Office assistant jobs in Frederick, MD - 1,072 jobs

Pilot Assistance Speicalist The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Pilot, Specialist, Operations, Medical, Support, Aviation, Healthcare

This Nonprofit Organization is in the higher education community offers career growth and advancement opportunities in a friendly environment while learning the basics of a public service organization. The Enrollment Analyst is responsible for timely and accurate processing of information and serving as the liaison between the department and external clients. You will perform administrative and operational support tasks that may include: processing and filing documents, maintaining databases, and assisting users with account access. In an effort to ensure positive experiences for all clients, the incumbent will correspond with, and offer assistance to internal and external clients. Responsibilities of Data Entry Assistant: Provide exceptional customer service to clients Support clients with file and data inquiries such as file errors and warnings, updating inaccurate data, submission schedules, etc. Process and analyze data files to ensure they meet organizational data integrity standards and compliance reporting requirements, as appropriate. Provide critical feedback on the new hire learning and development program. Participate in department meetings, trainings, and other formal and informal events. Collaborate with the Audit Resource Center and department leadership on escalations and support calls. Answer inbound inquiries using multiple communication channels (email, phone, etc.) and thoroughly document details in Salesforce. Effectively communicate with internal and external customers to ensure complete, accurate, and timely responses/resolution. Demonstrate openness to new perspectives and ideas. Build trust with internal and external stakeholders by demonstrating consistency between words and actions. Qualifications for Data Entry Assistant: Some college, or an equivalent combination of education and experience, including through military service will be considered. 0-2 years of experience in customer service or client management. Competency with computer skills (e.g., for database, web applications, and email). Experience working with Microsoft Office Suite (with a focus on Outlook and Excel). Strong critical thinking and active listening skills. Strong verbal and written communication skills. Demonstrated ability to adapt to changing priorities and procedures. Must live within a commutable distance to Herndon, VA Additional Desired Requirements: Bilingual (Spanish). Undergraduate degree. Experience: With the student loan industry, higher education industry, and/or web order management. Working with data, and/or reviewing and analyzing large volumes of data. With Salesforce ServiceCloud. Strong interpersonal skills. Demonstrated ability to remain poised under pressure and work effectively on teams.

To assist the department leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support. Lead complex/difficult and moderately varied tasks of considerable latitude and impact. Responsibilities Collect, prepare and maintain data for analysis, reports and reference Coordinate and prepare agendas for meetings, events and presentations Coordinate travel arrangements, prepare authorizations and review expense reports Monitor, field and direct phone calls; document as required Order supplies/services and reconcile invoices Partner with leadership to coordinate, execute and maintain programs and initiatives Prepare and submit budget requirements for Annual Financial Plan (AFP) Proofread and edit content for standardization to ensure clarity and accuracy Remain abreast of corporate business plans and marketing efforts Represent the department/division/branch in disaster recovery plans Research and evaluate operational issues, inquiries and/or complaints Review internal studies and surveys to provide summaries to leadership Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units Plan, develop, implement and maintain new and existing programs, campaigns and special offers Recommend and implement technical/electronic enhancements to improve administrative operations Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results Perform other duties as assigned Qualifications Ability to maintain confidentiality and demonstrate integrity Ability to work independently and in a team environment Experience in independently managing or administering a function or project Extensive experience in performing clerical or administrative duties/responsibilities Advanced knowledge of expense tracking, budget preparation and administration Advanced database and presentation software skills Advanced organizational, planning and time management skills Advanced research, analytical, and problem solving skills Advanced skill communicating with all levels within an organization Advanced skill exercising initiative and using good judgment to make sound decisions Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully Advanced skill presenting findings, conclusions, alternatives and information clearly and concisely Advanced verbal and written communication skills Advanced word processing and spreadsheet software skills Expert administrative support skills, methods and procedures Desired Qualifications Working knowledge of Navy Federal products, services, programs, policies and procedures Associate's Degree in Business Administration or in a related field Hours: Monday - Friday, 8:00AM - 4:30PM Location: 820 Follin Lane, Vienna, VA 22180 About Us Navy Federal provides much more than a job. We provide a meaningful career experience, including a culture that is energized, engaged and committed; and fierce appreciation for our teams, who are rewarded with highly competitive pay and generous benefits and perks. Our approach to careers is simple yet powerful: Make our mission your passion.* Fortune 100 Best Companies to Work For 2025* Yello and WayUp Top 100 Internship Programs* Computerworld Best Places to Work in IT* Newsweek Most Loved Workplaces* 2025 PEOPLE Companies That Care* Newsweek Most Trustworthy Companies in America* Military Times 2025 Best for Vets Employers* Best Companies for Latinos to Work for 2024* Forbes 2025 America's Best Large Employers* Forbes 2025 America's Best Employers for New Grads* Forbes 2025 America's Best Employers for Tech Workers* 2025 RippleMatch Campus Forward Award Winner for Overall Excellence* Military.com Top Military Spouse Employers 2025* 2025 Handshake Early Talent AwardFrom Fortune . 2025 Fortune Media IP Limited. All rights reserved. Used under license. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, Navy Federal Credit Union.Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to age, race, sex, color, religion, national origin, disability, veteran status, pregnancy, sexual orientation, genetic information, gender identity or any other basis protected by applicable law.Disclaimers: Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position. Job postings are subject to close early or extend out longer than the anticipated closing date at the hiring team's discretion based on qualified applicant volume. Navy Federal Credit Union assesses market data to establish salary ranges that enable us to remain competitive. You are paid within the salary range, based on your experience, location and market position. For additional details regarding compensation and benefits, review the Benefits page of the Navy Federal Career Site.Protect Yourself from Job Scams: Navy Federal Credit Union jobs are posted on our career site, jobs.navyfederal.org and reputable job boards (e.g., LinkedIn, Indeed). We do not post jobs on social media marketplaces, messaging apps or unverified websites. We will never ask candidates for payment, bank details or personal financial information during the hiring process.Bank Secrecy Act: Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.

Office Coordinator . Our client, a well-respected builder, is seeking a part time (32 hours a week) Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly. You will be the first point of contact for visitors. Behind the scenes, ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you'll thrive here. Office & Workplace • Manage the front desk and serve as the first point of contact for employees, visitors, and vendors • Keep shared spaces tidy, refreshed, and presentable-conference rooms, kitchen, supply areas, and reception • Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials • Restock and organize the vending machine and ensure everyday office items are available and easy to find • Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day • Coordinate breakfast/lunch orders or meeting catering as needed • Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking • Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use • Act as the go-to person for office-related questions, vendor coordination, and facility needs Interviews & Candidate Experience • Welcome interview candidates upon arrival and ensure they feel comfortable and supported • Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset • Print and organize interview folders/packets including resumes, schedules, and interview materials • Support an interview experience that feels polished, professional, and well-run Events & Team Support • Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup • Help create a positive culture in the office through thoughtful details, organization, and hospitality • Assist with celebrations and team moments (birthdays, milestones, internal gatherings) Who You'll Work With You'll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment. You bring: • Strong organizational skills and a high level of initiative-taking • A service-minded, solution-oriented approach • Ability to create structure and consistency in a busy environment • Confidence in a front-facing role with professional and friendly communication • Strong follow-through-you don't just start tasks, you finish them • Experience supporting office events and day-to-day office operations • Comfort coordinating vendors and working with building management • Experience supporting interviews, candidate experience, or team scheduling materials Your Track Record • You bring positive energy and help others feel comfortable the moment they walk in • You're reliable, consistent, and proud of creating a workspace that feels welcoming and polished • You take initiative and naturally notice what needs to be refilled, organized, cleaned, or improved Schedule This is a part-time (32 hours/week) role, working Monday - Thursday from 8:30 - 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote work opportunities. The anticipated annual salary for this position is approx. $55,000+ plus bonuses. Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs. Interested? Apply today!

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

RP Professional Services, LLC (RP) is a rapidly growing government consulting firm headquartered in Ashburn, Virginia. We're an 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB) that exclusively enables the missions of U.S. Federal agencies through superior mission support and technology integration. Our dedication to our employees and clients is driven by our promise to deliver Excellence, Value, and Flexibility. "People, not just Resources" is more than our motto; it's the foundation on which we are built! At RP, we take pride in who we are and what we deliver. RP Professional Services, LLC is seeking a qualified General Clerk III to provide administrative, records management, and loan processing support for a federal government customer. This position performs a combination of clerical, records maintenance, and customer support functions, requiring the ability to apply established procedures, exercise judgment within defined guidelines, and complete work with limited supervision. The role supports government loan and financial assistance programs and involves working with both physical and electronic loan files. This position is 100% onsite in Herndon, Virginia and is subject to the requirements of the Service Contract Act (SCA). Key Responsibilities Provide administrative support to loan processing activities, including intake, organization, tracking, and maintenance of loan applications and supporting documentation. Review loan files and documentation for completeness, accuracy, and proper organization in accordance with established federal procedures. Maintain and update loan, financial, administrative, or program records stored in manual and electronic formats. Assist with loan file assembly, ensuring required forms, disclosures, and supporting documents are present prior to review. Select from established methods, procedures, and guidelines to process assignments involving multiple steps or variations. Determine appropriate sequencing of tasks to meet operational standards and deadlines. Perform general clerical duties including filing, data entry, document tracking, records retrieval, and correspondence support. Provide customer or call center support as assigned using approved scripts and guidance. Utilize Microsoft Word, Excel, Outlook, and internal loan or case management systems. Identify missing information or discrepancies and escalate issues per established procedures. Work independently on routine assignments while coordinating with supervisors and team members. High School Diploma or equivalent. Eight (8) or more years of progressively responsible clerical or administrative experience, or an equivalent combination of education and experience. Experience providing administrative or clerical support to financial or loan-related programs. Experience working with physical and electronic records. Proficiency with Microsoft Word, Excel, and Outlook. Ability to work for any U.S. employer without sponsorship. Preferred Qualifications Experience supporting federal loan programs or government-regulated financial assistance programs. Experience with loan file preparation or loan servicing support. Strong attention to detail and organizational skills. Effective verbal and written communication skills. Experience in a structured, compliance-driven environment. Medical, Dental, and Vision coverage Up to 4% retirement match with 100% vesting Company-paid Short-Term and Long-Term Disability Company-paid basic life insurance Vacation & Sick Leave RP Professional Services, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are seeking a detail-oriented and proactive Administrative Assistant to support our team in Arlington, VA on a contract basis. The ideal candidate will provide essential administrative support, manage office operations, and assist with various tasks to ensure the smooth functioning of the office. This role requires strong organizational skills, excellent communication abilities, and the flexibility to handle a wide range of responsibilities. Key Responsibilities: Office Management: Manage day-to-day office operations, including scheduling meetings, maintaining office supplies, and coordinating with vendors. Calendar Management: Assist with scheduling appointments, meetings, and travel arrangements for team members, ensuring all commitments are met. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and accurate responses. Document Preparation: Prepare and edit documents, presentations, and reports. Maintain organized records and filing systems. Event Coordination: Assist in planning and coordinating events, meetings, and conferences, both on-site and off-site. Data Entry: Enter and update information in databases, spreadsheets, and other systems with a high level of accuracy. Support to Management: Provide administrative support to senior management, including handling confidential information and tasks. Task Management: Prioritize and manage multiple tasks and projects, ensuring deadlines are met. Financial Assistance: Assist with basic bookkeeping tasks, including processing invoices, expense reports, and tracking budgets. Qualifications: Experience: Minimum of 2 years of administrative experience, preferably in a professional office environment. Education: High school diploma or equivalent required; associate's or bachelor's degree preferred. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and external contacts. Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously. Problem-Solving: Ability to anticipate needs, think critically, and offer solutions to challenges as they arise. Professionalism: High level of integrity and discretion in handling sensitive and confidential information. Pay: $21-$24hr Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference . Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. Introduction Loudoun County Fire and Rescue is comprised of approximately 847 employees and 1,127 active operational and administrative volunteers. The Department is a growing organization that serves a large and diverse population located 30 miles northwest of Washington, DC. We provide a full range of emergency and non-emergency services to approximately 400,000 residents within a 520 square mile area. Additional information about the Department can be found at ********************* We seek to hire a highly motivated, effective, and diverse workforce to meet the needs of the County's residents, visitors, and business community, and support the Department's core values of Teamwork, Integrity, Professionalism, and Service. Loudoun County offers a meaningful career, competitive salary, and a comprehensive benefits package. Additional information can be found at ************************* Job Summary The Department seeks qualified applicants for a regular, full-time position as an Administrative Assistant III in the Office of Budget, Finance, & Administration. The successful candidate will serve as the department's P-card Liaison and will provide support to the finance and procurement team. Functions of the position included, but are not limited to, the following: * Reviews, approves, and codes p-card charges into the County's financial system. * Manages, maintains, and distributes all p-cards and serves as the p-card liaison, working closely with county procurement. * Reconciles monthly reports and documentation for all department p-card activity. * Manages and maintains the department's p-card documentation and procedures. * Educates and trains staff on state procurement laws and appropriate documentation as they relate to p-card acquisition and use. * Conducts bi-annual p-card audits and reviews. * Supports the LCFR out-stationed buyer with purchase request approvals, working with suppliers to ensure quotes are correct. * Backup for accounts payable and purchasing (requisitioning). * Procures and tracks orders for station supplies in conjunction with the LCFR warehouse. * Directs customers to appropriate staff and provides general customer service to internal staff or external vendors/contractors. We are seeking an individual with: * Knowledge of business English, spelling, proofreading, basic mathematics, and office practices and protocols. * Knowledge of standard office equipment and technology, including personal computers, multi-line phone systems, copiers, and fax machines. * Knowledge of computer applications such as Windows, Microsoft Office Suite, ORACLE, and other department-specific software or reporting tools. * Knowledge of basic accounting principles and applicable Department and County policies related to information requests, accounting, purchasing, and human resources/payroll functions. * Skill in typing, proofreading, and using Microsoft Office and other required software applications. * Ability to communicate clearly and professionally, both verbally and in writing, and to provide effective customer service with tact and diplomacy. * Ability to establish and maintain effective working relationships with employees, departments, vendors, officials, and the public. * Ability to interpret, apply, and explain policies, procedures, programs, and information. * Ability to maintain accurate records, logs, and reports; manage time effectively; meet deadlines; and perform multiple tasks independently with minimal supervision. Hiring commensurate with experience. Minimum Qualifications High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience Job Contingencies and Special Requirements Selection process will be comprised of application review, panel interview, a final interview and a comprehensive background check to include criminal record check, credit check, DMV and fingerprinting. Anticipated timeline and details for this recruitment are listed below. All dates and locations are subject to change: * Applications are accepted until 11:59 pm, Monday, January 19, 2026 * Application Review and Phone Screen: January 26-30, 2026 * In person Interviews: week of February 2 - 6, 2026; Location: 801 Sycolin Rd, Leesburg, VA * Target Hire Date: March 12, 2026

Job Announcement This position works within the Assessment Services Unit. Under administrative supervision, serves as the only staff assistant to support Probation Supervisor II (Unit Director), Probation Counselor III (Assistant Unit Director), eight (or more) Assessment Specialists, and two (or more) part-time IDT Coordinators and performs related program support work. Responsible for office management, confidential case record management, and acts as a liaison between unit staff and other units and the public. On a daily basis, this position acts as a liaison on behalf of the Probation Supervisor II, Probation Counselor III, eight (or more) Assessment Specialists, and two (or more) part-time IDT Coordinators to interpret established court related policies and procedures to provide resolution of problems, when staff is not present. Designs, creates and maintains multiple spreadsheets and databases to be able to track statistical records for delinquency cases, Child in Need of Supervision (IDT) cases, and diversion cases. Develops forms and templates for staff to ensure accurate collection of data and tracks functional information by maintaining computerized records to provide Probation Supervisor II and Research staff with information related to statistics. This position analyzes information for accurate data entry to produce word and excel documents. Creates and maintains Unit SharePoint webpage to ensure that information is communicated promptly, and forms and templates are updated and available when needed. Provides timely and concise communication to Unit Staff to efficiently and effectively meet unit goals and case needs. Makes collateral contacts on behalf of Unit Staff, to assist in the assessment and report writing process and enters demographic information into the assessment and report documents. Documents client contacts in Balanced Approach Data Gathering Environment (BADGE). This position ensures that all court-ordered reports are submitted through Juvenile and Domestic Relations District Court Secure View System (JSVS) in a timely manner. Creates case files and ensures that each juvenile s legal history is accurate, confirming through utilizing BADGE and JSVS. Coordinates with clients and families to obtain required signatures on documents via Docusign, when necessary. This position uses independent judgement to assist other units, local, state, federal and other government jurisdictions, and citizens to provide accurate and reliable communications either in-person, via telephone, or email. Helps facilitate the use of best practices in family engagement by arranging interpreters, as needed, scheduling and cancelling appointments, and acting as a main point of contact for clients. Periodically, due to staff shortages, will meet with clients and families to give an orientation to the assessment and report and IDT process, sign required documents, and ensure clients have an understanding of the court process. Periodically this position is required to handle a crisis situation with juvenile (s) or parents(s) on-site with other citizens present. In most cases, an immediate on-the-spot decision must be made to resolve issues in a calm and professional manner. Keeps supervisors abreast of all issues. Orders office supplies on-line and maintains budget records for all purchases. Prepares mileage forms for staff reimbursement. Assists all staff in the resolution of computer problems and maintains computer log of work order requests that require resolution. Periodically, due to storms or shortage of personnel, this position is required to assist off-site computer personnel with testing, rebooting of computers, and information gathering for computers and printers to maintain daily operation of the Court's Assessment Services Unit s computer systems. Orders appropriate supplies to keep the computer office systems functioning and notify computer personnel of systems problems when they occur. This position ensures that the daily operations of the Assessment Services Unit run smoothly and that all systems and facility issues are resolved promptly to limit any disruptions to the Unit s excellent service delivery. The assigned functional areas are general administrative support, office administration, court services, and human services. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements; Explains fiscal rules and procedures to employees to ensure uniform application. Fiscal Administration Sets up accounts through corporate systems; Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Prepares transfer vouchers and interfund billing; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Verifies requests for goods and services against county contracts and funding sources; Orders goods or services and follows up/resolves discrepancies and ensures delivery; Authorizes requests for goods and services in corporate systems; Ensures appropriate routing and approval of purchase requests. Scheduling & Coordinating for Others Maintains calendar(s); Schedules meetings; Makes and cancels appointments; Schedules rooms for classes, meetings, conferences, etc.; Coordinates audiovisual, training equipment, refreshment requests; Set up schedules for internal administrative staff to insure that they are available to meet changing work needs. Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; May supervise others; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Trains and orients new employees; Provides and explains relevant policies and procedures. General Administrative Composes routine correspondence on behalf of the executive/work unit head. Receptionist/Public Contact Schedule appointments; Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Uses multiple software packages to prepare equations, statistics, tables and/or presentations; Compiles reports from edited drafts; Uses macros and templates developed by others. Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Payroll Processes pay adjustments; Transmits on-line T&As; Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries; Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips); Trains new employees on how to do on-line time. Personnel Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs); Provides basic new employee benefits information; Explains routine personnel policies and procedures; Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management; Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Information Abilities Ability to process and integrate complex data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing). Personnel and Payroll Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer. PREFERRED QUALIFICATIONS: Two or more years of experience working in a court or other legal environment. At least two years of experience in customer service or as front desk staff. Experience using multiline phones. Experience using a court case management system; an online calendaring or appointment scheduling system; and/or using BADGE, CMS, JDAC, JSVS. Proficiency with using Microsoft Excel, Word, Outlook, Teams, and SharePoint. Excellent interpersonal, oral and written communication skills. Ability to work independently and as part of a team. PHYSICAL REQUIREMENTS: Ability to lift up to 15 lbs. Ability to input, access, and retrieve information from a computer. Visual and auditory acuity is required to communicate with others and read data on computer monitor. Ability to operate keyboard driven equipment. Ability to operate standard office equipment. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home, including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity (demographics/fairfax-county-general-overview). Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.? Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . . EEO/AA/TTY. #LI-AL1 Requisition 26-00133

Job ID 2025-4629 Category Administrative/Clerical Worker Category Regular Full-Time[F] Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivity anywhere in the world. For over 20 years, Iridium's unique network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of Things. At Iridium, we understand the importance of staying connected and the limitations of traditional communications networks. People across the globe, including first responders, humanitarians, global militaries, scientific researchers, and lone workers, as well as ships, aircraft and remote operations all rely on Iridium to stay connected. We take our responsibility for providing these essential communications very seriously and pride ourselves on offering a reliable lifeline when needed. Likewise, Iridium is committed to providing an exciting and innovative workplace, where employees are challenged to think outside the box and collaborate on new, bold ideas and solutions. Our talented teams are passionate about their work and the impact our company makes around the world. Iridium fosters an empowering and inclusive culture that allows employees to genuinely be their best selves. We are looking for others who want to join this truly unique company that celebrates our employees and provides the opportunity to truly make a difference in the world. What We're Looking For: Iridium is seeking an energetic, conscientious, and personable Administrative Assistant to join our exemplary Administrative Support team. As an Administrative Assistant, you will work on providing administrative support to multiple leaders across various time zones and be highly engaged in activities to support local office operations. In this role, you will enthusiastically assist with coordination and activities associated with assigned projects. You'll bring a flexible, positive, and "can-do" attitude, with the ability to easily shift gears and priorities. What You'll Do: Successfully support and coordinate meetings across multiple time zones by managing logistics such as calendars, conference rooms, and travel itineraries Assist with the coordination of corporate events and social activities, both onsite at our Virginia locations and occasionally outside of the workplace Help draft and disseminate company communications, such as corporate and location-based announcements, events, and notifications Confidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employees Oversee office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc. Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team members Review expense authorizations and prepare expense reports on behalf of and for Iridium Vice Presidents and other members of the leadership team Assist leaders with projects and other responsibilities on an as-needed basis What You'll Need to Succeed: A high school diploma, GED, or equivalent, relevant professional support experience 4+ years of experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.) Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) Capable of exercising sound judgement and discretion when resolving issues, making recommendations, responding to questions, etc. Be able to clearly present data, ideas, arguments, etc. Can cultivate meaningful relationships with others and accept feedback to always keep improving Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes Must be able to prioritize your responsibilities and be resourceful when carrying out tasks Things That Would be Great if You Brought to the Table: Previous (and successful) experience supporting a high-level company leader or executive Experience with and/or a passion for event planning Experience with or knowledge of any of the following Microsoft platforms: Teams (for collaboration) Sharepoint (for file sharing and organizing/planning) ServiceNow (to create and follow tickets in order to resolve issues) A relentless desire to think outside the box, a healthy curiosity to learn about new people and things, and a confidence to bring your ideas, perspectives, and suggestions to the table We'll also need you to: Occasionally work early mornings, late evenings, and/or weekend hours, as needed, to support time sensitive activities and/or to assist with company events Work Environment: This position primarily works in an office setting and is largely sedentary with the majority of the position working with a computer. The role typically requires the use of basic office equipment such as a phone, video, computer, keyboard, mouse, and printer. Iridium is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

Office Worker SPS Consulting seeks enthusiastic and organized Office Workers to support our government customer in the Montgomery County area. These positions provide general clerical support in an office environment. Work is supervised by higher level clerical/administrative employees. Responsibilities Include: Receiving visitors Answering and directing phone calls Providing information to the general public Receiving, sorting, and distributing incoming mail and other correspondence Typing correspondence and documents Sorting and filing materials Operating computers, fax machines, photocopiers, calculators, telephones, scanners, printers, and other common office equipment Data entry, working with multiple computer systems, programs and platforms Handling inquiries and incoming work requests and maintaining filing systems, etc. Requirements: High School diploma and 1-year of experience as an office support is required Proficient in typing and Microsoft Office applications with good editing skills Knowledge of customer service practices and principles Customer focus and adaptability to different personality types Ability to handle stressful situation appropriately with the outmost professionalism. A resourceful and independent worker capable of self-managing their time and tasks Possess a friendly and courteous demeanor and is able to work with witnesses and customers Must possess ability to use multi-button telephone, personal computer, photocopier, TTY machine, and other office automation equipment appropriate to the requirements of the position

is an Hourly FTE, located with the Department of Transportation. Qualifications High School diploma or GED; including or supplemented by courses in business and office practices with a minimum of two years' responsible clerical experience, preferably in an education-related setting. Excellent human relations skills; ability to maintain effective working relationships with other employees at all levels, including students, parents, and the public in a courteous and tactful manner. Excellence in business English grammar, spelling, and punctuation; must be able to communicate clearly and concisely, both orally and in writing. Experience Knowledge of business and school office procedures, practices, and equipment; business English and office terminology. Knowledge of the operation, uses and capabilities of computer equipment and computer programs utilized at APS (e.g. FRONTLINE and STARS); including good knowledge of MS Word, Excel, Access, etc. Responsibilities Performs one or more sets of the following: may not include all duties performed; not all incumbents perform all essential functions delineated: Performs full range of entry to full proficiency level administrative support and secretarial tasks as assigned, serve as receptionist; greets all visitors, answers phones, and distributes mail. Incumbent will be assigned specific responsibilities at the work site to support the specific needs of the hiring Office (e.g., maintain complex records; serve as the Administrative Assistant to the work location's manager or director; responds to requests related to office services to the schools and the community; maintains office-wide events calendar; provide written and/or oral translations as required by the assignment; Spanish/English bilingual preferred and prior experience with student registration systems and processes is preferred. Salary based upon the 25/26 SY Pay Plan

The Work Study Student Coordinator, CES is a Work Study position. The Work Study Student Coordinator will plan, organize, and implement initiatives for the Center for Environmental Stewardship ( CES ), including outreach and service programs, environmental advocacy on-campus, and educational programming. The Work Study Student Coordinator will serve as a resource for students on campus. Additionally, they will develop their own unique environmental initiative within a given budget. Essential Functions Assist Director with facilitating the CES programs and events including, but not limited to planning, implementation, and assessment. Assist Director with data collection and analysis for the purpose of program assessment. Create, propose, gain approval for, and implement a unique project within a provided budget. Perform research independently and make recommendations regarding best practices in environmental outreach, potential programs and events, and other related topics. Assist with managing social media accounts. Work with student clubs to create collaborative programs and events related to environmental sustainability, stewardship, and/or service. Serve as a resource to peers on environmental sustainability and stewardship Model environmentally sustainable behavior

Why You Want To Work Here: We are seeking a highly organized and detail-oriented Office and Seminar Coordinator to join our team. This entry-level position is perfect for recent graduates looking to start their career in a dynamic and supportive environment. Responsibilities of the Office and Seminar Coordinator: Coordinate and schedule seminars, meetings, and other office events. Manage office supplies, equipment, and overall office maintenance. Assist with administrative tasks such as answering phones, responding to emails, and managing calendars. Support the preparation and distribution of seminar materials, including presentations, handouts, and digital content. Greet and assist visitors, ensuring a professional and welcoming environment. Collaborate with team members to ensure the smooth operation of office functions. Maintain accurate records of seminar attendance, feedback, and other related data. Qualifications of the Office and Seminar Coordinator: Bachelor's degree in a related field preferred. 2-3 years of experience in an administrative or coordination role, association or nonprofit experience a plus Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving.

Job ID 2026-0002 # Positions 1 Experience (Years) 3 Category Engineering & Air Safety - Pilot Assistance Specialist External Description Pilot Assistance Speicalist The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Canadian airlines) seeks an experienced Pilot Assistance Specialist for our Tysons (McLean), Virginia office. The Pilot Assistance Specialist is a key member of the Engineering & Air Safety (E&AS) Department, providing staff support, coordination, and subject-matter expertise across ALPA's Pilot Assistance programs-including Pilot Peer Support (PPS), the Critical Incident Response Program (CIRP), Professional Standards, HIMS/substance-misuse assistance, Aeromedical, and Canadian Pilot Assistance. The Specialist ensures these programs remain pilot-focused, confidential, and aligned with evolving best practices in mental health, crisis response, peer support, conflict resolution, and medical/occupational well-being. The Specialist helps ensure that the Pilot Assistance group is in the best possible position to provide ALPA members with access to trusted resources during times of stress, crisis, conflict, or personal need, by maintaining a strong, coordinated support infrastructure across both U.S. and Canadian operations. The Specialist plays a key integration role engaging as necessary with the other three Air Safety Organization (ASO) ALPA pillars-Safety, Security, and Jumpseat-working with internal staff and ASO pilots and leadership whose contributions strengthen safety culture and operational resilience. This includes direct engagement with safety-management efforts, training and human-factors initiatives, the Safety and Training Councils, and Canadian occupational health and safety programs to ensure that pilot well-being and human-centered principles are reflected in safety programs, training environments, policy development, and broader ASO activities. This role continually looks for opportunities to strengthen ALPA Pilot Assistance programs and ensures that pilot well-being remains a foundational element of the Association's overall approach to aviation safety. The Specialist also supports the implementation of Pilot Assistance initiatives and priorities established by pilot leadership and E&AS management. Travel: 15 - 20%; local and national, could be as much as 25%. ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities. This position is covered by a collective bargaining agreement. ALPA is a member-driven, staff supported, union with two internal professional unions. Minimum Requirements: Bachelor's degree in psychology, human services, public health, organizational behavior, aviation, or a related field, from an accredited college or university; or, an equivalent combination of education and relevant experience that includes familiarity with aviation operations and/or pilot working environments. Three (3) or more years of experience providing program coordination and support in pilot assistance, peer-support, Employee Assistance Program (EAP) functions, mental-health, aeromedical, safety/wellness, crisis-response, and/or aviation-related volunteer programs. Working knowledge of the aviation industry; specifically, Federal Aviation Regulations (FARs) related to pilot medical certification, fitness for duty, and safety/certification reporting; and, familiarity with Canadian Aviation Regulations (CARs) related to pilot medical standards and occupational health is desirable. Strong communication skills, including the ability to prepare guidance, training materials, policy summaries, and program documentation for pilot leadership use. Ability to maintain strict confidentiality, support sensitive volunteer work, and navigate issues with professionalism and discretion. Excellent organizational skills with the ability to manage multiple programs, volunteer groups, schedules, and information flows across U.S. and Canadian operations. Ability to work independently, prioritize effectively, and respond proactively to emerging needs or time-sensitive program issues. Must possess strong time management skills; be able to work in a fast-paced, multi-tasking environment; and, transition easily between projects. Proficiency with Microsoft Office (Teams, Word, Outlook, PowerPoint, and Excel) and the ability to quickly learn new platforms or organizational systems. Ability to work a flexible schedule, including supporting volunteer coordination during incidents or time-critical events when needed. Physical Demands: Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below. Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position; move about the office and the local metropolitan area; determine what others have said or written; and, converse with others and exchange accurate information. Regularly required to sit, stand, bend, reach, and move about the office and travel (locally, nationally, and internationally). May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases. Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). While on travel, could be responsible to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.) ALPA offers competitive salaries with terrific benefits, including: 401k Plan with Non-Elective Employer Contribution of 12% plus 2% contribution into a Market-Based Cash Balance Plan (MBCBP) after 180 days of employment. No employee contribution required! Employees can choose to make pre-tax, Roth, and after-tax contributions to the 401(k). The plan permits in-plan Roth conversions and has a 4-year vesting schedule. The MBCBP has a 3-year cliff vesting period; Generous health care benefits on day one - Aetna PPO Plan, Aetna High Deductible Health Plan, and a Kaiser HMO Plan (where available), which includes coverage for medical, dental, and vision benefits for the employee, their spouse, and/or dependent children. Employees do not have to pay premiums if they enroll in the Aetna High Deductible Health Plan or the Kaiser HMO Plan; 15 days paid vacation and 13 holidays per year plus 2 volunteer days per year; Generous sick and bereavement leave; Competitive parental leave; Company-paid coverage for long term disability, life insurance, and accidental death & dismemberment; Flexible Spending and Health Savings accounts; Retiree health plan and a retiree health account (retiree HRA). Funds in the retiree health account can be used to pay for eligible medical expenses in retirement; Education Assistance Program that reimburses 100% of eligible expenses; Optional benefits include a legal plan, supplemental life insurance, college 529 plan, pet insurance, long term care insurance, and qualified transportation fringe benefits (where available); and, Partial remote work opportunities are available after six months of service. PROJECTED ANNUAL SALARY RANGE: $ 96,027.00 - $ 137,179.00 Relocation not provided. Sponsorship not available for this position. PM19

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference . Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. Introduction Salary offers are based on information contained within the application and any attachments (licenses, certifications, etc.). Please ensure your profile and resume are up to date with all experience, education, and skills you wish to be considered. Loudoun County Parks, Recreation & Community Services (PRCS) is CAPRA accredited, and an award-winning agency dedicated to connecting all communities through exceptional people, parks, and programs. We are a team of talented professionals committed to excellence and driven by results and customer relationships. Our goal is to make Loudoun the community of choice through outstanding experiences while promoting diversity, equity, inclusion, and accessibility. We celebrate the strengths of individuals and collaborate to deliver programs and community services that provide social, personal, economic, and environmental benefits to last a lifetime. Come be part of something that matters! Job Summary We're seeking qualified applicants for part-time Childcare Assistants to join our Drop-In Childcare program located in our Recreations Centers. This is an ideal position for someone who enjoys working with toddlers, ages 1-11, can anticipate potential problems, and has the special skills necessary to solve them. The ability to anticipate issues and plan carefully are qualities we particularly value. We need proactive workers to meet the needs of our customers. Under the direction of the Building Services Coordinator, primary tasks will include supervising children's recreation and helping plan, organize, and maintain equipment and supplies. Successful candidates will aim to surpass expectations, cultivate strong customer relationships through positive and efficient communication, and exhibit proficiency in utilizing cutting-edge technology and equipment. PRCS serves a diverse population including but not limited to youth, adults, individuals with disabilities, and seniors. We are currently hiring for the following location(s): * Ashburn Recreation & Community Center, Ashburn, VA * Claude Moore Recreation & Community Center, Sterling, VA * Dulles South Recreation & Community Center, South Riding, VA Responsibilities include, but are not limited to: * Clean and maintain an orderly room safe from hazards * Provide facility and program information as needed * Demonstrate good communication skills * Provide excellent customer service * May perform other essential job functions specific to the position and department assignment. * Schedule needs may vary by location; program is available to the public 8:30am-1:30pm or 4:30pm-8:30pm Monday-Friday and 8:00am-12:00pm Saturday* Minimum Qualifications Any combination of education and experience equivalent to a high school diploma and six months of program experience with children. Virginia State Licensing requires six months of experience supervising children during recreational or educational activities., Job Contingencies and Special Requirements Must undergo criminal and Child Protective Services (CPS) background checks. Certification in First Aid, and CPR for adults and infants within 30 days of hire. A negative TB test result is required before beginning work. Perform moderate physical activity including lifting.

Job Announcement The Administrative Assistant III for Supervised Release Services, under administrative supervision, serves as the secondary staff assistant for support services for SRS Supervisor II, SRS Supervisor I and SRS Probation Counselor I's and II. Maintains unit database, updating as needed and ensuring that they are as accurate and efficient as possible. Interprets all court orders as it comes to the unit and preparing required unit documents for client files. On a daily basis, dually manages and distributes agency wide, as well as to CSU Court partners, daily program availability for multiple programs within JDRDC. The position acts as a liaison on behalf of Unit Supervisor II, Unit Supervisor I and all SRS Pre-Trial officers to interpret established court related policies and procedures to provide resolution of problems if/when staff is not present. Periodically, this position may have to handle a crisis situation with juvenile(s) or parent(s) on site with other citizens present. In most cases, an immediate on the spot decision must be made to resolve the issue(s) in a calm, professional manner or summon outside help if needed. The SRS Supervisors I and II are kept abreast of all issues. This position is responsible for creating and maintaining necessary templates, and other forms, Excel spreadsheets, the Unit's SharePoint page and Microsoft Teams team and channels, independently. Works on development of other time saving processes to ensure efficient management of time for the daily workflow. Periodically, due to storms or shortage of personnel, this position is required to assist off site personnel with testing and rebooting of computers and information gathering for computers and printers to maintain daily operation of the court's Supervised Release Services computer systems. This position performs periodic data review for the research department and probation support services manager, analyzes information for accurate data entry to produce excel documents. In tandem with the other Administrative Assistant this position is point person for ordering office supplies and alcohol/drug screens online and maintains budget records for all purchases. Completes work orders for office repairs as needed. Tracks status and general location of all unit staff. Completes other duties assigned. This position performs in the assigned functional area of office administration. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements; Explains fiscal rules and procedures to employees to ensure uniform application. Fiscal Administration Sets up accounts through corporate systems; Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Prepares transfer vouchers and interfund billing; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Verifies requests for goods and services against county contracts and funding sources; Orders goods or services and follows up/resolves discrepancies and ensures delivery; Authorizes requests for goods and services in corporate systems; Ensures appropriate routing and approval of purchase requests. Scheduling & Coordinating for Others Maintains calendar(s); Schedules meetings; Makes and cancels appointments; Schedules rooms for classes, meetings, conferences, etc.; Coordinates audiovisual, training equipment, refreshment requests; Set up schedules for internal administrative staff to insure that they are available to meet changing work needs. Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; May supervise others; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Trains and orients new employees; Provides and explains relevant policies and procedures. General Administrative Composes routine correspondence on behalf of the executive/work unit head. Receptionist/Public Contact Schedule appointments; Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Uses multiple software packages to prepare equations, statistics, tables and/or presentations; Compiles reports from edited drafts; Uses macros and templates developed by others. Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Payroll Processes pay adjustments; Transmits on-line T&As; Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries; Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips); Trains new employees on how to do on-line time. Personnel Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs); Provides basic new employee benefits information; Explains routine personnel policies and procedures; Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management; Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Information Abilities Ability to process and integrate complex data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing). Personnel and Payroll Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete the following to the satisfaction of the employer: Criminal Background Investigation Child Protective Services Registry Check PREFERRED QUALIFICATIONS: Excellent interpersonal skills. Good oral and written communication skills. Excellent organizational skills with the ability to work independently while handling multiple tasks and requests simultaneously. Experience providing office support and customer service. Familiarity with Microsoft Outlook, Word, PowerPoint, and Excel. PHYSICAL REQUIREMENTS: Employee may be required to lift up to 15 pounds and operate standard office equipment. Job is generally sedentary in nature. However, visual acuity is required to read data on computer monitor, incumbent must be able to operate keyboard driven equipment and escort clients to interview rooms. Must be able to communicate with others. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home, including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.? Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . . EEO/AA/TTY. #LI-AL1 Requisition 26-00170

The Student Work Study - Community Service will work for one of the nonprofit Community Partners to assist with general tasks, supporting the initiatives and mission of the nonprofit agency. Essential Functions Must Positively represent Stevenson University and the nonprofit agency while in the community. The Community Partners Essential Functions vary depending on which partner you are working for but duties may include: Working outdoors Completing administrative tasks Creating marketing pieces Assisting with organizational requests