Office assistant resume examples from 2025
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How to write an office assistant resume
Craft a resume summary statement
Put a resume summary on the top of your resume to highlight your accomplishments. A resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to write a strong, impressive resume summary:
Step 1: Start with your current job title, or the one you aspire to. Are you a passionate manager? A skilled analyst? It's a good starting point.
Step 2: Next put your years of experience in office assistant-related roles.
Step 3: Now is the time to put your biggest accomplishment or something you are professionally proud of.
Step 4: Read over what you have written. It should be 2-4 sentences. Your goal is to summarize your experience, not recite your resume.
Hiring managers spend under a minute reviewing resumes on average. This means your summary needs to demonstrate your value quickly and show why you are the perfect fit for the office assistant position.Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.
List the right project manager skills
Your Skills section is a place to list all relevant skills and abilities. Here is how to make the most of your skills section and make sure you have the right keywords:
- Start with the job listing. Frequently, the keywords looked for by recruiters will be listed. Be careful to include all skills in the job listing you have experience with.
- Consider all the software and tools you use on a daily basis. When in doubt, list them!
- Make sure you use accurate and up to date terms for all the skills listed.
Here are example skills to include in your “Area of Expertise” on an office assistant resume:
- Data Entry
- Patients
- Customer Service
- Telephone Calls
- Scheduling Appointments
- Front Desk
- Office Equipment
- Payroll
- Word Processing
- PowerPoint
- Clerical Support
- Administrative Tasks
- Patient Appointments
- HR
- Direct Calls
- Office Support
- Office Operations
- Computer System
- Office Machines
- Multi-Line Phone System
- Clerical Tasks
- Travel Arrangements
- Fax Machines
- QuickBooks
- Patient Charts
- Bank Deposits
- Office Procedures
- Office Tasks
- Insurance Verification
- Event Planning
Zippia’s AI can customize your resume for you.
How to structure your work experience
Your employment history is arguably one of the most important parts of your resume. It shows you have experience and foundation in your field to successfully master the office assistant position. Here is how to most effectively structure your work experience:
- List your most recent experience first, followed by earlier roles in reverse chronological order. Employers care about your most recent experience the most.
- Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
- Include only recent, relevant jobs.
How to write office assistant experience bullet points
Your resume is your chance to show your biggest accomplishments. Don't just list your job responsibilities, instead take the opportunity to show why you're really good at what you do. Here is how you do that:
- Start with strong action verbs like managed, spearheaded, created, etc. Your goal is to show what you did and verbs will help demonstrate your contributions.
- Use numbers to quantify your achievements. Did you save time with a new report? Increase revenue? How large was the team you managed?
- Keep it concise. You're highlighting your achievements. Consider if all details you are sharing are relevant, or can be written more efficiently.
Here are examples from great office assistant resumes:
Work history example #1
Transit Department Clerk
Florida State University
- Communicated with current and potential students through oral and written methods.
- Received and filed reports from an online database - Compiled productivity spreadsheets using Microsoft Excel - Reviewed patient billing and insurance information
- Assisted graduate students with registration, thesis-related paperwork and check-out procedures.
- Assisted with the storage and retrieval of employee records for Payroll and Human Resource Services.
- Provided administrative support for faculty members on campus Assisted with planning activities within the Communications Department
Work history example #2
Office Clerical Assistant
New York University
- Edited the NYU Classes course site and lecture materials, such as PowerPoint slides.
- Assisted students with homework, navigated WCCCD homepage and assisted with Microsoft Word, Excel and PowerPoint documents.
- Maintained and controlled all preliminary channels of communication for all major campus departments.
- Maintained confidential student, faculty, and staff health record in paper files and Microsoft Office Access database.
- Organized 50+ essential and confidential documents per week into President's database.
Work history example #3
Daycare Provider Assistant
YMCA
- Trained in CPR, First Aid, Principles of Child Care, Child Abuse Prevention.
- Maintained positive open parent communications including individual or group meetings.
- Certified in CPR in case of an emergency.
- Developed a child's curiosity and knowledge.
- Worked with infants, toddler, and preschool age children.
Work history example #4
Clerical Staff
Child Care Services Association
- Purchased all supplies for the Claims Department and acted as back-up for the Payroll Department.
- Resolved employment-related disputes through proactive communication.
- Conducted Internet research and data organization in excel spreadsheets.
- Recorded time and attendance for payroll.
- Required proficiency in basic word processing, spreadsheet and database programs.
Zippia’s AI can customize your resume for you.
Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries for resumes:
High School Diploma
2014 - 2014
Highlight your office assistant certifications on your resume
If you have any additional certifications or education-like achievements, add them to the education section.
Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.
Here are some of the best certifications to have on office assistant resumes:
- Certified Nurse Assistant (CNA)
- Medical Assistant
- Certified Medical Administrative Assistant (CMAA)
- Dental Assistant (RDA)
- Microsoft Office Specialist: Expert (Office 365 and Office 2019)
- Certified Medical Office Manager (CMOM)
- Word 2010 Certification
- Nationally Certified Medical Office Assistant (NCMOA)
- Microsoft Office Specialist Master Certification (MOS)
- Certified Clinical Medical Assistant (NHA)