Research Summary. We analyzed 118,353 office assistant resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like Food Lion and Robert Half. Here are the key facts about office assistant resumes to help you get the job:

  • The average office assistant resume is 289 words long
  • The average office assistant resume is 0.6 pages long based on 450 words per page.
  • Data entry is the most common skill found on an office assistant resume. It appears on 15.7% of resumes.
After learning about how to write a professional office assistant resume, you can make sure your resume checks all the boxes with our resume builder.

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Office Assistant Resume Example

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Zippia allows you to choose from different easy-to-use Office Assistant templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Office Assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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What Should Be Included In An Office Assistant Resume

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1. Add Contact Information To Your Office Assistant Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Office Assistant Resume Contact Information Example #1
DHRUV JOHNSON
d.johnson@email.com | 333-111-2222 | www.linkedin.com/in/dhruv-johnson
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How To Write The Perfect Resume Header

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2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Majors
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Office Assistant Resume Relevant Education Example #1
High School Diploma 2014 - 2016
Office Assistant Resume Relevant Education Example #2
High School Diploma 2014 - 2016
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3. Next, Create An Office Assistant Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Office Assistant Skills For Resume

  • Data Entry Skills

    Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

  • Customer Service Skills

    Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

  • Telephone Calls Skills

    Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

  • Scheduling Appointments Skills

    Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

  • Payroll Skills

    Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

  • Clerical Support Skills

    Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.

  • HR Skills

    HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Top Skills for an Office Assistant
Source: Zippia.com
  • Data Entry, 15.7%
  • Patients, 13.8%
  • Customer Service, 9.3%
  • Telephone Calls, 6.8%
  • Scheduling Appointments, 6.1%
  • Other Skills, 48.3%
Not sure which skills are really important?
3 Big Tips For Listing Skills On Your Resume

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Our resume builder tool will walk you through the process of creating a stand-out Office Assistant resume.

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4. List Your Office Assistant Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

What Experience Really Stands Out On Administrative Assistant Resumes?

Guillaume de Syon Ph.D.

Professor of History, Albright College

It all depends on the job one seeks, but longer service with one employer suggests stability. Adding an internship or two, even short ones (e.g. from summer) reveals openness of mind. This is important in the case of a humanities degree. Employers welcome these, but do want to see that the applicant has put their skills to work. Finally, stressing one's technical skills in various programs or generic software is good, even if acquired on the go (who knew of "Zoom" before the pandemic?). It also points to adaptability, especially when starting in an office at the entry level.Show more

Don't have any experience?
How To Show Your Experience On a Resume... Even When You Don't Have Any

Work History Example # 1
Transit Department Clerk
Florida State University
  • Communicated with current and potential students through oral and written methods.
  • Received and filed reports from an online database - Compiled productivity spreadsheets using Microsoft Excel - Reviewed patient billing and insurance information
  • Assisted graduate students with registration, thesis-related paperwork and check-out procedures.
  • Assisted with the storage and retrieval of employee records for Payroll and Human Resource Services.
  • Provided administrative support for faculty members on campus Assisted with planning activities within the Communications Department

Work History Example # 2
Office Clerical Assistant
New York University
  • Edited the NYU Classes course site and lecture materials, such as PowerPoint slides.
  • Assisted students with homework, navigated WCCCD homepage and assisted with Microsoft Word, Excel and PowerPoint documents.
  • Maintained and controlled all preliminary channels of communication for all major campus departments.
  • Maintained confidential student, faculty, and staff health record in paper files and Microsoft Office Access database.
  • Organized 50+ essential and confidential documents per week into President's database.

Work History Example # 3
Daycare Provider Assistant
YMCA
  • Trained in CPR, First Aid, Principles of Child Care, Child Abuse Prevention.
  • Maintained positive open parent communications including individual or group meetings.
  • Certified in CPR in case of an emergency.
  • Developed a child's curiosity and knowledge.
  • Worked with infants, toddler, and preschool age children.

Work History Example # 4
Clerical Staff
Child Care Services Association
  • Purchased all supplies for the Claims Department and acted as back-up for the Payroll Department.
  • Resolved employment-related disputes through proactive communication.
  • Conducted Internet research and data organization in excel spreadsheets.
  • Recorded time and attendance for payroll.
  • Required proficiency in basic word processing, spreadsheet and database programs.

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5. Highlight Your Office Assistant Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your office assistant resume:

  1. Certified Nurse Assistant (CNA)
  2. Medical Assistant
  3. Certified Medical Administrative Assistant (CMAA)
  4. Dental Assistant (RDA)
  5. Certified Medical Office Manager (CMOM)
  6. Word 2010 Certification
  7. Nationally Certified Medical Office Assistant (NCMOA)
  8. Microsoft Office Specialist Master Certification (MOS)
  9. Certified Clinical Medical Assistant (NHA)

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6. Finally, Add a Office Assistant Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?
Read our guide on how to write a resume summary statement

Entry level Office Assistant Resume example

Professional Office Assistant Resume example

And if you’re looking for a high-paying job, here are jobs in the top places hiring now:

  1. Office Assistant Jobs In Washington, DC
  2. Office Assistant Jobs In San Francisco, CA
  3. Office Assistant Jobs In Boston, MA
  4. Office Assistant Jobs In Farmington, CT
  5. Office Assistant Jobs In Urban Honolulu, HI

Five Key Resume Tips For Writing An Office Assistant Resume:

1.
Relevant Experience
Make sure that the jobs, experience, and accolades that you include are relevant to the position you’re applying for.
2.
The Right Skills
This is a great time to run wild with those keywords from the job description. For example, if they’re looking for someone with experience in Office Supplies, be sure to list it in your resume’s skills section.
3.
Quantifiable Achievements
Your workplace accomplishments tell the story of the unique value you bring to an organization. Stay away from dry descriptions of job duties. Use numbers to help contextualize your achievements..
4.
ATS-Friendly
An applicant tracking system (ATS) is a piece of software employers use to collect, scan, organize, and rank applications. The key to getting your resume past ATS and into the hands of hiring managers is smart keyword usage.
5.
Impeccable Formatting
Formatting a resume so that it looks professional and attractive is important. With Zippia’s resume builder, you can put together a modern-looking resume in less than 10 minutes. Just choose a resume template that suits your style, answer some questions about your background, and you’ll have a resume that’ll pass muster with both the ATS and the hiring manager.
Not sure how to make a resume that stands out?
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Office Assistant Resumes FAQs

How Do I Write A Resume For An Office Job?

You write a resume for an office job by listing the roles and responsibilities you accomplished in office positions. You should also be sure to note any specific achievements that you have accomplished in your office job, as well as detail the skills that you developed in your work and educational experiences.

What Are Some Office Assistant Skills?

Some office assistant skills include administrative skills, interpersonal skills, and organizational skills. The office assistant ensures that the office is running as efficiently as possible, which requires a variety of soft and hard skills.

What Are The Responsibilities Of An Office Assistant?

The responsibilities of an office assistant include assisting the office manager in hiring, training, and overseeing other office employees. Office assistants complete various administrative support and organizational tasks to maintain the ongoing requirements of the office.

What Should An Office Assistant Put On A Resume?

An office assistant should put the roles and responsibilities they accomplished in their previous role as an office assistant on a resume. You should also be sure to note any specific achievements that you have as an office assistant, as well as detail the skills that you developed in your work and educational experiences.

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