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Office Assistant

Concert Tech Corporation
Leesburg, VA
Job Description:-

* Performs general clerical functions such as sorts, routes and distributes mail.
* Types material from typed or handwritten copy, prepares correspondence, reports and other documents.
* Provide administrative support in order to ensure effective and efficient office operations
* Type agendas for meetings.
* Performs other work as required or assigned.
* Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
* Compute, record, and proofread data and other information, such as records or reports.

Skills Required:-

* Ability to work to strict deadlines.
* Should possess good typing skill
* Should be well versed in basic computer handling skills MS Office, MS Excel
* Capacity to work systematically and independently

Experience Required: Fresher to a year of experience preferred.
37d ago

Office Assistant

SOC Telemed
Reston, VA
SOC Telemed (SOC) is the leading national provider of acute telemedicine technology and solutions to hospitals, health systems, post-acute providers, physician networks, and value-based care organizations since 2004.
Our Vision

Our Vision as an organization is to transform healthcare by enabling patients to have increased access to the highest quality care via a technology-enabled platform.

Our Mission

Our Mission statement follows simply and clearly from our vision. We partner with healthcare organizations to bring clinicians and patients together using innovative technologies to improve clinical care and patient outcomes in a measurable way.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Responsibilities

+ Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

+ Answering screening and forwarding incoming phone calls

+ Receiving and sorting daily mail

+ Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

+ Maintain office security by following safety procedures and controlling access via the reception desk

+ Order front office supplies and keep inventory of stock

Requirements

Qualifications

Required

+ High school diploma or relevant work experience

+ Excellent communication skills

+ Ability to be resourceful and proactive when issues arise

+ Excellent organizational skills

+ Hands-on experience with office equipment (e.g. fax machines and printers)

Preferred

+ Proven work experience as a Receptionist, Front Office Representative or similar role

+ Proficiency in Microsoft Office Suite

Benefits

Benefits Include:

+ Health Insurance (Medical, Dental, Vision)

+ Health Savings Account

+ Flexible Spending (Medical and Dependent Care)

+ Employer Paid Short and Long Term Disability

+ Employer Paid 1x Life and AD&D (Supplemental available)

+ 401(k) & Roth 401(k)

+ PTO/Paid Holidays

+ Pregnancy and Parental Leave

+ Military Leave Pay
36d ago

Office Assistant

Aston Carter
Gainesville, VA
Our client in Gainesville VA is immediately hiring for an Administrative Assistant to join their growing team. This is a full time permanent opportunity and pay will vary based on years of experience. Qualified candidate will have an interview scheduled within 48 hours of resume submission.
Job Requirements

+ 2+ year of recent office administrative, and/or reception experience

+ High School Diploma or its equivalent (GED) required

+ Proficient with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)

+ Excellent written and verbal communication skills

+ Experience of working with a small company would be preferred

+ Experience of working in an international business would be desirable

Job Description

+ Greet visitors, offer them coffee/refreshments and direct them to the appropriate staff member

+ Maintain calendar for all conference rooms and offices

+ Monitor inventory of office supplies and replenish when necessary

+ Maintain presentable workspace to include the reception area, kitchen, conference rooms, visitor's office,, and supply/marketing closet

+ Arrange transportation for staff, clients, and visitors to ensure efficient and cost effective travel to and from the office

+ Input and process expense claims in the Expense Portal on behalf of VPs or other employees based in the Manassas, VA office

+ Create and manage initial submissions to Finance required for purchasing including vendor forms, Purchase Requisitions and Purchase Orders

+ Document and track status of all Purchases and manage the flow of Purchase orders through the O3b Purchasing system with the support of management and finance

+ Troubleshoot and resolve purchases that are stuck in the system with the support of management and finance

+ Create documents, reports and correspondence related to office management and functions

+ Answer, screen, and transfer calls to the appropriate staff; take messages and answer all queries

About Aston Carter:

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
9d ago

Office Assistant

Gap Solutions, Inc.
Bethesda, MD
Position Objective: Provide services as an Office Assistant in support of the overall functions of the National Library of Medicine (NLM) within the National Institutes of Health (NIH).
Duties and Responsibilities:

* Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks 4
* Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies and activities
* Provide executive expertise needed to coordinate, improve and oversee the overall functioning of the office
* Provide high-level administrative task support within the Branch
* Serve as primary timekeeper for an LO Division and back-up timekeeper using ITAS timekeeping system 3
* Responsible for regularly performing timekeeping audits and reconciling errors
* Handle all incoming and outgoing communications for general email box
* Coordinate inter-office activities; inform staff when issuesconcerns arise, so that proper actions can be taken 5
* Keep government abreast of all commitments via the maintenance of daily calendar
* Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.
* Research and propose new administrative procedures
* Stay abreast of and implements current regulations, policies and procedures; update staff on relevant information
* Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained
* Develop and maintain Standard Operating Procedures SOPs,Checklists of general processes and activities
* Understand and follow Government travel regulations
* Plan and complete various special projects
* Provide status reports on the progress on managing these projects activities and collaborating with appropriate staff
* Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff
* Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues
* Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis
* Process all logistics associated with travel requests to include hotel, air, and rental car, etc and serving as a customer service liaison between the traveler and the travel agent 1
* Proactively develop and maintain list of common travel events
* Troubleshoot travel challenges in assistance to travelers
* Monitor travel order approvals for travelers, communicate approvals to traveler and process travel vouchers for reimbursement 2
* Facilitate logistical arrangements for in-person and online meetings and teleconferences
* Review and update SharePoint, NLM Wiki, and NLM Jira sites
* Assist with maintenance of documentation and files on the NLM website and NLM Wiki
* Develop, maintain and update spreadsheets for personnel, budget and travel actions
* Develop and manage databases as needed to track protocol metadata and quality control checks
* Communicate with Division staff for edits revisions to the personnel list and phone directories; distribute updates within and out of PES
* Maintain office records including office procurements and reimbursement procedures
* Oversee inventory of office supplies
* Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items
* Collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner

Basic Qualifications:

* Associate's Degree
* Certified Administrative Assistant

Minimum Qualifications:

* Ability to multi-task and pay close attention to detail
* Excellent analytical, organizational and time management skills
* Strong communication skills, both oral and written
* Travel planning and knowledge of Federal Travel Regulations
* Customer service
* Timekeeping and project planning
* Meeting coordination
* Experience in MS Office
* This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
New
6d ago

Office Assistant

Medstar Health
Olney, MD
* The Office Assistant performs a variety of assigned clerical and patient care duties essential to the daily operations of the assigned department. Duties may vary by department and/or site and may include: patient registration, patient scheduling, coordinating the physician order re-certification process, insurance verification and coordination of services for patients, charge entry and reconciliation functions, co-payment and daily cash receipt responsibilities, assisting with medical record operations on a daily basis, greeting, registering and escorting patients, completing patient set-ups, turning over patient rooms and ensuring that the exam room is properly cleaned and prepped, performing other patient care duties determined by the therapist or physician, editing and distributing clinical dictations, order and maintain clinical and administrative supplies, creates patient registration packets for patients and/or billing department, and providing front office and/call center coverage and assistance.
* Minimum Qualifications
* Education/Training
* High School diploma or G.E.D. required; Associate's Degree (A.A.) or a Bachelor's Degree from a college or university in healthcare or related field preferred.

*
* Experience
* 3 months of related experience/and or training in a fast-paced medical office setting for Therapy/Ambulatory offices; 1 year experience in a medical office required or a combination of experience and education will be accepted for Outpatient Physician Centers. Experience working in a role involving customer service preferred.

*
* License/Certification/Registration
* No special certification, registration or licensure required.

*
* Knowledge, Skills & Abilities
* Excellent customer service, as well as excellent verbal and written communication skills. Basic knowledge of Microsoft Office products including Word, Excel and Outlook. Highly organized, process oriented individual who has the ability to multi-task, be flexible and be a self-starter. Ability to follow instructions and assist visitors and/or patients without compromising safety, service, care or efficiency. Friendly and professional when interacting with patients and visitors at all times. Position is initial face and the initial voice of the clinic and should be able to project a positive and professional image at all times.

* Primary Duties and Responsibilities
* Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.

* Promptly answers assigned extensions using the correct salutation and follows script and completes patient reminder calls processes and procedures as assigned.

* Greets and assists patients on the telephone and in person by triaging patient inquiries and concerns to appropriate clinical and non-clinical team members.

* Completes the preliminary intake efficiently, accurately and completely; performs patient updates, scanning, registration, patient scheduling of initial and follow-up appointments based on insurance guidelines, and messaging in the department's practice management (PM) system and/or electronic health record (EHR).

* Performs insurance verification and coordinates services/authorizations for patients, as assigned.

* Completes and/or ensures accurate collection of copayment and copayment reconciliation, charge entry reconciliation, preparation of bank deposits and cash receipt logs, as assigned.

* Demonstrates proficiency with the billing portion of the PM system to include: guarantor information, benefit information, insurance information, insurance priority, episode of care information, open HMO referrals, alternate insurances and system notes (if applicable).

* Assembles financial paperwork and medical record paperwork for physicians and/or clinical team; assists patients with completing of required office forms, reviews all patient information for accurateness and completeness and witnesses all financial forms as required. Communicates duplicate or multiple medical record accounts to appropriate medical records personnel for merging.

* In the Physician Centers: Registers and schedules patients for a variety of different physician specialty clinics as well as modifying physician schedules upon request. Works closely with Patient Insurance Specialists, secretaries and nurses to coordinate and schedule procedures and clinics.

* Requests and obtains referrals, medical records or diagnostic reports from internal and external providers, as assigned.

* Monitors and handles case management for patients in the EHR system, as assigned.

* Maintains waiting area in clean and neat condition, restocking materials as needed.

* Monitors administrative supplies and keeps administrative supplies at par levels.

* Responds to all payer-specific questions from patients and clinical providers, as appropriate.

* Participates in meetings and on committees and represents the department and hospital in community outreach efforts. Participates in multi-disciplinary quality and service improvement teams.

* Performs other duties as assigned.

About MedStar Health

MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation and research. Our 30,000 associates and 5,400 affiliated physicians work in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest visiting nurse association in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar is dedicated not only to teaching the next generation of doctors, but also to the continuing education and professional development of our whole team. MedStar Health offers diverse opportunities for career advancement and personal fulfillment.
New
7d ago

Arlington Receptionist/Office Assistant

Melwood
Arlington, VA
This position is located in Arlington, VA. The core working hours are 8:00 am - 4:30 pm. The hourly wage is $12 an hour. This is a non-exempt position. Employees are eligible for overtime pay her hours worked over 40 hours in a standard workweek should it be necessary.
Arlington Receptionist/Office Assistant

INTRODUCTION

+ The Receptionist serves as the first line of contact for all callers to Melwood and all visitors to the Melwood Arlington, VA campus. A perspective of the entire program is necessary in order to effectively and efficiently perform the duties of the position. The Corporate Receptionist provides general administrative support.

KEY RESPONSIBILITIES

Corporate Reception and Visitor Management:

+ Answers all incoming telephone calls in a professional and courteous manner. Screens call to determine where they should be directed and to reduce the number of unsolicited sales calls being put through to Melwood employees. Delivers clear, concise, and accurate information as required.

+ Fields call about the status of applications, looking up the applicant's status, and provide an answer based on standard operating procedures.

+ Fields call for employment verifications and response per standard operating procedures.

+ Professionally greets and assists all visitors and employees to the Administration Building.

+ Ensures that all visitors are registered and given badges per standard operating procedures.

+ Receives and signs for incoming deliveries and coordinates the notification of appropriate personnel. Arranges the storage of packages left in the Human Resources area after 24 hours. Arranges for package pickups.

Other Administrative Support Functions:

+ Creates employee ID badges and activates associated ProxIDs.

+ Ensures reception area is neat and tidy and maintains a professional atmosphere at all times. Manages noise levels in and around the reception area.

+ Calls job candidates to confirm interviews, following standard operating procedures. Calls new hires to remind them of their scheduled onboarding and to reinforce pertinent information using a provided script. Schedules applicants for application assistance.

+ On a monthly basis, prepared corporate birthday cards and work anniversary letters for the CEO's signature by running an HRIS report, generating form letters, and creating and affixing mailing labels.

+ Orders office supplies for Human Resources and various departments requesting appropriate approvals.

+ Performs other duties as assigned by the Human Resources/Legal Office Administrator.

PHYSICAL QUALIFICATIONS

+ Must be able to sit 90% of working time. Must be able to reach, move freely from place to place and lift up to 20 pounds. Must be able to speak clearly and hear to communicate with callers/customers.

QUALIFICATIONS

+ High School diploma/GED and one-year office experience with six months phone console or switchboard experience required.

+ Must possess excellent communication skills and have the ability to multi-task.

+ Typing of 25 words per minute is preferred.

+ Must be able to work during business core hours from 8:00 am-4:30 pm, M-F.

+ Must be able to work, schedule, and function within a team setting.

+ The ability to maintain confidentiality is required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
New
7d ago

Receptionist/Administrative Assistant

Kimley-Horn
Reston, VA
**Overview**

Kimley-Horn, one of Fortune Magazine's "100 Best Companies to Work For" is looking for a Receptionist/Administrative Assistant to join our Northern Virginia office.

This is an in-office position. Hours are Monday through Friday, 8:00am-5:00pm.

**Responsibilities**

+ Staff the front desk; answer a multi-line phone and greet and direct visitors

+ Responsible for all incoming and outgoing mail, shipping, and courier services

+ Order office supplies; maintain production room and office equipment

+ Manage suite access & visitor passes

+ Process building maintenance requests

+ Schedule meetings - reserving conference rooms, setting up appropriate A/V equipment, and ordering meals

+ Assist with travel arrangements and process expense reports

+ Manage filing and archiving

+ Handle copying, printing and scanning (plans, project manuals, reports, etc.)

+ Create, proofread and/or edit documents and presentations using MS Office suite (Word, PowerPoint and Excel)

+ Support engineering groups as needed

**Qualifications**

+ High school diploma or equivalent; Associates preferred

+ 2+ years of relevant administrative experience

+ High degree of professionalism with strong communication and people skills

+ Ability to develop and maintain positive relationships with all levels of staff and clients

+ Ability to multi-task and prioritize workload in a deadline-driven environment with minimal supervision

+ Excellent computer skills; intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook)

+ Strong grammar and punctuation skills

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

**ID** _2021-4170_

**Location : Location** _US-VA-Reston_

**Education** _Associate's Degree_

**Employee Type** _Regular_
New
5d ago

Office Assistant

Medstar Research Institute
Olney, MD
Job Summary The Office Assistant performs a variety of assigned clerical and patient care duties essential to the daily operations of the assigned department. Duties may vary by department and/or site and may include: patient registration, patient scheduling, coordinating the physician order re-certification process, insurance verification and coordination of services for patients, charge entry and reconciliation functions, co-payment and daily cash receipt responsibilities, assisting with medical record operations on a daily basis, greeting, registering and escorting patients, completing patient set-ups, turning over patient rooms and ensuring that the exam room is properly cleaned and prepped, performing other patient care duties determined by the therapist or physician, editing and distributing clinical dictations, order and maintain clinical and administrative supplies, creates patient registration packets for patients and/or billing department, and providing front office and/call center coverage and assistance. Minimum Qualifications Education/Training High School diploma or G.E.D. required; Associate#s Degree (A.A.) or a Bachelor#s Degree from a college or university in healthcare or related field preferred. # Experience 3 months of related experience/and or training in a fast-paced medical office setting for Therapy/Ambulatory offices; 1 year experience in a medical office required or a combination of experience and education will be accepted for Outpatient Physician Centers. Experience working in a role involving customer service preferred. # License/Certification/Registration No special certification, registration or licensure required. # Knowledge, Skills # Abilities Excellent customer service, as well as excellent verbal and written communication skills. Basic knowledge of Microsoft Office products including Word, Excel and Outlook. Highly organized, process oriented individual who has the ability to multi-task, be flexible and be a self-starter. Ability to follow instructions and assist visitors and/or patients without compromising safety, service, care or efficiency. Friendly and professional when interacting with patients and visitors at all times. Position is initial face and the initial voice of the clinic and should be able to project a positive and professional image at all times. Primary Duties and Responsibilities Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations. Promptly answers assigned extensions using the correct salutation and follows script and completes patient reminder calls processes and procedures as assigned. Greets and assists patients on the telephone and in person by triaging patient inquiries and concerns to appropriate clinical and non-clinical team members. Completes the preliminary intake efficiently, accurately and completely; performs patient updates, scanning, registration, patient scheduling of initial and follow-up appointments based on insurance guidelines, and messaging in the department#s practice management (PM) system and/or electronic health record (EHR). Performs insurance verification and coordinates services/authorizations for patients, as assigned. Completes and/or ensures accurate collection of copayment and copayment reconciliation, charge entry reconciliation, preparation of bank deposits and cash receipt logs, as assigned. Demonstrates proficiency with the billing portion of the PM system to include: guarantor information, benefit information, insurance information, insurance priority, episode of care information, open HMO referrals, alternate insurances and system notes (if applicable). Assembles financial paperwork and medical record paperwork for physicians and/or clinical team; assists patients with completing of required office forms, reviews all patient information for accurateness and completeness and witnesses all financial forms as required. Communicates duplicate or multiple medical record accounts to appropriate medical records personnel for merging. In the Physician Centers: Registers and schedules patients for a variety of different physician specialty clinics as well as modifying physician schedules upon request. Works closely with Patient Insurance Specialists, secretaries and nurses to coordinate and schedule procedures and clinics. Requests and obtains referrals, medical records or diagnostic reports from internal and external providers, as assigned. Monitors and handles case management for patients in the EHR system, as assigned. Maintains waiting area in clean and neat condition, restocking materials as needed. Monitors administrative supplies and keeps administrative supplies at par levels. Responds to all payer-specific questions from patients and clinical providers, as appropriate. Participates in meetings and on committees and represents the department and hospital in community outreach efforts. Participates in multi-disciplinary quality and service improvement teams. Performs other duties as assigned.

* The Office Assistant will perform a variety of assigned clerical and patient care duties essential to the daily operations of the assigned department. These duties may vary by department and/or site and may include: patient registration, patient scheduling, coordinating the physician order re-certification process, insurance verification and coordination of services for patients, charge entry and reconciliation functions, co-payment and daily cash receipt responsibilities, assisting with medical record operations on a daily basis, greeting, registering and escorting patients, completing patient set-ups, turning over patient rooms and ensuring that the exam room is properly cleaned and prepped, performing other patient care duties determined by the therapist or physician, editing and distributing clinical dictations, order and maintain clinical and administrative supplies, creates patient registration packets for patients and/or billing department, and providing front office and/call center coverage and assistance.
* Minimum Qualifications
* Education/Training
* High School diploma or G.E.D. required; Associate s Degree (A.A.) or a Bachelor s Degree from a college or university in healthcare or related field preferred.

*
* Experience
* Minimum of 3 months of related experience/and or training in a fast paced medical office setting for Therapy/Ambulatory offices; minimum of 1 year experience in a medical office required or a combination of experience and education will be accepted for Outpatient Physician Centers. Experience working in a role involving customer service preferred.

*
* License/Certification/Registration
* N/A

*
* Knowledge, Skills & Abilities
* The incumbent in this role should first and foremost have excellent customer service, as well as excellent verbal and written communication skills. This person should have a basic knowledge of Microsoft office products including Word, Excel and Outlook. In order to function efficiently, the Office Assistant will be required to be a highly organized, process oriented individual who has the ability to multi-task, be flexible and be a self-starter. This person should have the ability to follow instructions and assist visitors and/or patients without compromising safety, service, care or efficiency. The incumbent should also be friendly and professional when interacting with patients and visitors at all times. This person will be the initial face and the initial voice of the clinic and should be able to project a positive and professional image at all times.

* Primary Duties and Responsibilities
* Promptly answers assigned extensions using the correct salutation and follows script and completes patient reminder calls processes and procedures as assigned.

* Greets and assists patients on the telephone and in person by triaging patient inquiries and concerns to appropriate clinical and non-clinical team members.

* Completes the preliminary intake efficiently, accurately and completely; performs patient updates, scanning, registration, patient scheduling of initial and follow-up appointments based on insurance guidelines, and messaging in the department s practice management (PM) system and/or electronic health record (EHR).

* Performs insurance verification and coordinates services/authorizations for patients, as assigned.

* Completes and/or ensures accurate collection of copayments and copayment reconciliation, charge entry reconciliation, preparation of bank deposits and cash receipt logs, as assigned.

* Demonstrates proficiency with the billing portion of the PM system to include: guarantor information, benefit information, insurance information, insurance priority, episode of care information, open HMO referrals, alternate insurances and system notes (if applicable).

* Assembles financial paperwork and medical record paperwork for physicians and/or clinical team; assists patients with completing of required office forms, reviews all patient information for accurateness and completeness and witnesses all financial forms as required. Communicates duplicate or multiple medical record accounts to appropriate medical records personnel for merging.

* In the Physician Centers: Registers and schedules patients for a variety of different physician specialty clinics as well as modifying physician schedules upon request. Works closely with Patient Insurance Specialists, secretaries and nurses to coordinate and schedule procedures and clinics.

* Requests and obtains referrals, medical records or diagnostic reports from internal and external providers, as assigned.

* Monitors and handles case management for patients in the EHR system, as assigned.

* Maintains waiting area in clean and neat condition, restocking materials as needed.

* Monitors administrative supplies and keeps administrative supplies at par levels.

* Responds to all payer-specific questions from patients and clinical providers, as appropriate.

* Other duties as assigned.
14d ago

Office Assistant - Home Health

LHC Group
Rockville, MD
LHC Group is the preferred post-acute care partner for hospitals, physicians and families nationwide. From home health and hospice care to long-term acute care and community-based services, we deliver high-quality, cost-effective care that empowers patients to manage their health at home. Hospitals and health systems around the country have partnered with LHC Group to deliver patient-centered care in the home. More hospitals, physicians and families choose LHC Group, because we are united by a single, shared purpose: It's all about helping people. The Office Assistant assists Admin|DON|BM and Office Manager with routine clerical|office and computer related tasks to include but limited to filing, shredding and data entry, including processing workflow tasks as assigned. Essential Functions Our company, a part of LHC Group, is currently seeking clinicians/professionals that want to join our team to help improve the well being of our patients and their families. If you're seeking a unique opportunity to take your career to the next level, it just arrived! Do you want to be rewarded for your hard work? Do you desire to make a difference providing quality care? Do you want to be part of a family and not just an employee? Flexible schedule for field clinicians Competitive pay LHC Group is the preferred post-acute care partner for hospitals, physicians and families nationwide. From home health and hospice care to long-term acute care and community-based services, we deliver high-quality, cost-effective care that empowers patients to manage their health at home. Education & Experience Skill Requirements Must have computer skills, clerical-business machine skills, telephone communication skills, and be able to type. Must possess general clerical skills and organizational skills.
New
5d ago

Part Time Office Assistant

Harris Teeter, LLC
Darnestown, MD
This is a part time position. Primary responsibility is to Take Excellent Care Of Our Customers by satisfying each customer's needs, exceeding their expectations, and making every shopping visit a pleasant and satisfying experience. This requires performing bookkeeping, accounting, and other functions required in the store accounting office. May be assigned to be the on-duty floor monitor, customer service clerk, cashier, and/or bagger when appropriate.

QUALIFICATIONS. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Associates must be at least 18 years of age.

PERSONAL SKILLS. Excellent communication and interpersonal skills. Willingness to participate in and successfully complete required training and to work with the team to increase customer satisfaction and sales.

LANGUAGE SKILLS. Ability to read and comprehend simple instructions, short correspondence, and memos [in English]. Ability to write simple correspondence [in English]. Ability to effectively present information in one-on-one and small group situations to customers, vendors, and other associates of the organization who only speak English.

MATHEMATICAL SKILLS. Ability to add and subtract two digit numbers and to calculate a discount % amount. Ability to perform these operations using units of American currency.

REASONING ABILITY. Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, TRAINING. Complete Company's training including but not limited to: new hire orientation, customer service network, safety, customer service clerk technical skills, floor monitor technical skills.

PHYSICAL DEMANDS. The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and smell. The individual is occasionally required to climb or balance and stoop, kneel, or crouch. The individual must regularly lift and/or move up to 25 pounds and reach from 6 to 48 inches, and occasionally lift and/or move up to 40 pounds and reach from 6 to 72 inches. Specific vision abilities required by this job include close vision, and color and depth perception.
WORK ENVIRONMENT. The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual is occasionally exposed to wet and/or humid conditions and moving mechanical parts. The individual is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and extreme cold. The noise level in the work environment is usually moderate.
New
5d ago

Office Assistant/Test Proctor

Devry Education Group
Tysons Corner, VA
28d ago

Office Assistant/Test Proctor

Adtalem Global Education Inc.
Tysons Corner, VA
30d ago

Front Office Support Staff

Kord Technologies
Chantilly, VA
39d ago

Front Office Support Staff

KBR
Chantilly, VA
39d ago

Receptionist/Administrative Assistant

Country Club of Fairfax
Fairfax, VA
New
7d ago

Admin Assistant / Receptionist

Diligent Solutions
Centreville, VA
60d+ ago

Dental Assistant/Front Desk Assistant

Affordable Care
Montgomery Village, MD
60d+ ago

Office Assistant

University of Utah
Remote or Salt Lake City, UT
Easy Apply
28d ago

Office Assistant

Liberty Mutual
Remote or Indianapolis, IN
New
4d ago

Office Assistant - Temporary

Emory University
Remote or Atlanta, GA
New
7d ago

OFFICE ASSISTANT

Ridge Company
Remote or Concord, NH
60d+ ago

Clinical Office Assistant -- Remote

Robert Half
Remote or Chattanooga, TN
60d+ ago

Office Assistant-DC

Curative Inc.
Washington, DC
New
Easy Apply
5d ago

Asst-Office Operations

Ascension Health
Columbia, MD
12d ago

Office Assistant Float

Medstar Health
Washington, DC
New
4d ago

ATTP99-2021-01893-Seasonal Staff-Outdoor Recreation Office-Casper

State of Wyoming
Remote or Cheyenne, WY
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6d ago

Claims Clerical Assistant- Qual-Lynx - New Jersey

Cigna
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6d ago

Office Assistant

Medstar Research Institute
Oxon Hill, MD
12d ago

Clerical Assistant (Data Entry)

Hiregy
Remote or Tampa, FL
14d ago

Office Assistant- Bilingual

Whitman-Walker Health
Washington, DC
14d ago

Office Assistant II

General Dynamics
Frederick, MD
New
5d ago

Office Assistant II

NES Associates
Frederick, MD
8d ago

Office Assistant II

General Dynamics Information Technology
Frederick, MD
11d ago

Office Assistant, Law School Dean's Suite

George Washington University
Washington, DC
21d ago

Office Assistant - Eldersburg, MD

Select Medical Corporation
Eldersburg, MD
27d ago

Frederick - Bethesda MD, Med Office Coord/Certified Med Asst

Johns Hopkins University
Frederick, MD
60d+ ago

Dental Assistant/Front Desk Assistant

Affordable Care
Woodbridge, VA
13d ago

Patient Clerical Assistant - Emergency Department - Night Shift

Johns Hopkins Medicine
Columbia, MD
New
4d ago

Clerical Assistant (Part-time)

6K Systems
Quantico, VA
60d+ ago

Office Assistant

Medstar Health
Wheaton, MD
New
7d ago

Average Salary For an Office Assistant

Based on recent jobs postings on Zippia, the average salary in the U.S. for an Office Assistant is $30,443 per year or $15 per hour. The highest paying Office Assistant jobs have a salary over $39,000 per year while the lowest paying Office Assistant jobs pay $23,000 per year

Average Office Assistant Salary
$30,000 yearly
$15 hourly
Updated October 23, 2021
$23,000
10 %
$30,000
Median
$39,000
90 %

Highest Paying Cities For Office Assistant

0 selections
CityascdescAvg. salaryascdescHourly rateascdesc
Washington, DC
$40,275
$19.36
Eugene, OR
$35,829
$17.23
San Francisco, CA
$35,769
$17.20
Seattle, WA
$35,499
$17.07
Farmington, CT
$33,152
$15.94
Boston, MA
$32,559
$15.65

5 Common Career Paths For an Office Assistant

Accounts Payable Clerk

An accounts payable clerk is responsible for supporting the accounting department by performing clerical duties to file financial reports timely and accurately. Accounts payable clerks manage and verify invoices documents, reconcile balance spreadsheets, process payments for suppliers and vendors, resolve billing discrepancies, confirm and post account statements, record outstanding credits, and maintain an organized record of transactions. An accounts payable clerk must have excellent knowledge of the accounting principles to deliver high-quality services and help the business minimize excessive financial loss.

Legal Assistant

Legal assistants are responsible for doing most of the administrative or clerical needs of a lawyer. They support lawyers by preparing documents for hearings or trials, conducting research for legal cases, organizing files and records, managing schedules, manning phone lines, communicating with legal clients, documenting meeting minutes, and setting up appointments. It is important for legal assistants to have a basic knowledge of laws and the judiciary system so that they can provide better support to lawyers. They should also be detail-oriented, organized, and excellent communicators.

Specialist

Specialists are employees who are responsible for specific tasks or activities in the department they are assigned to. The actions or tasks they work on are related to their educational background or work experiences. They are usually highly skilled in specializations related to the work they are assigned to. Specialists are also highly trained on the competencies that are required of their specialty. As such, they are focused on the skills and competencies that are needed to enhance their experience in their specific field further.

Executive Assistant

Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.

Bookkeeper

Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work. Bookkeepers manage the entry of items in the general ledger, assign items into their proper categories, and ensure that the entries are balanced. They also act as auditors by checking the accuracy and veracity of the receipts or vouchers in their possession before entering them into the system. Bookkeepers ensure that their files are up to date and free of errors.

Illustrated Career Paths For an Office Assistant