performing other duties as requested by the Business Manager and Consignment Assistant
Qualifications
-Real Estate experience
-Ability to do online research and think creatively to locate hard-to-find information
-Microsoft experience - in particular, Microsoft Excel
-Excellent customer service
-Organization and time management
-Top-notch attention to detail
-Excellent verbal and written communication
-Professional behavior
-Flexible attitude
Must posses the ability to analyze problem situations in depth; using judgment, discretion, and independence.
Must be able to juggle several tasks simultaneously, using good judgment in working with customers and prioritizing and completing work assignments.
Must be able to write and/or provide documentation in a clear, concise manner (e.g., notes, memos, letters, reports, etc.) and communicate effectively with management, peers, staff, customers, and families.
Additional Information
GENERAL JOB REQUIREMENTS FOR ALL EMPLOYEES
Supports the mission of Scheerer McCulloch to offer a comprehensive set of services needed to effectively sell/auction real estate and personal property and to relocate people
Reports to the Business Manager and the Consignment Assistant
Attends work as scheduled, maintains acceptable personal appearance and keeps the work area in a neat, clean, and orderly condition
Understands and complies with job performance requirements
Demonstrates good judgment in the performance of job duties
Supports customer service efforts and initiatives while exhibiting quality customer service behavior
Demonstrates kindness, tact, and courtesy toward all customers, family members, colleagues, outside vendors, and other visitors to Scheerer McCulloch
Treats all matters concerning the company, facilities, staff and customers with strict confidentiality
Employee
Office assistant job in Ottoville, OH
Job Description
Join the Peachy Nutrition Team as an Employee!
Are you ready to be part of a company that's passionate about health, wellness, and making a difference in our community? At Peachy Nutrition, located in Ottoville, OH, we're all about creating a positive and supportive environment for both our customers and our team. If you have at least one year of experience and are looking for a role where you can grow and thrive, we'd love to hear from you!
What You'll Do: Key Responsibilities
As an Employee at Peachy Nutrition, you'll play an important role in ensuring our customers have the best experience possible. Your responsibilities will include:
- Providing exceptional customer service and assisting with product inquiries.
- Maintaining a clean and organized workspace.
- Supporting daily operations to ensure the business runs smoothly.
- Collaborating with team members to create a welcoming and friendly atmosphere.
What We're Looking For: Skills and Qualifications
We're seeking someone who:
- Has at least 1 year of experience in a similar role.
- Is enthusiastic about health, wellness, and helping others.
- Possesses strong communication and interpersonal skills.
- Can work well both independently and as part of a team.
- Is detail-oriented and reliable.
Why Join Peachy Nutrition?
While we don't currently offer additional benefits, we pride ourselves on fostering a positive, inclusive, and supportive work environment. At Peachy Nutrition, you'll be part of a team that values hard work, collaboration, and making a meaningful impact in the lives of our customers.
Our Culture and Values
At Peachy Nutrition, we believe in promoting healthy lifestyles and creating a sense of community. We're a small, tight-knit team that values respect, integrity, and a shared commitment to excellence. We strive to make every day at work enjoyable and rewarding for our employees.
Ready to Apply?
If this sounds like the perfect opportunity for you, we'd love to hear from you! Join us at Peachy Nutrition and be part of a team that's passionate about making a difference. Apply today and take the next step in your career!
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Coordinator - Metropolitan Office
Office assistant job in Fort Wayne, IN
Inspire young minds! The YMCA of Greater Fort Wayne is seeking a Coordinator to lead hands-on STEAM programs that make science, technology, engineering, art and math fun and engaging for youth.
Why you'll love the YMCA
As a part-time staff member, you will receive a free individual membership or 50% off family membership and 50% discounted programs for you and your household.
Personal Development: You'll have many opportunities for free training and certifications, as well as opportunities to advance and potentially find a long-term career.
Childcare: While working, up to four hours of Childwatch is offered at membership branches during regular Childwatch hours, also enjoy 50% discounted before and after school care and summer day camp options.
Fulfillment: Experience a flexible schedule while working for a company that cares about you personally and is actively involved in our community!
Responsibilities
The YMCA of Greater Fort Wayne is seeking a proactive STEAM Coordinator to support the development and implementation of STEAM programs for youth.
Lead: Conduct and facilitate planned STEAM activities, experiments, and events.
Support: Set up, tear down, and maintain STEAM equipment while tracking and reporting program participation and outcomes.
Requirements
Candidates must be committed to contributing to the mission, culture, and values of the YMCA of Greater Fort Wayne as well as:
Must be at least 18 years of age.
Must have a high school diploma or equivalent.
Excellent communication, supervisory, and organizational skills.
Excellent human relation skills and enthusiasm.
Basic math skills and demonstrated recordkeeping proficiency.
An elevated level of organization, flexibility, and ability to handle difficult situations effectively.
Successfully complete within 60 days of hire: CPR/First Aid/O2 Certification, Bloodborne Pathogen training, Child Abuse Prevention training, and all other required training as specified by your supervisor.
Salary: $14.40-$14.90 hourly
Hours Available: Varies
Location : YMCA of Greater Fort Wayne Metropolitan Office, 347 W. Berry Street, Fort Wayne, IN 46802
Auto-ApplyEligibility Assistant - Front Desk
Office assistant job in Columbia City, IN
IS LOCATED IN COLUMBIA CITY, INDIANA
Knowledge Services has a great opportunity for a strong customer service focused individual who wants to make a difference in their daily work life with the FSSA / Division of Family Resources (DFR) as an Eligibility Assistant. This position will provide general office support and assistance for case workers and clients applying for public assistance. This position will provide customer service and interact directly with the general public, clients, office staff, and other state personnel. The DFR is responsible for determining eligibility for individuals applying and/or receiving public assistance. Programs include TANF (cash assistance), SNAP, and Medicaid. The Eligibility Assistant staff are front desk staff who are responsible for helping collect paperwork, processing or “pushing” applications and assisting clients who are applying and/or receiving public assistance among other administrative tasks.
Knowledge Services, established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America. Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services. We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more.
As such, Knowledge Services is committed to providing opportunities for growth - in our company, in each team member, and in our relationships. We believe titles do not define a person, but provide a framework to each person's endless potential. Our focus on improving our team, product, and processes drives us every day. We are guided by our four Pillars that set the foundation of who we are and how we conduct business: Knowledge, Integrity, Innovation, and Service.
Responsibilities
Welcome all on-site visitors and determine nature of business
Review client information for accuracy
Assist with computer applications
Schedule client appointments
Scan documents into client case file
Maintain fax machines and copier functions
Answer and direct incoming calls
Maintain daily activity reports
Deliver outstanding customer service to all clients
Qualifications
Desire to help others
Strong customer service background
Ability to maintain confidentiality
Handle conflict in a calm manner
Reliable and dependable in the work place
Ability to multi task
Proven job stability
High School diploma or equivalent
Clean criminal background
Previous experience as a Customer Service Representative, Cashier, Clerk, Administrative Assistant, Receptionist, or Front Office desired
This is a long-term position where you can make an immediate impact on your community, plus the potential for promotion. The wage is $14.00/hr with paid time off, benefits, and a 37.5 hour work week of Monday-Friday 8:00AM-4:30PM.
If you are looking for a position that could be the start of your career, apply now for immediate consideration.
Physical Requirements:
Job frequently requires sitting, handling objects with hands.
Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 25 pounds.
Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please contact ******************************.
Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply.
INDDFR
Auto-ApplyCroninger | 8hr 52wk Secretary/Treasurer
Office assistant job in Fort Wayne, IN
BASIC FUNCTION:
Perform a variety of secretarial; basic accounting and administrative assistant duties to relieve the Principal of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Principal. Process evaluate and record various transactions; maintain, balance, reconcile and adjust assigned accounts, payables and receivables.
QUALIFICATIONS:
Any combination equivalent to: graduation from high school and four years of increasingly responsible clerical or accounting experience. The employee must have strong office, computer, public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology, practices and procedures of assigned office.
ESSENTIAL FUNCTIONS:
Provide confidential secretarial and administrative support services to the Principal; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information; establish and maintain filing systems; request Certified and Classified Substitutes; provide back-up health services, administer basic first aid to students, dispense medication in accordance with FWCS policies and physician instructions when nurse is not in the building; receive, sort, and route incoming mail as needed.
Serve as the primary secretary to the Principal and Assistant Principal; compose, independently or from oral instructions, note or rough draft, a variety of correspondence; review, revise, edit, format and proofread a variety of documents and information; provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; respond to requests, complaints and questions from staff and the public.
Receive visitors, including administrators, staff, students and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues and problems; communicate Principal's instructions to students, parents and staff; refer difficult issues to the Principal.
Perform a variety of clerical accounting duties in support of assigned functions as required; prepare and maintain ECA, Corporation and other reports; record daily attendance of students; enroll and withdraw students in Power School and maintain student files; process and evaluate a variety of forms, applications and documents; prepare, record timesheets, process, verify and submit payroll information; prepare, verify and process IRS Forms W-9 and 1099 information.
Collect, receive, verify, balance and process incoming cash and monies; process receipts, deposits, payables and checks for Extracurricular Account (ECA); balance financial accounts, Corporate and ECA funds, and ECA Bank Account; enter textbook rental receipts and fines; compile information and prepare Title 1, End of Semester and Year, Education Material Fee, 1099, equipment purchases, gifts-grants-donations ECA reports.
Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate, attend, reserve facilities and equipment for a variety of meetings and events as assigned; compile and prepare agenda items and other required information and materials for meetings and other events; take, transcribe and distribute minutes as directed.
As assigned, monitor inventory levels of office and school supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process FWCS vouchers and purchase orders, invoices and requisitions and arrange for payments as required.
Perform related duties as assigned by the Principal to meet the particular needs of the building/unit.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able push, pull, lift and carry up to 25 pounds.
Front Desk Receptionist - Part Time Day shift
Office assistant job in Bluffton, IN
Job Description
is for 20 hours a week! Day shift hours, no weekends! Starting pay $15.00 hour.
Every other Wednesday
Every Thursday and Friday
Hours: 8:00 AM - 4:30 PM
The primary purpose of the Front Desk Receptionist is to help greed residents, guests, and team members to ensure a strong impression is made and maintained here at Christian Care- Whether be in person or over the telephone.
Qualifications:
Highschool education
Ability to read write and speak the English language
Possess the ability to deal tactfully with residents, family members, visitors, personnel, government agencies and to the public.
Clerical experience with working knowledge of administrative practices and procedures preferred.
Must have working knowledge of office equipment (including but not limited to computer, fax machine, copy machine and postage meter)
Must have patience, tact, a cheerful disposition, and enthusiasm.
Must be a very dependable employee and must be able to be a self-starter
Essential Functions (but not limited to:)
Answer and direct telephone calls to appropriate individual or department
Greet and direct visitors to appropriate office, department, or resident room
Receive, sort, and distribute incoming mail as directed
Ensure outgoing mail is ready at designated time
Receive payments on accounts and issue/mail receipts as necessary
Maintain a current file/listing of residents by name and room number, emergency phone numbers of on-call personnel, department extensions, key personnel, etc.
Verify resident insurance coverage
Maintain employee database
Type letters, reports, statements, minutes of meetings, agendas, etc. as directed
Prepare and mail letters and/or other correspondence to residents, guardians, etc., as directed
Assist department directors in administrative matters (typing letters, correspondence, flyers, etc.)
Submit Walmart orders weekly from list provided by Department Leaders.
Maintain the confidentiality of resident information
Entry Level Clerical
Office assistant job in Goshen, IN
Forest River, Inc., the Nation's largest manufacturer of Recreational Vehicles, Cargo Trailers, Transit Buses and Boats has an immediate opening. Responsibilities
Data entry
Maintain files
Organize files
Other duties as assigned
Qualifications
Basic computer skills
Basic Microsoft Office skills
Forest River offers a stable work environment that is fast paced. Our employees enjoy a highly competitive Wage and Benefit Package. We are looking for dedicated individuals with experience in the Industry as well as other Manufacturing Processes.
Flooring Admin & Scheduler
Office assistant job in Auburn, IN
Replies within 24 hours Benefits:
401(k) matching
Employee discounts
Health insurance
Opportunity for advancement
Paid time off
Van's Home Center is a trusted, family-owned retailer serving Indiana communities with furniture, appliances, mattresses, and flooring for over 52 years. We work closely with homeowners, builders, and installers to deliver high-quality products and exceptional service. Our flooring department plays a key role in that mission, and we are looking to add a detail-oriented professional to support our growing installation and service operations.
Position Overview
The Flooring Admin / Scheduler is a critical support role within Van's flooring operations. This position helps manage flooring installation projects from order review through scheduling, installation, and post-install service. The ideal candidate is highly organized, customer-focused, responsive, and comfortable coordinating between clients, installers, builders, and manufacturers to ensure a smooth experience from start to finish.
Key Responsibilities
Assist in managing new flooring installation projects from order review through completion
Review flooring orders for accuracy, completeness, and readiness for release
Create purchase orders and release them to Van's procurement team
Schedule flooring installations and coordinate timelines with installers, clients, and builders
Serve as a primary point of contact for installers, clients, and builder partners
Act as the primary point of contact for all flooring warranty and service issues
Work directly with clients and flooring manufacturers
Coordinate service visits and warranty repairs
Follow through to ensure issues are resolved quickly and professionally
Render basic flooring and shower layouts (training provided; prior experience a plus)
Track project details and proactively follow up to ensure deadlines and service commitments are met
Communicate clearly and professionally to resolve scheduling, installation, or warranty-related issues
Maintain accurate records and documentation throughout the project lifecycle
Required Skills & Qualifications
Highly detail-oriented with strong follow-up and organizational skills
Customer service-driven with a client-first mindset
Strong written and verbal communication skills
Proven problem-solving ability and comfort handling service-related issues
Comfortable working on a computer and able to learn new software quickly
Highly responsive and able to manage multiple priorities in a fast-paced environment
Team-oriented and able to work closely with installers, builders, and internal teams
Preferred Qualifications
Prior experience in the flooring industry strongly preferred
Experience scheduling installations or coordinating trade services
Familiarity with SketchUp or similar drawing/rendering software is a plus
Why Join Van's?
Join a stable, family-owned company with deep roots in the community
Work in a collaborative, service-driven environment
Opportunity to grow skills in operations, scheduling, and project coordination
Competitive pay and benefits based on experience
If you take pride in organization, follow-through, and delivering great service, we'd love to hear from you. Apply today to join the Van's Home Center team.
Compensation: $16.00 per hour
About Van's Home Center
Van's Home Center in Auburn has been a family owned and operated business since 1973. A lot has changed in that time. We've expanded our product lines to provide customers with everything they need for their home, all in one place. This includes living, dining, and bedroom furniture, mattresses, appliances, flooring, tile, and cabinets and countertops. But, what really matters hasn't changed. We hold true to our founder's core values of integrity and hard work, and consistently work to be the best customer-centric company in the home-furnishings industry. We strive to positively impact the lives of our customers and their families by providing quality products and services for their home at a fair price. With support from dedicated management, sales, and customer service teams, we will never fail to recognize, nor take for granted, the immeasurable value of a lifetime, loyal customer.
This employment opportunity is available at the organization listed at the top of this page. Your application will go directly to them and all hiring decisions will be made by their management. All inquiries should be made directly with the organization that posted this employment opportunity.
Auto-ApplyPart-Time Office Coordinator - Angola, Indiana
Office assistant job in Kendallville, IN
Job Description
About Culligan Ultrapure
Since 1962, Culligan Ultrapure has been a trusted name in water purification, providing top-tier water solutions to residential, commercial, and industrial customers. With over 40 locations across Minnesota, Indiana, Iowa, Arizona, Missouri, Michigan, Wisconsin and Texas, we are dedicated to improving lives by delivering high-quality water and exceptional service. We're now looking for a passionate and hardworking Office Coordinator to join our team!
What You'll Do:
Take charge of day-to-day office operations by leading administrative workflows, managing incoming customer calls, and maintaining accurate data in the ERP system. Coordinate service appointments and delivery routes, oversee accounts receivable reporting and collections, and handle general bookkeeping duties. Support the General Manager in staff meetings and strategic planning, while providing leadership, coaching, and support to the administrative team. Play a key role in driving efficiency, organization, and a positive team environment through a variety of essential administrative tasks. May assist with loading salt and bottled water into customer's vehicles as needed.
This position a part-time 20 to 25 hour a week position at our Angola, Indiana location
Why Culligan Ultrapure:
We are passionate about caring for employees and our customers. The Office Coordinator position at Culligan Ultrapure is a career position that offers a lot of variety and interesting work. We provide an excellent environment to learn, grow, and interact with a variety of great people on daily basis. We will provide you with the training and tools that you will need to be successful.
Culligan is an established leader in the water treatment industry and has been providing problem water solutions for over 88 years. When you come to work with us you are becoming part of a team who are customer focused and committed to improving the lives of people in the community through providing them with great quality water.
What We're Looking For:
Two-year associate degree preferred with administration and supervisory experience
Knowledge of managing accounts receivable
Prior cash handling and credit card processing experience
Ability to learn software programs
Position requires a great deal of energy and a passion for excellence with respect to treating and caring for customers.
Ability to lift 40 pounds
Active within the community
To learn more about this great organization go to ***********************
Office Executive Assistant
Office assistant job in Markle, IN
Job Description
The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency.
Key Responsibilities:
Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers.
Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.
Manage office communications and workflows to ensure smooth day-to-day operations.
Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place.
Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel.
Track and follow up on action items, deadlines, and deliverables on behalf of the CEO.
Maintain and organize electronic and physical files, reports, and confidential documents.
Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested.
Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting.
Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner.
Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation.
Liaise with internal staff at all levels on behalf of CEO.
Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff.
Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping.
Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)
Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed.
Qualifications and Requirements
Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred.
High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software.
Ability to think independently and adapt quickly; without much supervision.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner.
Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Ability to function well in a fast-paced and rapidly changing environment, adaptability.