Office assistant jobs in Gainesville, FL

The Administrative Specialist II will report directly to the Director of the Center for Advancing Faculty Excellence (CAFE), and also supports the Assistant Director of Faculty Engagement. The position provides comprehensive clerical and administrative support to CAFÉ, especially as this division is being built from the ground up. This position will be the only administrative support to coordinate the scheduling and maintaining of calendars, coordinating meeting logistics, and assisting with day-to-day operational needs. In addition, this role serves as the first point of contact for the CAFE Office; greeting and assisting visitors, faculty, staff and students. About This Role: Executive and Calendar Support Provide high-level administrative support to the Director and Assistant Director within CAFE, ensuring the efficient management of their calendars and daily operations. Coordinate and schedule complex meetings, recurring engagements, and special events, often involving multiple stakeholders. Proactively manage competing priorities, anticipates scheduling needs, and communicates changes promptly to all participants. Prepare and distribute supporting materials in advance of meetings. Maintain confidentiality, exercises sound judgment, and ensures that all interactions and scheduling align with College of Medicine and CAFE priorities Administrative Management Provides comprehensive clerical and operational support for CAFÉ activities and initiatives; as requested by the Director and Assistant Director. Manage the coordination of logistics for meetings, events and faculty searches, ensuring all details are executed professionally and efficiently. Coordinating logistics and operational support for meetings, events, and activities. Managing hospitality arrangements to ensure a positive and seamless experience for participants. Preparing, reviewing, and distributing communications and related materials as needed. Overseeing general administrative operations, including supplies, deliveries, and other support functions for CAFÉ. Assisting with visitor engagement, onboarding support, and the implementation of CAFÉ-led programs and initiatives. Manages the flow of incoming and outgoing mail and materials to ensure timely and organized distribution. Office Development Administration Supports the build-out of new CAFÉ processes and administrative workflows by organizing materials, tracking details, and helping ensure components come together smoothly. Assists with assembling and coordinating the foundational elements of the initiative, including preparing documents, gathering information, and facilitating communication as needed. Helps organize and maintain the administrative pieces required for the build of CAFÉ and its development, ensuring tasks and materials are completed and aligned as the progress happening. Front Office and Visitor Support Serves as the first point of contact for the CAFE Office, greeting visitors in a courteous and professional manner. Provides information, directs guests to appropriate personnel or locations, and ensures a welcoming office environment. Ensure all materials are routed appropriately and that office records are maintained with accuracy and confidentiality. Demonstrate strong communication and customer service skills in all interactions with faculty, staff, students, and external partners. About the College of Medicine: The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of community, the College of Medicine plays a pivotal role in shaping the future of medicine. For more information about the College of Medicine and its programs, visit College of Medicine. We Offer Exceptional Benefits: Low-cost State Health Plans: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave) Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more Tuition Assistance through the UF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Expected Salary: $55,000 - 60,500 annually; commensurate with education and experience. Required Qualifications: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Preferred: The ideal candidate will possess: Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders. Demonstrated proficiency with standard office technologies, including Microsoft Office Suite (Word, Excel, Outlook), email, and web-based applications. Solid understanding of office operations and administrative best practices, including organization, scheduling and document management. Proven ability to plan, prioritize, and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail. Demonstrated ability to build and maintain positive working relationships with colleagues, leadership, and external partners. Must be self-motivated and comfortable working independently as a team member. Ability to manage and maintain confidential or sensitive information. Special Instructions to Applicants: In order to be considered, you must upload your cover letter, resume, and a list of three references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

The Administrative Assistant II serves as an assistant to the faculty of the Department of Neurology, College of Medicine. This is a highly professional position that requires the individual to perform a broad range of administrative duties, including scheduling and maintaining calendars, meetings, and travel itineraries; triaging a high volume of calls; coordinating visitors, including travel arrangements and itineraries; assisting with confidential and routine correspondence, evaluations, reports, and emails; and regularly updating CVs and bibliographies. The individual in this role is expected to work with minimal supervision, be proactive in managing assignments and following guidelines, demonstrate strong attention to detail, communicate concisely when appropriate, and possess the ability to successfully manage competing and changing priorities. This role is ideal for candidates with administrative experience in an academic medical environment, providing support to physicians, faculty, or leadership, and with proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, and Publisher). About This Role: This position provides administrative support to the division chief of the General/MS/Neuromuscular Division, faculty in the General/MS/Neuromuscular Division and various other faculty needed. Serves as the primary contact and liaison for the Division of Neuromuscular/General/MS Neurology Chief and faculty. Responsible for managing faculty and division calendars, including determination of priorities for all regularly-scheduled and unique meetings and appointments. Schedule and organize monthly and other recurring faculty meetings. Coordinates meetings and events including location arrangements and creating and distributing invitations, related correspondence, agendas, and other related materials. Prepares agenda for and compiles minutes from monthly division meetings for disbursement to divisional faculty and staff. Compile, maintain, and distribute program/division call schedules, rotation schedules, and conference schedules. Responsible for reviewing attending listings in Amion and Epic and clinic schedules each week to ensure accuracy with division and faculty calendars. Responsible for ensuring master calendar is kept up to date with changes in schedule. Supports mobile clinic maintenance. Responsible for processing leave requests, travel authorizations, purchase orders/reimbursement requests, expense reports and other paperwork as needed for the division chief and faculty. Work with clinic staff to close/reschedule clinics as needed. Coordinates travel arrangements including transportation, accommodations, conference registration, and itineraries aligned with UF and departmental policies. Collects and provides all travel receipts and information to department fiscal team for payment and/or reimbursement or to sponsoring agency if travel is funded from outside sources. Assists with confidential and routine correspondence, tenure and promotion packets, CVs, evaluations, credentialing at other locations, and reports. This includes proof reading, editing, copying, and record keeping. Compiles data and information from multiple sources to prepare reports. Responsible for requesting business cards, lab coats, door tags, etc. Provides administrative support to Principal Investigators within division regarding lab set up, orders, etc. Liaison with UF Health Communications and department Communications Assistant to keep division website, and UF Health websites up to date, including faculty pages as they relate to the division. Coordinate with UF Health Communications regarding any marketing needs. Division Administrative Support Provides general office support including greeting walk-ins, tracking supply inventory and requesting replenishments as needed, covering main phone lines with administrative assistant team, picking up and distributing mail, maintaining division meeting room, and supporting other staff as needed. As part of the main phone line coverage and front desk coverage for the division, directs patient calls as needed to the Patient Access Center and works with faculty on direct peer to peer calls regarding patients. Actively participates as a member of the administrative assistant team. Attends weekly administrative assistant team meetings and other related meetings. Provides primary back-up support to the Movement Division Administrative Assistant. Also provides support to other areas as needed. Rotates in providing MBI holiday coverage with administrative assistant team. Takes initiative to find ways to enhance the support provided to the division and actively collaborates with the administrative assistant team. Works as a collaborative team member with department staff. Responsible for maintaining knowledge of policies and procedures related to the role. Proactively works with other areas in the department to navigate questions and resolve complex issues. Recruitment, Guest, and Event Support Assist search committees in all aspects of recruiting including travel and lodging, scheduling seminars and interview schedules (itineraries). Generate and distribute itineraries, announcements, room and audiovisual scheduling, and candidate assessment requests. Establish contact with school administrators, real estate agents, and other community resources. Assist with the interview schedules (itineraries) for advanced practice providers and other staff members as needed. Assists with onboarding new faculty and staff to ensure a smooth transition to the university and area. Travel may be required a several times a year, including escorting candidates to UF and Gainesville-based locations. Organize division related-events including invited guest speakers, outreach events, think tanks, symposiums, graduations, social events, and others. This may include finding a conference space, hotel blocks, catering, rentals, invitations, itinerary, set-up and breakdown support, etc. Arrange speaker reimbursement, lodging and honorarium in collaboration with the department fiscal team. We Offer Exceptional Benefits Low-cost State Health Plans: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Package including over 10 paid holidays, as well as paid family, sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more Tuition Assistance through the UF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville-where community, innovation, and work-life balance meet! For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds Expected Salary: $22.50 - $24.04 per hour Minimum Requirements: High school diploma or equivalent and four years of relevant experience. Preferred Qualifications: The ideal candidate will possess: Advanced knowledge of modern office practices and procedures including word processing, database management, excellent oral and written communication skills, ability to deal sensitively with many types of people, and excellent attention to detail. Proficiency using Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Publisher), Adobe Acrobat, and Zoom. Strong organization, time management, interpersonal, communication, and problem-solving skills. Experience within an academic medical environment providing administrative support to physicians, faculty, or leadership. Knowledge is call and clinic schedules helpful. Present a professional demeanor and attitude, including maintaining a high level of confidentiality related to sensitive materials and issues. Valid driver's license and access to a personal vehicle. Special Instructions to Applicants: To be considered, please upload the following documents with your application: Cover Letter Resume Contact information for three professional references This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. If an accommodation due to a disability is needed to apply for this position, please call ************ or the Florida Relay System at ************ (TDD). Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life. Department: GG_Procurement and Contracts Management: Mail Services Salary Range Minimum: $15.00 Salary Range Maximum: $21.45 Closing Date: 12/30/2025 Job Details: This is entry-level clerical and staff support work of a routine nature.Positions allocated to this classification report to a designated supervisor and work under close to general supervision. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility. : SUMMARY This is entry-level clerical and staff support work of a routine nature. Positions allocated to this classification report to a designated supervisor and work under close to general supervision. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility. EXAMPLES OF WORK* *This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. ESSENTIAL JOB FUNCTIONS Depending on the area of assignment: Acts as a receptionist, answers phones and responds to inquiries, referring non-routine information requests. Provides staff support backup. Maintains departmental calendars, including scheduling meetings. Obtains needed supplies. Collects, compiles, prepares, distributes and maintains regular reports, accounts, correspondence, forms, data, records and information. Operates and helps maintain all office/postal machines, including computers, binders, paper cutters, meters and printers. Receives, processes and distributes mail. Opens and empties mail pouches and sacks and faces, cancels and ties mail. Issues, receives and maintains vendor applications/lists. Assists staff with the entry and evaluation of standard materials bids. Performs cash reconciliation as needed. Attends work on a continuous and regular basis. NON-ESSENTIAL JOB FUNCTIONS May assist in the preparation of electronic content management and in the distribution of office supplies. Assists staff with bids and with difficult clerical and administrative details. Performs other related duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions. EDUCATION AND EXPERIENCE Graduation from high school or possession of an acceptable equivalency diploma; and one (1) year of experience in clerical or routine maintenance of fiscal records; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities. Typing at a speed acceptable to departmental needs. Work may require demonstrated proficiency in relevant software and basic computer skills. CERTIFICATIONS OR LICENSES Licenses Depending on the area of assignment: Valid State of Florida Driver License required at all times while employed in this classification. Certifications None. KNOWLEDGE, SKILLS AND ABILITIES Depending on the area of assignment: Knowledge of and ability to use computers, basic office equipment and relevant software. Knowledge of office and bookkeeping terminology, practices, procedures and business English, spelling and arithmetic. Ability to keep records and prepare reports. Ability to operate work related equipment. Ability to understand and follow oral and written instructions. Ability to work effectively with co-workers, internal and external customers and the general public. Ability to communicate effectively, both orally and in writing. Ability to perform varied office and clerical work involving administrative responsibility. Ability to prioritize and perform multiple tasks at a time. Ability to make rapid and accurate mathematical computations. Knowledge of governmental budget procedures. Skill in accurate handling of large sums of money. Knowledge of mail handling procedures, including postal regulations for first class and bulk mail presorts. Knowledge of City geography and the location of City buildings. PHYSICAL AND ENVIRONMENTAL REQUIREMENTS To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions. PHYSICAL REQUIREMENTS Work requires physical strength, ability and agility sufficient to safely lift or move 50 pounds to required height or distance. WORK ENVIRONMENT Work may require performance of tasks outdoors under varying climatic conditions, in and around heavy traffic. Work may require exposure to prolonged high noise levels. Note: May Require Assessment(s). May fill multiple positions. May establish an eligibility list. Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally. All ‘regular' employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees. Equal Opportunity The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at ************ or TDD/TTY at ************. Veterans' Preference Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference. If you are unable to apply online due to a disability, contact recruiting at ************************ or by calling ************.

The Department of Neurology, Division of Neurocritical Care, is seeking a detail-oriented candidate for an Administrative Support Assistant II position to provide administrative support to the Division Chief, faculty, and other staff as needed. Responsibilities include scheduling and maintaining calendars, meetings, and travel itineraries; triaging a high volume of calls; coordinating visitors, including travel arrangements and itineraries; assisting with confidential and routine correspondence, evaluations, reports, and emails; and regularly updating bibliographies and biosketches. The individual in this role is expected to work with minimal supervision, be proactive in managing assignments and following guidelines, demonstrate strong attention to detail, communicate concisely when appropriate, and possess the ability to successfully manage competing and changing priorities. This role is ideal for candidates with administrative experience in an academic medical environment, providing support to physicians, faculty, or leadership, and with proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, and Publisher). About This Role: Division Chief and Faculty Support Serves as the primary contact and liaison for the Division of Neurocritical Care Division Chief and faculty members. Manages faculty calendars, including determination of priorities for all regularly-scheduled and unique meetings and appointments. Coordinates meetings and events including correspondence, location, and agenda. Works with other departmental and hospital staff to convey and maintain inpatient call schedules. Coordinates travel arrangements including transportation, accommodations, and itineraries. Assists with confidential and routine correspondence, evaluations, and reports. Prepares agenda for and compiles minutes from monthly division meetings for disbursement to divisional faculty and staff. Supports annual divisional training course ENLS (Emergency Neurological Life Support). Maintains inventory of office supplies and requests orders/restocks, as necessary. Ensures information regarding division is accurate on website. Recruitment, Guest, and Event Support Arranges travel, accommodations, itineraries, and meetings for faculty candidates and other division guests. Provide event support for faculty searches, dignitaries, VIPs, selected invited guest speakers, departmental development, alumni and social events, to include arrangements for catering, invitations, etc. May coordinate large scale events in collaboration with faculty such as symposiums for the division. Assists with onboarding new faculty to ensure a smooth transition to the university and area. Travel may be required a few times a year, including escorting candidates to Gainesville-based locations. Call Schedule Maintenance for Neurocritical Care Division Working with the division faculty, assists with creation of yearly call schedule and entry into EPIC. Manages changes throughout the year in EPIC. Administrative Office Support Assist in answering main line calls with the administrative group. Rotates in mail collection/distribution schedule. Greets/assists visitors to the main Neurology Administrative Offices in the MBI. We Offer Exceptional Benefits Low-cost State Health Plans: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Package including over 10 paid holidays, as well as paid family, sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more Tuition Assistance through the UF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville-where community, innovation, and work-life balance meet! For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds Expected Salary: $22.50 - $24.04 per hour Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Preferred Qualifications: The ideal candidate will possess: Experience within an academic medical environment providing support to physicians, faculty, or leadership. Advanced knowledge of routine office practices and procedures. Proficiency using Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Publisher), Adobe Acrobat, and Zoom Excellent communication, organizational, and relationship-building skills. Proven ability to: Present a professional demeanor and attitude, including maintaining a high level of confidentiality related to sensitive materials and issues Compose professional correspondence and proofread. Complete assignments accurately and with attention to detail. Exercise sound judgment when completing tasks and making critical decisions. Comfortability with learning and implementing new computer programs/software Special Instructions to Applicants: To be considered, please upload the following documents with your application: Cover Letter Resume Contact information for three professional references This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. If an accommodation due to a disability is needed to apply for this position, please call ************ or the Florida Relay System at ************ (TDD). Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

The Department of Neurology, Division of Neurovascular and Division of Aging, Behavioral, and Cognitive, is seeking a detail-oriented candidate for an Administrative Support Assistant II position to provide expert administrative support to the Division Chief, division faculty, and other division staff as needed. Responsibilities include scheduling and maintaining calendars, meetings, and travel itineraries; triaging a high volume of calls; coordinating visitors, including travel arrangements and itineraries; assisting with confidential and routine correspondence, evaluations, reports, and emails; and regularly updating CVs and bibliographies. The individual in this role is expected to work with minimal supervision, be proactive in managing assignments and following guidelines, demonstrate strong attention to detail, communicate concisely when appropriate, and possess the ability to successfully manage competing and changing priorities. This role is ideal for candidates with administrative experience in an academic medical environment, providing support to physicians, faculty, or leadership, and with proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, and Publisher). About This Role: Neurovascular and ABC Division Chief, Associate Chairs, and Faculty Support Serves as the primary contact and liaison for the Division of Neurovascular Chief and faculty, which includes the Associate Chair of Education and the Associate Chair of Regional Strategic Integration. Maintain a professional, inviting environment for the office. Also serves as primary contact and liaison for the Division of Aging, Behavioral, and Cognitive Chief and faculty. Responsible for managing faculty and division calendars, including determination of priorities for all regularly-scheduled and unique meetings and appointments. Schedule and organize monthly and other recurring faculty meetings. Coordinates meetings and events including location arrangements and creating and distributing invitations, related correspondence, agendas, and other related materials. Prepares agenda for and compiles minutes from monthly division meetings for disbursement to divisional faculty and staff. Compile, maintain, and distribute program/division call schedules, rotation schedules, and conference schedules. Responsible for reviewing attending listings in Amion and Epic and clinic schedules each week to ensure accuracy with division and faculty calendars. Responsible for ensuring master calendar is kept up to date with changes in schedule. Supports mobile clinic maintenance. Responsible for processing leave requests, travel authorizations, purchase orders/reimbursement requests, expense reports and other paperwork as needed for the division chief and faculty. Work with clinic staff to close/reschedule clinics as needed. Coordinates travel arrangements including transportation, accommodations, conference registration, and itineraries aligned with UF and departmental policies. Collects and provides all travel receipts and information to department fiscal team for payment and/or reimbursement or to sponsoring agency if travel is funded from outside sources. Assists with confidential and routine correspondence, tenure and promotion packets, CVs, evaluations, credentialing at other locations, and reports. This includes proof reading, editing, copying, and record keeping. Compiles data and information from multiple sources to prepare reports. Responsible for requesting business cards, lab coats, door tags, etc. Provides administrative support to Principal Investigators within division regarding lab set up, orders, etc. Liaison with UF Health Communications and department Communications Assistant to keep division website, and UF Health websites up to date, including faculty pages as they relate to the division. Coordinate with UF Health Communications regarding any marketing needs. Division Administrative Support Provides general office support including greeting walk-ins, tracking supply inventory and request replenishments as needed, covering main phone lines with administrative assistant team, picking up and distributing mail, maintaining division meeting room, and supporting other staff as needed. As part of the main phone line coverage and front desk coverage for the division, directs patient calls as needed to the Patient Access Center and works with faculty on direct peer to peer calls regarding patients. Actively participates as a member of the administrative assistant team. Attends weekly administrative assistant team meetings, staff monthly townhall, and other related meetings. Provides primary back-up support to the Neurocritical Care Administrative Assistant. Also provides support to other areas as needed. Rotates in providing MBI holiday coverage with administrative assistant team. Takes initiative to find ways to enhance the support provided to the division and actively collaborates with the administrative assistant team. Works as a collaborative team member with department staff. Responsible for maintaining knowledge of policies and procedures related to the role. Proactively works with other areas in the department to navigate questions and resolve complex issues. Serve as building emergency contact for Neurovascular academic office in 1329 building. May coordinate emergency issues for building area in collaboration with the 1329 Building Emergency Team. Recruitment, Guest, and Event Support Assist search committees in all aspects of recruiting including travel and lodging, scheduling seminars and interview schedules (itineraries). Generate and distribute itineraries, announcements, room and audiovisual scheduling, and candidate assessment requests. Establish contact with school administrators, real estate agents, and other community resources. Assist with the interview schedules (itineraries) for advanced practice providers and other staff members as needed. Assists with onboarding new faculty and staff to ensure a smooth transition to the university and area. Travel may be required a several times a year, including escorting candidates to UF and Gainesville-based locations. Organize division related-events including invited guest speakers, outreach events, think tanks, symposiums, graduations, social events, and others. This may include finding a conference space, hotel blocks, catering, rentals, invitations, itinerary, set-up and breakdown support, etc. Arrange speaker reimbursement, lodging and honorarium in collaboration with the department fiscal team. Additional Duties Entry and maintenance of the inpatient call schedule in EPIC and Amion for department. Any other duties, as needed, to fulfill the mission and to abide by the values of the College of Medicine We Offer Exceptional Benefits Low-cost State Health Plans: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Package including over 10 paid holidays, as well as paid family, sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more Tuition Assistance through the UF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville-where community, innovation, and work-life balance meet! For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds Expected Salary: $22.50 - $24.04 per hour Minimum Requirements: High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred: The ideal candidate will possess: Advanced knowledge of modern office practices and procedures including word processing, database management, excellent oral and written communication skills, ability to deal sensitively with many types of people, and excellent attention to detail. Proficiency using Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Publisher), Adobe Acrobat, and Zoom Strong organization, time management, interpersonal, communication, and problem-solving skills. Experience within an academic medical environment providing administrative support to physicians, faculty, or leadership. Knowledge is call and clinic schedules helpful. Present a professional demeanor and attitude, including maintaining a high level of confidentiality related to sensitive materials and issues. Valid driver's license and access to a personal vehicle. Special Instructions to Applicants: To be considered, please upload the following documents with your application: Cover Letter Resume Contact information for three professional references This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. If an accommodation due to a disability is needed to apply for this position, please call ************ or the Florida Relay System at ************ (TDD). Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Job Posting - Development & Administrative Coordinator Status: Full-Time, Non-Exempt Schedule: Monday-Friday, 9:00 AM - 5:00 PM (occasional early mornings, evenings, or weekends as needed) Salary: $54,875 annually (or $26.38/hour; in accordance with AMC's Pay Equity Policy, salary is non-negotiable) Reports To: Associate Director Location: Gainesville, FL (primarily in-office; 4+ days per week with Fridays remote) About the Role A.M. Crawford, Inc. (AMC) seeks a highly organized, forward-thinking Development & Administrative Coordinator (DAC) to support both internal operations and client-facing fundraising work - with a particular focus on knowledge management, documentation, and the thoughtful use of AI tools. This is a hybrid role combining administrative excellence, project coordination, fundraising support, and organizational knowledge stewardship. The DAC plays a critical role in ensuring that information, systems, and institutional knowledge are captured, organized, and accessible across the firm. This position is ideal for someone who enjoys building order out of complexity, is actively experimenting with AI tools, and is excited to bring ideas for improving how a consulting firm documents, learns, and operates. Core Responsibilities Knowledge Management & AI-Enabled Systems Support AMC's organizational knowledge management efforts, ensuring that key information, processes, and learnings are documented and accessible. Organize and maintain internal knowledge assets such as: Meeting and interview transcripts (including Gemini-generated transcripts) Reference materials and research libraries Client and internal documentation housed in tools such as NotebookLM Assist with the setup, maintenance, and improvement of custom GPTs, AI workspaces, and internal knowledge tools used by the team. Experiment with AI tools (e.g., ChatGPT, Gemini, NotebookLM, and similar platforms) to improve workflows, documentation, research, and administrative efficiency. Proactively bring ideas for how AI and automation can support fundraising, operations, and internal learning - and help test and implement those ideas in practice. Administrative & Operational Support Manage and maintain deadline calendars; schedule tasks associated with client deliverables and internal workflows. Coordinate meetings, prepare agendas, collect materials, and capture notes or action items as needed. Manage timely and professional email and voicemail correspondence; organize incoming communications to ensure priorities are addressed. Perform general office and administrative duties, including handling information requests, ordering supplies, and supporting office operations. Maintain efficient, well-organized filing systems (digital and hard copy) across Google Drive, Dropbox, and related platforms. Track all time and projects accurately in Asana and Harvest. Fundraising & Client Support Assist with the preparation of grant proposals, ensuring accuracy, completeness, and adherence to funder guidelines. Track and maintain records of all grant applications, including deadlines, requirements, submissions, and outcomes. Collaborate with AMC staff to research and identify potential funding opportunities. Research foundation and grant databases to support client fundraising strategies. Proofread and format professional, branded documents using Google Workspace, Microsoft Office, and related tools. Collaboration & Professionalism Communicate effectively with the CEO, COO, staff, consultants, and clients as needed. Maintain confidentiality of all client and company information. Provide clerical, project, and coordination support across teams as assigned. Perform other duties as determined by the supervisor. What You Bring Relevant professional experience in fundraising, development, administration, or project coordination - in nonprofit or comparable professional settings - and/or a degree in a related field. Demonstrated curiosity about - and experimentation with - AI and digital productivity tools (e.g., ChatGPT, Gemini, NotebookLM, or similar platforms). Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines. Clear, professional written and verbal communication skills with strong attention to detail. Comfort supporting fundraising efforts such as grant tracking, proposal preparation, and research. Strong research skills and the ability to synthesize information from multiple sources. Proficiency with tools such as Google Workspace, Microsoft Office, Asana, and database platforms (or ability to learn new tools quickly). High level of professionalism, discretion, reliability, and follow-through. Core Competencies Administrative Excellence - Build and maintain systems that support efficiency, accuracy, and accountability. Fundraising Support - Provide reliable coordination and research support for fundraising and grant activities. Knowledge Management - Organize, document, and steward institutional knowledge so it is usable and scalable. AI & Digital Fluency - Use emerging tools thoughtfully to improve workflows, documentation, and productivity. Communication - Communicate clearly, professionally, and responsively with clients and colleagues. Compensation & Benefits AMC offers a robust benefits package that reflects our belief in balance, growth, and well-being: Unlimited Vacation Time - Trust-based flexibility to rest and recharge. Collective Disconnects - Company-wide breaks: one week between Christmas and New Year's, plus 1-2 days around Independence Day holiday in July. 12 Paid Holidays - Observed in accordance with the City of San Francisco calendar. Comprehensive Health Coverage 401(k) with Company Match - 100% match on the first 1%, 50% match on 2-6%. Matching Gift Program - Amplify your impact through philanthropy (match of up to $150/year). Professional Development Funding - Invest in your ongoing learning and leadership growth. Performance- and Business Development-Based Bonus Opportunities Work Environment This role is based in our Gainesville, FL office and collaborates with colleagues and clients across multiple U.S. time zones. The position may involve limited travel and occasional evening or weekend work. Professionalism, discretion, and adaptability are essential. Why Join AMC At AMC, our mission is nonprofit success. We make this our mission because we believe that nonprofits change the world for the better. AMC is the behind-the-scenes team that helps nonprofits do transformative work, and we hold ourselves to high standards. Our culture is rooted in our values - what we call our: Growth; Integrity & Respect; Value Awareness; Excellence; and Spirited, Collective Effort. We're a team of thinkers, creators, and builders who take pride in elevating the people, nonprofits, and missions we serve. If you're a driven professional who is inspired by the work of nonprofits and values autonomy, creativity, and meaningful impact, we invite you to bring your expertise to AMC. To Apply Please submit your résumé and a brief cover letter describing your relevant experience and why you're excited to join AMC's mission-driven team.

Job Purpose: The function of the Internal Support Receptionist is to support the internal operations of the company by aiding office staff in communications, document processing and office upkeep in accordance with standard office procedures. Essential Duties & Responsibilities: Corporate Office Location Only Maintain office itinerary. Answer main phone line and route calls. Shipping & receiving of packages. Process mail. Create medical list for Superintendent Books. Track & save safety docs. Order cake and coordinate monthly birthday celebrations. Wire Winding Logs. Maintain office supplies and mailroom organization. Maintain lobby and conference rooms. Assist with coordinating meetings. Estimator Books. Maintain and file historical company documents (iron mountain). Coordinating gift/flower orders for special occasions. Efax. Upkeep of postage ordering, and machine maintenance as needed. Assist with company events as needed. Assist in Internal Support Specialist duties as needed. Other tasks as assigned. Minimum Qualifications: HS Diploma. Administrative experience preferred. Receptionist and/or customer service experience preferred. Working knowledge of Microsoft Word, Excel, and Outlook. Other requirements: Strong written and oral communication skills. Strong customer service and interpersonal skills. Ability to effectively prioritize and execute tasks. Working Conditions: This position will require some interaction with outside customers, owners, engineers, and contractors, as well as CROM personnel. Opportunities for additional training and advancement will be provided.

Responsibilities Skills/ Abilities * Provide exceptional customer service, with excellent chair-side manner, while demonstrating teamwork * Assist the doctor and/or hygienist(s), with dental procedures maintain excellent patient service, integrity, flow. * Review patient charts prior to doctor arrival, document appropriate patient information and health history during the exam and treatment, ensure all patient consents are completed prior to treatment. * Four Handed Dentistry- fabricate temporary crowns, place rubber dam, place amalgam and composite restorations, assist with seating permanent/removable prosthodontics, coronal polishing, sealant placement. * Ability to take, develop and "mount" accurate, high quality radiographs/intra-oral photos. * Clean, sterilize and prepare the equipment and operatory, prior to and after a patient's appointment. * Track the incoming and outgoing lab cases, monitor and order dental supplies. * Maintain patient confidentiality through HIPAA compliance, follow safety policies and procedures through OSHA compliance and BBP (Blood-borne Pathogens) Ability to multi-task and remain calm in a rapidly changing environment. * Assist in educating the patients and address their questions and/or concerns to help them feel more comfortable. * Assist the business administrative team in scheduling patients and submitting referrals as clinically necessary. * Computer proficiency and the ability to learn new programs. Qualifications Education/Certification(s) * Minimum of high school diploma or equivalent required * Current radiography certification required. * Active Dental Assistant/ CDA/ EFDA/ EDDA/ QDA license, as required by state * Current certification in Cardiopulmonary Resuscitation (CPR- BLS) preferred * Current certification to monitor Nitrous Oxide/Oxygen Analgesia preferred as required by state, or ability to become certified. Benefits: * Paid Sick and Vacation Time * 8 Paid Holidays * Medical, Dental & Vision Insurance * 401(k) plan * Company Paid Life Insurance * Affordable Short- & Long-Term Disability Insurance * Affordable Accidental and Critical Illness Insurance * Employee Assistance Program * Referral Bonuses * Total Rewards Program * Annual Performance Reviews * We Provide a Flexible Work Environment to Offer Work/Life Balance

Responsibilities Skills/ Abilities · Provide exceptional customer service, with excellent chair-side manner, while demonstrating teamwork · Assist the doctor and/or hygienist(s), with dental procedures maintain excellent patient service, integrity, flow. · Review patient charts prior to doctor arrival, document appropriate patient information and health history during the exam and treatment, ensure all patient consents are completed prior to treatment. · Four Handed Dentistry- fabricate temporary crowns, place rubber dam, place amalgam and composite restorations, assist with seating permanent/removable prosthodontics, coronal polishing, sealant placement. · Ability to take, develop and “mount” accurate, high quality radiographs/intra-oral photos. · Clean, sterilize and prepare the equipment and operatory, prior to and after a patient's appointment. · Track the incoming and outgoing lab cases, monitor and order dental supplies. · Maintain patient confidentiality through HIPAA compliance, follow safety policies and procedures through OSHA compliance and BBP (Blood-borne Pathogens) Ability to multi-task and remain calm in a rapidly changing environment. · Assist in educating the patients and address their questions and/or concerns to help them feel more comfortable. · Assist the business administrative team in scheduling patients and submitting referrals as clinically necessary. · Computer proficiency and the ability to learn new programs. Qualifications Education/Certification(s) Minimum of high school diploma or equivalent required Current radiography certification required. Active Dental Assistant/ CDA/ EFDA/ EDDA/ QDA license, as required by state Current certification in Cardiopulmonary Resuscitation (CPR- BLS) preferred Current certification to monitor Nitrous Oxide/Oxygen Analgesia preferred as required by state, or ability to become certified. Benefits: Paid Sick and Vacation Time 8 Paid Holidays Medical, Dental & Vision Insurance 401(k) plan Company Paid Life Insurance Affordable Short- & Long-Term Disability Insurance Affordable Accidental and Critical Illness Insurance Employee Assistance Program Referral Bonuses Total Rewards Program Annual Performance Reviews We Provide a Flexible Work Environment to Offer Work/Life Balance

Position Title: Front Desk Receptionist Position Type: As Needed What We Do Oak Hammock at the University of Florida is a leading Life Plan Community in Gainesville, Florida. We offer a full continuum of health care, including independent living, assisted living, specialized memory support, and skilled nursing. Our community offers an unprecedented lifestyle of comfort and convenience with a rich array of services and amenities that are focused on optimal wellbeing. What You Can Expect From Us Full Time Employee Benefits include: University of Florida partnership with community discounts and access to opportunities through the Gator One UF ID Card OH I CAN! Scholarship and Tuition Reimbursement Programs Pay Every Other Week Licensure Reimbursement for Clinical Positions Health, Dental, and Vision Insurance Company Paid Short Term Disability Long Term Disability 401K Retirement and Investing Plan with Company Match Paid Time Off Accrual 6 Paid Holidays and 1 Additional Floating Holiday Annual Employee Recognition Gifts Milestone Service Awards Helping Hands Emergency Loan Fund Staff Uniform Credits Front Desk Receptionist/Concierge Responsible for the daily operations of reception and concierge services, ensuring smooth function and delivering exceptional customer service to residents, visitors, and team members. This role serves as a central point of contact for communication and coordination, supporting other departments and ensuring excellent customer service in alignment with the community's mission. Administrative Support and Team Leadership Provides welcoming and excellent customer service to all residents, team members and guests. Greets and directs visitors upon arrival. Directs incoming phone calls and relays timely messages to the appropriate personnel. Answers general questions by providing accurate information. Provides “lost and found” services for residents. Serves as liaison for administrative offices and appointments. Maintains confidentiality of members' personal health information. All other duties as assigned. Front Desk Receptionist/Concierge Qualifications and Requirements High school diploma or equivalent required 1 year of experience in customer service, preferably in health-care environment. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Prefer knowledge of a variety of computer software applications and ability to learn. Strong multitasking and organizational skills, with a clear, professional speaking voice. Ability to work well with residents, family members, team members, and external partners. Must possess a valid Florida's Driver's License and maintain a good driving record.

Advanced Turbine Support, an APG Company, is seeking an Office Administrator in Gainesville, FL. The Office Administrator provides day-to-day administrative and operational support to ensure smooth and efficient running of the office. This role serves as the central contact for employees, vendors, and leadership. Job Functions: (Including but not limited to): Accounting Support Maintain and reconcile financial records including daily administrative entries, general ledger postings and adjustments. Record payments, deposits, and vendor invoices in the accounting or ERP system with accuracy. Prepare and review employee expense reports and ensure proper coding and approval in accordance with company policy. Maintain organized files for accounting, payroll, and compliance records. Assist with preparing materials for audits or internal financial reviews. Maintains accurate and project-related records, including tracking hours for part-time retainer-based employees. Administrative & Office Support Assisting with travel coordination; shipping of equipment, or site related logistics for field employees. Prepare and maintain administrative reports, forms and correspondence. Serve as the first point of contact for internal and external inquiries; direct calls, and emails to the appropriate departments. Support basic HR functions, including pre-employment coordination, new hire paperwork, I-9 verification. Plan and coordinate project teambuilding events, special events, town halls, etc. Provide support to leadership and other departments as needed. *This job description is a summary of the primary job scope and should not be assumed as an all-inclusive description* WORK QUALIFICATIONS: Required: Minimum of 3 years of office or administrative experience. Working knowledge of Microsoft Office Suite; Excel, Word, Outlook. Strong organizational and multitasking skills with attention to details. Strong communication and interpersonal skills. Ability to handle confidential information with discretion. Preferred: Prior technical, industrial, or field-service industry experience. Experience working with ERP systems EDUCATIONAL REQUIRMENTS: Required: High School Diploma or equivalent Preferred: Associate degree in Business Administration or related field; or an administrative certification WORK ENVIRONMENT: Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions. Willingness to work a flexible schedule to meet the demands of the role. Standard office environment with routine use of office equipment. Position requires regular sitting, standing, and walking. May occasionally lift or move items up to 25 pounds. ADA JOB REQUIREMENTS: Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical, mental, or emotional disability. EQUAL EMPLOYMENT OPPORTUNITY: Allied Power Group is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.

This position is being hired through our temp agency partner, Spherion. The candidate selected for this role will be onboarded and employed through Spherion and assigned to Santa Fe College. The schedule is Monday-Thursday from 7:00AM-10:00AM for up to 15 hours per week. The hourly rate is $16.04. The Disabilities Resource Center (DRC) provides services to Santa Fe College's (SF) students with disabilities. The goal of the DRC is to ensure that students with disabilities are afforded an equal opportunity to fully participate in all aspects of life at SF. The DRC serves students with a wide array of disabilities and seeks to provide valuable information for students, parents, faculty and staff related to various responsibilities, services and programs. The Administrative Support Specialist provides support for the DRC, including the DRC testing center. This position is responsible for assisting with morning operations, such as opening the center, preparing test materials, and performing other general administrative duties. This position interacts regularly with students, faculty, staff, and visitors and is expected to be organized, professional, and customer service oriented. Job Description Responsibilities and Duties Include: Greets visitors, answers phones, responds to inquiries, and resolves routine administrative problems based on established college policies, making appropriate referrals as needed. Provides support for day-to-day operations and for test and exam accommodations, which includes communication with faculty. May assist in setting testing appointments for students. Provides positive student interaction by quickly responding to student questions and requests for information. Performs a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials. Performs various administrative support functions including printing, room scheduling, and submitting work orders. Collaborates with DRC staff to ensure tasks are accomplished and needs are met. Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality. Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures. Provides service excellence through courteous, informed, accessible, and professional engagement. Performs other administrative duties as assigned. QUALIFICATIONS Required: A high school diploma or equivalent. Additional Requirements: A criminal background check will be conducted. Preferred: One (1) year of work experience General Knowledge, Skills, and Abilities Ability to work successfully in a multi-cultural environment. Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills. Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions. Team Orientation & Interpersonal - highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Detail Oriented - Proven accuracy and attention to detail. Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: **************************** Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

Job Brief: Interested in Commercial Development? Would you enjoy working for the Largest Shopping Center in North Central Florida? Butler Enterprises is a large retail owner, developer, and property management company who is looking to hire the newest team member for the Front Office Receptionist. We offer a great benefit package with 401(k) matching, flexible spending account, health, dental, vision, long term disability, life insurance, and a variety of ancillary policies. Responsibilities: · Attend to multi-line by answering, forwarding, and taking messages. · Answers questions about Butler Enterprises and provides callers with directions and other information. · Greeting, welcoming, and directing all visitors appropriately. · Assisting President/Executives in clerical duties as requested. · Performs administrative work, organizing and coordinating with other administrative personnel. · Keeps the office organized and orderly. · Monitoring, replenishing, restocking all office, bathroom, and kitchen supplies daily. · Receive, sort, and route all mail, packages, and publications. · Maintain Butler Enterprises Mail Log. · Reply to emails within acceptable time frame as appropriate. · Maintains a clean and orderly work area. · Use and stock all copiers and assist users as needed. · Maintain office files and documents. · Supply coffee, refreshments, catering for meetings and clean-up, as needed. · Comply with all company policies and procedures. · Perform all other duties as assigned. Skills Required: High School Diploma required, Certificate from Technical School, or degree preferred. Minimum 3 years administrative experience. Ability to operate multi-line phone system. Strong organizational skills. Possess excellent clerical abilities. Outstanding written and communication skills. Working knowledge of Microsoft software applications (Word, Excel, and PowerPoint.) Required Attributes: Must make sound decisions and produce accurate and timely results. Proven administrative skills. Self-starter/self-motivated yet work effectively as part of a team. Must build positive working relationships with multiple levels of employees and management. Must demonstrate integrity, confidentiality, and professionalism. Valid Driver's License and transportation for all Office Errands. Physical ability to lift 25-50 pounds. Salary: Commensurate with experience.

Job Description Permitting Administration Clerk (6-month project) Ocala, FL Full Time | Monday-Friday, 8 a.m.-5 p.m. | $20.88/hr Join a team that supports safe, efficient growth in our community. This role handles specialized technical work tied to contractor licensing and building permits, with a strong focus on customer service and accuracy. You'll be the point of contact for citizens and contractors navigating Florida building codes and permit requirements, ensuring applications are processed correctly and efficiently. What You'll Do Provide in-person, phone, and online assistance on permit requirements, processes, fees, and timelines. Guide contractors and the public through obtaining building permits and contractor licenses. Review applications for compliance with Florida building codes, permitting regulations, and departmental procedures. Enter permit and licensing data accurately into the system. Notify customers of application deficiencies and explain corrective steps. Review corrected documentation and update records. Calculate, verify, and collect permit-related fees; issue receipts and complete daily audits for all monies collected. Support other department functions as directed by supervisors or lead staff. Deliver consistent, high-quality customer service to residents, contractors, and County staff. Follow the organization's guiding principles and core values in all interactions. What You Bring Strong customer service and communication skills. Ability to interpret rules, follow procedures, and stay organized. Comfort working with databases, forms, and detailed documentation. Prior experience in permitting, licensing, construction, or a government office is helpful but not required. Pay: $20.88/hr Schedule: Monday-Friday, 8 a.m.-5 p.m. Location: Ocala, FL IND3

Job Description Onsite Starke, Florida Office Law Firm Bernheim Kelley, LLC, has an opening for a receptionist with 2 + years of administrative office experience. The firm is seeking a candidate who is proficient in both English and Spanish and can be able to translate. This position provides an opportunity for a career with an excellent benefits package and compensation commensurate with the candidate's experience. All inquiries will be kept strictly confidential. Bernheim Kelley doesn't only focus on obtaining incredible results for clients, but also focuses on creating a comfortable and career-focused workplace for our employees. This is a fully onsite position in our Starke, Florida office. The hours are 8:30 am-5:00 pm Compensation- Commensurate with experience Responsibilities: This position will assist and support the Administrative Team by: Answering phone Composing email messages Able to speak and translate English/Spanish In charge of incoming/outgoing mail Greet all clients and visitors Set up and support a conference room meeting Full mail function, including retrieval and scanning of documents Various mini projects supporting the law firm and the building Handle office supply inventory and orders Qualifications: Bilingual (English/Spanish) Customer Service and office experience Candidate must be proficient with MS Office and be technologically savvy The ideal candidate is smart, organized, detail-oriented, compassionate, and able to multitask Excellent communication and interpersonal skills Must be able to write clearly/legibly in English and Spanish About Company Real Advocates. Real Experience. Real Justice. Bernheim Kelley Battista, LLC is a full-service personal injury, product liability, and consumer advocate law firm committed to advocating for clients' rights both locally and nationwide. Bernheim Kelley doesn't only focus on obtaining incredible results for clients, but also focuses on creating a comfortable and career-focused workplace for our employees. Personable, strong, professional candidates who want to work with like-minded colleagues in an outstanding firm will thrive in this job and work environment. Contact us to hear more about our unique approach to the position and compensation. All inquiries will be kept strictly confidential.

Wiginton Fire Systems is seeking a Service Administrative Assistant at our Gainesville Branch. To be considered for this position, candidates must have administrative experience in the construction industry. Those with administrative experience specifically in fire protection or the fire sprinkler trade will be regarded as highly qualified. While all applicants may apply, unqualified candidates may not be contacted. Job Description and Responsibilities: * Manage the appointments/Service calendar, ensuring appointments/inspections are accurately scheduled and rescheduled as needed. * Provides customer service as the primary interface between our Inspectors, Service Techs and Customers * Create and maintain service files in databases and branch physical files. * Coordinate efforts of technicians and administrative staff to ensure timely, efficient execution of all committed orders. * Ensure that all repair items noted on inspection reports are followed up with a quotation. * Assist in any financial-related issues as assigned. * Provide Weekly service invoicing reports to the Service Manager. * Perform all other duties as assigned. Job Requirements * High school diploma or equivalent * Admin experience in Fire Protection, Fire Sprinkler trade, or knowledge of NFPA Standards. * Exceptional organizational planning, communication, time management, and leadership skills. * Proficient in Microsoft Office. * The stamina and ability to perform mentally strenuous work for extended hours. * Experience with ERP software (Microsoft Dynamics GP preferred). * Have a clean Criminal background and MVR. * Pass a Drug Screening. Wiginton is a 100% employee-owned company. We celebrated our 50th low-drama business in 2017. Our administrative staff has been with us for an average of 10 years or more. We offer competitive pay and market-leading benefits including paid time off at 90 days, low-cost, high-quality health insurance, two retirement plans, and a great, low-drama working environment. If you are tired of finding a job and want to find a home, we are the place for you. Benefits: * Own a Piece of the Pie: Become an employee-owner and share in the company's success. This isn't just a job; it's an opportunity to build long-term wealth and directly benefit from your contributions. * Secure Your Future: Plan for a comfortable retirement with our generous 401(k) plan, complete with company matching to help your savings grow faster. * Comprehensive Health & Well-being: Enjoy peace of mind with our top-tier health, dental, vision, and life insurance coverage. We've got you covered so you can focus on what matters most. * Protection When You Need It Most: Protect your income with short-term and long-term disability insurance, which provides a safety net in case of unexpected events. * Take Control of Your Healthcare: Manage your healthcare expenses wisely with our flexible spending account, allowing you to use pre-tax dollars for eligible medical costs. * Recharge and Pursue Your Passions: Enjoy generous paid time off to relax, explore your interests, and maintain a healthy work-life balance. We value your time and want you to be your best inside and outside of work. * Get Rewarded for Your Well-being: Prioritize your health and get rewarded for it! Our Wellness Rewards program offers incentives for healthy habits, making it easier and more rewarding to live a healthy lifestyle.

Job DescriptionDescription: The Front Desk Coordinator oversees the administrative duties of the facility. They are responsible for moving the patients through the intake and checkout process. Front Desk Coordinators must ensure that all procedures, from pulling the correct patient files to charting insurance information, are closely followed so that the medical team can concentrate on the well-being of the patients. Front Desk Coordinators must interact smoothly with back-office personnel and help in the back-office area, if needed, as well. DUTIES AND RESPONSIBILITIES Greet patients and visitors in a courteous and friendly manner. Answering Incoming Phone Calls: Screen calls accordingly. Reviews and updates all unverified insurance information 24 hours prior to the appointment. Calls unconfirmed patient appointments and reschedules accordingly. Prepares new patient records, and updates medical records by scanning patient documents as needed On Appointment Date: Collect co-pays, deductibles and inquires on previous balances. End Day Review: Schedules / Reschedules No Shows, Cancellations. Monthly Reports Review / Update: Patient Missing Annual Wellness Visits, Patients Never Seen. Adheres to the HIPAA policies and procedures. Maintains the front desk and lobby area in a clean and organized manner. Assist with other duties as assigned. Requirements: HIPAA and AHCA experience preferred. High School Diploma and 1 to 3 years of related medical office experience Must pass the AHCA/Level 2 background screening required. Healthcare experience preferred. Strong interpersonal, oral, and written communication skills. Bilingual a plus. Proficient computer skills including Windows based office technologies (ex. Word, Excel), e-mail and automated billing systems. WORKING CONDITIONS General office working conditions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function. While performing the duties of this job, the associate will be required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs, balance; stoop, kneel, crouch or crawl; talk or hear. The associate must occasionally lift and or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust. Frequent travel is required, often up to several hours of driving per day. Ability to travel to, attend, and conduct sales presentations. Manual dexterity is required to use desktop computers and peripherals. Exposure to variable weather conditions is likely. WORK ENVIRONMENT The work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of their job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. TRAVEL Travel is primarily local during the business day. SAFETY HAZARD OF THE JOB Minimal Hazards Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Weekends as needed Work Location: In person

CS3 Waterworks is a solution provider for water and wastewater flow control products, equipment and systems.Dedicated to the municipal waterworks market, CS3 Waterworks has a solution to offer. For flow control valves and automation to field service or valve repair, CS3 is your source for first-class sales, service and support. The Office Specialist provides administrative and clerical support to ensure efficient daily office operations. This role serves as a key point of contact for internal staff and external visitors, handling a variety of office, scheduling, and documentation tasks. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced office environment. This position requires in-person in our Ocala, FL office (Monday-Friday). What you'll do: Perform general administrative duties including filing, data entry, copying, scanning, and record maintenance Answer and direct phone calls, emails, and in-person inquiries in a professional manner Prepare correspondence, reports, and other business documents Maintain office supplies and coordinate orders as needed Process invoices, expense reports, or basic accounting tasks Ensure confidentiality of sensitive information Support management and staff with special projects and other duties as assigned Background/ Experience: High school diploma or equivalent required; associate degree preferred 1-3 years of administrative or office support experience preferred Proficiency in Microsoft Office (Word, Excel, Outlook); experience with office software or databases a plus Strong organizational, multitasking, and time-management skills Excellent written and verbal communication skills Professional demeanor and customer-service mindset Attention to detail and accuracy Familiarity with basic bookkeeping

The DRC Testing proctors are responsible for following and implementing the DRC Testing Office policies and procedures, proctoring and prepping accommodated exams, maintaining exam security, assisting with student and faculty inquiries, troubleshooting errors, and providing basic clerical support. Job Duties include: Assist visitors, staff, and faculty with questions or concerns Prepare exam materials according to students' accommodations and instructors' directions Package and return exam materials to faculty members Monitor students taking exams at the testing center via a closed circuit (CCTV) system and via direct observation to ensure compliance with the UF Honor Code after being trained Effectively and efficiently handle high volumes of phone calls, student and faculty inquiry within the office and providing information regarding testing services Report all violations or suspected violations of the Honor Code to the appropriate supervisor Proctoring exams by seating students in assigned testing space Starting and stopping exams at the appropriate time Managing the testing database system and assisting with student exam scheduling Attending periodic staff meetings and training sessions Expected Salary: $15/hour Minimum Requirements: Must receive or be eligible to receive Federal Work Study Students must have a minimum of 2.5 cumulative GPA Must be in good academic and conduct standing with the University of Florida Willingness to make a commitment of 10 hours a week, for at least 2 consecutive semesters. Position requires working during Midterms and Finals. Preferred Qualifications: Detail oriented Capable of working and multi-tasking independently Capable of working in a fast-paced environment Exemplary customer service skills and able to handle difficult conversations Punctual and reliable Experience working in an office environment Ability to maintain professional relationships Strong verbal and written communication skills Ability to handle sensitive and confidential information/situations with discretion Able to work morning and/or night shifts during midterms and Finals Computer skills, Proficient in use of Microsoft Word, Excel and PowerPoint Special Instructions to Applicants: In order to be considered, you must upload your resume, course schedule, weekly availability (Monday - Friday) and Federal Work Study Award for the 2024-2025 academic year. ALL students applying to this position, must submit current UF Federal Work Study Award stating proof of Federal Work Study. Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility. To locate your Financial Aid Award Page, go to *************************************** Health Assessment Required: "No"