Office Assistant Jobs in Helena, MT

Our services impact EVERY Montanan! MISSION STATEMENT To be the nation's most citizen oriented, efficiently administered, state tax agency. The Montana Department of Revenue administers almost 40 state taxes, property appraisals, liquor laws, and unclaimed property for the state of Montana. The Information Management and Collections Division serves Montana citizens and businesses through processing tax returns, refunds, and payments timely and accurately, integrating improved technology to enhance the user experience, increasing electronic filing, resolving overdue debt, and collection other state debt. DUTIES Job Overview: This position resides in the Information Management Bureau of Department of Revenue. The Information Management Bureau ensures secure handling and processing of taxpayer information, payments, and data. The bureau is organized into three units including Customer & Payment Management, Digitization, and Information Governance. The Temporary Seasonal Information Capture Technician is responsible for processing taxpayer return data into the appropriate database according to tax types using data entry and control processes and internal software. The incumbent provides a range of administrative services in support of information processing, payment processing, records maintenance, mail services, and taxpayer registration functions. This is a temporary seasonal position with the peak workload generally from February through June (may work up to six months). The incumbent may be assigned to work directly for any of the four units in the lnformation Management Bureau based on workload need and qualifications. Knowledge of: * Automated data processing systems * Records Management * Office Operations * Customer Services Skills in: * Research and analysis * Accuracy and attention to detail * Conflict resolution & customer service * Microsoft programs and other data base applications * Written, verbal, and interpersonal communication You would be a great fit for this position if you have: Ability to: * Demonstrate self-motivation * Follow instructions * Provide timely, customer service * Handling multiple priorities under deadlines To be considered for any DOR position, applicants must complete and submit their application online, and upload any required documents. DOR is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. * This is an incomplete list of job duties. For a complete job description please contact Human Resources. (************ or ************* (All computer systems and tax guidelines will be trained on the job.) HOW TO APPLY To be considered for this position, via the "Apply Online" button located on this posting. Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Successful applicants are required to successfully pass DOR tax and background check(s). * Health insurance is not provided, and accrued vacation leave can only be taken after 3 months of employment.* EDUCATION / EXPERIENCE The minimum level needed on the first day of work is * High School Diploma or GED. * Three years' experience in data processing, general office, and clerical procedures. * Other combinations of education and experience will be evaluated on an individual basis.

Processes member sign ups, renewals and added cards. Instructs members and potential members about membership, warehouse and credit programs. Assists members regarding item availability. Issues replacement and temporary cards, keys credit applications and provides a high level of member service. Processes membership and merchandise returns by members for cash or credit. Writes or keys information for disposition tags on non-saleable merchandise and price adjustments, researches items by computer, gets verification and approvals when necessary, and rings up returns on cash register. Documents customer adjustments performed. Meets with current and prospective members to increase membership sign ups and warehouse sales. Attends and participates in local community events to promote excellent community relations. Contacts expired members to encourage membership renewals. For additional information about pay ranges, click here. We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.

Office Clerk needs 1+ years experience Office Clerk requires: 8 to 4:30 M-F. 10 key Data processing Captures and validates more complex data. Pre-adjudicates documents and corrects data. Researches and examines issues and ensures information is available for next steps. Conducts extra searches to extract accurate data and inputs the same. Completes assignments using multiple source documents to verify data. Follows up on pending research documents. Returns electronic data forms to the customer for additional information.

Accounts Payable Secretary - Business Office JobID: 2923 Secretarial/Clerical/ Accounts Payable Accounts Payable Secretary - Business Office The Business Office team is seeking an accounts payable bookkeepers to join the team and represent the program and the district in a positive way to students, staff, parents and the school community. This full-time, twelve-month position is responsible for processing all accounts payable, serves as the Facilities Use Coordinator, and assists with the day-to-day operation of the business office. Some of what you will do: + Perform bookkeeping duties by receiving, recording, and processing account documents for purchase orders, Pcard and gas card reconciliation, grant reimbursement and reconciliation, and school program accounts. + Oversee reservations and schedule of facility rentals. + Prepare facility contracts and maintain necessary records. + Report preparation. Who we are looking for: + High school graduate or equivalent; and + Two years of accounting training or experience or an equivalent combination of training and experience as determined by the District. + Skilled in Microsoft Office applications including Outlook, Access, Excel, and Word. + Proficient in keyboarding and ten-key. + Experience working with mathematical numbers and formulas. + Demonstrated patience in dealing with customers and the ability to successfully resolve or defuse conflict in a positive way. + Ability to manage multiple demands from several people. + Commitment to developing positive, effective working relationships with students, staff and the school community while maintaining the highest standards of customer service. + Skills to communicate clearly and concisely, both orally and in writing. The ideal candidate will be familiar with some or all of the following: + Accounting software applications such as iVisions + Facility Scheduler Direct web application + Online Banking web applications + Banking compliance and regulations + Account reconciliation + Insurnace requirements regarding general liability insurance How to Apply Complete the online application to include a cover letter and resume. This position is ongoing, and applications are accepted immediately. Salary is $19.13 - $20.40/hr based on experience and includes a comprehensive benefit package Question? Email ********************************. Important Notes ? + This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees. + This recruitment may also be used to fill additional positions per business needs. + Prior to employment, you must successfully complete the appropriate background check required for employment. The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email ************************* or call **************. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay.

Job Details Helena C-Store - Helena, MT Part TimeDescription If you want an exciting and fun place to work, you need to apply! Mountain View Co-op is Montana's largest locally-owned agricultural cooperative and has several locations throughout the state. We are an incredibly diversified company, with locations specializing in Agronomy, Energy, Grain, Retail, and Administration. At Mountain View our employees are our number one priority, and we'd love to talk with you about joining our team and starting YOUR career. The Retail Clerk is the first point of contact and customer service for Mountain View Co-op. Responsibilities include: amazing customer service, cash handling, operating our Point of Sale system, and stocking/cleaning the store to ensure our customers want to visit us again and again. An ability to learn and multitask in a fast-paced environment is a must, along with great communication skills. Prior customer service experience is preferred but we can train the right person! Day, evening and weekend shifts available. We offer flexible schedule, gas discount, store discount, annual incentive bonuses, 401k and pension plan! Must be 18 or older due to sale of alcohol. EQUAL OPPORTUNITY & REASONABLE ACCOMMODATION MVC is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any protected category including; race, color, religion, creed, sex, gender identification, sexual orientation, disability, age, national origin, veteran status, or genetic information. MVC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in its employment, services, programs, and activities. To request reasonable accommodation, contact Human Resources at ************.

Hours: 0630-1500 or 0800-1630 or 1000-1830 This position works directly with patients and other medical professionals, accurately managing all appointment types provided by St. Peter's Health in Diagnostic Imaging Department (DI). This position functions as a liaison for each modality to ensure open and effective communication between the technologists, scheduling, admitting, physicians, nursing, radiologists and DI patients. This position requires ability to perform all file room duties. This position correlates all scheduled appointments with orders for accuracy. This position requires ability to use all computer information sources at St. Peter's for the benefit of DI patients, facilitating prompt, accurate service. This position serves as an information resource for all in-coming calls, employees and patients while performing various office duties. This position provides front-line customer service for all DI patients. KNOWLEDGE/EXPERIENCE: Must have exceptional typing skills and possess advanced knowledge of the most complex functions of word processing, spelling, grammar, punctuation; additional computer experience is desirable. Must possess interpersonal skills necessary to communicate effectively and efficiently in a courteous and considerate manner to maintain contact with DI personnel and St. Peter's Health customers. Impeccable personal honesty, integrity, and confidentiality are essential. EDUCATION: High school diploma, HiSET or GED equivalent preferred. LICENSE/CERTIFICATION/REGISTRY: None Aptitudes: Demonstrated ability to communicate in a professional and courteous manner with customer. Demonstrated ability to effectively complete assigned work while experiencing multiple interruptions. Demonstrated ability to manage complex and multiple tasks within an assigned time period. Demonstrated ability to work independently with minimal discretion, perform detailed assignments, and compile information with accuracy.

Flying S Title & Escrow is a subsidiary of Title Financial Corporation. We seek a Front Desk Coordinator to join our team in Helena, MT. TFC is a family-owned company providing Title and Escrow Services Since 1905. We pride ourselves on taking great people and growing and developing them with employees who have spent their entire careers with us! This position is an entry-level position with the opportunity to learn and grow, with advancement opportunities! If you want to work for a company where Everyone Counts, is committed to doing the Right Thing, Takes the Smart Risk, believes Attitude is Everything, and Everyone has the Opportunity to Make a Difference, then keep reading. The ideal team member: Has a passion for working with people, is customer service oriented, and takes pride in giving a great first impression in person or on the phone. Enjoys a fast-paced environment. Is very organized with attention to detail, has problem-solving skills, and the ability to meet deadlines. Can prioritize tasks and notify others when assistance is needed. Proficient computer skills, including Google or Microsoft Office Suite or related software, and has the ability to learn new programs quickly. Must have a High School diploma or equivalent. Ability to operate a motor vehicle and have a valid driver's license At least one year of related experience in customer service or related experience is required. Previous experience in an office, Title, Escrow, or Banking is a plus! About the position This position is responsible for answering and directing phone calls to the appropriate person. The position is typically the first person seen when someone arrives in the office, providing the guest with a great experience. This includes greeting them, directing them to the appropriate place, and providing excellent customer service. The position also provides administrative and clerical support to the escrow department and is responsible for opening orders. Responsible for accurate and timely delivery of title orders. Job Duties Include: Answers telephone calls and routes to appropriate individuals or departments. Greets clients and address their questions and concerns. Direct clients to appropriate individuals or departments as needed. Accepts earnest money and provides the applicable party(s) with an accurate receipt. Deposits earnest money in accordance with Company policies and procedures and customer requirements. Processes title orders received from clients via email, fax, telephone, in-person, etc., by promptly and accurately inputting data into the current production system. Checks order information, legal descriptions, addresses, buyer/seller names, and property data and verifies the completeness and accuracy of orders. Obtains needed information and clarification from the appropriate co-worker. Research, create, and deliver information and reports required for property profiles such as chain of title, tax statement, assessments, plat maps, demographics, legal descriptions, and parcel numbers Ability to perform a variety of clerical tasks, which may include mail duties, filing, ordering supplies, typing documents, making copies, scanning of documents, recordings, obtaining assessments, and light bookkeeping. React to change positively and productively, including as a result of expanding job responsibilities and expectations. Adheres to all company policies and standards, including the expectation of prompt, predictable, and regular attendance. May use a company or personal car to deliver information to clients, customers, banks, courthouses, etc. Other job duties as required. We offer: Competitive benefits plan including paid medical, dental, and vision for company employees with contribution toward a spouse or dependent coverage. In addition, we offer a 401(k) with a competitive discretionary match, discount on closing fees, advance paycheck access, and voluntary benefits, including accident, hospital, and pet insurance plans! New employees accrue up to three weeks of Flexible Time Off and are eligible for 11 paid holidays from day one of employment. We offer volunteer time off to give back to our local communities. We also offer a company-provided employee assistance program, Short Term Disability, Basic Life Insurance and a wellness program at no cost to employees. Flying S Title & Escrow is an equal employment opportunity employer. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential function of the position. Applicants offered a position must be able to pass a pre-employment background and MVR check.

About Us Join us at WinCo Foods, where we're more than just a grocery retailer - we're a growing family of over 140 supermarkets in 10 states with over 22,000 employee owners. Our purpose is to make the lives of our customers and employee owners better by offering the lowest possible prices to feed their families. Currently, WinCo is the second largest Employee-Owned company in the United States. With more than 500 millionaire employee-owners in our Employee Stock Ownership Plan (ESOP). Our benefits, including top-tier medical plans and tuition support set us apart. In your role, you'll be instrumental in making a real impact in the communities we serve, embodying our purpose every day. Overview Job Summary Gathers carts from the parking lot. Consistently provides friendly, courteous customer service to internal and external customers. Performs other related work. Typical Duties and Responsibilities * Seeks opportunities to welcome, engage, serve and thank customers. Maintains an atmosphere of friendly, enthusiastic customer service with an emphasis of taking care of the customer. * Gathers carts manually and by using a remote controlled cart pusher, guiding carts, assembling carts, gathering stray carts, etc. * Picks up litter from the grounds, planters and the cart room. * Gathers stray carts in the store. * Empty recycle machine containers into proper bins (glass, aluminum, plastic). * Maneuver/stack bins for pick-up. * Performs other duties as assigned or needed. Requirements Ability to: * Consistently provide friendly, courteous service to internal and external customers. * Work varied hours primarily between the hours of 7:00 am to 11:00 pm in a 24/7 operation; including night, weekends and holidays. * Walk, push, pull, and maneuver grocery carts up to 100 lbs. occasionally. * Reach in front and bend to pick up items at ground level. * Stand, walk and move rapidly for long periods of time. * Work out of doors in cold, hot, and inclement weather conditions. * Exhibit mental awareness of what is going around them for safety in the parking lot. * See carts needing to be gathered. * Exhibit customer relation skills. * Learn safety and department policies & procedures. * Hear audible requests (i.e., pages, customers asking questions). * Ability to lift up to 40 lbs. often from floor to 6 ft. high. * Ability to maneuver up to 100 lbs. occasionally. * Wear reflective vest while outside. * Must be 16 years of age or older. * Perform primary duties efficiently and accurately. Additional Requirements: * Food Handlers Certification (Per State Laws) Machines and Equipment Operated: * Cart Mover and associated remote control system. * Manual Pallet Jack. The above statements are intended to describe the general nature of work performed by the employees assigned to this job. All employees must comply with Company policies and applicable laws. The responsibilities, duties and qualifications required of personnel may vary. EEO/Inclusivity As WinCo Foods continues to grow, our diversity-from our variety of perspectives and wide range of experiences-is essential to our strategy and success. We are committed to continue to cultivate and celebrate an inclusive environment in which all employees are valued and respected regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Monday-Friday JOB SUMMARY Working directly with patients and other medical professionals, accurately managing all appointment types in the Outpatient Imaging Center Functions as a liaison for the modality to ensure open and effective communication between the technologists, scheduling, admitting, physicians, nursing, radiologists and patients. Able to perform all file room duties. Correlates all scheduled appointments with orders for accuracy, keeps appointments on schedule. Able to use all computer information sources at St. Peter's Health for the benefit of patients, facilitating prompt, accurate service. Serves as an information resource for all in-coming calls, employees and patients while performing various office duties. Provides front-line customer service for all patients. Working directly with patients, physician offices, technicians, nurses, and therapists to obtain all information necessary to accurately schedule appointments. Uses electronic healthcare information system to accurately record information related to the patient's scheduled appointment. Provides patients with basic instructions such as preparation for visit, directions, arrival times, information to bring to visit, expectations for payment, and other key information to ensure patient's success Obtains revenue by recording and updating financial information; recording and collecting patient charges; assures that co-pays and deductibles are collected at time of service; controlling credit extended to patients; acts as resource for staff with billing and collections questions. Maintains inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs. Contributes to team effort by accomplishing related tasks as needed; assists sonographers with patient flow and adhering to schedule by cleaning and/or resetting exam rooms between patients as needed. Performs other duties as assigned to meet the needs of the center.

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant. To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at *********************** . The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Director's Office. The Office of Administrative Hearings (OAH) adjudicates contested case hearings under federal regulations, the Montana Administrative Procedures Act, and the Administrative Rules of Montana for all programs administered by the Department of Public Health and Human Services (DPHHS). This position provides a variety of administrative assistance to OAH staff, the Board of Public Assistance, and the public. Why Join DPHHS Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience. Qualifications for this Career Opportunity Knowledge of administrative and clerical practices. Basic knowledge of legal terminology and phraseology, legal forms, and documents. Basic knowledge of Federal and State statutes, rules, regulations, and policies. Ability to research and verify information. Meet minimum qualifications: Associate degree in legal administrative assistance or closely related field of study. Two years job-related professional administrative support experience. Paralegal certificate preferred. Other combinations of education and experience may be considered on a case-by-case basis. How to Apply To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position. Cover Letter Resume References

INTRALOT is engaged in the supply of integrated gaming and transaction processing systems, innovative game content and value added services to state licensed gaming organizations. Based on its extensive know how, advanced product development standards and substantial experience in operating lottery games, INTRALOT offers custom-made integrated solutions, which ensure maximum efficiency and absolute security. Games Library includes more than 400 types of games: Numerical Lotteries, TV Lottery Games, Sports Lotteries, Fixed Odds Betting, Instant Lotteries, Pari-mutuel, Video Lottery and Monitor Games. * No agencies or phone calls please * Intralot offers a competitive benefits package that includes: Medical, Dental & Vision Insurance 6% 401k Match Paid Holidays & Vacation Paid Sick, Short/Long Term Disability Employee Assistance Program Maternity/Paternity Leave Discount Programs Education, Training and Experience High school diploma or equivalent; some college or associate's degree preferred 2 years experience as an Administrative Assistant or similar work experience One (1) year prior related customer service experience, preferably in a technical call center environment Call tracking system experience preferred Knowledge, Skills and Abilities Knowledge of MS Office, with proficiency in Word, Excel, PowerPoint and Access Knowledge of general office procedures Front office organization, filing, and management Strong time management and multi-tasking ability Excellent written and verbal communication skills Ability to explain technical information to a non-technical client Receptionist skills including interacting with customers, vendors, and employees at all organizational levels Generating correspondence, mailing, incoming and outgoing shipments Keyboarding and note-taking skills Expense reconciliation skills Familiar with various office equipment i.e. multi-line phone scanner, copier and printer Ability to maintain consistent office supplies inventory for office personnel Ability to maintain confidentiality of corporate data Ability to coordinate varying staff schedules Knowledge of tracking software Technical customer service skills for troubleshooting various software and hardware Ability to work in a team environment Understanding of help desk operations, tools, methodologies and processes Duties and Responsibilities Under the direct supervision of the Account Manager, perform the following duties and responsibilities. Other miscellaneous duties may be assigned. Perform administrative support duties as necessary to support staff Responsibilities will include, but not be limited to: Producing correspondence, reports, memos, and other routine office materials Screening and directing visitors and incoming calls Manage inbound and outbound phone calls from/to Lottery Sales Agents Effectively troubleshoot equipment and related issues or problems in response to inbound retailer calls, inquiries, or questions Dispatch technicians as appropriate for on-site repairs Computer-related clerical work and receptionist work Mailing and filing Expense reconciliation Following up on subsequent staff requests. Employment Eligibility Verification Must possess valid documentation to establish identity and U.S. employment eligibility. Security Requirements Submission to, and ability to pass, a thorough pre-employment background check by the required State Lottery and Intralot USA is a requirement of employment. A pre-employment drug screening is also a requirement. Intralot, Inc. is an Equal Opportunity Employer As an equal opportunity employer, Intralot recognizes that our strength lies in our people. We are committed to diversity. EEO is the Law.

At Haley & Aldrich, a 900+ person national engineering and environmental consulting firm, our creative, technically strong staff work collaboratively to deliver exceptional value to clients. We look for professionals with a passion for solving complex challenges and for creating change, which is a vital part of our culture, no matter what role a staff member holds. We are looking to add new talent to our growing team! We are currently seeking a Staff Administrative Assistant 2, who will demonstrate strong overall office administration skills, as well as a high level of proficiency in proofreading/copy editing of documents and other support activities. We are a progressive company with many different service areas focused on technical innovation and diversity. As such, we value and support internal growth and development. Join our Team of administrative professionals as we foster collaborative teamwork and learning in the support of various projects and other opportunities! This is a full-time position located in our Clancy, MT office. DUTIES/RESPONSIBILITIES The successful candidate will: * Be a reliable, go-to resource in this collaborative office and have the attitude, willingness, and initiative to pitch in wherever needed in the local office or virtually across the company. * Proofread and copy edit technical documents, with an emphasis on grammar, sentence structure, punctuation, formatting to our style guidelines, consistency, neatness, and strong attention to detail for overall quality. * Produce/assemble large PDF documents using Adobe Acrobat DC Pro including converting to/from PDF, combining files, using navigational tools, creating forms, and securing documents. * Produce/edit spreadsheets, charts and graphs, pivot tables. * Provide general office management services in a professional manner, including front desk administration tasks, maintaining office equipment and supplies, and maintaining all common areas including the front lobby, reception, and kitchen/break areas. * Act as the "face of the company" by greeting/welcoming all visitors in a polite and professional manner, answer main office phone and route calls, and handle all mailing and packages. * Schedule, coordinate, and support on- or off-site meetings, conferences, office activities, and Microsoft Teams meetings, as well as handle travel arrangements. * Coordinate and assist with new hire orientations and training in the local office. * Participate in and contribute to monthly national Administrative group meetings to keep up to date on all admin-related topics including company news and information and changes that affect the group, as well as knowledge sharing presentations and discussion where you have the opportunity to share your experience and skills. SKILLS/EXPERIENCE * 7+ years in a professional administrative support position, with consulting industry, legal, or contract experience preferred. * Bachelor's degree preferred or combined education and experience. * Must be highly proficient/advanced with all Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook), as well as MS Teams and Adobe Acrobat DC Pro. * Possess intermediate skills or better in MS Visio and MS Project. SharePoint or gINT experience is a plus. * Must have experience working with large Word documents created from templates, applying styles, and table of contents. * Must possess outstanding proofreading/technical editing skills. * Experience using Microsoft Teams for scheduling/hosting virtual meetings is preferred. * Experience in assisting staff with professional licenses is a plus. * Must be resourceful and possess the drive and ability to work proactively and work well under pressure in order to meet project deadlines. * Excellent time management and multitasking abilities, as well as the capacity to prioritize tasks. * Excellent verbal, written, and interpersonal skills. * Current Notary Public, or willing/able to become one. About Haley & Aldrich Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 900 engineers, scientists, and constructors in more than 35 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have had one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. Learn more at haleyaldrich.com. Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page. Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager. #LI-SB1

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Closing Date: Type of Position:Professional Staff - Project/Program Administration Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: Phillips Community College of the University of Arkansas The first community college established in Arkansas, Phillips Community College of the University of Arkansas (PCCUA) is a multi-campus, two-year college serving Eastern Arkansas. PCCUA has academic, occupational/technical and continuing education programs and offers over 25 associate degree programs with campuses in DeWitt, Helena-W. Helena and Stuttgart. Thank you for your interest, and we hope you'll be joining our Ridge Runner family soon! Below you will find the details for the position as well as any specific application requirements you should review before applying for this opening. To apply for this position, please click the Apply link/button. If you have a disability and need assistance with the hiring process, please call Human Resources at **************, ext. 1271. Department:Phillips Community College Department's Website: Summary of Job Duties:The assistant to the Chancellor provides administrative support to the Chancellor by performing administrative duties while managing administrative operations of the Chancellor's office to also include support for the Foundation. Primary responsibilities include: • Updates and maintains PCCUA Board Policies and Procedures Manual and distributes accordingly. • Mail and email meeting notices and reminder calls for meetings. • Coordinates Board of Visitors regalia and travel arrangements for all graduations to include gifts for the speakers. • Maintain board room calendar. • Serve as FOIA Coordinator for the College. • Process institutional memberships and expenses for the College. • Liaison for the University of Arkansas System Office, as necessary. • Organize and manage the Chancellor's professional scheduling, including agendas, mail, email, phone calls, and other campus logistics. • Manage and arrange travel for the Chancellor. Coordinating all lodging and transportation. • Screen and handle telephone communications for the office, screen and direct visitors and deals with administrative problems and inquiries as appropriate. • Relieves Chancellor of a variety of administrative matters and serves as confidential, executive assistant. Assesses importance of issues or conflicts, applies relevant policy, and briefs supervisor. • Prepare correspondence relative to administrative activities. Independently composes correspondences involving complex, sensitive, and non-routine matters. Maintain professionalism and strict confidentiality with all materials. • Prepare minutes of meetings for the PCCUA Board of Visitors, Executive Council, and the PCC Foundation Helena Council. • Perform foundation bookkeeping functions for all campuses, billing donors as needed. • Records, organizes, types, and distributes minutes of meetings for the PCCUA Boad of Visitors, Executive Council, and the PCC Foundation, Helena Council. • Manage content and flow of information for the executive leadership team. • Performs other duties as assigned by Chancellor Qualifications: Preferred Bachelor's degree in business administration or related filed. Required Associate's degree in a related field. Five (5) or more years of experience in an administrative role reporting to senior management. Excellent written and verbal communication skills. Proficient in office productivity tools and an aptitude for learning new software and systems. Additional Information: Salary Information: Commensurate with education and experience Required Documents to Apply: Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Dr. Keith PInchback, ******************* All application materials must be uploaded to the University of Arkansas System Career Site ***************************************** Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check, Financial Credit Check For general application assistance, or if you have questions about a job posting, please contact Human Resources at **************, ext. 1271. PCCUA is committed to providing a safe campus community. We will conduct criminal background checks and a sex offender registry check for applicants seeking employment. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: Driving, Hearing, Manipulate items with fingers, including keyboarding, Talking Frequent Physical Activity: N/A Occasional Physical Activity: N/A Benefits Eligible: Yes

Applicant must be a current Carroll College student enrolled in at least 6 credits to be eligible to apply. Department: Saints Success Center Purpose of the job: To serve as a vital member of the Saints Success Center (SSC), which includes the Dean of Students Office, Career Services, Academic Advising, Veteran Services, Residential Life and Housing, Global Learning, Accessibility Services, and Campus Safety and Security. As an office assistant you will be the "face" of the SSC, and you will be the first person to represent the center to the public, whether that be students, families, professors, or other visitors. The successful candidate will serve as the front-desk representative, helping the SSC conduct regular business by checking in students for their appointments, collaborating with all office professional staff to answer student questions, and assisting in the development of office projects and routine office procedures. Duties and Responsibilities: * Utilize strong customer service skills, manage the SSC reception desk. * Attend a bi-weekly staff meeting. * Respond to phone calls and voicemails to answer questions and direct callers to the appropriate resource. * Correspond with students and faculty through the Academic Advising, SSC, Career Services, and ResLife email accounts. * Assist students with checking in for, and making appointments with, the SSC staff, including the Dean of Students office, Career Services, Academic Advising, Veteran Services, Residential Life and Housing, Global Learning, Accessibility Services, and Campus Safety and Security. * Collaborate with Campus Safety and Security to distribute parking passes. * Collaborate with the Testing Center to assist with Test pick-up and drop-off. * Serve as a Peer Advisor to Carroll undergraduate students. * Follow a designated protocol for printing and assignment of staff and student ID cards. * Assist in the maintenance of the online job board with Handshake (and Carroll Connect, when applicable). * Complete assigned tasks as delegated by SSC staff, including fi ling or delivering documents (including exams), making copies, scanning items, engaging in departmental projects, and completing other duties as assigned. * Maintain confidentiality and integrity when processing incoming and outgoing mail that may include course exams delivered by professors. * Update and organize project binders. * Maintain a clean work environment and provide physical assistance - move tables, refill the water jug, clean offices, etc. - when prompted. * Work with SSC offices on special projects such as orientation, onboarding international students, career fairs, etiquette dinner, proctoring during finals week, graduation, etc. Qualifications: * Strong interpersonal skills and ability to work in a collaborative team environment. * Excellent organizational and time management skills. * Demonstrated excellence in written and oral communication. * Experience utilizing Google Drive, Word, and Carroll Okta Services. * Previous office experience is a plus, but not required. Successful candidates will: * Embrace the Carroll Motto of "Not for School, but for Life". * Recognize the educational journey of each student and their individual development. * Feel comfortable approaching their peers to offer assistance and working collaboratively with every student who enters the Saints Success Reception Office so that they feel supported and encouraged. * Have the ability to work independently and creatively. * Have the ability and motivation to learn about available resources to become effective in dealing with students seeking information. * Join in on a culture that shares ideas, is agile in how we operate, laughs as a regular part of our work and represents Carroll College well. Important dates: * College Holidays (office closures) March 14, 2025 (Spring Break) * April 18, 2025 (Easter Friday) * April 21, 2025 (Easter Monday) * Campus Housing Closes May 9, 2025 Employment Specifications: Work-study preferred, but not required. Approximate Hours/Week: 10 hrs/week Special Time/Schedule Requirements: Flexible - office is open 8:30am to 5pm Length of Employment: Academic Year Wage Rate: $12.00/hr To Apply: CLICK HERE to apply via Google form. Contact Information: Jonathyn Jannot: Assistant Director of Residential Life & Housing Email *******************, *******************, or call ************

The Health Unit Coordinator plays a crucial role in supporting the efficient operation of the healthcare department under the guidance of the Charge Nurse. This position involves transcribing medical orders, managing records, and ensuring the accurate and timely dissemination of information. The coordinator performs meticulous administrative tasks to maintain accurate and comprehensive records, contributing to high-quality patient care. Responsibilities: - Transcribe physician orders from patient records and ensure accurate delivery to relevant destinations. - Manage and update patient records and departmental documentation with precision. - Facilitate communication between healthcare providers, patients, and external parties. - Assist in coordinating patient admissions, transfers, and discharges. - Handle clerical duties including answering phones, faxing, and filing. - Support the Charge Nurse and other healthcare professionals with administrative tasks. - Ensure compliance with hospital policies and procedures. - Maintain confidentiality and security of patient information at all times. Knowledge and Experience: - Minimum of 2 years of experience in a hospital setting preferred. - Strong understanding of medical terminology highly recommended. - Previous experience in a clerical or receptionist role is required. Licenses, Certifications, and Registries: - No specific licenses or certifications required. Skills and Abilities: - Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment. - Strong organizational skills and attention to detail. - Emotional maturity to handle stressful and challenging situations with professionalism. - Excellent interpersonal and communication skills for effective interaction with patients, families, and healthcare team members. - Openness to feedback and adaptability to change in scheduling and departmental assignments. PandoLogic. Category:Administrative, Keywords:Medical Clerk, Location:Helena, MT-59604

Accounts Payable Secretary - Business Office JobID: 2923 Secretarial/Clerical/Accounts Payable Additional Information: Show/Hide

Monday-Friday JOB SUMMARY Working directly with patients and other medical professionals, accurately managing all appointment types in the Outpatient Imaging Center Functions as a liaison for the modality to ensure open and effective communication between the technologists, scheduling, admitting, physicians, nursing, radiologists and patients. Able to perform all file room duties. Correlates all scheduled appointments with orders for accuracy, keeps appointments on schedule. Able to use all computer information sources at St. Peter's Health for the benefit of patients, facilitating prompt, accurate service. Serves as an information resource for all in-coming calls, employees and patients while performing various office duties. Provides front-line customer service for all patients. Working directly with patients, physician offices, technicians, nurses, and therapists to obtain all information necessary to accurately schedule appointments. Uses electronic healthcare information system to accurately record information related to the patient's scheduled appointment. Provides patients with basic instructions such as preparation for visit, directions, arrival times, information to bring to visit, expectations for payment, and other key information to ensure patient's success Obtains revenue by recording and updating financial information; recording and collecting patient charges; assures that co-pays and deductibles are collected at time of service; controlling credit extended to patients; acts as resource for staff with billing and collections questions. Maintains inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs. Contributes to team effort by accomplishing related tasks as needed; assists sonographers with patient flow and adhering to schedule by cleaning and/or resetting exam rooms between patients as needed. Performs other duties as assigned to meet the needs of the center. KNOWLEDGE/EXPERIENCE: Must have at least two years' experience in bookkeeping and computerized accounting systems. Must have exceptional typing skills and possess advanced knowledge of the most complex functions of word processing, spelling, grammar, punctuation; additional computer experience is desirable. Must possess interpersonal skills necessary to communicate effectively and efficiently in a courteous and considerate manner to maintain contact with personnel and St. Peter's Health customers. Impeccable personal honesty, integrity, and confidentiality are essential. EDUCATION: High school diploma or GED is required. LICENSE/CERTIFICATION/REGISTRY: None Aptitudes: Demonstrated ability to communicate in a professional and courteous manner with customer. Demonstrated ability to effectively complete assigned work while experiencing multiple interruptions. Demonstrated ability to manage complex and multiple tasks within an assigned time period. Demonstrated ability to work independently with minimal discretion, perform detailed assignments, and compile information with accuracy.

Education and Experience\: High School Diploma or Equivalent 1 Year Experience in Office Administration or Technology, Office Support, Benefits Administration or Eligibility Determination Experience. 1 Year minimum experience with Microsoft Office Suite. Other combinations of education and experience may be substituted. Minimum Physical/Mental Requirements: May need to work at a computer daily for 8 or more hours at a time; Fluctuation in workload may require more than a 40-hour workweek. Typical Work Environment\: Normal office environment, located at Fort Harrison, MT. Must be able to work physically on-site in the office 100% of the time. Condition of Employment: Must pass a background check. This position is open until filled. The first review of applications will be on Monday, February 3, 2025. The Montana Veteran Affairs Division is seeking an Administrative Assistant 3 who has exceptional multitasking abilities and strong attention to detail. This position works in the Veteran Services Program within Montana Veteran Affairs Division and report to the Veteran Service Office Supervisor in Fort Harrison. The Administrative Assistant 3 functions as the primary point of contact for the Helena Veteran Service Office, offering assistance to Montana veterans, spouses, and dependents navigating the claim and benefits process. This role involves conducting thorough specialized research into veteran status and histories, provides administrative support to division management, staff, and field offices. The following items must be submitted to be considered for the position (be sure to mark each attachment as relevant)\: Cover Letter Resume State of Montana Application (online) Duties\: Collect data from the 9 Veteran Service Offices, consolidate, and report monthly on caseload and federal dollars impact on MVAD. Report statistics monthly, quarterly, and annually for Veteran Service Officer data. Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs. Answer telephones and give information to callers, record messages, and transfer calls to appropriate individuals. Handle incoming and outgoing mail, emails, and faxes. Maintain and enter information into databases. Proofread documents, records, or other files to ensure accuracy. Monitor and maintain office supplies and equipment. Provide services to staff or customers, such as order placement, account information, or invoice processing. Type and distribute meeting agendas, notes, routine correspondence, or routine reports, take meeting minutes. Develop and prepare materials for meetings, conferences, and events. Compose and prepare correspondence of an official and sensitive nature, and coordinate staff input to correspondence. Design forms or maintains records for collecting and managing information. Conduct research and prepare reports. May manage schedules for managers, professionals, or other employees. Establish filing systems. The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

Applicant must be a current Carroll College student enrolled in at least 6 credits to be eligible to apply. Department: United Way of the Lewis and Clark Area (UWLCA) Purpose of Job: At United Way we united resources, organizations, and people to transform our community for good. The accounting and donor database work ensures UWLCA expends funds as donors intend and that pledges or specific nonprofits are always paid out accurately. Duties and Responsibilities: Depending on the skills and interests of the successful applicant, the Accounting and Donor Database position will assist our full-time team members with a range of tasks including: * Basic accounting tasks, deposits, spreadsheet tracking, creating reports * Donor database management, information input, creating reports * Use of QuickBooks online * Use of Donor Perfect donor database * Assist in streamlining accounting and reporting techniques * Work with the accountant on the yearly audit * Work on both UWLCA and State Employee Charitable Giving Campaign donation systems * Work on Free Tax Help Program * Special projects as assigned Qualifications: * Commitment to advancing the common good in our community * Personal investment in your own professional growth * Communicates effectively on the phone, by email, in person, and in writing * Willing to talk to donors and supporters, teaching people about UWLCA, our community impact programs, and our partner agencies * Willing to be creative * Able to take direction and follow detailed procedures * Willing to work hard to get a job done Employment Specifications: Work-Study Only. Before applying, please contact Financial Aid if you are not positive you are eligible for work-study. Approximate Hours/Week: 8 to 10 hours per week Special Time/Schedule Requirements: Flexible - between 8am and 5pm, Monday through Friday Length of Employment: Academic Year Wage Rate: $13/hour To Apply please contact: Emily McVey - ********************** or ************