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Become An Office Assistant

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Working As An Office Assistant

  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Documenting/Recording Information
  • Performing Administrative Activities
  • Getting Information
  • Mostly Sitting

  • Repetitive

  • $30,000

    Average Salary

What Does An Office Assistant Do

General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.

Duties

General office clerks typically do the following:

  • Answer and transfer telephone calls or take messages
  • Sort and deliver incoming mail and send outgoing mail
  • Schedule appointments and receive customers or visitors
  • Provide general information to staff, clients, or the public
  • Type, format, or edit routine memos or other reports
  • Copy, file, and update paper and electronic documents
  • Prepare and process bills and other office documents
  • Collect information and perform data entry

Rather than performing a single specialized task, general office clerks have responsibilities that often change daily with the current needs of the employer.

Some clerks file documents or answer phones; others enter data into computers or perform other tasks using software applications. They also frequently use photocopiers, scanners, fax machines, and other office equipment.

The specific duties assigned to clerks will depend on the type of office in which they work. For example, a general office clerk at a college or university processes application materials and answers questions from prospective students. A clerk at a hospital files and retrieves medical records.

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How To Become An Office Assistant

General office clerks typically need a high school diploma or equivalent and learn their skills on the job.

Education

General office clerks usually need a high school diploma or equivalent.

Courses in using computer applications, such as word processing and spreadsheet software, may be particularly helpful.

Training

General office clerks usually learn their skills while on the job. Their training typically lasts up to 1 month and may include instructions on office procedures, proper phone etiquette, and the use of office equipment.

Advancement

General office clerks may advance to other administrative positions with more responsibility, such as executive secretaries and executive administrative assistants.

Advancement opportunities often depend on work experience and the knowledge of computer applications, such as word processing and spreadsheet software.

Important Qualities

Customer-service skills. Clerks often provide general information to company staff, customers, or the public. They should be courteous and prompt with their responses.

Detail oriented. Clerks perform many clerical tasks, such as preparing bills that require attention to detail.

Organizational skills. Office clerks file and retrieve records. They need to keep records organized to be able to access them quickly and efficiently.

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Do you work as an Office Assistant?

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Office Assistant Jobs

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Office Assistant Career Paths

Office Assistant
Accounts Payable Clerk Staff Accountant Accountant
Controller
9 Yearsyrs
Accounts Payable Clerk Accountant Senior Accountant
Accounting Manager
7 Yearsyrs
Accounts Payable Clerk Accountant
Office Manager
5 Yearsyrs
Legal Assistant Executive Assistant
Senior Administrative Assistant
7 Yearsyrs
Specialist Team Leader Assistant Manager
Assistant General Manager
5 Yearsyrs
Executive Assistant Office Manager Owner
Co-Owner
6 Yearsyrs
Bookkeeper Staff Accountant Finance Analyst
Finance Manager
7 Yearsyrs
Executive Assistant Office Manager
Business Manager
6 Yearsyrs
Legal Assistant Legal Secretary Office Manager
Practice Manager
9 Yearsyrs
Teacher Consultant Account Manager
Marketing Manager
5 Yearsyrs
Sales Assistant Account Executive Marketing Manager
Marketing Director
7 Yearsyrs
Administrator Manager Vice President
Chief Executive Officer
8 Yearsyrs
Counselor Therapist Case Manager
Patient Care Manager
5 Yearsyrs
Specialist Team Leader Operations Manager
Site Manager
7 Yearsyrs
Specialist Team Leader Manager
Business Owner
6 Yearsyrs
Office Administrator Executive Administrative Assistant Executive Assistant/Office Manager
Executive Assistant To Chief Executive Officer
6 Yearsyrs
Teacher Administrator
Business Office Manager
7 Yearsyrs
Substitute Teacher Teacher Administrator
Administrative Manager
6 Yearsyrs
Human Resources Assistant Human Resources Coordinator Human Resources Generalist
Office Manager Of Human Resources
6 Yearsyrs
Consultant Manager Business Owner
Entrepreneur
5 Yearsyrs
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Do you work as an Office Assistant?

Help others decide if this is a good career for them

Average Length of Employment
Office Technician 3.1 years
Office Specialist 3.0 years
Office Associate 2.8 years
Office Secretary 2.8 years
Office Clerk 2.3 years
Office Employee 2.1 years
Office Worker 2.0 years
Office Assistant 2.0 years
Office Helper 1.9 years
Office Volunteer 1.4 years
Top Careers Before Office Assistant
Cashier 14.6%
Internship 6.3%
Volunteer 3.9%
Server 3.7%
Secretary 2.8%
Assistant 2.7%
Waitress 2.2%
Hostess 2.1%
Manager 2.0%
Top Careers After Office Assistant
Cashier 12.4%
Internship 6.1%
Server 4.5%
Volunteer 3.3%
Assistant 2.8%
Manager 2.2%
Teacher 1.9%
Secretary 1.9%
Waitress 1.8%

Do you work as an Office Assistant?

Office Assistant Demographics

Gender

Female

72.5%

Male

16.2%

Unknown

11.3%
Ethnicity

White

59.2%

Hispanic or Latino

18.5%

Black or African American

11.5%

Asian

7.1%

Unknown

3.6%
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Foreign Languages Spoken

Spanish

63.3%

French

8.0%

Mandarin

3.7%

Chinese

3.5%

German

2.6%

Russian

2.3%

Italian

2.2%

Portuguese

2.1%

Cantonese

1.9%

Japanese

1.8%

Arabic

1.6%

Korean

1.3%

Hindi

1.2%

Vietnamese

1.0%

Tagalog

0.7%

Urdu

0.7%

Polish

0.7%

Hmong

0.5%

Greek

0.5%

Hebrew

0.3%
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Office Assistant Education

Schools

University of Phoenix

22.9%

Kaplan University

6.0%

Ashford University

5.3%

Liberty University

4.8%

Miami Dade College

4.7%

Strayer University

4.7%

The Academy

4.3%

Houston Community College

4.3%

Arizona State University

4.1%

University of Houston

4.0%

Florida State University

3.9%

Northern Virginia Community College

3.8%

New York University

3.7%

University of Central Florida

3.6%

University of North Carolina at Greensboro

3.5%

Florida International University

3.5%

Southern New Hampshire University

3.4%

Ohio State University

3.4%

University of South Florida

3.1%

Grand Canyon University

3.0%
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Majors

Business

24.6%

Psychology

8.4%

Health Care Administration

7.6%

Accounting

6.7%

Criminal Justice

5.8%

Medical Assisting Services

5.5%

Nursing

5.5%

Communication

4.4%

General Studies

3.8%

Liberal Arts

3.2%

English

3.2%

Biology

2.9%

Management

2.5%

Marketing

2.5%

Sociology

2.4%

Education

2.4%

Political Science

2.3%

Legal Support Services

2.2%

Computer Science

2.0%

Cosmetology

2.0%
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Degrees

Bachelors

39.0%

Other

29.5%

Associate

15.1%

Masters

6.9%

Certificate

6.0%

Diploma

2.3%

License

0.7%

Doctorate

0.6%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$30,000
View Detailed Salary Report
$21,000
Min 10%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$41,000
Max 90%
Best Paying Company
Bozeman Health
Highest Paying City
San Francisco, CA
Highest Paying State
Alaska
Avg Experience Level
2.2 years
How much does an Office Assistant make at top companies?
The national average salary for an Office Assistant in the United States is $30,307 per year or $15 per hour. Those in the bottom 10 percent make under $21,000 a year, and the top 10 percent make over $41,000.

Real Office Assistant Salaries

Job Title Company Location Start Date Salary
Office Assistant Sea & Blue, Inc. Los Angeles, CA Feb 12, 2015 $49,358
Office Assistant Woodorkers Cabinet of Naples Inc. Naples, FL Sep 18, 2016 $48,210
Bookkeeping/Office Assistant T Account LLC CO Aug 22, 2014 $45,267
Paralegal/Office Assistant/Researcher Sheldon, Flood & Haywood PLC Fairfax, VA Jun 22, 2015 $43,890
Office Assistant Tar-B Precision MacHining Corp Bensenville, IL Feb 12, 2016 $43,472
Office Assistant Cubiculum Home Inc. New York, NY Aug 01, 2014 $41,740
Law Office Assistant Ho Jin Park, Esquire Fort Lee, NJ Dec 01, 2016 $39,000
Office Assistant Doctors Cardio-Vascular Imaging, P.C. New York, NY Mar 06, 2015 $38,522
Office Assistant Raw Engineering, Inc. San Francisco, CA Sep 11, 2016 $37,378
Office Assistant Stimpfel and Stimpfel Floral Park, NY Mar 03, 2009 $35,959
Office Assistant Caravan Serai Orlando, Inc. Orlando, FL Aug 30, 2016 $35,048
Office Assistant JXJ Technologies, Inc. Norcross, GA Dec 01, 2011 $33,392 -
$37,566
Office Assistant Congregation Beth Jacob Redwood City, CA Oct 03, 2011 $31,806
Office Assistant Guillermo A Roman DDS Inc. CA Jun 28, 2016 $31,700
Office Assistant Cubiculum Home Inc. New York, NY Aug 01, 2014 $31,305
Office Assistant K S Park Dc PC Annandale, VA Jul 28, 2015 $29,245
Office Assistant Woodorkers Cabinet of Naples Inc. and Temperament Counseling Inc. Naples, FL Aug 01, 2016 $29,218
Office Assistant Cristian Chirla DDS Inc. Akron, OH Apr 20, 2009 $29,009
Office Assistant Lankarama Buddhist Institute La Puente, CA Aug 17, 2010 $28,780
Office Assistant Union Dental Group Anaheim, Inc. Anaheim, CA Dec 30, 2016 $28,330
Clerical Assistant-Trainee Wendell W Wheeler Lake City, FL Oct 01, 2014 $26,088
Office Assistant J One Trading, Inc. Los Angeles, CA May 01, 2015 $26,042
Office Assistant Focus Construction, Inc. Los Angeles, CA Feb 24, 2016 $26,042
Bookkeeper/Office Assistant Kyle Gibson Rock-N-Landscapes Kennewick, WA Jan 01, 2013 $25,837 -
$37,044

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How Would You Rate The Salary Of an Office Assistant?

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Top Skills for An Office Assistant

  1. Phone Calls
  2. Office Supplies
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Greeted customers and visitors, answered phone calls, took messages, and helped with complaints and concerns.
  • Monitored office supplies and replenished stock as necessary.
  • Provide exceptional customer service to phone callers and in-person request for information/services.
  • Offered and accepted various positions while still job hunting including data entry, receptionist, administrative assistant and procurement associate.
  • Entered and Posted Bi-weekly payroll reports

What is it like to work as an Office Assistant

5.0

What was your job title?

Office Assistant.. Show More

What do you like the most about working as Office Assistant?

Interacting with the public very friendly helpful in problem solving also I have patience with others.. Show More

What do you NOT like?

Rude customers who use profanity.. Show More

How Would You Rate Working As an Office Assistant?

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Top 10 Best States for Office Assistants

  1. Massachusetts
  2. District of Columbia
  3. Connecticut
  4. Alaska
  5. Florida
  6. Nevada
  7. Rhode Island
  8. New Jersey
  9. Washington
  10. New York
  • (1,453 jobs)
  • (347 jobs)
  • (495 jobs)
  • (153 jobs)
  • (2,074 jobs)
  • (294 jobs)
  • (109 jobs)
  • (1,165 jobs)
  • (918 jobs)
  • (2,586 jobs)

Top Office Assistant Employers

Jobs From Top Office Assistant Employers

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