Office Assistant

Office Assistant Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applicant with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate.

At Zippia, we went through over 543,967 Office Assistant resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

See More Example Resumes

Five Key Resume Tips For Landing An Office Assistant Job:

Relevant Experience
Make sure that the jobs, experience, and accolades that you do include are relevant to the position you’re applying for.
The Right Skills
This is a great time to run wild with those keywords found in the job description. If they’re looking for someone with Office Supplies, be sure to list it as a skill.
Quantifiable Achievements
Achievements and awards relevant to the position speak louder than a high GPA, especially if you can quantify your achievement with a number.
Your Unique Qualities
Recruiters and hiring managers are looking at hundreds of resumes. Let yours stand out, and try not to sound too boring.
Strong Content
If you’ve had a lot of jobs, this shouldn’t necessarily be a list of all of them. This is a document designed to market you to a potential employer, so choose the strongest content.

How To Write An Office Assistant Resume

Contact Information
First things first — employers only spend about six seconds looking at resumes before they decide to keep them or throw them away, so you should definitely let them know whose it is.
Commute and relocation are things that employers take into consideration when sifting through candidates, so provide your current address in your resume header so that employers have an idea of where you are in relation to their office.
LinkedIn Profile
If you feel that a link to your social media profile could further your standing as a candidate, go ahead and include it. This doesn’t mean you should throw in a link to your hilarious Twitter profile, but instead provide your LinkedIn profile.
Professional Summary (Objective)
Career objective statements are one of the most overlooked pieces of otherwise stellar resumes. It’s not that every Office Assistant CV out there needs one — it’s just that the ones that really do need them typically never think to include them.
The goal of this section is simple: to summarize the resume in a few short sentences. Through your resume summary you enable employers to quickly learn whether you are a good match for the job. Here are a few things to keep in mind when writing a professional summary:
Keep it short: it should be 4 sentences max
Highlight your most impressive skills or achievements

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume
Make sure to only include your hard skills on your resume. In addition, include the most in-demand office assistant skills. Below we have listed the top skills for an office assistant : The more keywords your resume can “match,” the more likely it is that your resume will be selected for review by human eyes.
Top Skills for an Office Assistant
Here are a few key points of to keep in mind while writing your skills section:
Include between 6 to 12 skills
Make sure to only include hard skills
Highlight your most impressive skills or achievements
The work experience section of a resume is all about highlighting the achievements that an employer would want to see. Here are some examples from different Business Analysts

Example # 1

Office Assistant

  • Prepare PowerPoint presentations and updates of financial spreadsheets for internal and external distribution.
  • Thank you for your time, Christine.
  • Conducted analysis of short and long range data on workforce requirements to meet the HR program objectives.
  • Created, indexed and maintained client binders Entered new clients into company database
  • Created workflow templates and updated excel data sheets for utilization throughout the department.

Example # 2

Data Entry Secretary

  • Reviewed and updated client correspondence files and scheduling database.
  • Warehouse, Warehouse Clerical, Medical Office Clerical - Temporary Positions Obtained materials from vendors, stocked shelves and completed paperwork.
  • Assisted ASU and the Department of economic security with Data entry through temporary agency
  • Entered and updated client records in computer systems Performed Internet research and filing
  • Contacted Sales Reps via phone and email with questions regarding VCMs.

Example # 3

Office Worker

  • Sorted, distributed, and stamped mail (postage meter machine).
  • Collect, sort and ensure all outgoing items go out the same day.
  • Prepared for and led volunteer groups in various warehouse sort projects throughout each week while building positive relationships with them.
  • Communicate orally and in writing through emails and status updates with upper management and program leads and team members.
  • Sorted through and distributed mail daily/Signed in all UPS/FED EX.

Example # 4

Student Receptionist

  • Excel, Microsoft, PowerPoint.
  • Filed, sorted and distributed incoming mail and office files; faxed and copied documents.
  • Expedited messages via computer using our PBX Phone utilization system.
  • Worked daily with Microsoft Excel, Word, HRIS, ADP, and company proprietary program.
  • Greet customers, open/sort mail to proper individuals, .

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How much work experience does the average office assistant candidate have?
The average office assistant resume contains 2.0 years of work experience.
Write your work experience section in a way that embraces your office assistant skills. Sounds easier said than done? Take a look at how other people have done it. Below are real examples from office assistant resumes that people have included in their work experience section to demonstrate their knowledge of key skills:
As an office assistant, you may wonder exactly how your education section should look. Office Assistant roles often require a High School Diploma degree or higher, so the majority of office assistant resumes that we looked at contained a high school diploma degree.
As shown above, the Education section can be very brief. However make sure to include the following:
The name of the school you attended
The year you attended
Your major
Your GPA
The level of education you attained

Office Assistant Salary

Did your resume land you an interview? Be prepared to talk salary.

How To Answer "What Are Your Salary Requirements"

When you are ready to send your resume to employers, it's important to be aware of the current market conditions for Office Assistants. Salary can vary based on factors such as location, company, and industry. Check out our detailed salary information for Office Assistants to learn more.

Average Employee Salary
Min 10%
Median 50%
Max 90%