Office assistant jobs in Huntington Beach, CA - 2,116 jobs

We are searching for a diligent, reliable, and highly organized team member to provide administrative and client support in our growing estate planning law firm. This role is ideal for someone who takes ownership of their work, follows through without reminders, and can be trusted to get tasks done accurately and on time. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. If you care deeply about quality, details, and helping people, we would love to meet you. For consideration, please complete the entire application and submit your resume. Who You Are You are reliable, professional, kind, and intelligent. Quality matters to you, and you take pride in your attention to detail. You double-check your work, and typos make you cringe. You follow through on tasks and close the loop without being asked. You communicate proactively if something is delayed, unclear, or needs clarification. You love helping people and will take extra steps to ensure things are done right. You are comfortable working independently and as part of a team. If the copy machine jams, you try to fix it-and usually succeed-but you know that asking a question will save time. You work efficiently without sacrificing accuracy. You understand the importance of confidentiality and handle sensitive client information with discretion and integrity. Application Instructions (Optional but Highly Recommended) Please include a cover letter or brief note explaining why you consider yourself highly reliable and detail-oriented. Compensation & Benefits $21-$26 per hour, depending on experience Performance-based bonuses Medical, vision, and life insurance benefits 401(k) with employer match after one year of service Paid time off and paid holidays Quarterly team events and firm celebrations Supportive, team-oriented work environment with opportunities for growth Compensation: $21 - $26 hourly Responsibilities: Communicate with clients and provide a warm, professional first impression Answer a busy phone line and respond to client inquiries in a timely manner Scan, organize, and manage client documents Prepare and send client packets and correspondence Schedule, confirm, and manage appointments while keeping the calendar full Follow up with clients to obtain required documents and minimize rescheduled appointments Prepare new client folders and files for upcoming appointments Scan, mail, and track letters and other legal documents Assist with onboarding new clients Qualifications: Spanish-speaking preferred Prior experience in estate planning, probate, or trust administration preferred Customer service experience in a professional setting Excellent presentation, attitude, and interpersonal skills Ability to manage multiple priorities in a fast-paced environment Strong written, verbal, and problem-solving skills Proficient in basic computer software and able to quickly learn new systems Ability to complete highly detailed work efficiently and accurately Notary preferred Associate's degree preferred, but not required About Company At The Wagon Legacy, we help families protect their future and create peace of mind through thoughtful and well-crafted estate plans. Our work helps families avoid unnecessary conflict, preserve their legacy, and feel supported during important life moments. We are a growing firm that values long-term team members, personal growth, and doing meaningful work that truly helps people. Our Core Values: Attention to Detail Honesty Communication Doing What Is Best for the Client Learn more about us: ******************************* ***************************************** #WHLAW2 Compensation details: 21-26 Hourly Wage PI928f1929995f-37***********2

A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support. Position Details • Title: Color Assistant • Location: Los Angeles , CA - Fully Onsite • Type: 3-Month Freelance Assignment • Compensation: $25-$30 per hour, based on experience • Start Date: ASAP What You'll Do • Check in and log inbound mail and submissions using trackers and PLM • Pull, organize, and prepare files for team review • Maintain color records, approval history, and file systems • Create and file folders for new and completed submissions • Maintain Color Continuity Cards to support seasonal consistency • Coordinate with internal partners and overseas teams to send approvals and track progress • Log submissions in and out as they move across stakeholders What They're Looking For • Strong organization skills and attention to detail • Ability to multitask in a fast-paced environment • Positive attitude and proactive communication • Strong written and verbal skills If you or someone you know would be a great fit, feel free to reach out or apply for more information.

The Office Receptionist serves as the first point of contact for employees, guests, and vendors at the onsite office location. This role supports daily front-desk, office operations, and administrative activities to help ensure smooth day-to-day operations. This position is employed through a third-party payroll provider and assigned to work onsite at the company's office. Payroll, benefits, and employment administration are managed by the third-party employer. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced office environment. Key Responsibilities Front Desk & Visitor Management Greeting and assist visitors, candidates, and vendors in a professional and courteous manner Manage visitor sign-in, issue badges, and coordinate meeting room access Answer and route incoming calls, emails, and general inquiries Office Operations & Facility Support Monitor and help maintain office cleanliness, organization, and safety standards Coordinate with building management, maintenance teams, and service providers for facility-related needs Assist with scheduling repairs, cleaning services, and building access requests Support upkeep of meeting rooms, common areas, and shared office equipment (e.g., printers, copiers) Purchasing, Inventory & Supplies Manage ordering and inventory of office supplies, kitchen items, snacks, and beverages Conduct regular inventory checks to ensure adequate stock levels Coordinate with vendors on orders, deliveries, and issue resolution Administrative & Business Support Submit invoices, vendor bills, and expense documentation for processing Provide administrative support for employee travel requests and documentation Assist with onboarding coordination, including preparing workspaces, equipment, and welcome materials Serve as a general administrative support resource for onsite office needs Events & Onsite Support Provide onsite support for meetings, workshops, company events, and visiting staff Coordinate catering, room setup, materials, and logistics Support planning for small celebrations, holiday events, and team activities Mail, Shipping & Logistics Manage incoming and outgoing mail, packages, and courier services Coordinate shipments, returns, and other logistics requests Qualifications 1-3 years of experience in office administration, receptionist, or similar roles Bilingual preferred (English and Chinese) to support communication with vendors and stakeholders Strong organizational skills with high attention to detail Excellent interpersonal and communication skills Ability to multitask and remain composed in a dynamic office environment Reliable, proactive, and able to work independently

JSG is hiring a Purchasing Assistant - Chinese Mandarin is a huge plus in Azusa, CA. Pay range: $21-$24 DOE Fluency in Mandarin Chinese is a plus. Experience with SAP or an ERP is a plus. Execute data entry tasks as directed by the Purchasing Manager or Team, ensuring accuracy and timeliness. Regularly update our internal system with new application years for item lists, maintaining current and accurate data. Manage and update item information within SAP Business One, ensuring all details are up-to-date and correct. Handle incoming calls, providing information or redirecting calls to the appropriate party as needed. Undertake additional tasks and responsibilities as required by the Purchasing Department. Compile and process purchase orders and requisitions to efficiently order required parts. Monitor inventory levels and place orders as necessary to maintain optimal stock. Engage with a selected group of suppliers for daily procurement activities. Coordinate with the Receiving Department to compare deliveries with orders, ensuring accuracy. Track the status of orders, providing updates and resolving any discrepancies. Address issues related to non-supplied, under orders, over orders, and damaged goods effectively. Facilitate the processing of invoices, ensuring timely submission to the accounts department for payment. Generate and maintain comprehensive reports related to purchasing activities. Perform miscellaneous administrative duties to support the department. Bachelor's degree. Excellent in-person communication skills. Excellent phone etiquette. Proficient in Microsoft Office products. #D800 JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

Specialized Recruiting Group, Irvine is seeking an Office Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This is a full-time, permanent, evaluation hire opportunity. Base compensation starts at $20.00 to $24.00/hour. Responsibilities Provide general administrative support to office staff and management Greet and assist office visitors in a courteous and professional manner Perform filing, data entry, and word processing tasks accurately and efficiently Monitor and maintain kitchen area cleanliness and inventory (e.g., supplies, snacks, beverages) Assist with scheduling meetings and preparing basic reports or documents Requirements Prior experience in administrative support within an office environment preferred Strong verbal and written communication skills Proficiency in Microsoft Word and Excel Friendly, professional demeanor with a positive attitude Proven reliability and punctuality High school diploma or equivalent required At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

We are hiring a Front Desk Receptionist for a great client in Newport Beach, CA. This is an on-site, part-time contract opportunity for an administrative professional who enjoys working in a fast-paced, service-oriented environment and supporting a variety of internal teams and external visitors. Location: On-site - Newport Beach, CA Schedule: Monday, Wednesday, and Friday | 8:00 a.m. - 2:00 p.m. Type: Contract Key Responsibilities: Provide front-line customer service support, interacting professionally with a diverse group of individuals in person, by phone, and via email Serve as a point of contact for visitors and callers, responding to inquiries and directing requests appropriately Perform general administrative duties, including data entry, filing, scanning, and document organization Assist staff with scheduling, correspondence, and day-to-day office support Maintain accurate records and ensure information is entered and updated with strong attention to detail Collaborate with internal departments to support smooth daily operations Qualifications: Prior administrative or office support experience Bachelor's degree preferred Strong customer service skills with the ability to communicate clearly and professionally Comfortable interacting with a wide range of individuals in a public-facing environment Detail-oriented, reliable, and able to manage multiple tasks Proficient with basic office technology (email, calendars, data entry systems)

Job Title: Receptionist/Office Coordinator Position Type: Full-Time, 100% Onsite, M-F 7am-4pm Pay: $20.00 - $22.00/hr. D.O.E. *Fresh graduates seeking long term stability and growth are encouraged to apply! Summary: Seeking a professional Receptionist/Office Coordinator to provide general office support with a variety of clerical activities and related tasks. This person will be the face of the company, greeting visitors and ensuring smooth communication both internally and externally. Essential Job Functions: Answer and route incoming calls; greet and direct visitors Handle mail, packages, and office supply management Maintain a clean, organized, and efficient office environment Support general clerical duties (copying, filing, faxing, etc.) Process cash/credit transactions and prepare basic reports Supervise and assist front desk staff as needed Serve as liaison for maintenance, shipping, and vendor needs Perform other duties and work overtime as required Qualifications: High School diploma or GED required 1-3 years of previous office, receptionist, or customer service experience only! Proficient in Microsoft Office (Excel, Word, Outlook) Strong communication, organization, and multitasking skills Dependable, professional, and able to work independently

About the Role A highly respected AmLaw 200 firm with a premier national litigation practice is seeking an experienced Litigation Secretary for its Irvine office. This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting busy trial teams, and brings strong organizational and technical skills to complex civil matters. Key Responsibilities Provide comprehensive administrative and litigation support to a group of attorneys handling business, commercial, and complex civil cases. Format, proof, and prepare legal documents including motions, pleadings, discovery, subpoenas, and engagement materials. Perform state and federal e-filings, ensuring accuracy with court rules, deadlines, and formatting requirements. Manage attorney calendars, court dates, reminders, deposition schedules, and case deadlines. Coordinate meetings, travel, expenses, and communication with clients, court personnel, experts, and vendors. Maintain case files, organize litigation documents, and assist with trial preparations such as assembling binders, exhibits, and witness materials. Handle incoming calls and provide a polished, professional client service experience. What You Bring 2-7+ years of litigation secretary or legal assistant experience in a law firm environment. Strong working knowledge of California court procedures, rules, and e-filing systems (state and federal). High proficiency with MS Word, Outlook, and legal document management systems. Excellent attention to detail, time management skills, and the ability to prioritize competing tasks. Strong written and verbal communication skills and a proactive, solutions-oriented mindset. Why This Firm Join a well-regarded litigation team known for excellence in trial work and client service. Competitive compensation package, robust benefits, and long-term stability. Supportive, professional culture with opportunities to learn, collaborate, and grow. To inquire confidentially or apply, please send your resume to Assistant Vice President McKinley Horwitz at McKinley.Horwitz< at >RobertHalf.< com > with the subject line: “Irvine Litigation Secretary”

Job Responsibilities: Assist in daily approvals with Design and Buyers Prepare and process samples to be dropped of at Buyer's office for Approval Ability to multi-manage several projects at one time and under stressful conditions and time deadlines. Log incoming packages and maintain accurate records of all deliveries. Prepare and process outbound shipments, including overseas packages, ensuring proper documentation and timely dispatch. Distribute vendor submissions to cross-functional teams and track comments or approvals as needed. Order nominated trims for all purchase orders and ensure timely follow-up with suppliers. Photograph strike-offs and samples and prepare images for review. Update the WIP report regularly to support the sales team with accurate production status. Handling administrative task such as filing and documentation Provide general team support and assist with any tasks or needs that arise to keep production running smoothly

Key Responsibilities: Manage and maintain product listings and ads on Amazon Vendor and Seller Central and Walmart platforms. Create new product listings by generating product information and utilizing bulk feeds on Vendor Central, Seller Central, Walmart, and Shopify platforms. Update and optimize existing product data using bulk feeds. Support product visibility improvements through a basic understanding of SEO. Conduct accurate and detailed data entry and analysis using Excel. Assist with daily operational tasks such as inventory management and pricing updates. Collaborate with internal teams to ensure smooth e-commerce operations. Qualifications: Junior-level experience with Amazon Seller Central operations. Junior-level experience with Walmart Marketplace operations. Basic knowledge of SEO principles. Experience handling bulk data feeds. Proficiency in Excel for data entry and analysis. Preferred Attributes: Organized and capable of multitasking. Accurate and detail-oriented work ethic. Strong communication and teamwork skills. Location: Los Angeles, CA

(Los Angeles) RedStream Technology is recruiting for an energetic, detail-oriented Front Desk Receptionist to provide on-site support for a prestigious global management consulting company. Our client's office services team performs a variety of activities that collectively contribute to the functionality and appearance of the office. The Front Desk Receptionist will play an integral customer service focused role supporting office services, facilities, reception, on-site technical support, event management, and connectivity. Responsibilities: The Front Desk Receptionist performs a variety of administrative activities that collectively contribute to the functionality and appearance of the office. Responsibilities may include one or more of the following: Coordinate maintenance of physical space, including supervising external contractors, and vendors, and performing quality control inspections Manage use of physical space, including assisting in space planning and seating assignments and regularly updating floor plans Coordinate outsourced building services where applicable, including janitorial, mailroom, copy machines, security, and property management Oversee conference room set-up and A/V requirements Oversee supply inventory (e.g., office supplies, printer toner, business cards, IT parts), including processing purchase orders as appropriate Plan and execute on- and off-site office events, working with relevant committees, travel staff, hotels, and vendors Act as liaison with building management in select aspects of facilities administration, i.e., HVAC, electrical, lighting, etc. Provide direct assistance and back-up support to department manager and teammates across range of office services areas Skills: Excellent organizational and project management skills; ability to manage multiple priorities; proven effectiveness working with vendors and suppliers; strong communication and negotiation skills; high quality and service standards

Title: Business and Front Desk Coordinator Compensation: $20-24/hr Schedule: Monday - Friday 9:00 a.m. - 5:30 p.m. Nazareth House is seeking a dependable and service-oriented Business and Front Office Coordinator to support daily administrative, business office, and front-of-house operations within our residential care community. This role is ideal for a highly organized professional who excels in customer service, administrative coordination, and compliance support while serving as a key point of contact for residents, families, visitors, vendors, and staff. What You'll Do: Serve as a primary point of contact for residents, families, visitors, and vendors, ensuring a welcoming and professional front office experience. Coordinate business office functions including accounts payable, accounts receivable, billing, payroll support, and month-end administrative processes. Maintain confidential employee and resident records in compliance with organizational and regulatory requirements. Support HR functions such as recruiting coordination, onboarding documentation, training records, and compliance tracking. Assist leadership with hiring paperwork, regulatory documentation, and audits. Manage front desk operations including answering phones, greeting visitors, and monitoring facility access. Maintain organized filing systems, databases, mail distribution, and general office operations. Schedule appointments, transportation, tours, and support admissions-related coordination. Assist with events, Dining Services documentation, staff scheduling records, and training logs. Coordinate with onsite vendors and serve as a backup driver when needed. What You'll Need to Succeed: Administrative, business office, or account coordination experience required. Strong customer service, professionalism, and communication skills. High level of confidentiality, discretion, and attention to detail. Strong organizational and multitasking abilities in a fast-paced environment. Proficiency in Microsoft Office and standard office systems. Healthcare, assisted living, or elder care experience preferred. Valid driver's license, background clearance, and ability to complete required training. What Nazareth House - Los Angeles Offers You: Comprehensive health, dental, and vision coverage 401(k)/403B retirement plan Company paid Life Insurance coverage Generous Paid Time Off Paid Sick Leave 6 paid Holidays Paid Leave (Jury Duty, Bereavement leave, etc.) Opportunities for career growth and professional development within a supportive workplace. Meaningful work that makes a positive difference in the lives of both residents and staff. A compassionate and inclusive work environment that fosters teamwork and collaboration. Compensation: Starting rate of $20-24/hr Compensation will be determined by a number of factors including educational background and experience. About Nazareth House: At Nazareth House, our commitment goes beyond physical space. Established in 1951 by the Sisters of Nazareth, both the sisters and our staff share a dedicated commitment to providing a safe and loving atmosphere where seniors are encouraged to maintain their independence. Our community offers a variety of care levels tailored to residents' changing needs. We take pride in providing diverse living options, from independent living to residential care, and a dedicated Care Center for evolving needs. For more information about the company, please visit our website: ********************************************************************** Please note: We are not accepting phone inquiries regarding the status of applications. Only qualified candidates will be contacted. Additionally, we are not working with agencies or third-party recruiters at this time. Thank you for your understanding. Nazareth House - Los Angeles provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Nazareth House - Los Angeles complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Please note that employment with Nazareth House - Los Angeles is strictly on an at-will basis.

Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Job Title: Administrative Assistant II Duration: 2+ Months Shift: 09.00 am - 05.30 pm RESPONSIBILITIES: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports.

Front Desk Associate At The Studio (MDR) Our front desk associates are the backbone of The Studio (MDR) community, and we pride ourselves on our impeccable customer service and community connections! As the first and last face that a client sees when they come in for class, we are looking for applicants with excellent customer service skills who feel comfortable and confident working closely with clients, have outgoing personalities, and a passion for fitness. *This is a part-time hourly position requiring an availability of a minimum of 12-15hrs/wk* Compensation: $17.87/hr Requirements: Flexible availability to meet the minimum requirement of 12-15 hours per week Must be available to work at least one of our three shift blocks: opening, midday, closing (opening shifts: 5AM-9/10AM, midday shifts: 9/10AM-1/2PM, closing shifts: 2/3PM-8/9PM) Must have one day of weekend availability (Saturday/Sunday) Availability to work at least 1 major holiday (Thanksgiving, Christmas Eve/Day, New Years Eve/Day, 4th of July - we will have limited class schedules on these days but will still be open) Ability to problem solve and troubleshoot in the moment At least 1 year experience in sales and customer service preferred Four shifts a week are the minimum requirement We have 6 (MDR) studio locations-- 1 in Manhattan Beach, 1 in Redondo Beach, 1 in Playa Vista, and 3 off Washington Blvd in Marina Del Rey & Culver City. We are currently looking to fill shifts at all locations

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Job Title: Administrative Assistant I Hire Type: Contract until 7/2026 Pay Range: $24.00/hour Work Type: Full-time Work Model: Onsite Work Schedule: Monday - Friday, 9am - 5pm Recruiter Contact: Karissa Lubberts, klubberts@imaginestaffing.net Nature & Scope: Positional Overview The Imagine Group is recruiting for an Administrative Assistant I, on behalf of our client, a leading regional financial institution with a strong presence across the Northeast and Mid-Atlantic, providing a full range of personal, business, and commercial banking solutions in Orange, CA. In this role, you will be provide basic secretarial/administrative support to non-executive employees or groups in the organization, making calls to customers and vendors while working with sales reps to obtain documentation. Role & Responsibility: Tasks That Will Lead to Your Success Performs routine administrative duties to including filing, typing, appointment scheduling, and preparation of business presentations/communications. Schedule appointments and maintain calendar for manager. Greet clients and visitors at front desk and perform clerical tasks such as mail distribution and filing. Schedule meeting rooms and make transportation arrangements as needed. Prepare disbursements and billings for approval. Maintains financial expense records. Skills & Experience Qualifications That Will Help You Thrive High school diploma or equivalent. One year work experience.

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture