Office assistant jobs in Hawaii - 683 jobs

Administrative Assistant #2224 Bishop & Company is looking for an Administrative Assistant to provide support for the System Operations division of an established utility company. Candidates will ensure accurate, timely, and efficient operations whil Admin Assistant, Administrative Assistant, Operations, Technology, Staffing, Support

**Job Summary Details:** The Hawaii Region of ABM Parking Services has a full time opening for a Clerk to provide clerical support and assistance for the location. **Pay rate:** $19.000 per hour The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data. **Benefit Information:** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Front Line Team Members (******************************************************************************************************************** | (Programa de Beneficios de ABM) **RESPONSIBILITIES:** 1. Answering incoming telephone calls and greeting customers 2. Process SR/DR, Cash Ap, Credit Memos and ACDs. As well as reversals, write-offs and DMFs 3. Assist with ticket audits, completion of daily reports and entering data into the database as well as processing refunds and key control reports 4. Filing, maintain files and recordkeeping with confidentiality 5. Generate monthly invoices (janitorial, supplies, copies, hangtags) 6. Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties 7. Coordinate functions with Manager, including ordering supplies, invoicing and handling petty cash 8. Ensure an efficient office operation by working with vendors in maintaining office equipment and handling purchases and inventory of office supplies 9. Handle additional projects assigned by Manager **REQUIREMENTS** 1. Good verbal and written English communication skills 2. Must have exceptional ability to assist on multiple projects/tasks 3. Ability to prioritize and work with all levels of the organization 4. Proven track record and demonstrated ability to consistently meet deadlines 5. Proficient in Microsoft Word, Excel and Outlook 6. Excellent basic math skills 7. Good organizational skills & detail oriented 8. Excellent phone skills 9. Dependable, Ability to work Monday through Friday, 8am to 5pm and overtime when necessary PAY & BENEFITS 1. DOE 2. Medical, Dental, Vision, Life & LTD 3. 401k Retirement Plan 4. Employee Stock Purchase PlanThe Dispatcher receives assistance requests from clients and customers, and assigns individuals and teams to respond to those requests. REQNUMBER: 138672 ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call ************. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve. Why Join Us Employees are the heart of all we do. We foster an environment of compassion, understanding, integrity and open communication. Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first. Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued! Enjoy the Benefits Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program. Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more. Free Employee Meals: More time to relax and let our chefs take care of your meals. Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays - and yes, your birthday is a paid holiday! Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most. Professional Development: Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs) Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more! What You'll Do Performs administrative duties that support the Director of Nursing, the Clinic Manager, and the Medical Records Supervisor in the Assisted Living / Clinic department. Hale Ola Kino by Arcadia The following shifts are available: Full-Time (Work 40 hours per week) Saturday - Wednesday, 7:30 am - 3:30 pm Pay Range $17.42 to $19.60 Hourly Responsibilities Performs administrative duties and projects for the AL department and Clinic and other key departments, which include but are not limited to: Assists with answering incoming telephone calls and correspondence; responds independently when possible. Assists with arranging lab studies, diagnostic tests, and appointments for residents and obtaining transportation. Assists with maintenance of office machines, including but not limited to printer, fax machine and copier. Schedules weekly AL / IL GFRS and/or PPD appointments. Scans completed annual MMSE forms to Medical Records Supervisor. Attaches reports into resident's AL chart. Files paper reports into resident's IL chart. Assists in the ongoing maintenance of medical record charts in accordance with facility requirements and conducts monthly audit of medical records for completeness to include admission, active and discharge. Maintains adequate supply of Clinic forms and prepares admission packets. Faxes documents needing PCP signatures such as telephone orders and monthly POS and POS addendum sheets, monitors their timely return, and send them to Medical Records Supervisor. Maintains and updates reports, which include but are not limited to Resident Evacuation list, Micro Alert list, and Door Closure Modification list. Available to work weekends, evenings and holidays to provide on-going support for residents, resident's families, guests and staff in the Health Care Center and 15 Craigside. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience High school diploma and two year post high school education; or one to three months related experience and/or training; or equivalent combination of education and experience. Computer Skills Proficiency in using a computer including Microsoft Office Suite (Excel, Outlook. PowerPoint, Word) and other applicable software applications. Physical Demands While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, and taste or smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl; push and pull. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment While performing their essential functions, employees are occasionally exposed to the following conditions: Air conditioned office environment Indoors without air conditioning Outdoors-all types of weather Hazardous materials Arcadia Family of Companies is comprised of the following non-profit organizations: Arcadia 15 Craigside Arcadia Adult Day Care and Day Health Center Arcadia Home Health and Home Care Services Arcadia at Home Hale Ola Kino by Arcadia Arcadia Family of Companies is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by federal or state law.

Fleet Administrative Clerk Department: Operations Reports to: Fleet Manager Status: Non-Exempt Starting at $18/ Hour 1. Job Purpose/Objective: The Fleet Administrative Clerk is responsible for ensuring accuracy to submitted paperwork, management of the fleet's registration and credentials, and effective communicating with various vendors to ensure the proper billing and delivery of services. 2. Essential Job Functions: Incumbent may perform any or all of the following: Reviewing and editing payroll documentation and accurately inputting information in the Payroll Processing System Sort and distribute information collected to various departments Communicating with vendors for services required: (i.e. vehicle registration, shipping, decals, etc.) Acquiring price quotes Setting up appointments Procuring payment Submitting payment Communicating with various division on the outer islands Determining status of vehicles Obtain information for mileage for registration and insurance purposes. Ensure that vehicles have the required credentials 3. Essential Skills (Minimum qualifications individual must possess when entering position) - i.e. skillsets, education, certifications, etc. High school diploma or GED; or one to three months related experience and/or training or equivalent combination of education and experience Minimum 18 years of age. Capable of reading and writing in English Skill Requirement: Judgment and Decision Making - Prioritizing work Service Orientation - Modeling and providing service excellence with all vendors, clients, employees, management, etc. People Skills - Knowledgeable in dealing with people and situations involving complex issues Must be computer literate (able to utilize and maneuver through windows applications) Must have knowledge and experience in word processing, e-mail, spreadsheets, file manipulation Must be able to adapt and learn new computer software and applications Work flexible shifts - weekends, evenings, holidays Able to work in all weather conditions Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, communicates decisions to others Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, manages distractions and interruptions Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines Promotes mutual respect, keeps workplace clean and safe, supports safety programs Performs other related duties as assigned by management. 4. Working Conditions/Job Environment Air-conditioned office General office equipment and supplies Exposure to potential eye and muscle strain due to constant use of computer Must be able to sit and stand for extended periods of time Walking, standing, kneeling, bending, pulling, pushing Light lifting and carrying (20+ pounds) Frequently lifting and reaching Expressing or exchanging ideas by means of the spoken word. Must convey detailed or important spoken instructions to other workers accurately Ability to receive detailed information through oral communication, and make fine discriminations in sound The worker is required to have visual acuity to perform an activity such as: preparing and analyzing numbers and figures as well as viewing a computer terminal The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work) The information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. EEO Employer/Vets/Disabled

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Centers 21-acre Honolulu campus, adjacent to the University of Hawaii at Mnoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Education team is currently seeking a Scholarship Support Assistant who can provide exceptional administrative and fiscal support to the Center's scholarship programs. This position supports the smooth operation of the scholarship programs while coordinating the technical aspects of scholarship applications that include awarding, benefits and housing, funds disbursement, as well as tax and visa compliance. The ideal candidate is highly organized, detail-oriented, and able to managemultiple tasks and deadlines simultaneously and effectively within a collaborative work environment. MAJOR DUTIES: Coordinates the payment of stipends, housing charges, meal plans, health insurance, book allowances, university tuition/student fees, and other approved/budgeted payments across student programs for all degree student programs and funding streams, including scholarship awards through the EWC Foundation. Assists with implementation of grant award, modifications, financial reporting, and closeouts. Assists with collecting and reconciling program fee payments for student affiliates and affiliate scholars. Processes registration fee payments for the annual International Graduate Student Conference if paid in check or cash prior to the date of the conference and completes final deposit form for total payments made online through Submittable. Reviews and reconciles participant housing charges and informs Housing if any corrections or adjustments are required. Consults with appropriate personnel if needed to verify appropriate payments for participants. Incumbent will need to work closely with participants in verifying information submitted on payment forms. Monitors collection of repayment for participant-related accounts receivable. Assists in the preparation of annual issuance of tax forms and certification statements for participants by reconciling year-end tax withholdings. Prepares travel grants and monitors visa and tax status for participants of the annual International Graduate Student Conference as well as other Education Program and EWC Foundation travel grants for participants. Processes payment documents for field research and conference scholarships. Assists ADB & EWC Scholarships Assistant and Fiscal Officer in preparation of fiscal reporting to Asian Development Bank (ADB)/Japan Scholarship Program (JSP) Headquarters. Prepares as needed timely and accurate payment of stipend, housing charges, and health insurance needs for participants in the residential PDP programs taking place in Honolulu. Prepares appropriate fiscal documents across the Education Program. Submits fiscal documents to the appropriate offices in a timely manner and monitors their progress to the point of payment. Assists with payment documents for other aspects of the Education Program as needed. Monitors periodic payments related to contracts for the student program and Education Program in cooperation with program staff. Using information gathered from Participation Agreement and Award Change Notification documents, prepares appropriate payment documents to meet specified payment schedules and participant award terms and conditions across the student programs. Coordinates the purchase of health insurance for EWC students and short-term participants, ensuring it meets visa and university requirements as well as federal and state regulations. Works with brokers to get bids and works with partners such as UH Health Services in assessing policy options. Conveys tax and health insurance information by conducting short procedural presentations for each unique degree student program, before the beginning of fall and spring terms, and for short-term programs, including all residential PDP programs that have insurance/tax information needs. Reviews and monitors participant tax status for compliance of federal tax requirements. Develops and maintains appropriate databases and files to assure timely and accurate payments. Responsible for data management requiring extensive use of spreadsheet formulas. Creates and maintains reports using various data extracts as needed and assigned. Prepares and sends email announcements and collects and compiles applications for conference and field research grants in accordance with grant requirements as assigned. Assists in facilitating various Education Program activities and serves as backup to other program assistants in the Education Program. This list of major duties is not exhaustive. Duties be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: This position works under the general supervision of the Media Program Manager. The incumbent is expected to carry out policies, programs, and procedures independently. The employee keeps the supervisor informed of progress, anticipated problems, or conflicts. Work is reviewed as it progresses for timeliness, effectiveness, and completeness in meeting objectives. REQUIRED QUALIFICATIONS: Education & Experience At least four (4) years of relevant work experience that demonstrates the ability to perform the duties of the position; or a combination of post-high school education and directly related experience which totals four (4) years. Communication Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge of office practices and procedures, particularly as they apply to project management and event planning computer program use, database software, office machine usage, and other related administrative best practices; of correct English grammar, punctuation, spelling, and word usage; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Physical Requirements Able to walk up and down stairways, use a ladder, carry supplies and equipment, walk between conference rooms/floors, and move furniture and supplies up to 40 pounds; Sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. PREFERRED QUALIFICATIONS Payment processing experience in an academic/adult student environment. Experience with online payment processing. Experience working on a shared drive and/or network. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits -The annual salary for this position starts at $56,664.45 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities - We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment - We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference. The East-West Center isa premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside in Oahu, Hawaii.

Salary Range: Secretary II, SR-14: $4,054.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral Clerical Exp. (years) Spec. Clerical Exp. (years) Total Exp. (years) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. * Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you choose "None of the above" as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you chose "None of the above" as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

ATA Services, Inc. is seeking Office Assistants at the Hawaii State Hospital. Please review the job details listed below: Hourly Rate: $22.85 Hours: Mon-Fri. 7 am - 3:00 pm Job Duties/Scope of Work Clerical Duties · Answers telephone calls, assists the caller with their inquiry, or refers to the appropriate staff. Checks and responds to email. Provides general information and resolves complaints in person or over the telephone. · Schedules/reschedules appointments and training for staff, maintains the schedules, and reminds staff of scheduled meetings/trainings. · Handles mail and inter-office documents. · Accurately and timely processes and audits employees' timesheets for payroll. Generates the attendance report. · Compiles, organizes raw data, and enters purchase orders, petty cash encumbrances and payments in the fiscal database as instructed. · Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. · Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports. · Determines the need for and/or makes routine orders for necessary supplies, materials or other items from the HSH Warehouse inventory. · Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters. Typing Duties · Using computer and word processing and other software to draft and prepare form, letter, email, etc. · Composes letters or memos of a routine nature for staff signature as requested. · Prepares, types, and maintains/updates office forms. Fiscal Duties · Verifies goods received and accuracy and completeness of requisitions. Other related duties as assigned by the supervisor. Minimum Requirements: Knowledge of general office practices and procedures; grammar, spelling, and arithmetic; and word processing, spreadsheet, data input, and other common office software. Minimum skills/abilities: Ability to read and understand oral and written instruction, and speak and write effectively; carry out a variety of standard office clerical routines; learn and apply pertinent statutory provisions, rules, regulations, policies and procedures; learn and apply a variety of instructions furnished in written, oral, or schedule form; prepare numerical reports; deal tactfully with others; work independently, problem-solve, and develop solutions; operate standard office machines and equipment; and the ability to count and make arithmetic

Under the daily/routine supervision of the Supervisor, Administration - West Hawaii, performs a variety of administrative duties and support. Responsibilities MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinates, develops and implements general office activities for the effective and systematic processing of data and paper for West Hawaii (Hilo) Division. Provides administrative support. Completes tasks relevant to overall West Hawaii (Hilo) Division office administration/Operations support including, but not limited to: Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail. Organizing and maintaining files and logs to include compliance training records, truck files, customer information. Processing invoices, expense reports, p-card statements and bad debt reports. Accurately preparing routine forms, memoranda and other business correspondence and documents. Composing routine correspondence and other documents. Responding to outside requests with supervision and guidance from the Supervisor, Administration. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Compiles, prepares or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments in the Hawaii Island Division and may assume their duties in their absence. Responsible for the administration and control of the Petty Cash Fund to include payment for meal allowance requests, per diem vouchers and small dollar amount reimbursements. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the general public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable MIC and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate degree with approximately three years' administrative experience, or equivalent comparable experience in an office/administrative setting. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and financial systems, such as ORCOM and Great Plains. Good basic math skills and statistical typing. Proficient with all types of standard office equipment. Preferred Education and/or Work Experience: Prior experience in a utility industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license. We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employment

Job Description PAY RANGE: $16 an hour HOURS: 9am-4pm The Student Clerk will provide essential administrative support to ensure efficient operation of the office. This role involves performing a variety of tasks including data entry, filing, scheduling appointments, and managing communications. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities with a positive attitude. ESSENTIAL FUNCTIONS: Office Management Maintain a clean, organized, and welcoming office environment. Monitor and order office supplies as needed. Administrative Support: Answer and direct phone calls, take messages, and handle correspondence. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in the preparation of regularly scheduled reports. Data Management: Enter and update data in databases and spreadsheets. Maintain filing systems both electronically and physically. Retrieve information as requested from records, emails, and other related documents Communication: Greet and assist visitors, clients, and employees with professionalism. Handle incoming and outgoing mail and packages. Communicate with clients and staff to provide information and assistance. Project Assistance: Support team members with various administrative tasks and projects. Coordinate and assist with event planning and execution. QUALIFICATIONS: Skills & Knowledge: Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Familiarity with office equipment such as printers, copiers, and fax machines. Proven experience as an administrative clerk or in a related role. Proficient in MS Office (Word, Excel, PowerPoint) and office management software. Education & Training: High school diploma or equivalent; additional education or certifications in office administration or related fields is a plus. Preference given to individuals enrolled and attending University of Hawaii at Mānoa Preference given to students who qualify for Federal Work Study WHY THE Y?: Free Y membership with employment Referral bonuses - Y employees can earn cash or Y credit bonuses for referring a new hire* Up to 60% discounts for yourself, family, and even your siblings on Y programs, camps, preschool, childcare, and more. Child Protection Commitment The YMCA requires all staff to share responsibility for preventing child abuse by upholding professional boundaries, completing mandatory Praesidium training, and reporting concerns. All candidates must successfully complete a comprehensive background screening, including criminal and sex offender checks. *See job opportunities page for full details Powered by JazzHR 7rRzsuJFVN

Job DescriptionOffice Administrator - Landscaping Company We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement. As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients. Key Responsibilities Office Communication Answer and manage incoming calls with professionalism and exceptional customer service. Handle inquiries, schedule appointments, and relay accurate messages to team members. Proposals & Project Documentation Prepare and manage proposals using company templates in Microsoft Excel and Word. Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs. Payroll Processing Review and compile weekly employee timesheets. Manage payroll data accurately in Excel to ensure timely processing. Billing & Invoicing Create, track, and manage client invoices using QuickBooks. Assist with payment tracking, basic bookkeeping, and general financial documentation. Administrative Support Maintain organized filing systems for client records, proposals, invoices, and payroll documents. Provide general office assistance and administrative support to management and field teams. Qualifications Proficiency in Microsoft Excel and Word is required. Familiarity with QuickBooks (or a willingness to learn). Excellent organizational and communication skills. Ability to multitask, prioritize, and meet deadlines in a dynamic work environment. Strong attention to detail and accuracy in data entry and documentation. A proactive, growth-minded attitude with a desire to take on new responsibilities over time. Preferred Qualifications Previous administrative experience in landscaping, construction, or a related industry. Experience handling payroll and invoicing. Female candidates are encouraged to apply for this role. Compensation & Benefits Pay: $20-$22 per hour, depending on experience. Opportunities for growth and advancement within the company. Supportive and collaborative work culture with a focus on professional development. How to Apply If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you.

Title: Admin & Fiscal Support Specialist 0097565 Hiring Unit: Shidler College of Business, Deans Office - Fiscal Band: A Salary: Salary schedules and placement information Additional Salary Information: PBA, minimum $4,458/month Full Time/Part Time: Full Time Temporary/Permanent: Permanent Funding: General Other Conditions: (if applicable) This is not a remote position, job requires in-person work. Duties and Responsibilities * *Provide a full range of administrative/fiscal support services for the Shidler College of Business. * *Review and approve purchases and reimbursements from all funding sources up to signing authority and in compliance with UH, UHF, and RCUH policies and procedures. * *Responsible for fiscal review of travel request/completions for the college. Ensure compliance with applicable federal, state, and private agency regulations and guidelines and UH, UHF and RCHU policies and procedures. * *Assists in conducting monthly reconciliations of all accounts (UH, UHF and RCUH) to ensure accuracy of data. Research discrepancies and take corrective action in the appropriate financial system. * *Monitors the status of accounts. * *Gathers data for the preparation of annual budgetary requirements. * *Assists with contracts and grants administration and ensures compliance with University/State and Federal guidelines. * *Gathers and maintains a comprehensive database of all personnel actions and assists the fiscal administrator in coordinating all fiscal/administrative matters. * *Works closely with departments to provide guidance on processing fiscal/personnel transactions. Conducts training sessions, as needed, to keep faculty and staff up to date on new systems, processes and requirements. * *Supervises student assistants in the fiscal/personnel office. Manages work schedule to ensure sufficient coverage and oversee work assignments. * *Responsible for Business Office approval of all student employment transactions for the Shidler College of Business. Serves as the department liaison between Student Employment and the College. * Other duties as assigned * Denotes Essential Functions Minimum Qualifications * Possession of a baccalaureate degree in Business Administration, liberal arts, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for general business administration; or equivalent combination of education/training or experience. * Functional knowledge of principles, practices and techniques in the area of general business administration practices demonstrated by knowledge, understanding and ability to apply concepts, terminology. * Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with general business administration. * Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of general business administration. * Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. * Demonstrated ability to operate a personal computer and apply word processing software. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: * Cover letter indicating how you satisfy the minimum and desirable qualifications * Current resume * Official transcripts (copies acceptable for application, but if selected, originals required upon hire) * Names of three (3) professional references (including phone numbers and email addresses) Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: For inquiries, please contact Pia Dizon, ***************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Job Description E.A. Buck and Federal Benefits Made Simple has dual headquarters in Colorado and Hawaii. We are a forward-thinking wealth management firm that is seeking an Office Coordinator to join our expanding team for each of our locations in Lakewood and Westminster, CO. The ideal candidate will be highly organized, have an eye for detail and work with a sense of urgency. Ability to work autonomously but also thrive in a highly collaborative corporate culture is a must. Candidate will be based in Colorado. NOTE: Only people currently living in Colorado will be considered for this role. Responsibilities: Office Management - set up and train new employees on administrative tasks; serve as primary point of contact for management of the office; assist receptionist with answering phones, scheduling appointments, pulling files and scanning documents. Client Service - understand the firm's financial solutions, respond to client questions, process documents, call financial vendors, and track money movement. Technology - assist in managing and maintaining software, hardware and CRM, and serve as the onsite go-to person for technically related questions and issues. Marketing Operations - help implement corporate marketing strategies, including setting up webinars, maintaining monthly inventory of event equipment and supplies, and coordinating invitations to prospects. Problem solve one-off challenges and educate team members on updated solution and process. Organize and oversee special projects. Minimum Job Requirements: Three years of financial industry experience preferred Series 65 or comparable licenses preferred Advanced computer skills Associates degree or above Additional Expectations: Highly motivated and deadline driven Ability to organize and prioritize tasks Holds self and others accountable for ensuring that results are achieved Strong communication skills Detail oriented Salary / Benefits Package: Salary to be negotiated based on experience Full benefits package includes health, dental and vision insurance, 401k with generous matching, company profit sharing, parking allowance, and paid vacation and holidays Monday - Friday Daytime Business Hours This is a full-time position.

Job Description About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You're comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Gmail, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3-5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment

Job Description PATCH is seeking an individual to be responsible for providing clerical support, coordinating , identifying and attending outreach opportunities/events and build new partnerships with community based organizations for the Preschool Open Doors Program. Duties Essential Duties: Date and log all incoming mail and applications and then distributes all applications and mail to the correct Case Workers. Send requested applications to customers. Assists Case Workers in processing applications. Answer telephone, emails, and general inquiries of the POD Program. Responsible for photocopying, filing and distributing Preschool Open Doors materials. Maintains Microsoft Excel databases. Prepares reports and/or data to Program Manager on timely basis. Scans documents using DHS Encapture program and classifies scanned documents into the ECF (Electronic Case File) program. Prepares mail-merge for mass mailings All clerical and administrative support as necessary to effectively run the program. Increase program awareness, engage in community support and conducts outreach events. Keep complete record of outreach events, activities, and contacts along with the people reached Any other duties as required by the Program Manager. Requirements Working Conditions: Usually indoors in an office setting. Work Hours: 7:30 a.m. to 4:30 p.m.; Monday - Friday: duties may require overtime and weekend hours. Equipment Use: Computer and standard office equipment. Mental, Physical and Communication Demands: While performing the duties of this job, the employee is regularly required to sit. While doing outreach and training, the employee is regularly required to stand and must occasionally lift and/or move more than 50 pounds. Must have good organizational skills. Requires relating to people in a friendly and professional manner with excellent oral and written communication skills to prepare clear and concise reports and to communicate effectively with staff, funders, partners, consultants and representatives from similar programs and other community agencies. Ability to effectively supervise multi-cultural staff and interact in a multi-cultural community. Must be able to analyze problems and develop effective solutions. Demonstrate the ability to work independently and also closely in a team. Must be organized and be able to pay close attention to detail. Must be able to supervise and support employees, while working under minimal supervision. Must possess a valid Hawaii drivers license with access to an insured vehicle. The employee is required to use their personal vehicle and must be willing to travel to various locations, including off-island, for meetings. Minimum Qualification Requirements: Skills and Knowledge: Knowledge of the Preschool Open Doors Program. Knowledge of parenting and community child care and early childhood education issues and resources. Knowledge of the State's child care licensing and subsidy requirements is preferred. Excellent computer skills, proficiency in Microsoft Applications. Possess excellent oral and written communication skills. Possess excellent managerial and supervisory skills. Valid Car insurance Education and Experience: Bachelor's degree in Early Childhood Education or related field. Two years of experience in a related field may equal one year of college level education. At least two (2) years of experience in early child care or related field. At least two (2) years experience supervising people and projects. Possess a valid Hawaii driver's license, clean driving record, no-fault insurance, and access to an insured automobile. The employee is required to use their personal vehicle and must be willing to travel to various locations, including neighbor islands, to perform the above mentioned duties.

Answer and direct phone calls Manage email Organize and maintain physical and digital files/records Set staff appointments Stock office supplies Maintain clean work environment Data entry Greet visitors and provide assistance if needed Essential Skills: Clear verbal and written communication Manage multiple tasks Professional demeaner Excellent interpersonal skills Requirements: Experience in admin or office setting Strong organizational skills Familiar with common office software (word processing/spreadsheets) Job Location: Lihue Starting Pay: $22 per hour ** WEEKLY PAY ** Health Insurance ** Paid Holidays ** ** $200 Referral Bonus (w/ 80hrs worked) ** ** Every 1,560hrs worked you will receive 40hrs BONUS ** HiEmployment is a locally owned and operated staffing agency located on all major islands, with opportunities in Administration, Customer Service, Warehousing, Landscaping, Driving, Hospitality and more! Our friendly and experienced staff are ready to help with your career search - Let's get to work! Check out more jobs at hi-employment.com For more information call ************

Trilogy Spa Holdings is a professional spa management company dedicated to creating and operating the most innovative, service-centric, and performance-optimized branded spas in the hospitality industry. We currently operate spas in Arizona, California, Colorado, Florida, Hawaii, Nevada, New York, Puerto Rico, and Texas, where there is an enormous opportunity for growth for passionate individuals. Trilogy inspires those who provide, “Flawless service: Every Guest, Every day.” We pride ourselves on creating a culture where employees feel valued, appreciated and take pride in coming to work. As such, desired candidates seek to be a Partner at Trilogy, not merely an employee. If you are driven to succeed and proud to serve others, we want you as part of our team! JOB SUMMARY The Spa Concierge is responsible for welcoming guests and providing comprehensive and professional guidance on all spa services, treatments, packages, and retail products to create a seamless luxury spa experience. This role involves warmly greeting guests, schedule coordination and booking of appointments by phone and in person, as well as retail sales, payment processing, and the checking in and checking out of all guests in a professional manner. Effectively communicates with guests to understand their needs and areas of concern, while maintaining a high level of customer service standards. ESSENTIAL FUNCTIONS Adhere to TRILOGY's “Flawless Service, Every Guest, Every Day” philosophy and Spa policy and procedures. Anticipate guest needs and uphold Spa and TRILOGY's service standards for guest service, including FORBES 5 Star criteria. Interact cooperatively and professionally with guests and spa team, demonstrating respect, sensitivity, and attentiveness, following all company guidelines. Greet guests warmly, providing tours of the facility and informing guests of available spa services and amenities, using professional verbiage and etiquette. Responsible for booking and confirming all spa and salon appointments accurately and professionally, based on guest preferences. Provide guests with thorough descriptions and guidance on all spa services, treatments and retail products and spa amenities. Manage guest check-in and check-out processes, ensuring accuracy and guest confidentiality. Promote, sell, and up-sell spa services, packages, and retail products to guests. Responsible for all aspects of maintaining the spa facility, lounges, and retail area throughout the day. Communicate guest complaints or any maintenance issues to Spa Management. Comply with and maintain safety, sanitation, and disinfection standards, properly clean and sanitize products, rooms, tools and equipment, following TRILOGY and State Governing Boards requirements and guidelines. Complete all necessary opening and closing duties. Perform other duties as assigned. Attend mandatory vendor and company training sessions, as scheduled by Spa Management. REQUIRED EDUCATION AND PREFERRED EXPERIENCE Must have a High School diploma or equivalent, or any other combination of education, training and experience that provides the required knowledge, skills and capabilities. At least 1-3 years' experience in customer service, spa, hospitality, sales and/or retail. At least 1 year of luxury retail sales experience. Ability to learn, maintain knowledge of, and explain all spa and salon treatments and product benefits to guests. Must be sales-driven, and have a customer service-oriented personality, as position requires making spa/product recommendations and selling of products and services. Must be polished, professional, and have a strong command of both written and verbal English. Must possess excellent communication skills and phone etiquette. Must be organized, proactive, and possess a strong attention to detail. Basic computer software skills, including Microsoft Office. Previous experience with Booker, Book4Time, Spa Soft preferred. BENEFITS/PERKS Medical, Dental and Vision (FTE only) 401K Matching PTO - Paid/Holiday Time Off VTO - Voluntary Time Off Discounts on Retail Products and Spa Services COMPENSATION: $23.00 hourly + Gratuity Pool + Retail Commission

Job Description The Front Office Coordinator will be responsible for administrative tasks such as answering phone calls, record keeping, data entry, & filing. Assist staff in informing and coordinating upcoming events Answers and distributes incoming calls, messages, and voicemails to appropriate clients or staff Ensure client and company confidentiality while conducting front office tasks and projects Provides front office support for administrative staff and clients Works with HR team on invoices and general office projects Schedule: Monday-Friday 7:30am-12:00pm

The Office Coordinator ensures the smooth and efficient operation of ELCCO's office environment by managing administrative tasks, overseeing daily office functions, and supporting company leadership and staff. This role serves as the primary liaison for lease and utility agreements, manages business licensing, coordinates marketing efforts, and oversees office communications tools. The Office Manager plays a critical role in maintaining an organized, professional, and productive workspace while ensuring compliance and supporting the company's brand image.Key Responsibilities: Office Operations: Oversee day-to-day office operations, ensuring a clean, organized, and well-maintained workspace. Develop and maintain office policies and procedures for efficiency and consistency. Lease and Utilities Liaison: Act as the primary point of contact for all lease agreements, building maintenance, and utility services. Ensure all utility accounts and lease agreements are up-to-date and managed effectively. Serve as the liaison for office-related vendor agreements, including IT services and communications tools. Administrative Support: Provide administrative assistance to leadership and staff, including scheduling meetings, managing calendars, and handling correspondence. Coordinate internal communications and ensure timely distribution of important updates. Marketing Coordination: Coordinate and support all marketing efforts, including campaigns, events, and promotional activities. Update and maintain office marketing materials to ensure consistency and professionalism. Oversee company websites and communication tools, ensuring content is current and aligned with branding guidelines. Business Licensing Compliance: Maintain a calendar of all business license expiration dates and ensure renewals are submitted on time. Prepare and submit applications for new business licenses as required. Keep records of all active business licenses and compliance documents. Vendor and Resource Management: Manage relationships with office vendors, suppliers, and service providers. Oversee procurement and inventory of office supplies, equipment, and furnishings. Monitor vendor contracts, ensuring cost-effectiveness and service quality. Financial Administration: Assist with budget management for office-related expenses. Process invoices, expense reports, and purchase orders related to office operations. Event and Meeting Coordination: Plan and coordinate company meetings, events, and training sessions. Ensure meeting spaces are prepared, equipped, and maintained. Human Resources Support: Support onboarding processes for new employees, including orientation and setup of office resources. Technology and Systems Management: Act as the point of contact for IT support, coordinating troubleshooting and maintenance with service providers. Ensure office systems (phones, internet, office software) are functioning effectively. Customer and Visitor Relations: Serve as the first point of contact for office visitors, ensuring a professional and welcoming experience. Handle incoming calls, emails, and inquiries efficiently. Skills and Qualifications: Proven experience as an Office Manager, Administrative Manager, or similar role. Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and office management software. Experience coordinating marketing efforts, including content updates and promotional campaigns. Familiarity with lease agreements, utility management, and vendor coordination. Basic financial and budgeting skills. Knowledge of business licensing processes and compliance requirements. Ability to multitask, prioritize tasks, and meet deadlines. Role Competencies: Organizing Process Management Dealing with Ambiguity Action Oriented Vendor Relationships Physical Requirements and Working Conditions Regular use of computers, phones, and office equipment. Ability to sit or stand for long periods and occasionally lift up to 20 lbs. On-site role with occasional travel for local errands, meetings, or events. Must have a valid driver's license Standard office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Employment Opportunity ELCCO, Inc. is an equal opportunity employer and makes employment decisions based on merit, qualifications, and business needs. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected under applicable law.Disclaimer This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all duties, responsibilities, or qualifications required. ELCCO is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.

Department: Nursing The Medical Office Assistant (MOA) is responsible for supporting the office by coordinating and organizing various office duties such as; appointments, referrals, preparing forms, updating patient information, completing forms and answering phones. Major Job Responsibilities: Percentage: 1. Answers all incoming phone calls and transfers the calls as needed. Takes prescription (RX) messages, identifies and verifies information needed to schedule appointment requests. Assist with follow up appointments or referrals. 40% 2. Assist in preparing patient information for the patient appointments; such as labs, hospital reports, referrals note. Assist in the maintenance of electronic medical record (EMR). Scans documents as required. Assist in the completion of all office forms and documents. 20% 3. Calls insurance companies or uses available resources to verify insurance. Informs patients of co-payments, deposits, and referrals/authorization needed at time of appointment. 20% 4. Updates physician templates to include opening, closing and rescheduling patient's appointment. 5% 5. Works to help our patients and family members have a good experience. Takes initiative in problem solving, maintains confidentiality of patient and company information, and interacts with patients, co-workers, and management in a courteous and respectful manner. 5% 6. All other miscellaneous responsibilities and duties as assigned. 5% 7. Demonstrates quality work, completes assignments on a timely basis, and makes decisions within limits of authority. Adheres to all company policies and procedures. 2.5% 8. Maintains time and attendance standards consistent with company policy. 2.5% Minimum Qualifications: Education/Experience: High school diploma or equivalent required. One year of medical, receptionist experience preferred. Demonstrated experience with basic office equipment and personal computer highly desirable. Skills/Knowledge: Must be able to manage multiple tasks at the same time; possesses strong telephone skills; maintains a positive ‘can-do' attitude; and able to work overtime as the need arises. Desired/Preferred Qualifications: One year of experience in a medical office or healthcare administration, knowledge of medical terminology. Equipment Use: Personal computer, typewriter, multi-line telephone, fax machine, and copies. Characteristics: Willing to effectively participate as a team member with Nursing and Front Desk. Environmental Factors: Requires sitting and use of hands for key-punching (60%), walking, bending, stooping and stretching for files and supplies (30%). Requires manual dexterity sufficient to operate a keyboard and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone use. Able to lift up to 25 lbs. Hourly Rate: Starting @ $19.07; based on experience