Department Assistant
Office Assistant Job In Huntsville, AL
We are seeking an excellent Department Assistant to support the department's daily operations, including translation, document and data processing, employee management, and cross-departmental coordination. As an "Exempt" position, you will be involved in tasks requiring decision-making and strategic work, with a high degree of independence and responsibility. This role requires you to manage tasks effectively without constant supervision and collaborate across departments to ensure smooth workflows.
Key Responsibilities:
Chinese-English Translation Support:
Assist with translating documents and providing language support both within and outside the department, especially for Chinese-English translations, ensuring accurate communication and alignment with various stakeholders.
Document and Data Management:
Manage and organize internal department documents, reports, and data, including filing, categorizing, and updating electronic and paper files.
Employee Management Support:
Assist the manager with the daily management and scheduling of department staff, ensuring smooth operations and providing necessary administrative support to employees.
Cross-Departmental Coordination:
Assist with communication and coordination across departments, ensuring the smooth flow of information and facilitating the execution of tasks.
Project Support and Execution:
Participate in or assist with managing specific projects as per departmental needs, ensuring timely completion and adherence to quality standards.
Qualifications:
Bachelor's degree or above, with relevant work experience preferred.
Strong organizational and time management skills, able to handle multiple tasks efficiently.
Excellent written and verbal communication skills, particularly in Chinese-English translation and document handling.
Good team player, able to coordinate effectively across departments.
Strong attention to detail, with a high level of responsibility and independence.
Front Office Specialist
Office Assistant Job In Huntsville, AL
EyeCare Partners is the nation’s leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visit *************************
A Front Office Specialist is trained to act as the first point of contact, setting the tone for a world class Total Patient Experience. The Front Office Specialist will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients.
Responsibilities
Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great medical support
Provide exceptional customer service during every patient encounter (in person or via phone).
Display a professional attitude, greet patients promptly with a smile, and thank them when they leave
Answer phones (both external and internal); assure prompt, courteous service at all times
Practice urgency at all times with patient’s time, as well as doctor’s time and schedule
Double check insurance authorizations to ensure completion and build accurate flow sheets
Knowledge of common fees charged for common visits
Check out patients and collect correct payments
Manage patient flow in the office
Complete daily reconciliations / close day / countdown cash drawer
Comply with all company policies and procedures including HIPAA
General office duties and cleaning to be assigned by manager
Other Skills and Abilities
Reliable transportation that would allow employee to go to multiple work locations with minimal notice
Ability to work weekends when applicable
Desire to gain industry knowledge and training
Demonstrates initiative in accomplishing practice goals
Ability to grow, adapt, and accept change
Consistently creating a positive work environment by being team-oriented and patient-focused
Commitment to work over 40 hours to meet the needs of the business
Ability to interact with all levels of employees in a courteous, professional manner at all times
High school diploma or general education degree (GED); or one-year related experience and/or training; or equivalent combination of education and experience
Requirements:
Basic computer skills
Ability to read, analyze and interpret information
Favorable result on Background Check
Must have own vehicle and be insured, licensed driver in current state of residence
Must be at least 18 years of age
Preferred Knowledge/Skills/Abilities:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
HIPPA: All Associates must comply with the Health Insurance Portability Accountability Act of 1996 (HIPPA) as it pertains to disclosures of protected health information (PHI) as described in the Notice of Privacy Practices and HIPPA Privacy Policies and Procedures.
Physical Requirements:
Regular bending, lifting, carrying, reaching and stretching
Ability to move throughout the office
Ability to remain standing for long periods of time
Lifting heavy boxes and accessing high shelves
If you need help performing these functions of your job, please contact the supervisor so that we may engage in the interactive process with you and find reasonable accommodation.
Work Environment:
Problem solves, reasons and resolves issues effectively
Use independent judgment and discretion
Meet customer expectations
Work under stress with interruptions and deadlines
Use computer effectively and view computer screen
Exhibit empathy in all situations
Work changing schedules to meet business demands
Benefits:
Medical, Vision, Dental
401k + Employer Matching
Paid Time Off, Holidays
Competitive Base Pay + Bonus
Optical Education Reimbursement
Paid Maternity Leave
If you need assistance with this application, please contact **************. Please do not contact the office directly – only resumes submitted through this website will be considered.
EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
#ECP
Check in Clerk, $16.60hr
Office Assistant Job In Huntsville, AL
R+L Carriers is seeking a highly organized, detail-oriented Check In Clerk to work in our Huntsville, AL Service Center office.
Check in Clerk, Starting at $17.64 hr
Full-Time, Monday - Friday, 4pm - 1230am
Earn 1 week of vacation after 90 days of employment.
Come and experience the difference with R+L Carriers
R+L Carriers is seeking a highly organized, detail-oriented Check in Clerk to work in our Huntsville, AL Service Center office. Responsibilities will include answering calls on a multi-line system, redirecting calls to appropriate contacts, data entry, processing driver paperwork, and assisting dispatchers. Other duties may apply as requested by management.
Requirements:
Ability to multitask and have a sense of urgency
Ability to type 30 WPM with accuracy
Dependable and well organized
Must be computer literate
Possess strong office, telephone, and communication skills
Click here ****************************
Click here *******************************************
Enterprise Resource Management and Operations Office Lead (ERMOO) - ERC
Office Assistant Job In Huntsville, AL
For more than 30 years, ERC has been delivering the advantage needed to solve our customers' and the nation's toughest challenges. ERC is a trusted partner to the Defense and Space communities. We provide the advanced engineering, innovative technology, and subject-matter expertise to deliver the mission results our customers need to keep the nation safe and secure. Our unique solutions enhance readiness, optimize performance, and help ensure success in the air, on the ground and in space.
An essential part of our success is our corporate culture built on respect, empowerment, and collaboration. Our culture elevates our people, ensuring they provide best-in-class service and solutions to our customers. We always strive to do the right thing. We believe that are our people are our best asset and human connection our greatest strength.
Check us out on ERC.US
Your role:
The ERMOO is responsible for supporting smooth operations across the Redstone Wide Engineering and Support Services (RWESS) Contract. The ERMOO assists or leads multiple programs and actions in support of the RWESS team, such as Hiring Actions, Flex Support, and metrics and acts as the point of contact for a variety of needs.
What you'll do all day:
Facilitate and track all RWESS hiring actions from concept through employee onboarding.
Facilitate and track all RWESS flex support.
Facilitate employee promotions, raises, spot bonuses, awards, and terminations.
Provide training to section managers.
Manage and coordinate technical training requests from divisions.
Lead On-The-Job (OJT) Training and Certification Program within RWESS to ensure our employees are fully qualified to perform their respective duties.
Schedule and host RWESS employee onboarding.
Complete reporting and metrics tasks as required.
Work to improve contract and company processes to increase responsiveness to employee and customer needs.
Proactively search and capitalize on opportunities to improve culture, performance, and proficiency on the RWESS contract.
Provide as-needed support of the OPM in multiple areas.
Assist all other Enterprise Offices in a variety of tasks.
Act as a key POC and liaison between employees, RTC customers, company headquarters, and partner companies.
Act as a key POC or all employee and management support needs.
You will love this job if you:
Are a self-starter and require little oversight to complete given tasks
Enjoy a fast-paced work environment
Love working with diverse groups of individuals, including engineers and technicians
Are good at communicating with people
Have a positive attitude
Enjoy multitasking
Minimum requirements for this position:
High School diploma and at least eight (8) years related experience -OR- Associate's degree and six (6) years related experience -OR- Bachelor's degree and five (5) years related experience.
Leadership experience indicative of successful performance in a dynamic environment.
Demonstrated capability to communicate technical and/or administrative information both orally and in written form.
Demonstrated experience briefing internal and external senior leadership.
Experience operating in a highly dynamic environment.
Must be able to obtain and maintain a Secret Government security clearance.
Must be a US Citizen.
Desired skills and experience for this position:
Advanced Microsoft Excel capabilities. Ability to use VBA is preferred.
Skilled with Microsoft Word.
Bachelor's or Master's degree in an Engineering, technical, science, or business discipline is desired.
Experience in a test and evaluation operations environment and a management or lead role.
Experience conducting business or technical analysis functions.
Active Secret Government security clearance.
What we offer:
Competitive salaries.
Continuing education assistance.
Professional development allotment.
Multiple healthcare benefit packages.
401K with employer matching.
Paid time off (PTO) along with federally recognized holiday schedule.
Office Specialist - Huntsville North
Office Assistant Job In Huntsville, AL
Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customer for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States!
Job Description
The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions
.
Customer Service
Answer incoming customer calls and route calls to the appropriate department.
Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member.
Respond to customer account and billing questions or concerns.
Contact customers regarding invalid payments and funding sources.
Accounting
Process customer payments received and complete daily bank deposits.
Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate.
Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed.
Process account write offs and termination of customer accounts as needed.
Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist.
Review payroll and make adjustments as needed.
Maintain petty cash.
Human Resources
Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork.
Assist new and current employees with general HR/Benefits questions.
Process monthly employee changes including but not limited to pay rate and status changes.
Complete termination process for exiting employees.
Manage Workers' Compensation and Auto Insurance claims.
Office Management
Complete monthly warehouse and office supply order.
Order business cards.
Qualifications
High School Diploma or equivalent
Must have excellent customer service skills.
Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook).
Must have excellent organizational skills, be able to multitask and determine priorities.
Must have excellent attention to detail; accuracy of work is highly important.
Must have excellent communication skills, both oral and written.
Must be able to work well both independently and as part of a team.
Ability to adhere to Cook's Grooming policy:
Tattoos must be covered at all times.
Facial hair should not exceed 1/2 inch (12.7 millimeters) in length
Male employees (uniformed and non-uniformed) are not permitted to wear any type of earring or any other piercing device that is publicly visible. Women may wear no more than 2 pairs of earrings.
Hairstyle should not interfere with the proper fit of a baseball hat (as part of the company uniform) or safety head coverings required when working in contained spaces with low head clearance (attics, crawl spaces, etc.). Regardless of sex, all hairstyles must be neat, clean and a natural color.
This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times.
Additional Information
Along with a great place to work, Cook's employees enjoy:
Competitive Pay!
Health, Dental, Vision, Life, Disability!
401(k) Retirement Plan with Company Match!
Paid Time Off - Vacation/Sick Time + Holidays!
Mentorship & Advancement opportunities!
* Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Clerical Worker
Office Assistant Job In Huntsville, AL
Employment Type: Full-Time, Entry Department: Administrative CGS is seeking a dedicated clerical worker to join a fast-paced and hard-working team to assist with any legal accounts. As a Clerical Worker, you will play a key role in supporting various aspects of the company's portfolio.
CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:
* Under the supervision of the Task Supervisor, performs routine document center support functions such as photocopying; delivering items; generating blowback; assembling notebooks, including pulling file copies of documents, tabbing binders, numbering, binding, labeling, re-filing documents and shelving; packing boxes and preparing them for shipment; bates stamping; ordering supplies; retrieving case materials; completing log sheets; answering phones; logging messages; faxing information, etc.
* Prepares documents for imaging/scanning
* Assembles/disassembles documents as required, taking care to ensure that original documents are reassembled exactly to their original state
* Maintains inventory/control records. Performs simple typing assignments using word processing equipment.
Qualifications:
* High school diploma or GED required
* Must take the initiative to ask questions when necessary to complete the task correctly (e.g. where instructions are not explicit or appear to be contrary to the task objective).
* The ability to read and follow instructions is very important.
* Ability to operate a variety of office equipment, including PCs, printers, photocopiers, scanners, telephone systems, fax machines, numbering and binding equipment, etc.
Must be able to write and print clearly.
Our Commitment:
Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
We care about our employees. Therefore, we offer a comprehensive benefits package.
* Health, Dental, and Vision
* Life Insurance
* 401k
* Flexible Spending Account (Health, Dependent Care, and Commuter)
* Paid Time Off and Observance of State/Federal Holidays
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation!
Explore additional job opportunities with CGS on our Job Board:
*************************************
For more information about CGS please visit: ************************** or contact:
Phone: *****************Email: *******************
$40,768 - $52,416 a year
Pest Control Office Specialist
Office Assistant Job In Huntsville, AL
Full-time Description
Office Specialist
Since 2013, ClearDefense Pest Control has been growing consistently and at an impressive rate, opening in 23 locations. If you are looking to join a team that is purpose driven with a focus on people, ClearDefense Pest Control is an ideal place for you! In addition to working in a high energy, fast-paced environment alongside others like yourself, you will have tremendous opportunities for advancement within the company.
Career-minded individuals who are seeking personal and professional progress are ideal for this role! In the Operations Specialist position, you will be developed both personally and professionally as part of a driven team pursuing innovation and growth!
The company culture at ClearDefense Pest Control is centered on customer service and the success of our employees!
Overview
- Opportunity for growth into management
- Customer service centered
- Diverse role in a fast-paced environment
- Help manage and maintain customer accounts and scheduling
- Massive opportunity to earn sales commission
Objectives of this Role
- Actively pursue strategic and operational objectives
- Sell pest control services to new customers and help grow the company
- Maintain constant communication with management, staff, and customers to ensure proper operations of the organization
- Maintain quality assurance protocols and assist with office administration
- Adhere to and maintain existing organizational processes and procedures
- Ensure operational activities remain on time and up to quality standards
- Process and audit accounts receivable
Skills and Qualifications
- Ability to prioritize responsibilities and diverse workload
- Extraordinary customer service skills via phone, text, and email communications
- Meticulous attention to detail and notation
- Ability to approach daily interactions with positivity and grace
- Able to task switch effectively and efficiently
- Excellent organizational skills
Compensation
- Salary starting at $43,000
- Great commission and bonus opportunities
Perks of the role
- Health Benefits
- Paid Holidays
- PTO
- 401K (matching)
- Financial wellness coaching
- Continued education and certifications
- Tuition reimbursement for qualified individuals
Job Type
- Full-Time
Above all, Our Operation Specialist will need a confident knowledge of our company's services, systems, and true passion for customer service. This knowledge will be acquired through continued training and coaching.
ClearDefense Pest Control provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Pest Control Office Specialist
Office Assistant Job In Huntsville, AL
Office Specialist
Since 2013, ClearDefense Pest Control has been growing consistently and at an impressive rate, opening in 23 locations. If you are looking to join a team that is purpose driven with a focus on people, ClearDefense Pest Control is an ideal place for you! In addition to working in a high energy, fast-paced environment alongside others like yourself, you will have tremendous opportunities for advancement within the company.
Career-minded individuals who are seeking personal and professional progress are ideal for this role! In the Operations Specialist position, you will be developed both personally and professionally as part of a driven team pursuing innovation and growth!
The company culture at ClearDefense Pest Control is centered on customer service and the success of our employees!
Overview
- Opportunity for growth into management
- Customer service centered
- Diverse role in a fast-paced environment
- Help manage and maintain customer accounts and scheduling
- Massive opportunity to earn sales commission
Objectives of this Role
- Actively pursue strategic and operational objectives
- Sell pest control services to new customers and help grow the company
- Maintain constant communication with management, staff, and customers to ensure proper operations of the organization
- Maintain quality assurance protocols and assist with office administration
- Adhere to and maintain existing organizational processes and procedures
- Ensure operational activities remain on time and up to quality standards
- Process and audit accounts receivable
Skills and Qualifications
- Ability to prioritize responsibilities and diverse workload
- Extraordinary customer service skills via phone, text, and email communications
- Meticulous attention to detail and notation
- Ability to approach daily interactions with positivity and grace
- Able to task switch effectively and efficiently
- Excellent organizational skills
Compensation
- Salary starting at $43,000
- Great commission and bonus opportunities
Perks of the role
- Health Benefits
- Paid Holidays
- PTO
- 401K (matching)
- Financial wellness coaching
- Continued education and certifications
- Tuition reimbursement for qualified individuals
Job Type
- Full-Time
Above all, Our Operation Specialist will need a confident knowledge of our company's services, systems, and true passion for customer service. This knowledge will be acquired through continued training and coaching.
ClearDefense Pest Control provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Level II Radiographers and RT Assistants - Huntsville, AL
Office Assistant Job In Huntsville, AL
Job Details ATS HUNTSVILLE - HUNTSVILLE, ALDescription
Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,050 team members in over 95 locations across the United States.
Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.
Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Huntsville, AL office.
Responsibilities/Duties: RT Assistants
Perform tasks as directed in order to prepare components or equipment for inspections.
Work alongside certified technicians to help complete projects and learn activities.
Interface with personnel to determine scope of work and work priorities in order to meet customer expectations.
Help clean and organize equipment before, during, and at the completion of projects.
Document on job training experience as assigned by management.
Perform other job related tasks as assigned by supervisors.
Responsibilities/Duties: Level II Radiographers
Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications.
Set up and utilize NDT Testing Equipment for Radiographic Inspections.
Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees
Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations.
Be able to prepare written instructions and to organize and report the results of examinations.
Work independently and support team members.
Perform other job related tasks as needed and assigned by supervisors.
Actively participate in ATS and Client Safety Programs.
Qualifications
Minimum Requirements/Qualifications:
RT Assistants - Meet the minimum requirements of an NDT RT Assistant, High School Diploma, GED, or equivalent; math and print reading skills; ability to used computers for data entry and report writing. Applicants with documented prior NDT classroom training or OJT preferred.
Level II Radiographers - Meet the minimum requirements of an NDT Level II RT Technician; provide documentation of education, training, and experience in the applicable NDT method(s); have a working knowledge of industrial environments and general manufacturing processes; ability to effectively communicate with other departments, and customers to report issues and solve problems.
Documented experience with DR and/or CR X-ray imaging and processing as required.
State or IRRSP card required.
Additional NDT certs are a plus.
High School Diploma, GED or equivalent.
Completion of a 40 Hour Radiation Safety Course preferred.
All applicants require the following:
Ability to learn and comply with all company policies and procedures.
Excellent communication skills written and verbal.
Applicants must pass a drug screen and have a valid driver's license with a clean driving record.
“U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.
Work Conditions:
Must be able to wear safety equipment as required by the safety department for personal protection.
Work from heights on scaffolding, ladders, elevated platforms, man-baskets, etc.
Work in confined spaces which will require crawling, stooping, climbing, etc.
Work in around operating equipment and industrial environments.
Work with radiation and hazardous materials such as cleaners, penetrants, film developing chemicals, etc.
Work shifts up to 12 hours/day and 7 days/week and travel for extended periods of time
Ability to lift and carry 100 pounds.
Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses.
EOE/AA/M/F/Vet/Disabled
ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
General Resume Submission
Office Assistant Job In Huntsville, AL
Please use this posting to submit your resume for positions not posted or for consideration for future positions. WaveLink Overview: WaveLink, Inc. (WLI) is an expanding, woman-owned small business based in Huntsville, Alabama providing sensors engineering, aircraft integration & interoperability, acquisition lifecycle management, and cyber security support to the U.S. Army. WLI provides a comprehensive benefit package, with competitive salaries in a proactive, employee-oriented work environment.
Primary Location: Huntsville, Alabama
Clearance Level: Ability to obtain and maintain clearance.
General Resume Submission
Office Assistant Job In Huntsville, AL
Please use this posting to submit your resume for positions not posted or for consideration for future positions.
WaveLink Overview: WaveLink, Inc. (WLI) is an expanding, woman-owned small business based in Huntsville, Alabama providing sensors engineering, aircraft integration & interoperability, acquisition lifecycle management, and cyber security support to the U.S. Army. WLI provides a comprehensive benefit package, with competitive salaries in a proactive, employee-oriented work environment.
Primary Location: Huntsville, Alabama
Clearance Level: Ability to obtain and maintain clearance.
Branch Administrator-Part Time
Office Assistant Job In Huntsville, AL
Responsible for leading the day-to-day operations through relationship development with both customers and team members along with driving growth through existing customer maintenance and new customer acquisition
ESSENTIAL DUTIES AND RESPONSIBILITIES
OPERATIONAL MANAGEMENT
Oversees landscape construction, maintenance, enhancements, and snow seasons as it relates to preparation, production, billing, and customer satisfaction
Ensures landscape maintenance, enhancements, and snow account renewals through timely and quality performance
Inspects properties and ensures that quality standards are met
Develops, identifies, clarifies, and defines all work standards, processes, and systems for procedural continuity and
continued improvement
Oversees damage repairs of customer and company property, vehicles, equipment, and machinery while monitoring
cost and efficiency
SALES, PRODUCTION, AND REPORTING
Manages customer relationships to ensure continuous sales growth and maintained customer service
Maintains continuous communication with internal and external contacts including vendors, subcontractors, service providers, and customers
Monitors and analyzes the financial performance of all work tickets to ensure timeliness, profitability, and quality
TEAM MANAGEMENT
Oversees weekly L10 meetings and performs weekly 1:1s with all direct reports, including but not limited to
Construction/Maintenance Operations Managers, Business Development, Account Managers, Branch Administration, and Shop Managers
Assists in the hiring of branch personnel, including but not limited to Maintenance/Construction Operations
Managers, Fertilization Service Managers, and Tree Service Managers
Provides leadership through coaching, evaluating, conducting disciplinary action meetings, and conflict resolution of team members
Demonstrates a positive role model for all employees by reinforcing best practices and branch culture
Promotes continuous improvement of workplace safety and environmental practices
LEADERSHIP MANAGEMENT
Participates in leadership meetings and other companywide initiatives as needed
Assists President with all foresight, planning, development, and strategy
Position may perform other duties as assigned
Requirements
EDUCATION, KNOWLEDGE AND EXPERIENCE
Minimum of Bachelor's Degree preferred, horticulture degree preferred
Minimum of 5 to 10 years landscape industry experience required
Minimum of 7 to 10 years of leadership or supervisory experience required
SKILLS AND QUALIFICATIONS
Ability to work effectively in a team environment
Ability to manage multiple priorities/tasks
Excellent analytical and abstract reasoning skills
Microsoft Office Suite / PC proficiency
Excellent organizational skills
Excellent oral and written communication skills
Ability to provide direction to differing levels of personnel from laborers to management
Proven leadership skills in a high-performing culture
Demonstrated leadership ability, team management, and interpersonal skills
WORKING CONDITIONS AND EMPLOYMENT STATUS
WORK ENVIRONMENT
Indoor and outdoor conditions
Extended work hours during peak seasons
Requires moderate physical activity performing activities of a productive and technical nature; regular exposure to outdoor weather conditions of extreme heat and extreme cold; potential exposure to loud noise; potential exposure to air pollution, allergens, dust, pollen, insects, and other potentially harmful naturally occurring hazards; potential exposure to moving mechanical parts and sharp objects
Salary Description $24/hour
Svc Clerical
Office Assistant Job In Huntsville, AL
Receptionist, BDC Associate, Clerical - Receives callers at the dealership, determines the nature of their business and directs callers to their destination. Answers basic inquiries, routes incoming calls, takes messages and provides basic information to all callers. Makes appointments and follows up on appointments.
* Greets customers and determines the nature of their visit.
* Answers incoming phone calls. Directs caller to appropriate department or individual or takes a thorough message. Schedules appointments and follows up on those appointments to make sure the customer is taken care of.
* Communicates with callers and visitors in a professional, friendly and efficient manner.
* Obtains basic demographic information about each customer using a computer system, a log sheet or other method established by the dealership.
* Communicates messages to the appropriate parties in a timely manner.
* Types memos, correspondence, reports and other documents.
* Assists customers whenever possible.
* Assists with clerical duties as required. Maintains privacy of customer information.
Svc Clerical
Office Assistant Job In Huntsville, AL
Receptionist, BDC Associate, Clerical - Receives callers at the dealership, determines the nature of their business and directs callers to their destination. Answers basic inquiries, routes incoming calls, takes messages and provides basic information to all callers. Makes appointments and follows up on appointments.
* Greets customers and determines the nature of their visit.
* Answers incoming phone calls. Directs caller to appropriate department or individual or takes a thorough message. Schedules appointments and follows up on those appointments to make sure the customer is taken care of.
* Communicates with callers and visitors in a professional, friendly and efficient manner.
* Obtains basic demographic information about each customer using a computer system, a log sheet or other method established by the dealership.
* Communicates messages to the appropriate parties in a timely manner.
* Types memos, correspondence, reports and other documents.
* Assists customers whenever possible.
* Assists with clerical duties as required. Maintains privacy of customer information.
Svc Clerical
Office Assistant Job In Huntsville, AL
Receptionist, BDC Associate, Clerical - Receives callers at the dealership, determines the nature of their business and directs callers to their destination. Answers basic inquiries, routes incoming calls, takes messages and provides basic information to all callers. Makes appointments and follows up on appointments.
* Greets customers and determines the nature of their visit.
* Answers incoming phone calls. Directs caller to appropriate department or individual or takes a thorough message. Schedules appointments and follows up on those appointments to make sure the customer is taken care of.
* Communicates with callers and visitors in a professional, friendly and efficient manner.
* Obtains basic demographic information about each customer using a computer system, a log sheet or other method established by the dealership.
* Communicates messages to the appropriate parties in a timely manner.
* Types memos, correspondence, reports and other documents.
* Assists customers whenever possible.
* Assists with clerical duties as required. Maintains privacy of customer information.
Receptionist
Office Assistant Job In Huntsville, AL
Responsibilities * Answering the main Huntsville phone and directing phone calls * Greeting guests and offering beverages * Accepting packages and distributing appropriately. This may include driving packages to various jobsites in North Alabama when necessary * Checking and opening office mail, distributing appropriately, scanning invoices and sending to AP * Coordinate building access between building owner and employees and tracking employee key cards * Scheduling door opening (unlocking) and closing (locking) each morning and evening * Keep common areas of office tidy / neat * Tidy conference rooms before and after each meeting * Chairs returned to proper location * Trash Removed * Table Clean * Waters ready * Manage conference room calendars, anticipate needs for meetings, and pro-actively coordinate with meeting facilitator on meeting needs * Order meals- coordinate pick-up/delivery, and set-up for meetings * Arrange travel - booking rental cars and coordinating drop off/pick-up at rental car facility, booking flights and hotel rooms for both employees and visiting employees * Assist with IT needs including set up of AV for meetings, assisting new employees and co-ops/interns with new equipment and set-up * Order and coordinate installation of new IT equipment for existing and new employees * Establish relationship with cleaning company. Coordinate their visits and assure they have proper supplies, and that the checks are distributed from accounting as needed. Coordinate hiring process for new cleaning services as needed * Manage rent payments to landlord each month * On-boarding new employees * Order, maintain, and organize office supplies * Order, maintain, and organize office coffee, tea, waters, and snacks * Maintaining office plants including watering, trimming, and replacing * Manage copier repair / maintenance * Assist in event planning for office socials, client activities, community events, and holiday parties * Maintain list of active projects and associated job numbers * Establish relationship with building owner and coordinate office needs / report and resolve issues * Day to day administrative support for project management team(s), including sorting mail, creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc. * Prepare expense reports and book travel using Concur Travel and Expense for project team(s) * Assist with obtaining building permits through local municipalities (Huntsville, Athens, etc.) * Maintain all electronic project files * Act as a liaison between the Huntsville office and other corporate departments (JSA's, accounting, document coordinators, etc.) and offices * Review and code overhead, material and miscellaneous invoices for both the office and projects * Research status of office / overhead invoices in JD Edwards (E1) * Verify that all electronic project files are complete and ready for storage * Enter employee time in JD Edwards system * Track Subcontractor Business licenses with City of Huntsville and other municipalities as needed * Coordination / installation of seasonal décor at office and community events. Ensuring proper storage when not in use Education - Skills - Knowledge - Qualifications & Experience *
Positive attitude * Strong verbal and written communication skills * Excellent customer service skills * Ability to maintain a high level of confidentiality * Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint * Aptitude to learn new computer applications and software * Proven self-starter * Detailed oriented with the ability to recognize discrepancies * Ability to work in a team environment as well as independently * Must thrive in a fast-paced work environment * Ability to successfully prioritize multiple tasks with competing deadlines * Obtain notary certification in applicable county * Current Drivers License * Bachelor's degree preferred
Plant Office Administrator
Office Assistant Job In Huntsville, AL
Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country.
When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.
What You'll Do:
Coordinate Customer Orders. Responsible for weighting customer trucks, providing timely and accurate tickets to customers ensuring the smooth flow of traffic across the scales. Assist in the coordination of truck dispatch orders to ensure maximum efficiency. Ensure that tickets are verified for numbers, dated and time accuracy and ensure that customer trucks leave the yard properly loaded.
Perform Daily Plant Duties. Perform a variety of daily administrative plant duties as required by the plant manager or region accounting (e.g. purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for plant manager).
Prepare Monthly Financial Information. Prepare month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management. Reconcile time cards for all plant personnel, ensuring correct hours are reported and paid.
Serve as Plant Contact. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.
General Office Management. Maintain correct levels of inventory for all plant and office materials, ordering new materials when appropriate. Prepare correspondence, reports, manuals, and forms. Work with regions Human Resources department to handle personnel requests and problems. Work with region Safety department handling safety and environmental issues.
Additional Responsibilities. Other duties as assigned.
Skills You'll Need:
Experience. Experience in bookkeeping, accounting, or related experience is preferred.
Knowledge of Accounting Principles. Must possess a fundamental understanding of accounting principles and knowledge of common office practices, procedures, and use of office equipment.
Technology Skills. Must have the ability to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.
Interpersonal Skills. Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization.
Integrity. Must act with unyielding integrity and honesty in business transactions, promote company policies, and hold self and other employees accountable.
What You'll Like About Us:
Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.
Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.
Meaningful Work. What sets up apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.
Health Benefits. Medical, Dental, Vision programs, plus much more.
Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.
Prepare for the Future. 401(k) with company match and contribution.
Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.
Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.
NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS
Vulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters.
Front Office Specialist - Training Provided
Office Assistant Job In Huntsville, AL
A Front Office Specialist is trained to act as the first point of contact, setting the tone for a world class Total Patient Experience. This employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients.
SECTION 2: Duties and Responsibilities
* Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great service and support.
* Provide exceptional customer service during every patient encounter (in person or via phone).
* Display a professional attitude, greet patients promptly with a smile, and thank them when they leave.
* Answer phones (both external and internal); assure prompt, courteous service at all times.
* Practice urgency at all times with consideration to the patient's time, as well as doctor's time and schedule.
* Double check insurance authorizations to ensure completion and build accurate flow sheets.
* Knowledge of common fees charged for common visits.
* Check out patients and collect correct paymentsaccording to procedures.
* Manage patient flow in the office and ensure communication to maximize efficiency and customer service.
* Complete daily reconciliations / close day / countdown cash drawer.
* Comply with all company policies and procedures including HIPAA.
* General office duties and cleaning to be assigned by manager.
SECTION 3: Patient Population Served
* Front Office Specialist will work with team members and patients of all ages, races, and genders.
SECTION 4: Education, Licensure & Certification Requirements
* High School Diploma or GED
SECTION 5: Experience Requirements
* Industry related experience preferred.
* Favorable result on background check as required by state.
SECTION 6: Knowledge, Skills and Abilities Requirements
* Professional in appearance and actions
* Logical and Critical thinking skills
* Customer-focused with excellent written, listening and verbal communication skills
* Enjoys learning new technologies and systems
* Detail oriented, professional attitude, reliable
* Exhibits a positive attitude and is flexible in accepting work assignments and priorities
* Meets attendance and tardiness expectations outlined in policy
* Ability to work various days and hours as needed by the business
* Ability to follow or provide verbal and written instructions with excellent grammar and spelling skills to avoid mistakes or misinterpretations
* Interpersonal skills to support customer service, functional, and team mate support
* Able to communicate effectively in English, both verbally and in writing
* Ability for basic to intermediate problem solving, including mathematics
* Basic to intermediate computer operation
* Proficiency with Microsoft Excel, Word, and Outlook
* Specialty knowledge of systems relating to job function
* Knowledge of state and federal regulations for this position; general understanding of HIPAA guidelines
SECTION 7: Supervisory Responsibilities:
* There are no supervisory responsibilities for this position.
SECTION 8: PHYSICAL DEMANDS:
Indicate the amount of time spent for each activity required as it relates to the essential functions.
Physical Requirements
% of Time
LBS
Physical Requirements
% of Time
LBS
Bending
25
Vision - close/distance
100
Carrying
25
≤ 25
Vision - color vision
100
Climbing
5
Vision - depth perception
100
Driving
10
Vision - peripheral vision
100
Grasping
100
Vision - ability to adjust focus
100
Hearing
100
Stooping
25
Lifting
10
≤ 25
Walking
75
Pulling
10
≤ 25
Writing/Typing
100
Pushing
10
≤ 25
Speaking
100
Reaching
50
Fine Motor Skills
100
Sitting
50
Use of Hands
100
Standing
50
Other (please describe)
Location: Work takes place in a normal office/clinical environment. At times, travel to other locations may be necessary to fulfill essential duties and responsibilities of the job. Thus, those needing to travel for work must have access to dependable transportation, and driving record must meet company liability carrier standards.
Exposure: Works in normal office environment during normal business hours. May be exposed to blood or bodily fluids. May also be exposed to various cleaning supplies.
Equipment: The equipment typically used in this position is a computer, fax, copier, printer, scanner and telephone. Must have good working knowledge of Microsoft applications. Other equipment may be used as needed. May use Oprometric equipment/devices per sub-specialty requirement such as lensometer; keratometer; phoropter; visual acuity measuring; retinal camera; corneal topography unit; retinoscope. Personal Protective Equipment (PPE) follows standard precautions using personal protective equipment.
If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered.
EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
Plant Office Administrator
Office Assistant Job In Huntsville, AL
Plant Office Administrator - 240003EL Description Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country.
When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.
What You'll Do:
Coordinate Customer Orders. Responsible for weighting customer trucks, providing timely and accurate tickets to customers ensuring the smooth flow of traffic across the scales. Assist in the coordination of truck dispatch orders to ensure maximum efficiency. Ensure that tickets are verified for numbers, dated and time accuracy and ensure that customer trucks leave the yard properly loaded.
Perform Daily Plant Duties. Perform a variety of daily administrative plant duties as required by the plant manager or region accounting (e.g. purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for plant manager).
Prepare Monthly Financial Information. Prepare month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management. Reconcile time cards for all plant personnel, ensuring correct hours are reported and paid.
Serve as Plant Contact. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.
General Office Management. Maintain correct levels of inventory for all plant and office materials, ordering new materials when appropriate. Prepare correspondence, reports, manuals, and forms. Work with regions Human Resources department to handle personnel requests and problems. Work with region Safety department handling safety and environmental issues.
Additional Responsibilities. Other duties as assigned.
Qualifications Skills You'll Need: Experience. Experience in bookkeeping, accounting, or related experience is preferred. Knowledge of Accounting Principles. Must possess a fundamental understanding of accounting principles and knowledge of common office practices, procedures, and use of office equipment.Technology Skills. Must have the ability to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel. Interpersonal Skills. Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization.Integrity. Must act with unyielding integrity and honesty in business transactions, promote company policies, and hold self and other employees accountable. What You'll Like About Us: Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication. Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets up apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, Vision programs, plus much more.Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution.Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions. NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERSVulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters.
Job: Administrative Support Primary Location: Alabama-Huntsville Organization: GM - AL Schedule: Full-time Job Posting: Dec 17, 2024, 2:33:45 PM
Office Coordinator
Office Assistant Job In Huntsville, AL
TherapySouth was founded in July 2006 by Steve Foster, PT, LAT. His vision was that TherapySouth would be a therapist-owned practice, specializing in "hands-on care, close to a patient's home or work". All of our clinics maintain a friendly atmosphere that helps patients feel at home in their surroundings. Having several locations allows patients to conveniently attend physical therapy two to three times per week to improve their daily functions. We know our patients' names when they walk in the door of our clinics!
At TherapySouth, we are dedicated to keeping our Core Values at the forefront of our minds. We believe in:
Perseverance
Faith
Family
Compassion
Integrity
Service
Giving
Fitness
This is for our Athens, AL clinic that is opening up in February. TherapySouth is looking for a talented team-player for our Office Coordinator position! If you are interested in joining our dynamic team, please apply below!
The Office Coordinator is responsible for assisting with all day-to-day operational and administrative aspects of the clinic.
Essential Functions:
Demonstrate outstanding customer service.
Schedule new and returning patients.
Verify patient insurance, obtain necessary approval and pre-certification, and ensure proper documentation is completed.
Calculate patient balances and payment due in advance to ensure payment is received at time of service.
Collect OTC payments in accordance with Patient Payment Guidelines and enter payments into billing system.
Send required documentation to case managers, adjusters, etc. for Worker's Comp patients.
Contact referrals the same day as received and attempt to schedule appointment within 24 hours.
Run weekly reports and submit to central business office in a timely fashion.
Comply with all company policies and procedures as well as State and Federal regulations.
Perform other duties as required to meet the needs of the company.
Education and Experience:
High school diploma or equivalent required.
Experience in a medical or clinical office required.
Experience with insurance verification required.
Company Provided Benefits:
Competitive pay with performance-based merit increases.
Health, Dental and Vision Insurance.
Paid Time Off + Holidays.
Retirement plan with company matching.
TherapySouth is an Equal Opportunity Employer.