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Top 44 Office Assistant Skills

Below we've compiled a list of the most important skills for a Office Assistant. We ranked the top skills based on the percentage of Office Assistant resumes they appeared on. For example, 16.1% of Office Assistant resumes contained Phone Calls as a skill. Let's find out what skills a Office Assistant actually needs in order to be successful in the workplace.

These Are The Most Important Skills For A Office Assistant

1. Phone Calls
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high Demand
Here's how Phone Calls is used in Office Assistant jobs:
  • Greeted customers and visitors, answered phone calls, took messages, and helped with complaints and concerns.
  • Assisted head secretary with office duties, such as phone calls and student inquiries.
  • Assisted with data entry, evaluations, deliveries, and queries on phone calls.
  • Answer phone calls/emails and direct calls/correspondences to appropriate parties or take messages.
  • Utilize effective oral and written communication skill when answering customer phone calls.
  • Received and answered clients' phone calls and scheduled meetings accordingly.
  • Answered phone calls from parents of students on weekly basis.
  • Assist office staff in answering and directing phone calls.
  • Answered telephone calls in a timely, professional manner.
  • Answered telephone calls and directed transfers and messages accordingly.
  • Perform any follow up with phone calls and e-mails.
  • Helped organize various files; made phone calls.
  • Job duties include: Answering all incoming phone calls and emails for the director of the Alumni organization.
  • Organized student files, collated graduate school applications, and answered phone calls Assisted the department's Administrative Assistant
  • Greeted consumers that came into the offices and handled phone calls on a multi-phone line system.
  • Provide general office duties including triaging telephone calls and filling benefits packet orders.
  • Schedule court dates for clients - Answered phone calls and provided information to clients
  • Make phone calls take inventory..set up meetings.
  • Answered incoming phone calls Transcribed notes from dictation Directed student volunteers
  • Received and made phone calls Scanned and saved documents Send and received faxes Send emails to clients Light office cleaning

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373 Phone Calls Jobs

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2. Office Supplies
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high Demand
Here's how Office Supplies is used in Office Assistant jobs:
  • Monitored office supplies and replenished stock as necessary.
  • Operated front desk while answering customer related questions, phone lines and stocked office supplies.
  • Billed and coded, ordered all office supplies and performed reconciliation of refund accounts.
  • Scheduled patients, resolved billing Issues & inventoried/ordered office supplies and sterilized Instruments.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Transported materials and supplies between departments; Managed inventory and office supplies.
  • Assisted various departments with clerical duties; ordered office supplies as needed.
  • Mail distribution and shipping; Manage/maintain office supplies; Various Administrative tasks.
  • Managed office supplies and ensured all departments had proper supplies.
  • Ordered all office supplies and specialty items for FWI employees.
  • Ordered office supplies, processed in coming and out-going mail.
  • Managed office supplies, vendors, organization and upkeep.
  • Manage office supplies, vendor calls and request.
  • Order all office supplies while updating inventory list.
  • Ordered and maintained all office supplies.
  • Monitor and maintain office supplies.
  • Managed inventory and office supplies.
  • Keep track of office supplies.
  • Purchased office supplies upon request.
  • Ordered office supplies, managed orientation and training registration, and maintained office equipment maintenance by contacting vendor with issues.

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155 Office Supplies Jobs

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3. Customer Service
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high Demand
Here's how Customer Service is used in Office Assistant jobs:
  • Provide exceptional customer service to phone callers and in-person request for information/services.
  • Started off as assistant and customer service representative to agency.
  • Provided professional customer service to clients.
  • Provided exceptional customer service to callers and visitors, Prepared documents in Excel and Word and used Outlook to maintain calendars.
  • Provide customer service and community information to all patrons via face to face discussion, telephone, fax, and writing.
  • Handled all shipping, faxing, copying and all aspects of the postal service to include customer service.
  • General clerical office work, data entry and retrieval, supply order and basic customer service.
  • Provided office assistance and customer service in a fast-paced environment to the Contracts team.
  • Provided excellent customer service for students, faculty and staff who entered OIE office.
  • Scheduled Reservations, Customer Service, Data Entry, Facility Planner, Contracts
  • Provide basic customer service, answer telephone calls and provide routine information.
  • Provided excellent customer service and professional greetings to all guests and customers.
  • Answer and deliver excellent customer service over telephone or email.
  • Answer high volume phone calls/emails and provide exceptional customer service.
  • Handle all customer service phone calls and emails.
  • Provide customer service as required or requested.
  • answered phone, called on parts, detailed cars, customer service, paper work.
  • Recorded statistics using Microsoft Excel Customer service: copied documents, answered phones, faxed documents
  • Manage multiple phone lines Customer Service Copy/fax/mail confidential info.
  • Provided customer service within the center Assisted with badging of individuals for tours for recycling and interviews.

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1,867 Customer Service Jobs

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4. Data Entry
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high Demand
Here's how Data Entry is used in Office Assistant jobs:
  • Offered and accepted various positions while still job hunting including data entry, receptionist, administrative assistant and procurement associate.
  • Manage patient information and data entry into automated medical charts.
  • Completed daily data entry responsibilities.
  • Helped with general office task, such as: faxing, copying, data entry, greeting all guests, etc.
  • Job Title: Office Assistant Duties: Cashier, Filing, Answering Phones, Store Maintenance, Inventory, Data Entry
  • Performed clerical duties (filing, data entry, and mail distribution) in various departments.
  • Assisted with the filing of patient charts and used Practice Fusion software for data entry.
  • Scanned files into computer database, organized files, data entry, ran office errands
  • Set up excel spreadsheets, organizing, data entry, and filing confidential materials.
  • Completed data entry and filed registration forms, petitions, and various student records.
  • Accomplished general office tasks to include: data entry, filing, and preparing mailings
  • Performed data entry and created mailing lists for a Landscape Architecture Equipment Company.
  • Copied, faxed, filed, and data entry of transcripts.
  • Performed filing and data entry for both new and existing businesses.
  • Performed data entry and operated fax machine and copier.
  • Completed data entry for children personal records.
  • Process data entry and update files weekly.
  • Process client loan applications Data entry/ Filing/supply ordering
  • Front office reception, data entry, and answered multiple phone lines Assisted with organizing and planning all church meetings and conferences
  • Coordinate & schedule treatment appointments Data Entry Filing

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1,745 Data Entry Jobs

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5. Payroll
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high Demand
Here's how Payroll is used in Office Assistant jobs:
  • Entered and Posted Bi-weekly payroll reports
  • Performed duties associated with data entry, payroll, maintenance administration, FMLA, and disability.
  • Served as payroll support - tracking employee hours and checking for accuracy while maintaining confidentiality.
  • Complete payroll for all employees on a bi-weekly basis and e-mail same to main office.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
  • Processed and reconciled payroll, I-9's, tax deductions, and employee files.
  • Performed daily reports on vehicle inventory, employee payroll and attendance.
  • Documented payroll through alphabetizing and scanning it through the computer system.
  • Help employees with any payroll questions as well as disturbing payroll.
  • Maintained medical and personnel files and shared payroll task.
  • Prepare talent payroll and manage employee relations.
  • Assisted Payroll Clerk with payroll responsibilities.
  • Prepared payroll and monthly invoices.
  • Manage staff schedule and payroll.
  • Delivered timesheets to payroll department on campus.
  • Calculate and key daily timesheets to generate daily and weekly production/labor to payroll reports.
  • Process weekly payroll Responsible for scheduling, safety and all aspects of office administration Responsible for processing all new hire paperwork
  • Performed various administrative/clerical functions Assisted with answering phones, filing, faxing, copying, office organization Submitted insurance forms Employee Payroll
  • Developed QuickBooks skills Created and edited project proposals Coordinated payroll and employee timecards
  • Determined eligibility of overtime payments and leave balances using FDNY pay detail database(Unisys) and payroll mgmt.

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576 Payroll Jobs

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6. Scheduling Appointments
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high Demand
Here's how Scheduling Appointments is used in Office Assistant jobs:
  • Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files.
  • Maintained a professional appearance/attitude while attending to patients needs, including scheduling appointments.
  • Answered phones, scheduling appointments, preparing patient charts, roomed patients and assisting patients with any questions or concerns necessary.
  • Operated telephones to answer, screen, or forward calls, provided information, took messages, or scheduling appointments.
  • Prepare and Assist with Reservations to Ensure Quality Monitoring of Guest, Scheduling Appointments, Bill Inquiry/Payments.
  • Operate telephones, or forward calls, providing information, taking messages, or scheduling appointments.
  • Skilled in telephone etiquette and professionalism while scheduling appointments and noting down patient concerns or requests.
  • Gained experience multitasking, answering multiple phone lines and scheduling appointments while assisting the doctor.
  • Assisted faculty, staff and students with scheduling appointments and taking massages as needed.
  • Performed check in and check out duties to include scheduling appointments.
  • Job Description Managed front desk, answered phones, and used the computer for scheduling appointments, tracking payments & charges.
  • Assisted the receptionist area, including receptionist duties and scheduling appointments, email acknowledgments, web research, and protocol assessments.
  • Performed general office duties such as answering multi-phone lines, scheduling appointments, filling and all other office correspondence.
  • Managed front desk by answering telephone, filing medical and insurance paperwork, scheduling appointments and receipting payments.
  • Supported day to day office functions by ordering parts, scheduling appointments, and filing all paperwork.
  • Job Title: Office Assistant/Receptionist Duties: Filing, Organizing, Scheduling appointments.. Pay Rate: 9.00
  • Adhered to schedules and timelines, scheduling appointments for many stylists.
  • Front office Answering phones, scheduling appointments, scanning xrays and documents onto patients charts utilizing softdent software and filing.
  • Operated telephone switchboard, including screening, providing information, scheduling appointments Greeted persons entering establishment Filed and maintained records Processed mail
  • Worked with clients Operated cash register Filing Managed client documents Scheduling appointments Light cleaning

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119 Scheduling Appointments Jobs

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7. Front Desk
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high Demand
Here's how Front Desk is used in Office Assistant jobs:
  • Obtained medical transcripts from other dental practices while managing front desk utilizing computerized scheduling.
  • Assisted with front desk operations including scheduling and billing
  • Managed cleanliness of front desk; such as sanitizing chairs, whipping down tables, and sweeping.
  • Front desk operations of the specialty office including handling and answering external and internal phone calls.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Keep the front desk area clean and presentable at all times.
  • Maintain the front desk, attending to parents and students.
  • Trained in - house employees on front desk procedures.
  • Front desk coverage consists of providing excellent customer service.
  • Performed all duties required for Front Desk Reception.
  • Assisted office as front desk receptionist.
  • Job Responsibilities: Front desk duties as answering phone, greet individuals, operate fax, operate copier, etc.
  • Control of the ins and outs of all inventory Independently ran front desk and opening/closing the office
  • Assist office manager by answering phone, organizing files, and assisting customers Front Desk Receptionist/ Marketing
  • Handled front desk phone, customer routing and voicemail.
  • Handle multi-phone line at the front desk
  • Provided 24 hour services to residents Generate positive and inclusive attitude at front desk of residence hall Completed Title IX training
  • Organized files for school office manager Answered phones Manned Front Desk for public inquiries
  • Provided front desk services like answering multi-line phone system calls Composing documents and data entry Entered student information into system
  • Answer phones Make copies File paperwork Enter data in the computer Helped with interview Assist at the front desk

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963 Front Desk Jobs

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8. Patient Care
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high Demand
Here's how Patient Care is used in Office Assistant jobs:
  • Applied organizational skills and detail orientation to patient care processing.
  • Provided administrative support to the Director, Patient Care Director, Coordinators and support staff of the Emergency Medicine Department.
  • Worked directly with the lab technicians and doctors to optimize the quality of patient care and development.
  • Order and maintain supplies and perform other duties to support the patient care activities as needed.
  • Provide patient care by supplying and emptying bed pans, applying dressings and supervising exercise routines.
  • Scheduled all patient care related appointments such as; office, radiology and manipulation under anesthesia.
  • Piloted the Tuck In Volunteer Program to strengthen monitoring and timely delivery of patient care.
  • Managed schedule to ensure efficient and expedient patient care for walk-in and scheduled appointments.
  • Maintained accurate records of patient care, condition, progress and concerns.
  • Evaluated patient care needs, prioritized treatment, and maintained patient flow.
  • Managed the physician's schedule to ensure superior patient care.
  • Worked in two different capacities, Patient Care and Clerical.
  • Assist multiple physicians' with individualized patient care needs.
  • Filed charts, keeping track of patient care.
  • Assisted Dr. with procedures and patient care.
  • Performed clerical work and assisted with patient care
  • Direct Care Provider (Weekend Nights) Provided direct patient care; monitored medication, hygiene, errands, appointments
  • Scheduled appointments Organized patient information for filing Assisted in patient care
  • Key Results: Demonstrated patient care and accounts responsibly while billing insurance claims in an efficient handling, multi-tasking manner.
  • Assist Owner/Director with clerical/administrative duties Facilitate office operations and assist clinical staff Conduct patient care responsibilities with full confidentiality Perform data entry

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704 Patient Care Jobs

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9. New Clients
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high Demand
Here's how New Clients is used in Office Assistant jobs:
  • Conduct initial assessment of new clients to determine placement compatibility.
  • Followed protocol uniformly, processed and filed non-disclosure contracts for new clients, filed bills, receipts and invoices accordingly.
  • Set up new clients in multiple databases, created client welcome binders, and created bookkeeper folders.
  • Answered client calls and prepare trip quotes and comprehensive vacation packages for existing and new clients.
  • Registered all new clients & new client paperwork, and set appointments for fitness consultations.
  • Assisted new clients with appropriate paperwork and entered all new information into the system.
  • Diffuse irate customers and market the business to generate new clients.
  • Assist in the preparation of Proposals for potential new clients.
  • Sell cleaning and property maintenance services to new clients.
  • Create and prepare marketing files for new clients.
  • Maintain filing system of current & new clients.
  • Conducted marketing activities to solicit new clients.
  • Scheduled and confirmed appointments with new clients.
  • Headed Policy orientations for new clients.
  • Verified insurance coverage for new clients.
  • Create new clients and contractor files.
  • Developed new clients, conducted seminars, train retail personnel in product knowledge and assisted in in-store displays for optimum sales.
  • Established four new clients, with one of those clients generating the second-largest profit on a monthly basis.
  • Complete accident intake for new clients Collect accident reports Obtain medical final reports Collect and pay medical bills
  • Answered incoming calls Provided lunch cards and clothing vouchers Scanned lunch cards Performed psycho-socials for new clients

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6 New Clients Jobs

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10. Insurance Companies
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high Demand
Here's how Insurance Companies is used in Office Assistant jobs:
  • Contacted insurance companies regarding patient coverage and obtained authorizations.
  • Initiated and maintained correspondence with patients and insurance companies.
  • Coordinated referrals with other physicians and insurance companies.
  • Communicated directly with Insurance companies.
  • Assisted with billing and payments, including sending monthly statements and communicating with insurance companies to determine proper fees.
  • Image and Index documents for Cleveland Clinic, Genesis, Prudential and Gerber Insurance Companies for office staff.
  • Gained experience working over the phone with customers and working with property and casualty insurance companies.
  • Contacted insurance companies to receive prior authorizations on procedures, tests and medications.
  • Code and fill insurance claims, as well as contact insurance companies !
  • Called insurance companies to verify benefits or to inquire on rejected claims.
  • Compose and mail/email/fax to insurance companies and other outside sources.
  • Submit claims to insurance companies both by paper and electronically.
  • Billed clients and various insurance companies for services rendered.
  • Assist with billing for various insurance companies through QuickBooks.
  • Collect on various accounts from patients and insurance companies.
  • Bill to different insurance companies for payment.
  • Posted and adjusted payments from insurance companies.
  • Called insurance companies for pre-certification and verification.
  • Process pretreatment estimates to insurance companies.
  • Worked with Medicare, Medicaid, and private insurance companies to verify medical benefits, coverage, deductibles and copays.

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51 Insurance Companies Jobs

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11. Sort
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high Demand
Here's how Sort is used in Office Assistant jobs:
  • Opened, sorted and distributed incoming correspondence.
  • File work, Mail Sorting, Excel Spread Sheets, Incoming Calls, Message Taking, Appointment Setting.
  • Filed, sorted mail, and answered phones for the Charles County office and Prince Frederick Office.
  • Collected, sorted, distributed, or prepared mail, messages, or courier deliveries.
  • Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Worked at lumber yard, made cold calls to architecture firms, sorted and sent samples
  • Sorted, coded, reconciled and paid company credit cards and multiple bank statements.
  • Received, opened, sorted and distributed mail, and sent mail to clients.
  • Sorted and distributed incoming mail to area staff, and dispatched outgoing mail.
  • Receive, sort, and distribute mail to main office various office.
  • Answered phones, sorted, and distributed mail for staff.
  • Received, sorted, and distributed incoming mail.
  • Ordered, received, sorted and distributed supplies while accurately maintaining inventory.
  • Supervised the office when secretary was absent Sorted and filled materials into students' folders
  • Maintained office records Sorting and filing of letters in proper files.
  • Handle vouchers, sorting documents for income verifications.
  • Answered multiline switchboard and sorted mail.
  • Summer Hire) Duties included: Data entry, filing, sorting, mailing, package assembly, and warehouse deliveries.
  • Received and directed calls * Sorted and distributed mail * Typed Correspondence * Maintained tenants files
  • pulled and scanned documentation resolved outside inquiries filing data entry organized/rearranged filing purged files sorted/distributed mail

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285 Sort Jobs

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12. Appropriate Person
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high Demand
Here's how Appropriate Person is used in Office Assistant jobs:
  • Handle calls and inquires ensuring timely delivery and dissemination of important information to appropriate personnel while maintaining confidentiality of information.
  • Retrieved requested files and delivered to appropriate personnel.
  • Coordinate external support tasks and contacting appropriate personnel.
  • Answer phone calls and direct to appropriate person, take payments from delivery drivers and post to customer/business's accounts.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Greet lessors, ascertain nature of business and direct lessors to appropriate person.
  • Greet visitors, answer telephone inquiries touting calls to the appropriate personnel.
  • Answered phones and forwarded calls and messages to the appropriate personnel.
  • Communicate discrepancies or issues as they occur to the appropriate personnel.
  • Take incoming calls and direct them to the appropriate personnel.
  • Collect important documents and paperwork and contact the appropriate personnel.
  • Sorted incoming mail, and administered to he appropriate person.
  • Route callers to the appropriate person or department.
  • Answer phones and direct calls to appropriate personnel.
  • Answered and directed calls to appropriate personal.
  • Faxed documents and other secretarial duties Directed students to the appropriate personnel
  • Analyzed financial data to develop and generate reports to appropriate personnel.
  • Answered telephone and electronic enquiries and forwarded telephone calls and messages to appropriate person.
  • Handle inbound calls on multi-line telephone system and transferring to appropriate persons.
  • Photocopied documents Filed paperwork Directed mail to the appropriate person

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495 Appropriate Person Jobs

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14. Quickbooks
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average Demand
Here's how Quickbooks is used in Office Assistant jobs:
  • Administered executive responsibilities to assist the office manager with administrative task and operating QuickBooks.
  • Manage accounting information using QuickBooks accounting software.
  • Reconciled end of the month bank and credit card statements using QuickBooks for bookkeeping clients.
  • Assisted clients/customers with spreadsheet templates, Lotus Notes, and QuickBooks.
  • Manage the book for the organization by using QuickBooks.
  • Use of QuickBooks for billing and pay workers.
  • Verified and entered all sales into QuickBooks.
  • Processed invoices and entered into QuickBooks: ensured checks were cut and distributed in a timely manner.
  • Answered phones, entered invoices into Quickbooks, filing, faxing, preparing contracts for new jobs.
  • Maintained various financial accounts and process accounting needs through use of Quickbooks Pro.
  • Processed and documented cash/credit payments and orders through Quickbooks and sales receipts.
  • Enhanced the work environment by streamlining research process through Quickbooks.
  • Set up inventory and programed all QuickBooks into computer.
  • Created new patient profiles in Medisoft and QuickBooks.
  • Manage in-going and outgoing invoices using Quickbooks.
  • Enter new customer information via QuickBooks.
  • handled paperwork pertaining to shipments, invoices, inventory, scheduling Utilized QuickBooks accounting software
  • Enter information into RetailPro and Quickbooks Answer phones, direct calls, and take messages.
  • Helped with light bookkeeping for monthly clients using Quickbooks (i.e.
  • Maintain finances in Quickbooks General data entry - Excel Filing documents

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8 Quickbooks Jobs

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15. Fax Machines
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average Demand
Here's how Fax Machines is used in Office Assistant jobs:
  • Scanned hard-copy documents using optical character recognition software using advanced feature keys on photocopy and fax machines.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Operated office machines, such as copiers and scanners, fax machines, voice mail systems, and personal computers.
  • Monitor usage and enforcing of center rules and regulations regarding public PC's, copiers, phones & fax machines.
  • Operated office equipment (copiers, fax machines and printers), supported upper level management and office staff.
  • Used computers, fax machines, scanners, printers, and other necessary equipment to complete daily tasks.
  • Maintained and operated office equipment such as copiers, scanners, fax machines, and mail systems.
  • Used and coordinated maintenance of office equipment, such as copiers, fax machines and computers.
  • Operated office equipment including, but not limited to photocopiers, fax machines, etc.
  • Operate and maintain office equipment including copiers, fax machines, scanners, and computers.
  • Used Scanners, copiers, and fax machines to correspond with other staff members.
  • Operate office equipment, such as fax machines, copiers, or phone systems.
  • Operate standard office equipment, including photocopiers, fax machines, scanners and printers.
  • Operated paper and toner for photo copiers, fax machines for all departments.
  • Operated office equipment such as printers, copy machines, fax machines.
  • Operate office equipment including printers, copiers, fax machines.
  • Operated office equipment such as computers and fax machines.
  • Operated office equipment like copiers and fax machines.
  • Operate office machines, such as photocopiers and scanners, fax machines, voicemail systems and personal computers.
  • Operated office equipment such as printers, copy machines, and fax machines Organized and filed documents Distributed reports to management team

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40 Fax Machines Jobs

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16. Medical Records
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average Demand
Here's how Medical Records is used in Office Assistant jobs:
  • Reviewed medical records for completeness and filed records in alphabetic and numeric order.
  • Maintained patient confidence by completing and safeguarding medical records.
  • Maintained client medical records adhering to strict confidentiality.
  • Organized and filed confidential medical records.
  • Admit, transfer and discharge of patients by processing medical records that includes management and organizational timing and filing.
  • Manage of PHI confidential information (HIPA, Medical Records, CPT, ICD-9).
  • Scheduled appointments, maintained medical records, billing, and coding information for insurance purposes.
  • Required daily duties are registration, filing, and maintenance of medical records.
  • Filed and reviewed Medical records of all the tenants and visiting patients.
  • Experience with Electronic Medical Records- NextGen and Epic (Cadence).
  • Maintained and updated medical records of the Home Provider children.
  • Obtained laboratory results for patient's medical records.
  • Recorded and filed patient data and medical records.
  • Organized medical records and ER reports.
  • Organized and faxed medical records.
  • Input all patient information into ICANotes computer database and files confidentially, including patient medical records.
  • Enter proper codes and charges for behavioral health clinic's billing File, and maintain patient's medical records in charts.
  • Filed medical charts, copied medical papers and assembled medical records.
  • Input data for medical records * Prepare correspondence for medical facilities * Proficient with a ten key pad
  • Posted charges and managed money and collections Called in prescriptions Performed medical records responsibilities Add /Update/Scan Insurance

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321 Medical Records Jobs

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17. Powerpoint
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average Demand
Here's how Powerpoint is used in Office Assistant jobs:
  • Developed innovative PowerPoint presentations used by different departments within the company to promote growth of the company.
  • Prepared PowerPoint presentations for weekly sales meetings including distribution of handout material for the Marketing team.
  • Prepare presentations using Microsoft publishers and PowerPoint, prepared monthly Wellness Newsletters.
  • Prepared communications including PowerPoint presentations, reports and business correspondence.
  • Created PowerPoint presentations used for business development.
  • Assist GAIN customers with use of software systems such as Microsoft Word, Excel, PowerPoint and occasionally Outlook.
  • Worked with Microsoft Office daily including PowerPoint, Excel, Word, and QuickBooks.
  • Gained further experience in Microsoft Office products (Word, PowerPoint, Excel).
  • Used Microsoft applications frequently, mainly using Excel Word, PowerPoint, and Access.
  • Updated daily PowerPoint lobby presentation to welcome visitors and display stock prices.
  • Worked with computer program such as Excel, Word, and PowerPoint.
  • Created Presentations for Account Executives in MS Word and PowerPoint.
  • Maintain several reports on Microsoft Word/Excel and some PowerPoint.
  • Create and execute projects using Excel and PowerPoint.
  • Researched cloud computing Summarized PowerPoint presentations and conference notes
  • Create presentations, charts and graphs using Powerpoint, Publisher, and Excel for clients.
  • Experience with computer programming, Microsoft Word Document, Microsoft Excel, Microsoft Powerpoint.
  • Developed skills with computer software such as Word, Excel, Powerpoint, etc.
  • Created and edited PowerPoint presentations for client meetings Managed multi-lined telephone system filed, faxed, and delivered document.
  • Use Access, Word, Excel, Powerpoint, Visio, Photoshop, Outlook, Quickbooks.

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395 Powerpoint Jobs

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18. Reception Area
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average Demand
Here's how Reception Area is used in Office Assistant jobs:
  • Managed reception area; including greeting visitors and responding to telephone and in-person requests for information.
  • Perform duties, such as taking care of plants or straightening magazines to maintain lobby or reception area.
  • Comfort patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area.
  • Coordinated maintenance of the front desk reception area equipment, furniture, lighting, applications and brochures.
  • Order office supplies for the New Castle location; keeping a very organized & tidy reception area.
  • Maintain cleanliness of reception area and common areas and perform other duties when requested by management.
  • Maintained safe and clean reception area by complying with procedures, rules, and regulations.
  • Maintained a neat, tidy and pleasant appearance of the reception area.
  • Maintain the reception area, doctor's office and other rooms.
  • Maintained a clean reception area, including lounge and associated areas.
  • Maintained a good reception area by following rules and regulations.
  • Answered phones and maintained presentable reception area.
  • Oversee reception area, including greeting visitors.
  • Maintained cleanliness of break room and reception area
  • Maintained a clean reception area.
  • Handled reception area as needed.
  • Greeted and provided professional client care and maintained a highly organized reception area.
  • Maintained a clean reception area, including break room area and my desk area when promoted to Administrative assistant.
  • Assisted staff in the reception area, answered multi-line telephone system.
  • maintained the front desk and reception area.

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824 Reception Area Jobs

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19. Clerical Support
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average Demand
Here's how Clerical Support is used in Office Assistant jobs:
  • Provided general and specific clerical support to various departments.
  • Provided clerical support and ensured efficient office operations.
  • Assisted office manager with administrative and clerical support.
  • Provided clerical support for the eligibility determination unit.
  • Provided general administrative and clerical support.
  • Answered telephones, took messages, giving directions to customers, providing comprehensive and clerical support to center staff and management.
  • Provided clerical support under the supervision of the Office Manager to including filing, copying, and database entry input.
  • Provide general administrative and clerical support including mailing, filing, data entry, scanning, faxing and copying.
  • Provide clerical support to office supervisor and staff, including filing, copying, database input and management.
  • Provided administrative and clerical support to ensure the efficient operation of the church's youth Confirmation program.
  • Performed data entry, filling and other clerical support functions as needed for accountants and foreman.
  • Performed clerical support for the department, including answering prospective student inquiries and calendaring meeting rooms.
  • Provided clerical support such as copying, incoming/outgoing faxing and mailing to clients.
  • Provided clerical support to ensure the efficient operation of the office.
  • Provide general clerical support for the Moreno Valley Case Management Unit.
  • Answer phones and clerical support for the Parish Administrator.
  • Provided clerical support for new MESC Contract Office.
  • Provide clerical support to other departments.
  • Provide clerical support to office staff.
  • Provide administrative, analytical, and clerical support as an office assistant.

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238 Clerical Support Jobs

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20. Bank Deposits
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average Demand
Here's how Bank Deposits is used in Office Assistant jobs:
  • Prepared detailed budgetary analysis, accounting and Prepared and made bank deposits.
  • Prepared and delivered bank deposits.
  • Maintain all bank receipts in a manual; and make bank deposits in the absence of the Office Manager.
  • Write checks for monthly bills, prepare bank deposits, reconciliation of bank statements.
  • Assist with potential landscaping jobs and in the field Assist with billing and bank deposits
  • Cash drawer reconciliation, bank deposits, daily register sheets.
  • Entered customer payments daily and made daily bank deposits.
  • Prepare daily bank deposits for Service and Sales Departments.
  • Make bank deposits for Paralegals and Lawyers.
  • Process bank deposits and credit card payments.
  • Prepare daily bank deposits, run errands.
  • Track payments and make bank deposits.
  • Light accounting consisting of donation funds, member fees, petty cash, preparing bank deposits and tracking funds in Quickbooks.
  • Checked patients in and out for the appointments, made bank deposits, called patients to remind them of their appointments.
  • General office duties: answering phone, taking messages, preparing bank deposits, copy, scan and fax documents.
  • Fielded telephone inquiries, provided requested information, managed accounts payable and receivables and made bank deposits.
  • Maintained organization of file room Handled company's bank deposits and billing files Assisted staff with miscellaneous clerical tasks
  • Received cash And check receipts maintained ledger book and computer record of Bank deposits.
  • Make bank deposits Copy and bind Order office supplies, coffee, soft beverages And anything else that the firm may need
  • Answer multi-phone lines Accounts receivable Analyze reports for fuel Bank deposits Calculate Pilots hours for payroll

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3 Bank Deposits Jobs

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21. Communication
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average Demand
Here's how Communication is used in Office Assistant jobs:
  • Performed and assisted in the organizational, coordination and task management of communication activities with customers and government officials.
  • Allowed further strengthening of communication and organizational skills as well as paid for my education independently.
  • Provided assistance to the Professor regarding video and advanced video production classes within the Communications department.
  • Maintained incoming and outgoing communications via email for counselors, probation and parole officers.
  • Utilized excellent interpersonal communication during office visits and fostered strong relationships with patients.
  • Managed front line communication with friendly and professional posture.
  • Forwarded information by receiving and distributing communications.
  • Received and distributed incoming communications.
  • Required excellent people and phone communication skills along with handling multiple tasks at once.
  • Assisted with completing of client communication (2067 forms and 8857)
  • Manage communication for the company.
  • Selected Highlights Forwarded information by receiving and distributing communications; collecting and mailing correspondence; copying information.
  • Perform administrative duties such as filing, phone and email communications, scheduling, creative projects (decorating, event planning)
  • Handle inventory and requisitioning of supplies Act as liaison between management and field sales personnel to ensure proper communication.
  • Open, sort, answer, and distribute incoming correspondence including phone communication..
  • Facilitate communication between staff members and clients in a timely manner.
  • Composed letters, memoranda's, and general correspondence for the Director, Office of Public Affairs and Communication's signatures.
  • Generate sales leads/ Cold Calling Customer service representative Administrative duties Sent out policyholder communications
  • Schedule appointments Submit invoices to be paid Assist with communication with borrowers via phone and email Maintain daily to-do list
  • Receive and distribute office communications Maintain supplies and equipment Pick-up and deliver items Assist guests of the office

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1,548 Communication Jobs

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22. Word Processing
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average Demand
Here's how Word Processing is used in Office Assistant jobs:
  • Managed computer systems for applications, database management and word processing.
  • Performed word processing and other computer operations.
  • Used a personal computer and a variety of office software applications including word processing, email, and file management.
  • Answered telephones, bookkeeping, typing or word processing, data entry, office machine operation, and filing.
  • Accepted and executed clerical assignments such as typing, filling and word processing in a highly effective manner.
  • Used standard word processing software to create, prepare, and draft correspondence and other written documentation.
  • Worked with office software programs, including spreadsheets, databases, word processing and graphic presentation software.
  • Performed word processing tasks, created spreadsheets and presentations, performed data entry and maintained filing system.
  • Performed clerical duties, such as word processing, data entry, answering phones and filing.
  • Performed data entry and word processing tasks in MS Word, Excel and Access.
  • Field telephone calls, receiving and directing visitors, word processing and created spreadsheets.
  • Performed word processing, created and maintain spreadsheets, prepared PowerPoint presentations.
  • Provided word processing, computer and office support functions for personnel.
  • Performed office duties such as word processing, filing, copying.
  • Use word processing software to produce a variety of documents.
  • Answer phone, enter data and word processing.
  • Provided secretarial/administrative support to multiple staff members including: word processing, data entry, filing, and faxing.
  • Assist office supervisor with daily functions Execute word processing projects, including large-scale mailings, and correspondence.
  • accepted more hours at LTC); 10-12 hrs/wk; word processing, data entry, mailings, office supply ordering
  • Manage office personnel Assemble data/filing Data input Basic copy-filing-mail sort Faxing Excel/ MS word processing

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676 Word Processing Jobs

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23. Travel Arrangements
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average Demand
Here's how Travel Arrangements is used in Office Assistant jobs:
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Managed domestic and international travel arrangements and Visas, and created expense reports.
  • Coordinate travel arrangements for Executives and team members domestically and internationally.
  • Maintained calendars and arranged appointments, scheduling and travel arrangements.
  • Coordinated domestic and international travel arrangements for staffs.
  • Coordinate Inventory orders, office supplies and travel arrangements
  • Posted job listings for new hires, prepared interviews, ordered training materials, and made travel arrangements if necessary.
  • Coordinated travel arrangements, maintained database and ensured the delivery of premium training to employees.
  • Coordinate inventory orders, office supplies, and travel arrangements for chefs and operation managers.
  • Managed calendars, organizational charts & travel arrangements; processed invoices & expense reports.
  • Handled travel arrangements for the manager or team when necessary and setup monthly teleconferences.
  • Coordinated management meetings, special events and travel arrangements for over 100 clients.
  • Ordered office supplies, maintained equipment, distributed mail and made travel arrangements.
  • Handled travel arrangements, scheduling of meetings, processing Expense Reports.
  • Coordinated all travel arrangements for all sales and technical staff.
  • Maintain owner s calendars and travel arrangements.
  • Make travel arrangements for office personnel.
  • Book travel arrangements as needed.
  • Completed travel arrangements for employees.
  • Type documents, reports and correspondence organize travel arrangements for staff.

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185 Travel Arrangements Jobs

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24. Internet
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average Demand
Here's how Internet is used in Office Assistant jobs:
  • Perform various office tasks including filing, telephone communication and Internet communication.
  • Formulated database and internet searches to maintain and organize materials.
  • Assist the marketing department with a focus on researching business opportunities in area municipalities via the internet.
  • Tracked and disseminated work packages for employees via Internet File Transfer System(s).
  • Assign sales leads that came in via internet and website to appropriate sales associates.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Assisted Internet Manager with appointment setting and follow up calls.
  • Conduct internet research to print and post job leads.
  • Research new company and product information on the internet.
  • Assisted with internet promotions, processing customer program points.
  • Look up customer tax data using internet resources.
  • Take photos of inventory and upload to internet.
  • Skilled at Internet research and navigation.
  • Search information on Case.net and internet.
  • Moderate filing and Internet research.
  • Execute medical invoice and billing process thru the use of computer programs and internet tools.
  • Coordinate mass-production of promotional media such as email, flyers, banners, and internet.
  • Maintained customer records Managed Internet lead co-op Recorded payments made by clients
  • Researched and compiled information from the internet to use for students requiring to go go to college.
  • Verified internet data content, proof reading Data Entry of contracts, spreadsheets Assisted with various office projects

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22 Internet Jobs

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25. Special Events
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average Demand
Here's how Special Events is used in Office Assistant jobs:
  • Organize special events around the club, including wedding receptions, holiday parties, business luncheons, etc.
  • Research and plan for special events, attend and assist with events as specified by the Executive Director.
  • Provide administrative support to the Executive Director, Sales Department, and Vice President of Special Events.
  • Plan special events, parties, or meetings, which may include booking musicians or celebrities.
  • Coordinated with peers and clients to plan for special events utilizing communication and leadership skills.
  • Developed all menus proposed by the Executive Chef for all outlets and special events.
  • Worked directly with guests planning special events- including weddings, graduations and corporate parties.
  • Create publications and announcements for all sale and special events occurring at said store.
  • Assisted all clients Sign-in for daily congregate meals, activities and special events.
  • Prepared labels, Reports for newsletters, Annual reports, and Special events.
  • Plan and organize weekly company lunches, seasonal parties, and special events.
  • Participated in planning and coordination of special events and annual membership drive.
  • Photographed special events, meet and greet, and stage productions.
  • Helped plan, promote, and execute annual special events.
  • Coordinated and organized details of diverse retreats and special events.
  • Scheduled rooms for special events under central scheduling.
  • Assisted or conducted special events and training.
  • Assist with managing special events.
  • Assist with administrative duties including preparing booklets for meetings Prepare notebooks for teachers and mailings for special events
  • Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.

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82 Special Events Jobs

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26. Special Projects
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average Demand
Here's how Special Projects is used in Office Assistant jobs:
  • Coordinated, implemented, and monitored special projects within assigned area of responsibility.
  • Complete special projects as assigned including organizing contact list and filing system of all back office suppliers and pharmaceutical reps.
  • Schedule meetings, training sessions and handle other special projects assigned by the Director of Internal Audit.
  • Provided support to special projects within the Environmental Branch and Recycling activities; Worked with Travel Manager.
  • Maintained office supplies throughout the buildings, document destruction, waste disposal, special projects for staff.
  • Coordinated team lunches, Created and maintain spreadsheets, Assist with special projects as assigned.
  • Assembled examination materials, proctored exams, and worked on special projects as assigned.
  • Assisted with any special projects that was requested of me for department executives.
  • Assist Office Manager with special projects, i.e., event planning, etc.
  • Assist Executive Director with special projects and tasks, as needed.
  • Performed data processing functions and special projects that includes Interns intake.
  • Worked under 20 specialists doing special projects or requests.
  • Assisted Marketing department with bulk mailings and special projects.
  • Assisted Camp Director with special projects as requested.
  • Assisted as needed in special projects.
  • Assisted colleagues with special projects.
  • Reviewed clinician documentation to ensure that patient charts were completed Performed other duties or special projects as assigned.
  • Paper binding and assembling documents as requested Inventory cycle counts and special projects
  • Disseminated correspondence to the appropriate office personnel Answered telephones and recorded messages Typed draft correspondence Assisted the President/CEO on special projects
  • Answer phones Copy documents Filing Assist with special projects Errands- banking, postal services, parts runner

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187 Special Projects Jobs

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27. Computer System
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low Demand
Here's how Computer System is used in Office Assistant jobs:
  • Input grievances into the computer system for filing Repaired equipment Handled special assignments
  • Located and monitored overdue accounts, using an automated computer system.
  • Operated multiple computer systems simultaneously with phone systems.
  • Enter transactions in computer system, show properties to client, track and coordinate closings for busy real estate agent.
  • Performed data entry on all financial transactions as well as processed financial transactions into the computer system.
  • Entered data into a computer system to keep track of visitors entering and exiting the building.
  • Input of candidate applications into In-house computer system as well as input of work orders.
  • Research records to add and remove information in closed files using agency's computer system.
  • Enter daily, the project product and hauler information into main computer systems.
  • Verified that information in computer systems were up to date and accurate.
  • Verified that information in the computer system was up-to-date and accurate.
  • Collect, monitor and enter data/information into the computer systems.
  • Maintained inventory and pricing of vehicles in multiple computer systems.
  • Develop and administer training for job duties and computer systems.
  • Worked with phone and computer system while assisting customers.
  • Provide technical support on office computer system.
  • Logged all calls into membership computer system.
  • Scheduled patients in computer system Medisoft.
  • Completed and input data in to the computer system accurately and in a timely manner.
  • Worked within computer system for data processing Filed all documents of clients and candidates Managed the intra-office mail

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96 Computer System Jobs

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28. Database
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low Demand
Here's how Database is used in Office Assistant jobs:
  • Developed and updated various databases, including textbook inventory, faculty profile database, and student grievance/solution database.
  • Maintain database for existing clients in updating and editing current information.
  • Prepared billing correspondence and maintained database to organize billing information.
  • Aided with documenting and scanning photos to online database
  • Entered applicant information into staffing database.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Maintained client database of all calls, dropping off and picking up tax information and returns.
  • Graded assignments and exam of up to 100 students and recorded grades in online databases.
  • Use computers for various applications, such as database management or word processing.
  • Maintain and update information in BRANY computer databases as applicable.
  • Create, maintain, and enter information into databases.
  • Update Excel Database for Outreach/Engagement Team and Social Services.
  • Enter and scan patients' information into the database.
  • Maintained and updated filing, inventory and database systems.
  • Maintain and update all information in the database.
  • Created and maintained database for center.
  • Invoice trips in a database.
  • Update information in JAWS database.
  • Led the LifePrint database project.
  • Coordinated meeting and catering events Proficiently maintained files and provided database management.

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902 Database Jobs

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29. Confidential Information
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low Demand
Here's how Confidential Information is used in Office Assistant jobs:
  • Verified and maintained records associated with confidential information of all Baker East Residents.
  • Execute data entry for employee compensation reports and other confidential information.
  • Perform general office duties as needed Handles confidential information with discretion
  • Adhered to corporate compliance regarding records management of confidential information.
  • Handled confidential information, file reports and information.
  • Handled confidential information on a daily basis.
  • Practice the utmost discretion with confidential information.
  • Maintain confidentiality of sensitive and confidential information.
  • Compiled and recorded sensitive and confidential information.
  • File and scan paperwork/confidential information for supervisors.
  • Filed confidential information regarding client tax returns.
  • File confidential information into system database.
  • Update confidential information as instructed.
  • Handled confidential information, money, and room keys.
  • Selected Contributions: Exhibited a high degree of discretion related to safe guarding confidential information.
  • Handle confidential information Trained new employees according to standard operating procedures.
  • Entrusted with handling confidential information Collection, filing and maintenance of all client account information.
  • Handled highly confidential information of each of the attorneys' cases !
  • Maintain confidential information for filing system Provide information to public about Olive-Harvey Operated switchboard for Assistant Dean
  • Answer Phones File Confidential Information Work with Excel & Microsoft Office Make & Fold Flyers/Programs Call Teacher for Students & etc.

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63 Confidential Information Jobs

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30. High Volume
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low Demand
Here's how High Volume is used in Office Assistant jobs:
  • Assisted the company in the main office performing clerical duties and in the lab performing propagation procedures for high volume orders
  • Handle high volume of incoming calls, ensure accuracy of scheduling, as well as payment and posting of payments.
  • Answered high volume phone calls, input data, and contacted clients via phone, email, and fax.
  • Handle high volume of calls and provide assistance for walk-in and scheduled clients in a fast paced office.
  • Input a high volume of caseload data into an internal system to track cases' status.
  • Receive and answer high volume of time sensitive emails and direct to appropriate department if necessary.
  • Received and screened a high volume of internal and external communications including email and mail.
  • Answer high volume of phone calls, responding to general Inquiries and rerouting calls.
  • Answered high volume of incoming calls, made a high volume of outbound calls.
  • Schedule and oversee others involved in similar tasks for critical or high volume projects.
  • Answered and screened high volume calls and in-person inquiries from clients and colleagues.
  • Assist a high volume of patients with insurance and health related questions.
  • Answer high volume work requests via telephone and web dispatch accordingly to trade
  • Answer high volume of calls and transfer to the appropriate staff member.
  • Answered a high volume of phone calls and email inquiries.
  • Answered incoming phone calls in high volume setting.
  • Performed high volumes of item handling and scanning.
  • Processed and delivered high volumes of mail.
  • Handle high volume of phone calls.
  • Answered multi-line phone and checked patients in and out in a high volume office .

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158 High Volume Jobs

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31. Administrative Tasks
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low Demand
Here's how Administrative Tasks is used in Office Assistant jobs:
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Performed general office manager duties and administrative tasks
  • Performed administrative tasks such as answering the phone, filing, organizing documents, mail, and scheduled appointments.
  • Assisted in administrative tasks including computer data entry, receptionist duties, file organization, and errands.
  • Helped with various administrative tasks including filing student folders, online data entry, creating EMBA brochures.
  • Performed day-to-day administrative tasks such as processing customer complaints, invoices, contracts, scheduling and proposals.
  • Aided with maintenance of the museum and museum collection, administrative tasks, and museum event planning.
  • Prepared refreshments for clients, perform administrative tasks, assisting Stylists, washing and blow drying hair
  • Performed other logistical and administrative tasks including: sorting, paperwork, and data entry.
  • Performed administrative tasks, while working directly under a senior administrator of the business.
  • Assisted Manager, sales, administrative tasks, inspection of gym safety and cleanliness.
  • Answer phones, filing, order office supplies and many other administrative tasks
  • Fulfilled administrative tasks at the psychology department such as answering calls.
  • Completed daily administrative tasks that kept the office functioning properly.
  • Handled phones, mailings, and helped with administrative tasks.
  • Performed administrative tasks including scheduling and responding to customer inquiries Developed team synergy in preparing vessels for daily charter
  • Assisted office workers with answering phone calls, filing documents, and other administrative tasks
  • Performed various housekeeping services for Weldon City Schools System Performed receptionist duties Performed administrative tasks as needed for office personnel
  • Worked on the state of Illinois website Registered people to vote Changed names/addresses in voter registration system General administrative tasks
  • Filed papers Answered phones Assisted staff, students, parents and visitors with various concerns Performed other Administrative tasks as needed

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458 Administrative Tasks Jobs

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32. Expense Reports
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low Demand
Here's how Expense Reports is used in Office Assistant jobs:
  • Reconciled corporate card statements for business related transactions and submitted expense reports with 100% accuracy.
  • Prepare expense reports/reimbursement forms for executive staff and studio manager.
  • Created detailed expense reports and requests for capital expenditures.
  • Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
  • Process and prepare documents, such as business or government forms and expense reports.
  • Assist management with expense reports, calendar management, and other tasks as needed.
  • Bank reconciliation, prepared employee expense reports & monthly fuel reports.
  • Charged expenses to accounts and cost centers by analyzing invoice/expense reports.
  • Arranged meeting needs, travel accommodations, and processed expense reports.
  • Prepare and facilitate documents for signature and created expense reports.
  • Reviewed all expense reports for accuracy and proper expense disclosure.
  • Prepared correspondence, documents, and expense reports.
  • Handle travel arrangements and expense reports for staff.
  • Work with MIS to create expense reports.
  • Assist in employee expense reports.
  • Manage travel and expense reports Filing, data entry and use of software programs.
  • Managed Accounts Receivable and Accounts payable Prepared quarterly revenue and expense reports.
  • Managed Expense reports by expensing Executive travels.
  • Prepare documents ( invoice/ expense reports) for scanning into an electronic document management system May 2005-January 2009
  • Contract with Office Team) Comfortably created purchase orders and audited expense reports for all FWI employees.

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104 Expense Reports Jobs

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33. HR
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low Demand
Here's how HR is used in Office Assistant jobs:
  • Provided, support for three lawyers, performed general filing and computer filing, as well as updating client files.
  • Managed health insurance applications through filing, reviewing, and submitting to the appropriate provider on time.
  • Performed assignments pertaining to Receptionist and Administrative duties in various places throughout the DC Metropolitan Area.
  • Support a professional veterinary team of three doctors, three technicians and support personnel.
  • Achieved State and Federal Certification to maintain expertise through the Open Enrollment Period.
  • Trained new employees and maintained front-end security to control cash and inventory shrinkage.
  • Promoted business through social media; specifically through Facebook and Twitter.
  • Scheduled meetings and conferences for staff and visitors through computer database.
  • Order food through catering services for lunches and office events.
  • Looked up cases at court through the court's databases.
  • Address any building maintenance issues with RHET through work orders.
  • Prepare intake packets and aid patients through the process.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Promote & host different events throughout the city.
  • Generated profit/loss statements for three programs.
  • Opened the center Monday through Friday.
  • Thrived in a fast-paced, multi-task environment, with severe emergencies, performing under high pressure and deadlines.
  • Reported to different Doctors assisting in various needs through out the day for patients.
  • Received and distributed faxes and mail throughout the office in a timely manner.
  • Shred papers that were no longer needed, maintain the cleanliness of the the building.

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1,412 HR Jobs

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34. Fedex
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low Demand
Here's how Fedex is used in Office Assistant jobs:
  • Sorted and distributed large quantities of incoming mail and faxes as well as general and chemical shipments using UPS and FedEx.
  • Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc).
  • Back up for school/staff copying and mail distributions, incoming FedEx/UPS/Staples, and other deliveries.
  • Shipped order packages via FedEx overnight to clients in state locations throughout the USA.
  • Handled and tracked all packages coming in and going out from USPS and FedEx.
  • Prepared and coordinated shipments for pick-up and delivery (FedEx UPS, etc.)
  • Receive packages/sort mail/create FedEx shipment labels - also responsible for all outgoing mail.
  • Facilitated the pick up and delivery of mail via FEDEX & UPS.
  • Invoice employees for personal expenses, i.e., postage and FedEx.
  • Receive and organize shipments received from FedEx and UPS.
  • Process outgoing FedEx requests for client policy documents.
  • Assisted in maintaining FedEX shipments.
  • Prepared and shipped FedEx deliveries.
  • Prepared FedEx and UPS packages.
  • Prepared and mailed samples using USPS, UPS, and FEDEX.
  • Ship packages via FedEx, UPS and GSO.
  • Ship with FedEx, UPS and the Post Office Coordinate the ordering of supplies for the Division's executive office.
  • Created, updated and maintained all company files and worked with Fedex and UPS for office shipments.
  • Assisted customers with FedEx shipment processing Sorted and distributed incoming mails, and prepared outgoing mails.
  • Prepare Fedex and UPS shipments.

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9 Fedex Jobs

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35. Accurate Messages
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low Demand
Here's how Accurate Messages is used in Office Assistant jobs:
  • Answered calls on a multiple line telephone switchboard, took accurate messages for staff and principals.
  • Answered multiple phone lines and directed calls; recorded and delivered accurate messages.
  • Answered phones, provided information to callers, and took accurate messages.
  • Answered, screened and transferred inbound phone calls and took accurate messages.
  • Answered phones and transferred calls to appropriate staff, distributed accurate messages.
  • Answered and managed incoming and outgoing calls while authoring accurate messages.
  • Handled telephone calls, took accurate messages and routed them accordingly.
  • Answered and quickly redirected calls, while recording accurate messages.
  • Take accurate messages and answer questions about the Cleveland Foundation.
  • Answer phones and take accurate messages.
  • Take and distribute accurate messages.
  • Provided general clerical services to school administrators Answered and managed incoming and outgoing calls while recording accurate messages.
  • Answer multi-line telephone system, direct callers appropriately and take accurate messages
  • Answered multi line phone, taking accurate messages and providing information to the correct individual.
  • Organize phone conferences, answer multi phone lines, forward calls and/or take accurate messages.
  • Maintained files, answered telephones and took accurate messages * Assisted staff with miscellaneous tasks
  • Operated multi-line telephone, transferred calls, and drafted accurate messages.
  • Answered multi-line telephones and took accurate messages.
  • Answered multi-line telephone, routed calls, and took accurate messages Answered quickly and redirected up to five calls per minute.
  • Greet public and clients and direct them to staff members Fax, Scan and copy documents Take and distribute accurate messages.

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222 Accurate Messages Jobs

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36. Suite
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low Demand
Here's how Suite is used in Office Assistant jobs:
  • Suited them up with appropriate safety gear for them to be able to go on the floor.
  • Managed up to three calendars at a time for bosses and other office suite tenants.
  • Worked answering multiple phones lines for the architectural firm and their executive suite mates.
  • Utilized Microsoft Office Suites to perform basic office duties and data entry.
  • Utilized Windows suite of products: Word, outlook, Power Point.
  • Researched products and vendors best suited to carry out property projects.
  • Supervised all shipping and receiving for the executive suite.
  • Utilize Microsoft suite and proprietary systems as needed.
  • Utilized MS Office Suite products and SPCS Software.
  • Created reports using Microsoft Office Suite.
  • Utilized the Microsoft Office Suites.
  • Received introduction to using Service Suite software, and is able to perform some basic functions.
  • Experience with Microsoft Office Suite and some familiarity with Adobe Illustrator and Photoshop.
  • Maintained suite and office equipments with necessary repairs.
  • Assisted accountants with processes Filed yearly taxes for small business owners Answered phones, filing, utilized Microsoft Office Suite and QuickBooks
  • Prepare correspondence, memoranda, reports and minutes Prepare written and/or verbal written instructions using Microsoft Suite.
  • General office work for an IT consulting firm Use of Microsoft Office suite
  • Processed all paperwork into Movers Suite, Great Plaines, and Unigroup systems Responsible for all administration for all Record Storage orders
  • Dispatch technicians * Assists with strategic marketing Computer Applications: Gmail, MS Office Suite, QuickBooks 2015
  • Utilized MS Office Suite Products, Quickbooks, Redfin, and Zencart.

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669 Suite Jobs

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37. Computer Hardware
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low Demand
Here's how Computer Hardware is used in Office Assistant jobs:
  • Upgraded computer hardware to notably increase efficiency and productivity in office.
  • Analyze problems to develop solutions involving computer hardware and software.
  • Provide computer and technical support and troubleshooting for all aspects of computer hardware and software utilized in office and by attorney.
  • Installed and maintained computer hardware, software, printers, copy machines, fax machines, and network devices.
  • Experienced with computer hardware components and software programs; word processing, data base management and spreadsheet applications.
  • Resolved computer hardware and software, installation, word processing, email, and operating systems issues.
  • Conduct basic maintenance and troubleshoot issues with equipment, including computer hardware and software.
  • Upgraded computer hardware to existing systems as needed in place of purchasing new workstations.
  • Installed various computer hardware and software; helped to solve various technology related issues
  • Arranged scheduling of pick-up and delivery of computer hardware to vendor locations.
  • Troubleshooted problems involving office equipment, such as computer hardware and software.
  • Become proficient with VCA's computer hardware and software programs, i.e.
  • Utilize computer hardware and software to support operations of the office.
  • Assisted with IT related work involving the replacements of computer hardware.
  • Operate computer hardware and software required to complete assigned tasks.
  • Research and approve purchases for agency-wide computer hardware and software.
  • Fixed issues related to computer hardware and studio equipment.
  • Assisted the office manager with computer hardware/software issues.
  • Have understanding in computer hardware old and current.
  • Fixed printer and computer hardware when needed.

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9 Computer Hardware Jobs

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38. A/R
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low Demand
Here's how A/R is used in Office Assistant jobs:
  • Assisted in general daily office operation which included A/R and A/P, company payroll and orientation of new hires.
  • Answer phones, A/P, A/R, shipping freight, bank runs, event coordinator, credit applications.
  • Assumed responsibility for all A/R and collected over $100,000.00 that was 180 or more days overdue.
  • Performed all bookkeeping, including payroll, A/R, A/P, client billing and quarterly taxes.
  • Finalized and created invoices, maintained A/P and A/R, and data entry (inventory).
  • Processed A/P & A/R accounts using AS400 for statement coding and stamping of daily bills.
  • Assist A/R and A/P department of daily preparation and distribution of invoices to customers.
  • Complete all sales transactions, including A/R, purchase orders, returns and exchanges.
  • Assisted with general accounting functions utilizing QuickBooks, handled A/P and A/R.
  • Manage and post payments and deposits to A/P and A/R.
  • Assisted in bookkeeping, payroll and A/R and A/P processing.
  • Processed A/R & A/P on a daily basis.
  • Processed A/R & A/P only daily basis.
  • Complete bank reconciliations, A/P and A/R.
  • Entered all purchase orders in A/R.
  • Handled and maintained A/P and A/R.
  • Helped with data entry, managed all A/R accounts, managed 90 day past due accounts for customers and vendors.
  • Bank reconciliation Helped in bookkeeping, Payroll and A/R an A/P processing.
  • Send correspondence, proposals and invoices via email, enhance revenue by making A/R collections calls.
  • Answered and directed phone calls Managed A/P and A/R functions using Quickbooks Processed weekly payroll Prepared documents for court Scheduled appointments

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39. Monthly Reports
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low Demand
Here's how Monthly Reports is used in Office Assistant jobs:
  • Converted monthly reports/statistical analysis of inventory from manual to computerized process.
  • Compile complicated encounter statistics and data into monthly reports.
  • Generated monthly reports for statistical information regarding foster homes.
  • Reported; prepared daily, weekly and monthly reports used to measure the effectiveness of the department's activities.
  • Compile monthly reports using Microsoft Office Excel, Word, scan and copy reports.
  • Produced monthly reports for a visitor center, and ran a rental facility.
  • Created monthly reports for records, closed terminated records and completed chart audits.
  • Created monthly reports, invoices, and advertisements with Excel and PowerPoint.
  • Prepared monthly reports using Excel and WebCATS database for the department Director.
  • Generated daily, weekly and monthly reports.
  • Tracked salon expenses and created monthly reports.
  • Create monthly reports of in-coming shipments.
  • Created weekly and monthly reports.
  • Maintained all office machines, ordered all office supplies and kept functional inventory record Excel spreadsheets and formulas creating monthly reports
  • Performed monthly reports, ordered supplies and assisted with the needs of the Chief Operator and Treatment Plant Operators.
  • Assisted with weekly and monthly reports preparations, creation of website, emails, flyers, etc.
  • Compile daily and monthly reports for onboard as well as job postings.
  • Produced monthly reports using Excel spreadsheet functions.
  • Operated multi-line telephone systems Generated monthly reports.
  • Mail Distribution USPS processing Customer service Creating and updating Monthly reports Administrative Office work

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14 Monthly Reports Jobs

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40. Customer Orders
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low Demand
Here's how Customer Orders is used in Office Assistant jobs:
  • Sorted and organized mail deposits, followed up on customer order calls, and filed customer orders and invoices.
  • Serve customers, answering questions; forwarding messages; confirming customer orders; keeping customers informed.
  • Updated customer orders from start to finish in an accurate and timely manner.
  • Process UPS, FED EX and Bill of Lading Paperwork for customer orders.
  • Process and package customer orders, data entry, and maintain retail inventory.
  • Enter customer orders, vendor receipts, and invoices into offline system.
  • Act as point of contact for customer orders and questions.
  • Input customer orders through AT&T online tool.
  • Greet persons entering into establishment and place customer orders.
  • Answered questions; took messages; confirmed customer orders.
  • Answered phone, taking customer orders, faxing.
  • Completed customer orders and shipping.
  • Invoice and schedule customer orders.
  • assist with daily operations of filling customer orders and marketing activities.
  • Prepared customer orders for technicians !
  • Entered customer orders and data into the computer and assisted the full time office assistant with mailings.
  • Scheduled times for customers to pick up their computers Recorded invoices and customer orders using Excel spreadsheets
  • Front Office Clerk: Review, file & maintain all new customer orders for accuracy.
  • General office duties including data entry and customer communication Recorded daily intake logs from deliveries Received and compiled customer orders
  • Managed customer-to-business financial transactions * Greeted customers * Processed customer orders

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161 Customer Orders Jobs

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41. File Records
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low Demand
Here's how File Records is used in Office Assistant jobs:
  • File records alphanumerically by the last seven digits of Vehicle Identification Numbers.
  • File records away in alphabetical and numerical order.
  • Gather, copy, organize, and file records of office activities, business operations, and other transactions.
  • Scan, organize documentation, make photocopies, file records, and prepare correspondence and reports.
  • Interview new patient, record medical history, post payments, file records and office administration.
  • Use computer to compile, copy, sort, and file records of office reports.
  • Compile, copy, sort, and file records of office activities and other activities.
  • Compile, copy, sort, and file records of residential and commercial activities.
  • Add new material to file records, and create new records as necessary.
  • File Records in alphabetical and numerical order and according to subject matter.
  • File records Fax papers Take messages Call and help coordinate job fairs
  • Record training records and the sign-in sheets and file records accordingly.
  • Organized and prepared file records, input data detailing business expenses.
  • File records in alphabetical order, and papers within records.
  • Added new material to file records and created new records.
  • Compile, Copy, Sort and File Records.
  • File records, correspondence, and client information.
  • File records of accounts receivable and accounts payable.
  • File records Answer and transfer calls to appropriate person Data Entry
  • Answer phones Compile, copy, sort and file records Complete and mail contracts, policies and invoices Operate office machinery

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28 File Records Jobs

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42. Business Transactions
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low Demand
Here's how Business Transactions is used in Office Assistant jobs:
  • Complied, stored and retrieved electronic management data, business transactions and office activities.
  • Compiled and disseminated information to customers while filing records of business transactions.
  • Assessed travel airfare values and negotiated business transactions.
  • Recorded daily business transactions and resolved customer issues.
  • Maintained client relationships to ensure future business transactions.
  • Owned the process of record documentation including compilation and filing of all office activities, business transactions, etc.
  • Prepared Business Associate Agreements in accordance with HIPAA Regulations for the execution of existing and future business transactions.
  • Created and maintained complete and accurate office files, records of office activities, and business transactions.
  • Maintain and update filing, inventory, mailing, and database systems, client records and business transactions
  • Oversee and execute proper procedures for all business transactions such as billing and appointment setting for surgeries.
  • Updated and maintained accounting journals, ledgers and other records detailing financial business transactions and payroll.
  • Compiled, copied, sorted, and filed records, business transactions, and other activities.
  • Compiled, sorted documents, such as invoices & checks, substantiating business transactions.
  • Answered and made phone calls to conduct business transactions with Texas Public Schools.
  • Verify and post details of business transactions, such as payments received.
  • Maintained 100% accuracy in calculating daily business transactions and updating files.
  • Conduct and organize all business transactions for the department.
  • Sorted file records of office activities and business transactions.
  • Utilized SciQuest and Oracle eBusiness for various business transactions, and helped with payroll functions.
  • Verify patient insurance Coordinate transportation Compile, copy, sort and file all records of office activities and business transactions

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2 Business Transactions Jobs

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43. General Public
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low Demand
Here's how General Public is used in Office Assistant jobs:
  • Explained program procedures and departmental policies to general public.
  • Greeted general public, performed general office/clerical duties.
  • Developed docket entries from City Attorney's resolution's and ordinances in a manner understandable to City Officials and general public.
  • Promoted a positive work atmosphere by behaving and communicating in a manner that supported staff and the general public.
  • Assist staff or the general public with information about the facility as well as programs and activities we offer.
  • Supplied information about the School's undergraduate programs to current and prospective students and the general public.
  • Responded to non- emergency calls and services request from the general public, college staff and students.
  • Provided general customer service to students, faculty, staff, and general public as needed.
  • Serve as a liaison to department personnel, public or private agencies and the general public.
  • Greeted and directed visitors, deliverymen, the general public, clients and employees.
  • Provided help-desk assistance for students, faculty, staff, and the general public.
  • Provide a high level of customer service to the general public and departmental staff.
  • Provide information to the general public, contractors, and utilities regarding ongoing projects.
  • Supplied information regarding the organization to the general public, clients, and customers.
  • Coordinated communication flow with the staff and the general public.
  • Greet and interact with tourist and general public.
  • Received inquiries from the general public.
  • Provided information to the general public.
  • Assist staff members and general public.
  • Interpret program regulations and other pertinent material to applicants, recipients, and the general public.

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71 General Public Jobs

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44. Appropriate Individuals
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low Demand
Here's how Appropriate Individuals is used in Office Assistant jobs:
  • Direct incoming traffic to appropriate individuals, notifying company staff of appointment arrivals.
  • Directed telephone inquiries to appropriate individuals or departments.
  • Directed calls to appropriate individuals and departments.
  • Distributed incoming packages to appropriate individuals.
  • Gathered information for use of supervisor, involving considerable search and knowledge of source of information, and contacts appropriate individuals.
  • Greeted clients, answered phones, directed calls to appropriate individuals, reserved conference rooms, ordered food for meetings.
  • Answered all incoming calls and directed them to the appropriate individuals and took accurate and detailed messages as needed.
  • Answered telephones, handled customer's inquiries, operated switchboard and directed calls to appropriate individuals and extensions.
  • Answered telephones and gave information to callers, took messages, and transferred calls to appropriate individuals.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Answered telephones, provided information to Clients, took messages, or transferred calls to appropriate individuals.
  • Answered all incoming calls, give information to callers and transferred calls to appropriate individuals.
  • Prepare labels for mailing correspondence, collect mail and distribute to the appropriate individuals.
  • Answered and forward phone calls to appropriate individuals and departments.
  • Take messages, or transfer calls to appropriate individuals.
  • Opened incoming mail and routed mail to appropriate individuals.
  • Directed calls to appropriate individuals and departments Ordered and distributed office supplies while adhering to a fixed office budget.
  • Answered multi line phone system and directed phone calls and visitors to appropriate individuals.
  • Triaged calls to appropriate individuals.
  • Schedule appointments Handle promotions for new business Answer, screen and transfer incoming calls to appropriate individuals.

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516 Appropriate Individuals Jobs

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20 Most Common Skills For An Office Assistant

Phone Calls

18.9%

Office Supplies

16.2%

Customer Service

12.1%

Data Entry

11.5%

Payroll

5.4%

Scheduling Appointments

5.2%

Front Desk

4.5%

Patient Care

2.9%

New Clients

2.8%

Insurance Companies

2.4%

Sort

2.3%

Appropriate Person

2.3%

Legal Documents

2.2%

Quickbooks

1.9%

Fax Machines

1.8%

Medical Records

1.7%

Powerpoint

1.7%

Reception Area

1.5%

Clerical Support

1.4%

Bank Deposits

1.4%
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Typical Skill-Sets Required For An Office Assistant

Rank Skill
1 Phone Calls 16.1%
2 Office Supplies 13.8%
3 Customer Service 10.3%
4 Data Entry 9.8%
5 Payroll 4.6%
6 Scheduling Appointments 4.4%
7 Front Desk 3.8%
8 Patient Care 2.5%
9 New Clients 2.4%
10 Insurance Companies 2.0%
11 Sort 2.0%
12 Appropriate Person 1.9%
13 Legal Documents 1.9%
14 Quickbooks 1.7%
15 Fax Machines 1.5%
16 Medical Records 1.4%
17 Powerpoint 1.4%
18 Reception Area 1.3%
19 Clerical Support 1.2%
20 Bank Deposits 1.2%
21 Communication 1.0%
22 Word Processing 1.0%
23 Travel Arrangements 1.0%
24 Internet 0.9%
25 Special Events 0.8%
26 Special Projects 0.8%
27 Computer System 0.8%
28 Database 0.8%
29 Confidential Information 0.8%
30 High Volume 0.7%
31 Administrative Tasks 0.7%
32 Expense Reports 0.7%
33 HR 0.6%
34 Fedex 0.5%
35 Accurate Messages 0.5%
36 Suite 0.5%
37 Computer Hardware 0.4%
38 A/R 0.4%
39 Monthly Reports 0.4%
40 Customer Orders 0.4%
41 File Records 0.3%
42 Business Transactions 0.3%
43 General Public 0.3%
44 Appropriate Individuals 0.3%
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23,702 Office Assistant Jobs

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