Office assistant jobs in Gilroy, CA

Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Medical Office Coordinator __________________________________________________ NOTE- THIS IS 100% ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099 *** Candidate must be authorized to work in USA without requiring sponsorship *** Position: Medical Office Coordinator (Job Id - # 3117352) Location: Redwood City CA 94065 Duration: 6 Months + Strong Possibility of Extension ______________________________________________________ The manager is specifically looking for candidates with: Recent Epic/APeX experience (must be hands-on) Specialty clinic background, ideally orthopedics or surgical subspecialties High-volume scheduling experience across multiple providers Referrals, authorizations, and work queue management Experience in large health systems such as UCSF, Stanford, Sutter, PAMF, etc. Strong communication and customer service skills in patient-facing roles Ability to multitask and stay organized in a fast-paced clinic environment Professional, reliable work history in medical administrative roles* Job duties: Front desk, Back office, PC, Surgery scheduling Soft skills/characteristics needed: Well organized, excellent communication, must be proficient in Epic/APeX and Microsoft Office Suite. Able to multitask and be detail oriented. Estimated number of patients in clinic per day or calls per day if call center: 30-50 ________________________________________________________________ Bhupesh Khurana Lead Technical Recruiter Email - ***************************** Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$28-$33/hour plus benefits

We're Hiring! - Administrative Assistant We are a busy steel subcontracting company looking for a reliable and organized Administrative Assistant to join our team. This is a full-time, Monday-Friday position working with a supportive, friendly group of professionals. Responsibilities include: General administrative support Organizing documents and schedules Assisting team members as needed If you're interested, please contact Eric Stockwell: 📞 ************** 📧 ***************** We look forward to hearing from you!

About DL Investment Holdings US, LLC Headquartered in Palo Alto, DL Investment Holdings US, LLC is a diversified investment platform and a wholly-owned subsidiary of DL Holdings Group. We leverage our parent company's robust APAC financial network to bridge capital and opportunities in the US market. Our operations are defined by three core strategic pillars: Real Estate Investment & Management: A full-lifecycle approach to developing and managing ultra-luxury residential communities and investment-grade assets. Family Office Services: Providing bespoke global asset allocation, comprehensive wealth management, and legacy planning for high-net-worth clients. Global Investment: Facilitating cross-border capital deployment and strategic financial advisory. We are dedicated to connecting global vision with local expertise to drive long-term value. Position Overview DL Investments is looking for a motivated and adaptable Assistant to join our team. This entry-level, on-site position is designed for a driven, and energetic individual who is ready to take on diverse challenges in a fast-paced environment. The ideal candidate will be a quick learner, a team player, and willing to contribute across various functions-from administrative support to project coordination and basic financial tasks. We welcome applicants from all academic backgrounds-we value curiosity, hustle, and a can-do attitude. Key Responsibilities Provide administrative and operational support across departments as needed Assist with data entry, document preparation, and file management Support finance and accounting teams with basic tasks such as invoice processing, expense reporting, and record keeping Help coordinate meetings, events, and project-related activities Assist with customer and vendor communications as required Qualifications Bachelor's degree or above (any discipline) 0-2 years of professional experience; internships or campus leadership roles are a plus Strong work ethic, resilience, and willingness to learn Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to manage multiple priorities and adapt to changing needs Personal Attributes Highly motivated and proactive Team-oriented with a collaborative spirit Comfortable with ambiguity and eager to tackle new challenges Positive attitude and strong interpersonal skills Reliable and committed to high-quality work Language Skills English (required) Chinese (preferred) DL Investments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DL Investments is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), we provide reasonable accommodations to qualified applicants and employees with disabilities to ensure equal access to the application, interview, and hiring process. If you require a reasonable accommodation to complete your application or to participate in the interview process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis in accordance with applicable laws. In accordance with the California Privacy Rights Act (CPRA), DL Investments provides this notice to inform you that, at or before the point of collection, we may collect the following categories of personal information from job applicants: identifiers (such as your name and contact information), professional or employment-related information (such as your resume, work history, and education), and any other information you choose to provide as part of your application. This information is collected solely for recruitment, evaluating your qualifications, and managing the hiring process. We do not sell or share your personal information with third parties for commercial purposes.

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking an Office Services, Facilities & Security Specialist (mid-level) to join our Firm. This position will be based in our Palo Alto office. This position acts as primary to Facilities workflow by managing the Firm facilities software FMS (Facilities Management Software), organizing office or furniture moves, assisting with vendor management, and acts as primary for ergonomic supplies and installation. This position will also act as primary to internal Security by patrolling and conducting inspection of all office space, assuring the safety and security of personnel and property. Assists Office Services Manager with administrative project facilitation for Facilities. Helps ensure all shipping and receiving procedures are followed by checking PsShip (Firm shipping software) history daily. Ensures each delivery step is followed and quickly alerts Office Services Coordinators if errors are caught. Monitor shipping vendors daily to ensure items in transit are meeting expected delivery, as needed contacts vendor's customer services line to submit a ticket. Uses Computer Aided Facilities Management (CAFM) and Building Management System (BMS), to support facilities related requests for the office. Patrols and inspects office space; identifies and corrects security or fire hazards; locks unoccupied offices; opens and closes doors based on operating schedule and ensure security. As needed acts a liaison to the building management team to input requests into their system known as Angus, and follows up when there is an unnecessarily long delay. As needed notifies stakeholders such as the Office Services Manager, of emergency building situations. Upon request assists with after-hours emergency requests relating to the pre-action, MDF (Main Distribution Frame), and IDF rooms, and grants emergency vendors access to the space as a part of the response. Assist with escorting facilities vendors to support operations and maintenance. Coordinates with Human Resources to participate in safety week, safety trainings, and life safety functions, including the annual CPR training. Monitors and assists with maintaining AED equipment for the office. Coordinates maintenance and housekeeping activities for the office. Participates in daily cleaning inspections and meets with cleaning provider Able to address deficiencies. Conducts daily elevator door checks to ensure the shut fully and securely; adjusts door closures as needed and uses the Building Management System (BMS) to monitor and adjusts CFM (Cubic Feet Per Min of airflow) to ensure proper door function. Escorts terminated employees from the premises upon request from Human Resources. Documents and reports unusual situations (accidents, illnesses, criminal activity, equipment malfunction) to the Office Services Manager, Human Resources or Attorney Development Manager. Reports all unusual occurrences or conditions and any incidence of visitor or employee actions, which could result in injury or loss to the Firm or employees to the Office Services Manager, Human Resources or Attorney Development. Performs frequent physical exertion including: standing, walking, bending over, twisting, reaching above shoulder level, pushing, pulling, repetitive use of both hands, lifting or carrying up to 50 lbs. frequently and over 100 lbs. on occasion Receives, records and facilitates timely delivery of packages by preparing assignments to relieve key stations of heavy workloads. Produces monthly BMS and FMS department statistics reports. Maintains awareness of postal regulations and procedures for other delivery services (e.g. FedEx, UPS, etc.). Disseminates information appropriately to ensure departmental awareness. Ensures all Firm office space is maintained at all times. Disassembles, assembles and moves office furniture as required to meet needs of the Firm. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned. Qualifications Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Computer Aided Facility Management (CAFM) system, PS Ship, PS Receiver), with the ability to learn new software and operating systems Ability to obtain job related certification including defibrillator training and CPR Ability to stand or sit at work station, and ability to walk, for extended periods of time Ability to exert moderate to high physical energy to ensure quick response to medical or criminal emergencies Knowledge of cleaning materials Ability to handle constant exposure to adverse conditions Ability to read, interpret, and follow instructions Ability to read and interpret floor plans Ability to work in a moderate to high risk environment Ability to delegate work effectively Ability to follow up consistently Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail. Demonstrates consistent follow up skills. Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentiality Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work well independently as well as effectively within a team Flexibility to adjust hours and work the hours necessary to meet operating and business needs Education and Experience High School Diploma or equivalent Minimum of five years related experience Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: ******************************************************* Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers. The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus. Salary Details $70,000 - $75,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Lara Bell at **************. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage Applicants Have Rights Under California Law Applicants Have Rights Under California Law Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

For description, visit PDF: ************ cov. com/-/media/files/corporate/careers/office-client-services-assistant-pa. pdf

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Job Title: Administrative Support Location: Sun Valley, CA 91532 Duration: 6 months Pay Rate: $14.00/ hour on W2 Description I. Job Summary Intermediate level position under general supervision, provides a wide variety of administrative and staff support services to an organizational unit. GENERAL FUNCTION: This position will provide administrative support to the VP of Nextore. The Administrative Assistant is a team player that acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust. o perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. • Formats, types and edits a variety of routine material, including: correspondence, memos, reports, and confidential material. • Receives and screens telephone calls and visitors; schedules appointments and meetings; resolves routine problems, and refers other matters to appropriate staff members. • Prepares and updates recurring and routine internal reports, collects and verifies data, refers problems to manager for resolution. • Maintains and updates department files, records, and publications; maintains confidential files and materials. • Schedules meetings and appointments; notifies attendees, and makes necessary arrangements. • Arranges domestic and international travel. • Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. • Administers programs, projects, and/or processes specific to the operating unit served. • May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. Additional Information Manager is looking for a more junior-level candidate with Accounting experience in a high-volume environment

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed * Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) * Additional responsibilities as needed Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed * Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Credo is engineering the future of high-speed connectivity for the AI-driven world. With a deeply rooted legacy of innovation and a passion for solving the most complex networking challenges, we deliver industry-leading solutions that power the next generation of cloud, AI, and hyperscale data centers. Credo is pioneering a systems-level approach to connectivity, integrating hardware, software, and architecture to deliver holistic solutions. This strategy not only differentiates us in the market but also creates significant value for our customers by accelerating deployment, improving performance, and reducing complexity across their infrastructure. At Credo, you'll be part of a team of world-class technologists and engineers that thrive on pushing the limits of what's possible for some of the world's most important companies. Our portfolio includes cutting edge solutions including our software, optical DSPs, PCIe/CXL products, SerDes IP, and advanced Active Electrical Cables (AECs) all designed for maximum performance, energy efficiency, and scalability. We foster a culture of technical excellence, collaboration, and continuous learning, where your ideas can shape the future of connectivity. From silicon architects to systems engineers, every role at Credo contributes to solving real-world problems at scale. Join us and help us architect the next generation of disruptive networking technologies - because at Credo, We Connect. About the role We are seeking a professional and proactive Senior Office Coordinator to serve as the welcoming face of our office while providing comprehensive administrative support. This role combines front desk responsibilities with facilities management, ensuring our workplace runs smoothly and efficiently. The ideal candidate will be organized, friendly, and capable of managing multiple tasks while maintaining a professional environment for employees, visitors, and vendors. Responsibilities: * Greet visitors and manage front desk operations. * Provide administrative support to office operations and staff. * Maintain office cleanliness and manage supply inventory. * Coordinate weekly lunch orders and assist with event planning. * Support new hire onboarding and workstation setup. * Assist with vendor onboarding and payment processing (e.g., Coupa). * Process check deposits for Credo. * Manage complex calendars and schedule meetings. * Arrange travel and book reservations. * Prepare and submit expense reports. * Handle sensitive and confidential information with discretion. Basic Qualifications * High school diploma or equivalent with 1+ years of experience in office administration or facilities coordination. * Experience managing calendars, travel arrangements, and expense reporting. * Strong organizational and multitasking skills. * Professional communication and interpersonal abilities. * Ability to lift up to 40 lbs. * Proficiency with Microsoft Office Suite and basic financial tools. * Demonstrated ability to maintain confidentiality and handle sensitive information. Preferred Qualifications * Bachelor's degree in Business Administration, Office Management, or related field. * Familiarity with procurement and financial systems (e.g., Coupa). * Event planning experience. The base salary range for this position is $29-$34 an hour. The base salary ultimately offered is determined through a review of education, experience, training, skills, qualifications, and location. This position is also eligible for a discretionary bonus, equity and a full range of medical and other benefits. Credo is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and welcome applicants from diverse backgrounds without regard to race, color, religion, gender, sex, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email ********************.

Credo is engineering the future of high-speed connectivity for the AI-driven world. With a deeply rooted legacy of innovation and a passion for solving the most complex networking challenges, we deliver industry-leading solutions that power the next generation of cloud, AI, and hyperscale data centers. Credo is pioneering a systems-level approach to connectivity, integrating hardware, software, and architecture to deliver holistic solutions. This strategy not only differentiates us in the market but also creates significant value for our customers by accelerating deployment, improving performance, and reducing complexity across their infrastructure. At Credo, you'll be part of a team of world-class technologists and engineers that thrive on pushing the limits of what's possible for some of the world's most important companies. Our portfolio includes cutting edge solutions including our software, optical DSPs, PCIe/CXL products, SerDes IP, and advanced Active Electrical Cables (AECs) all designed for maximum performance, energy efficiency, and scalability. We foster a culture of technical excellence, collaboration, and continuous learning, where your ideas can shape the future of connectivity. From silicon architects to systems engineers, every role at Credo contributes to solving real-world problems at scale. Join us and help us architect the next generation of disruptive networking technologies - because at Credo, We Connect. About the role We are seeking a professional and proactive Senior Office Coordinator to serve as the welcoming face of our office while providing comprehensive administrative support. This role combines front desk responsibilities with facilities management, ensuring our workplace runs smoothly and efficiently. The ideal candidate will be organized, friendly, and capable of managing multiple tasks while maintaining a professional environment for employees, visitors, and vendors. Responsibilities: Serve as first point of contact for front desk/receptionist duties, greeting guests and managing vendor/visitor sign-in processes Provide daily administrative support to office operations and staff Maintain office cleanliness and manage supply inventory Manage office supply inventory and restocking for both office and breakroom supplies Coordinate weekly lunch orders and assist with event planning Handle Costco deliveries and manage supply orders to maintain adequate stock levels Maintain accurate office site maps and seating arrangements Support new hire onboarding and workstation setup Assist with vendor and contractor onboarding through financial systems like Coupa for payment processing Process check deposits for Credo Handle confidential information with discretion and maintain appropriate confidentiality standards Basic Qualifications High school diploma or equivalent with 1+ years of experience in office administration or facilities coordination. Experience managing calendars, travel arrangements, and expense reporting. Strong organizational and multitasking skills. Professional communication and interpersonal abilities. Ability to lift up to 40 lbs. Proficiency with Microsoft Office Suite and basic financial tools. Demonstrated ability to maintain confidentiality and handle sensitive information. Preferred Qualifications Bachelor's degree in Business Administration, Office Management, or related field. Familiarity with procurement and financial systems (e.g., Coupa). Event planning experience. The base salary range for this position is $29-$34 an hour. The base salary ultimately offered is determined through a review of education, experience, training, skills, qualifications, and location. This position is also eligible for a discretionary bonus, equity and a full range of medical and other benefits. Credo is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and welcome applicants from diverse backgrounds without regard to race, color, religion, gender, sex, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email ********************.

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Office Manager/Administrative Assistant to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Provide administrative support to project managers, engineers, detailers, and leadership team. Prepare and edit reports, proposals, and technical documents. Manage calendars, schedule meetings, and coordinate appointments. Assist in project documentation, tracking deliverables, and updating internal systems upon request. Process expense reports and purchase orders. Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. Research vendors, materials, and industry-related information as needed. Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. Coordinate with Marketing Lead on digital seal management and provide marketing support as needed Assist in organization and administration of GPLA participation of career fairs Coordinate onboarding of new hires and interns Provide mobility support as needed and serve as a backup for other administrative assistants Track and order PPEs for new hires/interns in coordination with Marketing. Required Skills and Abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Ability to prioritize tasks and work independently. Detail-oriented with a proactive approach to problem-solving Familiarity with project management software is a plus. Education and Experience Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. 3+ years of administrative experience is required. Engineering and Construction industry knowledge a plus. Experience with project management software is preferred. Physical Requirements Ability to sit or stand at a desk and work from a computer for prolonged periods of time. Ability to lift a minimum of 15 pounds if needed. Anticipated starting pay range: $37.43- $61.54 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

The Front Desk Medical Assistant serves as the focal point for the appointment system, registration, and ensures patients can access the services of Boomerang Healthcare. Responsible screening incoming appointment calls and will determine how to best respond to caller's needs. What you will do: Answers clinic phones and directs calls appropriately, monitors the queue to ensure calls are answered timely and appropriately. Schedules / reschedules appointments for patients according to patient's preference and written protocols. Answers questions and registers new patients as appropriate. May assist with patient reception and client intake. Performs computer data entry in registration, scheduling and other programs as assigned. Performs other duties as assigned by the Clinic Supervisor. Assumes other responsibilities as appropriate to the position and organizational needs. Qualifications: High school diploma or equivalent. Completion of a Medical Assistant course from an accredited/recognized school. Bi-lingual - Spanish/English preferred Excellent customer service skills. Knowledge of basic medical terminology and experience working in a medical office scheduling and answering calls. Strong organizational, administrative, multi-tasking, prioritization, and problem-solving skills. Ability to work effectively under pressure in a positive friendly manner and to be flexible and adaptive to change. Ability to effectively present information to others, including other employees, community partners and vendors. Ability to seek direction/approval on essential matters, yet work independently with little onsite supervision, using professional judgment and diplomacy. Work in a team-oriented environment with a number of professionals with different work styles and support needs. Excellent interpersonal, verbal, and written skills. Compensation Range: $21.00 to $22.00 Hourly All compensation ranges are posted based on internal equity, job requirements, experience, and geographical locations. Why You'll Love Working Here: Amazing work/life balance Generous Medical, Dental, Vision, and Prescription benefits (PPO & HMO) 401(K) Plan with Employer Matching License & Tuition Reimbursements Paid Time Off Holiday Pay & Floating Holiday Employee Perks and Discount Programs Supportive environment to help you grow and succeed Boomerang Healthcare (BHC) is a multidisciplinary and comprehensive team of experienced, committed healthcare providers that treat pain. Our team of doctors approaches each patient with one goal in mind: to help patients return to normal daily activities. We work with our patients to identify the cause of their pain and create a personalized treatment plan, recognizing that no two patients are alike, and neither is their pain. Our providers create a comprehensive care plan, then monitor, manage and coordinate patient access to health services at BHC. Boomerang Healthcare strives to be a diverse workforce that reflects, at all job levels, the patients we serve. We are an equal opportunity employer. Boomerang Healthcare is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact us.

Fish Window Cleaning is Hiring! We are currently seeking a highly motivated individual to join as an Office Administrator. We are the largest and the best window cleaning company in the world, and our team enjoys a friendly atmosphere and job flexibility. We work no evening hours, weekends, or holidays! If this sounds like a good fit for you, apply to join our window cleaning team today! Job Type: Part-time Typical Schedule: Mon-Fri 15-20 hours per week, 9am - 12 or 1pm Pay: $20 plus incentive opportunities Job Responsibilities: · Check in and assign daily work orders for our Cleaners Use our proprietary Fish software to schedule work daily Process received payments and actively administer Accounts Receivable processes Issue invoices to FMC Customers Inventory and order Uniforms, Equipment and Supplies Confirm upcoming residential appointments by phone Follow up on written window cleaning estimates by phone Answer customer calls Must have: · Excellent communication skills in person and on the phone · Good organizational skills and ability to follow-through on contacts made· Proven PC Skills (Ability to learn and use Microsoft Office Suite, and Fish software) Compensation: $20.00 per hour Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

Company DescriptionJobs for Humanity is partnering with Stanford University to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Stanford University Job Description Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication. Department Information Stanford Medicine Office of Diversity in Medical Education (ODME) is committed to cultivating and sustaining an environment that fosters the development of diverse physician leaders who are committed to eliminating the nation's health inequities through patient care, education, research, and advocacy. Job Purpose ODME is seeking an Administrative Associate 2 (AA2) as an important member of the ODME Undergraduate Medical Education (UME) Pathway Programs team who contributes to efforts that increase diversity in the health professions by supporting programs, events, and activities that foster learning and development to address health inequities. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 will provide administrative and operational support to ODME UME Pathway Programs. This position will be based on the Stanford campus and will be considered for an option of telecommuting from the Bay Area (hybrid of working 2-3 days on-site during the academic year and onsite during summer programming), subject to operational need. Core Duties This position supports pathway programs in the Office of Diversity in Medical Education (ODME-UME Pathways) and distributes social media promotional content generated by members of the ODME team. The AA2 independently generates a quarterly newsletter and annual report from content provided by the ODME Undergraduate Medical Education (UME) team. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 performs a range of duties in a fast-paced environment, including: Interacting virtually and in-person with faculty, administrators, community health partners, and other guests and visitors who participate in ODME summer and premedical pathway programs. Coordinates and staffs ODME UME Pathway program events, programs, and activities in collaboration with professional and student staff. Supporting operational and administrative tasks required for the successful development, administration, evaluation, and assessment of ODME UME pathway programs. Independently creating a quarterly ODME UME newsletter and annual report from content provided by the ODME UME team. Collates and organizes web-based and social media content describing premedical pathway programming. Assists in developing, editing, updating, and maintaining web content for ODME Pathway Programs. Assists in contingent staff hiring including human resources document generation and verification. Collects confidential documents to process Payroll, stipends, honoraria, fellowships, supply orders, and travel related to ODME pathway programs for paid staff and program participants. Uses a variety of platforms to respond to inquiries from internal and external community members (Slack, email, Asana, Messenger, Qualtrics, SlideRoom, acuity scheduling, Google, and other platforms). Establishes protocols for administrative support and processes. Provides administrative support leading up to, during, and concluding pathway programs. Provides in-person support for events and programming. Assists with event preparation including room setup, ordering and setting up catering. Operates and manages AV equipment as needed, re-setting and properly closing rooms following events. Orders, prepares; collates and distributes program supplies. Other duties as assigned. Education & Experience (Required) High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities (Required) Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. Desired Qualifications Experience providing administrative support for student-centered programs. Ability to work independently, with feedback from multiple sources. Strong communication skills across different constituencies in an organization. Ability to learn, apply, and uphold program and institutional guidelines and policies. Experience using Google suite, including Sites, Calendar, Groups, and Drive, and the Microsoft 365 suite. Moderate to advanced computer skills and demonstrated experience with office and course software, and email applications (Google suite, Office 365 suite, Adobe Experience manager, Qualtrics, Canvas and financial systems). Demonstrated project coordination or project management experience. Ability to troubleshoot, exercise sound judgment in decision-making, and creatively problem-solve in an educational administrative environment. Skilled at time management, professional conduct and producing results. Ability to work independently and collaboratively to complete tasks. Demonstrated professionalism and commitment to excellence in a fast-paced environment. Physical Requirements Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Working Conditions AA will be asked to work in the office 2 to 3 days a week. On-site work may increase during the Spring and Summer months as summer programming commences and depending on need. Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $56,000 to $74,000 per annum. Stanford University provides pay ranges representing it

SENIOR OFFICE ASSISTANT - BILINGUAL Regular, Full-Time Employment Opportunity Fluency in Spanish and/or Mandarin required The position opens Monday, November 17, 2025, and the final filing date is Monday, December 22, 2025, at 5:00 pm or after receiving 75 qualified and complete applications, whichever is first. The City of Sunnyvale is currently recruiting for a bilingual Senior Office Assistant in the Recreation Services Division of the Library and Recreation Services Department. This position is based at the Columbia Neighborhood Center; remote work is not available. As the main point of contact to the public, this position requires the ability to communicate fluently in Spanish and/or Mandarin to effectively serve the City's diverse community. The bilingual Senior Office Assistant works closely with Recreation Services Division staff and other City departments. This position is eligible for Bilingual/Translator Pay in addition to regular compensation. City of Sunnyvale Benefits: * CalPERS retirement pension * Medical, dental, and vision benefits * Retiree medical benefit * 11 paid Holidays * 30 hours* of Floating Holidays (*Prorated based on date of hire) * Paid Time Off (PTO) accruals * Employee Wellness Programs Under general direction of an assigned supervisor, organizes, assigns and reviews the work of assigned personnel engaged in the performance of general clerical work including the preparation of correspondence and other written materials, the maintenance of files and records, and the receipt and response to questions from the public; and performs related work as required. Distinguishing Characteristics Senior Office Assistant is the advanced journey level in the Office Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned and independence of action taken. Employees perform the most difficult and responsible types of duties assigned to classes within this series, including providing technical and functional supervision over assigned personnel. Senior Office Assistant is distinguished from the higher-level classification of Principal Office Assistant in that the Principal Office Assistant has full supervisory responsibility. Essential Job Functions (May include, but are not limited to, the following): * Plans, prioritizes and reviews the work of staff assigned to a variety of clerical duties in support of an assigned department or program. * Develops schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. * Participates in evaluating activities of staff, recommending improvements and modifications. * Provides and coordinates staff training; works with employees to correct deficiencies. * Performs difficult clerical work requiring an understanding of departmental or specialized functions to support departmental staff. * Answers telephones, receives visitors, schedules appointments and supplies information. * Types letters and other materials from rough draft, marginal notes or verbal instruction and proofreads documents; prepares letters and notices. * Receives and processes facility use requests; provides information and communicates policies and procedures to the public. * Assists with the purchase of supplies and materials; receives, reviews and processes invoices for payment. * Issues routine permits; calculates and accepts fees. * Receives, reviews and processes department timecards; researches and resolves discrepancies; assists with the preparation of personnel records and documents. * Develops and maintains general and confidential files. * Checks forms, records, reports and other materials for accuracy, completeness and confirmation with established procedures. * Assists with budget input and monitoring; runs periodic budget reports. * Uses specialized computer databases to input, retrieve, query and manipulate data for statistical reporting. * Arranges meetings, makes appointments, compiles agendas and assists in preparation of materials for meetings. * Collects, compiles, audits and posts information to records. * Establishes and maintains systems to assure accountability and control. * Searches records to obtain information. * Processes, audits and cross-references materials related to data processing and payments. * Checks erroneous, unusual or machine rejected data to ensure proper disposition and reintroduction into the processing cycle. * Collects information from a variety of sources and compiles data for special and periodic reports. * Updates and maintains department website. * As assigned, provide support and services, including preparation of minutes, for Boards, commissions, public hearings and private meetings in an efficient and effective manner. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education and Experience: The minimum qualifications for education and experience can be met in the following way: Graduation from high school or the tested equivalent and Three years of progressively responsible clerical experience. Knowledge of: * Principles and practices of technical and functional supervision and training. * Proper English usage, grammar, spelling and punctuation. * Alpha numeric filing and retrieval systems. * Basic financial recordkeeping and reporting. * Purchasing procedures. * Advanced principles and practices of customer service. * Business letter writing and report preparation. * Office methods, procedures, software and equipment. Ability to: * Provide technical and functional supervision over assigned staff; effectively train staff. * Develop and maintain filing systems. * Compose general correspondence, letters and take meeting minutes. * Understand, apply and explain City policies and procedures. * Determine matters of confidentiality and handle them in a confidential manner. * Make mathematical calculations quickly and accurately. * Collect data and organize materials in an understandable manner. * Prepare, proofread and edit reports and materials. * Make accurate comparisons and computations. * Understand and follow written and oral instructions. * Communicate effectively, orally and in writing. * Establish and maintain and promote positive and effective working relationships with employees, and other agencies and the public. * Demonstrate initiative an exercise good judgment in the performance of duties. * Work independently and as a team member; recognize and set priorities to meet deadlines. * Observe safety principles and work in a safe manner. Willingness to: Occasionally work varying hours or on weekends and holidays. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternate transportation as approved by the appointing authority and a safe driving record. DESIRABLE QUALIFICATIONS * Clerical experience in a governmental agency. Application and Selection Process APPLICATION PROCESS If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources. Interested candidates are encouraged to apply as soon as possible as the posting will close after receiving 75 qualified and complete applications or by Monday, December 22, 2025 at 5:00pm, whichever is first. Candidates are asked to fully describe any training, education, experience, or skills relevant to this position; resumes are not accepted in lieu of an application. Electronic applications may be submitted online through the City's employment page at Sunnyvale.ca.gov and click on JOBS. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for Tuesday, January 13, 2026. Those candidates that receive a passing score on the oral examination will be invited to participate in a language proficiency evaluation tentatively scheduled for the week of January 19, 2026. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources.) SELECTION PROCESS Those candidates that receive a passing score on the oral examination and the language proficiency evaluation will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled for the week of January 26, 2026. Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. INFORMATION ABOUT PROOF OF EDUCATION Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). A candidate with education obtained outside the United States must have education records evaluated by a credential evaluation service at the candidate's expense to determine its equivalency in the United States. Candidates may utilize any third-party agency for the evaluation. If you search 'education equivalency verification' or similar online, you will obtain results for agencies that provide this evaluation service. ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Employees Association (SEA). For assistance on how to fill out your job application, watch the following video: * How to Apply for a City of Sunnyvale Job - YouTube (5:13) The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under any federal, state, or local laws. The City of Sunnyvale is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at ************** or *****************************.

Under supervision, the Office Coordinator will be responsible for reception duties at the front desk such as greeting visitors and answering phones. This person will also perform administrative duties such as coordinating paperwork. Responsibilities Essential Job Duties: Responsible for the facilities day-to-day operations, such as distributing building access keys and back-up to security access cards, etc. Vendor Coordination of overseeing cleaning staff, maintenance vendors, building staff, etc. Responsible for the maintenance and alteration of office areas and equipment by scheduling vendors and reporting to building management, as well as layout, arrangement and housekeeping of office facilities. Greet clients and visitors and assist them as needed. Announce visitors to appropriate party. Answer incoming calls. Provide general information and direct callers to appropriate party or voicemail. Order and maintain office and breakroom/kitchen supplies. May assist with office equipment issues. Receive mail and packages and distribute to appropriate party. Maintain conference room schedule. Prepare conference rooms for meetings and events, which may include straightening of the room, and coordinating audiovisual services and catering orders. Order daily lunches. Provide support to administrative staff when needed. May perform other duties as assigned. Qualifications Skills, Education and Experience: High School diploma or General Education Degree (GED) required. Minimum two years of previous office experience required. Excellent customer service, phone etiquette and communication skills for incoming calls and visitors. Proficiency in Microsoft Office applications. Ability to prioritize and multi-task efficiently. Ability to work independently Working Conditions: Normal working conditions with the absence of disagreeable elements Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Hollister School District SUMMARY Performs a variety complex administrative support and clerical related responsibilities for the assigned program and Director. Receive supervision within a framework of standard policies and procedures. Uses initiative and exercises judgment in the application and follow through of administrative decisions, duties and assignments; interprets policies and procedures for assigned program. Public relations and people skills are required. Maintains accurate records and files, types a variety of material including forms and reports. Processes purchase orders, collects time sheets, comp time and mileage, forms. Receives, reviews and routes all mail or correspondence. Compiles and organizes information for the preparation of reports as assigned. Composes memos & correspondence as needed for assigned program. Prepares and maintains variety of lists and databases. Contacts schools and agencies regarding student information. Provides work direction to other clerical personnel. Orders material & supplies and distributes as needed. Makes phone calls and office calls independently. Mails a variety forms and materials to parents and schools. Arranges and coordinates district, school and community activities related to assigned programs. Coordinates various district, city, county, regional and states services as directed. Acts as receptionist, answers telephone, provides information and sets up appointments. Types letters, or training material, in English and/or Spanish. Arranges appointments, schedules itineraries; maintains detailed calendar for appropriate program. Performs related duties as required. Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy). Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy). Comments and Other Information The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; **************; **************.