Office assistants are typically those nice people you find at the front of the (you guessed it) office. They are responsible for a lot of clerical and administrative duties.

The great thing about this job is that there are so many opportunities. Like you remember that Campbell soup commercial where they dare you to open up to possibilities. That actually applies to this career. There are office assistant jobs in nearly every industry, including education, medical, government and legal fields. The possibilities are endless.

What Does an Office Assistant Do

There are certain skills that many office assistants have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed customer-service skills, detail oriented and organizational skills.

Learn more about what an Office Assistant does

How To Become an Office Assistant

If you're interested in becoming an office assistant, one of the first things to consider is how much education you need. We've determined that 42.4% of office assistants have a bachelor's degree. In terms of higher education levels, we found that 3.1% of office assistants have master's degrees. Even though some office assistants have a college degree, it's possible to become one with only a high school degree or GED.

Learn More About How To Become an Office Assistant

Office Assistant Career Paths

Average Salary for an Office Assistant

Office Assistants in America make an average salary of $31,517 per year or $15 per hour. The top 10 percent makes over $41,000 per year, while the bottom 10 percent under $24,000 per year.
Average Office Assistant Salary
$31,517 Yearly
$15.15 hourly
$24,000
10 %
$31,000
Median
$41,000
90 %

What Am I Worth?

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How To Become an Office Assistant
How To Become an Office Assistant Career Overview

States With The Most Office Assistant Jobs

Mouse over a state to see the number of active office assistant jobs in each state. The darker areas on the map show where office assistants earn the highest salaries across all 50 states.

Average Salary: Job Openings:

Number Of Office Assistant Jobs By State

Office Assistant Education

Office Assistant Majors

25.3 %

Office Assistant Degrees

Bachelors

42.4 %

High School Diploma

22.3 %

Associate

21.8 %

Top Colleges for Office Assistants

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676

Top Skills For an Office Assistant

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 15.7% of office assistants listed data entry on their resume, but soft skills such as customer-service skills and detail oriented are important as well.

Choose From 10+ Customizable Office Assistant Resume templates

Zippia allows you to choose from different easy-to-use Office Assistant templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Office Assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Office Assistant Resume
Office Assistant Resume
Office Assistant Resume
Office Assistant Resume
Office Assistant Resume
Office Assistant Resume
Office Assistant Resume
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Office Assistant Demographics

Office Assistant Gender Distribution

Female
Female
83%
Male
Male
17%

After extensive research and analysis, Zippia's data science team found that:

  • Among office assistants, 82.7% of them are women, while 17.3% are men.

  • The most common race/ethnicity among office assistants is White, which makes up 57.1% of all office assistants.

  • The most common foreign language among office assistants is Spanish at 63.3%.

Work Experience Programs For Office Assistants

Virtual work experience programs replicate work at top companies and help you gain the skills to be successful when applying and working there. In only a few hours, learn the relevant tools necessary to complete a typical work day at that company. Virtual work experience programs are 100% free, open-access, and self-paced. No experience or application is required!

Token Service Technology Program

Company: Visa

Cost: Free

Duration: 2-3 hours

Disputes, Competition & Insurance Program

Company: MinterEllison

Cost: Free

Duration: 3-4 hours

Investment Banking Program

Company: JPMorgan Chase

Cost: Free

Duration: 5 hours

Corporate Investment Banking Program

Company: Standard Bank

Cost: Free

Duration: 5.5 hours

Data Analytics Program

Company: KPMG AU

Cost: Free

Duration: 2-3 hours

Data Science Program

Company: Standard Bank

Cost: Free

Duration: 4 hours

Legal foundations Program

Company: Linklaters UK

Cost: Free

Duration: 5 hours

Building Your Personal Brand Program

Company: Ashurst UK

Cost: Free

Duration: 4.5-6 hours

Client Service Program

Company: Bloomberg

Cost: Free

Duration: 5-6 hours

Online Courses For Office Assistant That You May Like

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Ultimate Microsoft Office; Excel, Word, PowerPoint & Access
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Learn basic to advanced Microsoft Office skills in this 9-course bundle for Office 365 or Office 2019...

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Best States For an Office Assistant

Some places are better than others when it comes to starting a career as an office assistant. The best states for people in this position are Vermont, Massachusetts, California, and Connecticut. Office assistants make the most in Vermont with an average salary of $36,841. Whereas in Massachusetts and California, they would average $36,414 and $36,406, respectively. While office assistants would only make an average of $36,077 in Connecticut, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Massachusetts

Total Office Assistant Jobs:
1,227
Highest 10% Earn:
$48,000
Location Quotient:
1.09

2. Connecticut

Total Office Assistant Jobs:
421
Highest 10% Earn:
$49,000
Location Quotient:
1.03

3. Pennsylvania

Total Office Assistant Jobs:
1,588
Highest 10% Earn:
$44,000
Location Quotient:
1.11
Full List Of Best States For Office Assistants

How Do Office Assistant Rate Their Jobs?

Zippia Official Logo

5.0

I have experienced in appointment setting answering phone's, also filingMay 2019

5.0

Zippia Official LogoI have experienced in appointment setting answering phone's, also filingMay 2019

What do you like the most about working as Office Assistant?

Interacting with the public very friendly helpful in problem solving also I have patience with others Show More

What do you NOT like?

Rude customers who use profanity Show More

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Top Office Assistant Employers

Most Common Employers For Office Assistant

RankCompanyAverage SalaryHourly RateJob Openings
1Allstate$36,939$17.76593
2Farmers Insurance$36,730$17.66484
3State Farm Insurance Agency$36,498$17.55649
4Rutgers University$35,427$17.03244
5San Bernardino County$34,647$16.66317
6State Farm$33,970$16.33316
7H&R Block$32,404$15.58703
8Boston University$32,268$15.51258
9ManpowerGroup$31,716$15.25928
10Adecco$31,580$15.18765

Becoming an Office Assistant FAQs

Do You Need A Degree To Be An Office Assistant?

No, you do not need a degree to be an office assistant. Generally, all a person needs to become an office assistant is a high school diploma or equivalent.

However, some office assistant roles prefer a person to have their associate's degree or complete a vocational school program. It is also beneficial for a person to seek out a professional certification, such as the Administrative Assistant Certificate.

How Long Does It Take To Become An Office Assistant?

An office assistant is an entry-level job and typically does not require more than one year of experience. While not necessary, it can be useful to take a year of vocational schooling to gain critical office skills in common software and word processing programs, data entry, and customer service skills.

Is An Office Assistant The Same As A Receptionist?

No, an office assistant is not the same role as a receptionist. While these roles can be similar in some companies and even be held by the same person, the roles are not the same.

The office receptionist is the representative of the company that visitors encounter first. Their duties are primarily in customer service, ensuring that everyone who walks through the door or who makes a phone call has a positive first impression of the company.

Is Being An Office Assistant A Good Job?

Yes, being an office assistant is a good job. While the role of an Office Assistant starts with a low salary, it offers ample opportunity for career and salary growth.

This is especially true for people who choose not to pursue higher education. This entry-level office role can be a great stepping stone into positions within a company that would otherwise be blocked due to educational requirements.

What Does An Office Assistant Do?

An office assistant handles organizational and administrative tasks. The role of an office assistant often involves ensuring that an office is operating as efficiently as possible.

This role does the following tasks:

  • Organizes and maintains filing system

  • Schedules meetings and manages calendars

  • Drafts emails, invoices, and memos

  • Maintains office supplies

  • Answers phone calls and welcome guests

What Is The Qualification Of An Office Assistant?

The basic qualification needed to be an office assistant is a high school diploma or equivalent. Other common educational qualifications for the role are a vocational school diploma or an associate's degree. Aside from this, achieving professional certifications and work experience in an office setting are other useful qualifications.

What Skills Do You Need To Become An Office Assistant?

The top skills needed to become an office assistant are interpersonal skills and organizational skills. The office assistant ensures that the office is running as efficiently as possible, which requires a variety of soft and hard skills.

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