Office assistant jobs in Lakeland, FL

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed * Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) * Additional responsibilities as needed Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed * Capable of safely lifting up to 25 lbs as needed

Job Details Ford Spring Hill - SPRING HILL, FL Full-Time/Part-Time None $14.00 - $16.00 Hourly Any Admin - ClericalDescription Ford Spring Hill - Receptionist with Social Media Skills Ford Spring Hill is seeking a friendly, professional, and organized Receptionist to join our team. This role is the first point of contact for our dealership, greeting visitors in person and managing phone inquiries with a welcoming and professional demeanor. Qualifications Key Responsibilities: Greet customers and visitors in a professional and courteous manner. Answer and route phone calls efficiently as a switchboard operator. Capture photos and create engaging posts for the dealership's social media channels. Perform light clerical duties as assigned, including basic office tasks. Maintain organized records and assist with general administrative support. Qualifications: Must have customer service and switchboard operator experience. Must have knowledge of social media platforms. Prior receptionist or customer service experience preferred. Proficiency in Microsoft Excel is a plus. Strong communication and interpersonal skills. Ability to manage multiple tasks in a fast-paced environment. Additional Information: Hours may vary; flexibility is required. Ford Spring Hill offers a collaborative and supportive work environment where your skills and initiative are valued. DFWP / EOE Apply today to join our team!

Join Our Team as a Front Desk Receptionist - with Growth Potential to Lead Front Desk! Toyota of Clermont - Conveniently Located Off Highway 50 Are you an energetic, customer-focused professional who thrives in a fast-paced environment? Toyota of Clermont is looking for a polished and personable Front Desk Receptionist to be the welcoming face and voice of our dealership. If you're motivated, organized, and excited about the possibility of advancing into a Lead Front Desk position, we want to hear from you! What We Offer: Competitive salary Full benefits package (medical, dental, vision, PTO, etc.) Supportive and team-oriented work environment Career growth opportunity to advance into a Lead Front Desk role Professional training and development Stable, reputable dealership with high customer traffic Job Responsibilities: Professionally answer and manage multiple phone lines with a warm, courteous attitude. Greet customers as they arrive and create a welcoming first impression. Perform accurate and timely data entry. Support additional administrative tasks as needed to keep the front desk running smoothly. Demonstrate leadership qualities that may lead to a Lead Front Desk role. Requirements: 1-2 years of Receptionist or front desk experience. Strong verbal communication and interpersonal skills. Proficiency in MS Office (Word, Excel, Outlook). Excellent attention to detail and organizational skills. Flexibility with scheduling. Outstanding phone etiquette and customer service abilities. Comfortable working with a multi-line phone system. Professional appearance and a friendly, courteous demeanor. Bilingual preferred (English/Spanish a plus!). Competencies: Self-starter with a proactive mindset. Commitment to delivering exceptional service to customers and team members. Ability to communicate clearly and collaborate in a team environment. Skilled at multitasking and staying organized under pressure. Leadership potential for future Lead Front Desk opportunities. In return for your invaluable knowledge, skills, talent and ambition, Toyota of Clermont offers competitive salaries and benefits. Employment is contingent upon successful completion of a background investigation. Toyota of Clermont is proud to be an Equal Opportunity Employer.

School Related Personnel (SRP) 7.5 / 216 Days per Year Full-Time, Benefit Eligilbe Responsible for performing varied clerical duties to support office operations while maintaining strict confidentiality, including general office support, providing customer service to all stakeholders, and other related duties necessary for the school or department to operate efficiently. EDUCATION, TRAINING & EXPERIENCE High School Diploma or General Education Degree (GED) from an accredited institution One year of experience in a clerical role OR Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position Click here for Job Description. Notification of Nondiscrimination: The District School Board of Pasco County does not discriminate on the basis of race, color, sex, religion, national origin, marital status, disability,race, age in its programs, services, and activities or in its hiring and employment practices.

Benefits: Bonus based on performance Employee discounts Flexible schedule Training & development BODYROK offers high-intensity, low-impact Pilates workouts that tone, sculpt, and redefine your body and mind in just 45 minutes! BODYROK is a rapidly growing company looking for like-minded fitness enthusiasts. At BODYROK we are committed to our mission of helping people--team members and members alike--to become the best version of themselves. We're looking for committed and dedicated individuals to help grow our business so that we can share the promise of BODYROK with more people. Job Summary: The Studio Advisor provides customer service support to studio members and guests and supports the instructors in creating an overall positive environment for our community. As our Studio Advisor, you'll generate revenue by developing relationships with potential, new, and existing members to increase membership enrollment and package purchases. Additionally, you are expected to: Deliver the BODYROK Service Promise; contribute to running a clean, friendly, and well-maintained studio, and execute the team member basics of being on time and complying with the dress code. Assist members/guests in person when they are in the studio and over email as inquiries come in. Keep a clean and orderly studio by maintaining bathrooms, changing rooms, towels/laundry, and trash. Initiate tasks and perform duties without direction/micromanagement. Monitor incoming emails and ensure proper check-in procedures are followed. Your earning potential via commission is limited only by your own personal drive and willingness to succeed. This position is an hourly position that provides a base hourly rate plus the potential to earn additional compensation for each sale you complete. No limits, no thresholds: just unlimited commissions. Essential Duties & Responsibilities: Member and Guest Check-in Compliance Greet all incoming members and guests Ensure all check-in procedures are followed Thank guests for coming as they exit Sales Create new business internally through member promotions, referrals, and inquiries Promote specials to current and future guests Reach out to existing and potential members via email for sales opportunities Reconcile and report all incoming and outgoing transitions Successfully attain personal sales revenue targets Customer Service & Operations Tour potential members through the studio and connect guests to the facility, equipment, services, and amenities Handle member service issues including change of address, electronic funds setup or change, and questions regarding billings and payments Update Supply Request Log and Maintenance Log (depending on the issue) Promote and sell merchandise Keep the front desk area and entryway clutter-free, orderly, and clean Perform general cleaning duties to include hourly bathroom room and studio checks Follow up with members who have enrolled to ensure we are exceeding expectations Provide the highest level of customer service possible when communicating and interacting with guests Qualifications: 1-2 years of customer service or sales experience preferred 1-2 years MindBody software experience preferred Competitive drive to succeed in commission sales and performance based culture Excellent customer service skills Knowledge of sales practices and techniques Independent, self-starter with strong organizational skills Basic computer skills Strong communication skills in both oral and written Organized and detail-oriented Friendly, warm, compassionate, and welcoming personality Easy to talk to and comfortable around new people Must be available to work at least 2 weekend days per month (i.e. 1 Saturday and 1 Sunday, 2 Saturdays, or 2 Sundays) Certifications / Educational Requirements: High School Diploma or GED required Physical Requirements: The employee occasionally sits, walks, kneels, and reaches with hands and arms Ability to lift and/or move up to 25 lbs. Work Environment: While performing the duties of this job, regularly exposed to moving mechanical parts The noise level in the studio environment is loud Must be comfortable interacting with people and making them feel welcome This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Compensation: $12.00 - $25.00 per hour BODYROK offers high-intensity, low-impact workouts that tone, sculpt and redefine your body and mind in just 45 minutes! We are a rapidly growing company looking for fitness enthusiasts who are: organized, problem-solvers, demonstrate excellent interpersonal skills, and have a passion & excitement for our brand. We are seeking enthusiastic, service-oriented, hardworking individuals to work in our fast-paced studios. Let's ROK!

Working Title: STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- LEGAL ASSISTANT I - 21012134 Pay Plan: State Attorneys JAC 21012134 Salary: $33,136.00 Total Compensation Estimator Tool OFFICE OF THE STATE ATTONEY 10TH JUSICIAL CIRCUIT STATE ATTORNEY BRIAN HAAS SERVING POLK, HIGHLANDS, AND HARDEE COUNTIES JOB ANNOUNCEMENT JOB TITLE: Legal Assistant I DEPARTMENT: Trial Division CLASS CODE: 6151 PAY GRADE: 44 SALARY: $33,136.00 EEO CODE: 06 POSTING DATE: 10/31/2025 CLOSING DATE: Until filled WORK SCHEDULE: M-F 8AM-5PM JOB LOCATION: Bartow FLSA STATUS: Included RETIREMENT: Regular DISTINGUISHING CHARACTERISTICS OF WORK: This is complex and confidential legal administrator work. An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys' calendars; screening calls and mail; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence. ESSENTIAL JOB DUTIES: An employee assigned to this class has ultimate clerical responsibility for all cases assigned to his/her division and may assist in other divisions as needed. Work is performed under the close supervision of a higher-level supervisor or an attorney and is reviewed through conferences for the achievement of desired results as follows: * Ability to focus and pay attention to detail; * Ability to follow rules, regulations, policies and procedures; * Ability to operate a computer and other office machinery; * Ability to operate the telephone system and respond to calls promptly and professionally; * Ability to read and comprehend; * Comply with all Public Records statutes and policies; * Dependable and routine in-office attendance during regularly scheduled business hours; * Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders. * Efficient keyboard skills; * Perform quality work within deadlines; * Review and promptly respond to all electronic messaging; * Travel as required; * Work effectively as a team contributor as well as independently; Additional job duties may include, but are not limited to, the following: * Accompany ASA to court and assist as required; * Assist in the processing and maintenance of all electronic media including e-filings and evidence and media; * Assist with data collection and reports; * Assists victims and witnesses, as needed; * Bilingual employees will assist in translations as needed; * Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants; * Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form; * Generate subpoenas and update case management system from returns; * Maintain and file all records and reports on case activity and prepare any necessary statistical reports; * Maintain calendars, arrange travel itinerary and hotel accommodations and reimbursement forms; * Notarize documentation; * Perform any and all duties as required * Prepare legal documents; * Provide other services as needed such as transportation, a separate Pre-Trial waiting area and appropriate translator services as needed or requested; * Receive and process Law Enforcement electronic media; * Receive, scan and distribute incoming mail; * Research and prepare reports as necessary; * Responsible for all administrative activities as required; * Secure supplemental case information; * Updates case management system and notes; NOTE: DUTIES ARE ILLUSTRATIVE AND NOT EXHAUSTIVE. THE OMISSION OF SPECIFIC STATEMENTS OF DUTIES DOES NOT EXCLUDE THEM FROM THE POSITION IF THE WORK IS SIMILAR, RELATED, OR A LOGICAL ASSIGNMENT TO THE POSITION. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office procedures and practices; the principles of correct grammar usage; basic arithmetic; plan, organize and coordinate work activities; determine work priorities, assign work and ensure completion of assignments; review work for accuracy and quality of content; train others; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; interpret rules, regulations, policies and procedures; perform basic arithmetical calculations; deal effectively with a variety of people; prepare reports and maintain records. EDUCATION/MINIMUM QUALIFICATIONS: A high school diploma or equivalency and two (2) years of secretarial experience or an equivalent combination of both can be substituted for required experience. PHYSICAL REQUIREMENTS: * While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands and fingers to maintain files, supplies, and documents. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds; * Ability to work approved overtime, as required; * Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus; * The noise level in the work environment is usually moderate; * Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions; BENEFITS: Benefits include, but are not limited to, health, dental, vision, life, paid annual and sick leave, paid state holidays, and a State retirement package. State employees are required to participate in the State of Florida Direct Deposit Program and contribute 3% of monthly gross (pre-tax) to the Florida Retirement System. POLICIES: The State Attorney's Office has a harassment-free workplace policy and professional conduct requirement. Employees must practice safe workplace procedures and follow policies and procedures regarding confidentiality and honesty. Employees must maintain satisfactory work attendance and job performance level. Applicants considered for employment will be required to pass a comprehensive background check including fingerprinting. We hire only U.S. Citizens and those lawfully authorized to work in the U.S. The State Attorney's Office, through the Justice Administrative Commission, participates in the U.S. Government's Employment Eligibility Verification Program (E-Verify). E-Verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9). HOW TO APPLY: Interested applicants may complete and submit their application through the Florida Department of Management Services, People First career service center. For more information about the position, please contact: Nicki Offermann Personnel Director State Attorney's Office 255 North Broadway Bartow, FL 33830 Telephone: ************** Fax: ************** If you need an accommodation in order to participate in the application/selection process, please notify the hiring authority in advance. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. This position is open to internal and external applicants. We reserve the right to consider State Attorney's Office employees for promotion or transfer prior to contacting persons not employed by the State Attorney's Office. All offers of employment will be conditioned upon a satisfactory criminal history background check. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

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Synergy Dental Spa is looking for a friendly face to join our family team! Excellent phone, verbal & written communication skills (You are the first voice our patients will hear and the first face our patients will see).Manage front office operations, such as billing, insurance claims, and payment collections. Knowledge in insurance codes, submission, & eligibility. Handle patient concerns, ensuring a positive patient experience from check-in to check-out. Previous experience as a Dental Office Manager, preferably with experience of being a treatment plan coordinator. Presenting Treatment, Discussing Financials & Collecting Payments. Computer knowledge to update patient records & scheduling (our office is paperless) Compensation: $20.00 - $30.00 per hour About UsHere at My Harmony Smiles we believe that a smile tells a thousand words, and we are dedicated to giving our patients high-quality dental care. We offer a full range of dental services, so everyone's needs are met under one roof. Locations Ocala Dental Harmony Paddock Dental Harmony Synergy Dental Spa Lux Dental and Spa My Harmony Smiles Springhill My Harmony Smiles Oldsmar

Beacon Health Management has an opportunity for an Administrative Assistant/Office Manager to join our dynamic team. This position will provide administrative support by conducting research, preparing reports, handling information requests, conducting audits and performing various clerical duties. Responsibilities: Provide IT Project Support Set up and maintain expense reporting accounts through Certify Open, sort, and distribute incoming correspondence, including faxes and email Greet visitors and determine whether they should be given access to specific individuals Support leadership team with additional needs as needed Requirements: High school diploma or equivalent required 1 year of experience providing project/administrative support Must have extensive knowledge of Microsoft Teams Skills, Knowledge and Abilities: Highly proficient in MS Office and Advanced Excel Skills Expert in multi-tasking, organizing, and prioritizing Detail oriented with ability to work independently Demonstrates a high level of integrity and professionalism Energetic, responsive team player with the interest to take initiative Professionally communicate with colleagues, visitors, and vendors at all levels

We are seeking a full-time Receptionist/Administrative Assistant with strong computer skills, who is detail-oriented and has excellent people skills to complement our professional staff. You must be responsible, and thrive in a dynamic type of work environment with changing daily responsibilities. Successful applicants must have a clear speaking voice and enjoy wearing a lot of "different hats The ideal candidate will possess extensive experience supporting senior executives. Bachelors Degree is preferred. Excellent verbal and written communication skills a must. Excellent project management skills with strong attention to detail, organizatiion,prioritization and follow-through. Extensive experience with meeting and travel preparation and planning. Demonstrated use of good judgement, initiative, flexibility and composure while working under pressure of frequent interruptions and changing priorities. Must be able to handle confidential and sensitive information. Must have a high level of proficiency in MS Office. Must have the flexibility to work longer and weekend hours on occassion.

Want to work at Heidt Design but don't see the opportunity your looking for? Submit your resume and stay in touch with us for future job postings and opportunities across all of our offices (Tampa, Orlando and Emerald Coast). In the meantime, check out our website at ******************* or on our Facebook, Linked In and Instagram pages. Learn about our culture and organization in more detail to decide if our family is right for you!

Full-time Description This is an opportunity to join Sight360 to learn more about Ophthalmology and our special patient care. At Eye Associates of Pinellas, a Sight360 company, we are building the region's premier destination for comprehensive vision care. We are a team of over 130 optometrists, ophthalmologists, surgeons, opticians, and eye care professionals serving more than 100,000 patients across 15 different locations in the Greater Tampa Bay area. From routine eye exams and optical retail, to medical optometry, ophthalmology, and surgical procedures, our patients experience end-to-end personalized care and service. Requirements The Front Desk Coordinator will provide the highest level of customer service to patients, fellow employees and referral sources through the coordination and administration of the “front office” activities. Typical responsibilities include all aspects of the clinic administrative operations from scheduling appointments, validating insurance and payment authorization. Provide efficient cash collection through excellent reimbursement practices while ensuring compliance with relevant laws, regulations and established Company policies and compliance programs. Essential Functions and Responsibilities: · Serve patients by scheduling visits, maintaining EMR records, accounts and greeting them for their appointments · Keep patient appointments on schedule by validating eligibility, initiating and following up on prior authorizations, and notifying appropriate staff of patient arrival · Comfort patients by anticipating their needs, answering their questions, maintaining a clean and organized reception area, and maintaining inventory of basic supplies · Ensure availability of treatment information by receiving, filing and retrieving patient records and mail quickly and completely · Maintain patient accounts by obtaining, recording, and updating insurance and personal financial information · Protect patient rights by maintaining confidentiality of personal and financial information · Maintain operations by following processes, procedures and reporting necessary changes · Accept deliveries and route them to appropriate departments when required · Answer incoming calls · Contribute to team effort by accomplishing related tasks as needed · Review charts and reach out to providers as needed to verify or validate orders · Work at multiple facilities within the market as needed Qualifications: · 2-3 years of clerical/reception experience in a medical office setting · EMR Experience · Ability to type 40 to 50 WPM · Bilingual (English/Spanish) Preferred Skills and Abilities: · Proficiency with standard office software applications (Outlook, Microsoft Office ) · Detail oriented · Ability to multi-task and work across the organization · Excellent communication and interpersonal skills · Enjoys interacting with patients, techs, and other healthcare professionals · Enjoys creating a friendly atmosphere · Good at coordinating with others to meet collective goals · Proactive and optimistic Benefits: · PTO · 8 Paid Holidays · Scrub Allowance (includes work shoes) · Medical, Dental, Vision · 401k Match Salary Description $16 - $19+/hour commensurate with experience

Job Details FL Corporate Support - Tampa, FL Practice SupportDescription Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. Ensure fees are being paid at the negotiated rate. Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. Reset passwords and manage user accounts for insurance carrier websites per office requests. Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. Perform other duties, as assigned. Knowledge, Skills and Abilities: Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. Professionalism- Accepts responsibility for own actions; Follows through on commitments. Qualifications Detailed experience with insurance company pricing, underwriting or medical/dental billing and coding. Dental office or dental experience is preferred.

Are you ready to embark on a career journey that's more than just a job? At Tampa Family Health Centers (TFHC), we're redefining healthcare, and looking for a Front Desk Coordinator to be part of our dynamic team. We're not just a healthcare organization; we're a community that thrives on innovation, compassion, and positive change. The Front Desk Coordinator has the responsibility for greeting and registration patients at point of service at each individual clinic. The position is to interview and validate PHI on the phone and in person; coordinates and organizes appointments to facilitate the efficient running of the office and physician schedule . Essential Functions: Greet patients utilizing professionalism and quality customer service Register new patients per protocol, assisting in form and documentation completion, as needed; inform of Tampa Family Health Centers (TFHC) policies and procedures Schedule patient appointments; reschedule appointments Obtain proof of insurance and ensure they are scanned into dental record Verify and update patient information in the electronic health record Adhere to all TFHC, accreditation agency, HIPAA, State and Local rules and regulations Answer and manage all incoming calls Confirm appointments and recalls, per protocol Collect and document payments received from patients at time of treatment Inform answering service when dental office is on/off-line; forward answering messages to appropriate staff General Duties: Support the Mission, Vision and Values of TFHC Perform all duties and tasks efficiently and effectively, as assigned Maintain appointment logs Other duties, as assigned Knowledge and Experience: Minimum 1 year customer service experience Ability to navigate and enter data into an electronic health record Strong communication skills, both written and oral Proficient computer skills in Microsoft products such as Word, Excel, Outlook; ability to learn and utilize healthcare related software Outstanding customer service skills Bilingual preferred. Education, Certification Training and License: Associates Degree Preferred.

Job DescriptionDescription: The Florida Eye Clinic has grown to an impressive 11-practice clinic of ophthalmologists and optometrists with a state-of-the-art Ambulatory Surgical Center at our home practice in Altamonte Springs. We believe our mission is to maximize the visual potential of each of our patients through the highest quality of vision care. We are dedicated to providing a positive experience for our patients. The Florida Eye Clinic seeks a professional, positive, and team-oriented individual to join our family as a Front Desk Receptionist. WHAT YOUR DAY WILL LOOK LIKE: The Front Desk facilitates the process of patient flow by performing specific functions designed to efficiently and effectively schedule, receive, and discharge patients. In a fast-paced ophthalmology practice, seeking an individual to fill a permanent, full-time front office position. Primary duties include answering phones, making/rescheduling appointments, inputting patient information, and verifying insurance. Must be organized, multi-task, energetic, and possess a positive, professional, friendly attitude. Spanish speaking is a plus. Requirements: The Front Desk Receptionist must be: High School Graduate or Equivalent Type accurately Have excellent customer service skills Maintains a log for patient registration and patient appointments Schedules patient appointments based on the specific medical parameters of each physician's practice Accurately enters appointments into the patient management systems. Adjusts schedule as necessary Greets all patients in a warm and friendly manner Answers the phones in a timely manner ensuring their needs have been met Assists in obtaining and updating patient demographic and insurance information Compiles the patient medical record, attaches an Encounter form for each patient visit, and directs to responsible individuals Collects payments and records all transactions. Calculates and balances all monies collected daily. Any other duties and responsibilities as assigned.

About the Role Mindpath Health exists to increase access to mental health care that helps people thrive. We do this by empowering our clinicians, investing in our people, and caring for the communities we serve. The Front Office Coordinator (FOC) serves as a key member of the Front Office team supporting our clinicians and our patients. The FOC provides excellent, friendly customer service throughout all aspects of patient contact, fostering a welcoming, safe, and patient-centered environment. The FOC performs all front desk and general administrative duties related to coordination of the patient's care utilizing Electronic Health Record and Practice Management systems to ensure patient records are accurate and up-to date, and to communicate across departments in accordance with Mindpath Health's specifications. This role is full-time, 40 hours per week, Monday through Friday, onsite in our Ocoee office. Responsibilities Provides a positive patient experience by: Serving as the first point of contact for patients and visitors upon arrival, greeting all patients and visitors with excellent customer service Scheduling patient appointments as needed Answering incoming calls/messages and appropriately addressing or triaging phone requests including requests for appointments, form completion, questions about medication, etc. Communicating all patient messages on a timely basis to the clinical staff Regularly collecting co-pays (if not paid online) and obtaining payment for patient balances if appropriate Explaining patient paperwork and ensuring its completion Collecting and updating patient demographics and insurance information Assisting patients in understanding Mindpath Health policies, procedures, and services when necessary Recognizing when situations require escalation to management or clinical teams to ensure patient safety And satisfaction Utilizing effective de-escalation techniques to manage interactions with upset or frustrated patients, Maintaining a calm and professional demeanor Supports clinicians in the office through the above and by: Informing clinical staff of patient arrivals and any scheduling changes Maintaining a thorough knowledge of each clinician's needs and preferences Sorting and triaging incoming communications Providing general administrative support including faxing, copying and scanning for clinicians and other office personnel as needed Contributes to a collaborative and friendly work environment by: Establishing and maintaining a positive working relationship with front office team, team lead, operations supervisor, rom and clinicians Communicating effectively with Front Office Team, Team Lead, Operations Supervisor and ROM on process improvements, daily needs, etc. Identifying priority patient satisfaction issues and suggesting recommendations for resolution. Complying with company policies and procedures and following strict patient privacy procedures Qualifications Required: EMR/EHR or practice management systems experience. High school diploma, or equivalent. 2+ years of recent experience such as clerical, administrative, receptionist and/or front office coordinator. 1+ year of demonstrated customer service skills (within a healthcare setting) Basic proficiency with Microsoft Office (Outlook, Excel, and Word); multiline phone experience; accurate typing/data entry skills. Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, clinicians, management, staff, and other customers. Empathy and compassion when working with individuals experiencing mental health challenges. A calm, professional demeanor when managing upset patients or families. Excellent oral and written communication skills. Strong attention to detail with the ability to prioritize and multitask in a fast-paced environment. Effective problem-solving skills and the ability to think quickly under pressure. Demonstrated ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. Strong organizational skills and attention to detail. Ability to work independently or as part of a team. Must be able to maintain strict confidentiality of all personal/health sensitive information The Benefits We offer a robust benefits package to include: Medical, Dental, Vision, and EAP LTD/Life Insurance 401k with employer match PTO accrual starting at 15 days per year Paid Parental Leave Tuition Reimbursement Program About Mindpath Health Mindpath Health exists to increase access to mental health care that helps people thrive. We do this by empowering our clinicians, investing in our people, and caring for the communities we serve. As a national leader in mental health services, we are reimagining care delivery, reaching patients and focus on clinical excellence. With a team of more than 500+ mental health clinicians, Mindpath Health provides a broad spectrum of psychiatry, interventional psychiatry (including TMS and esketamine) and psychotherapy care. At Mindpath Health, we offer telehealth and in-person visits and coordinate care with primary care physicians and referring providers to ensure a focus on the total health. Mindpath Health is in-network with most major health insurance providers and has more than 80 locations across California, North Carolina, South Carolina, Florida, Texas, Arizona, and growing. Join our community and discover how rewarding work can be! Mindpath Health is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, ancestry, age, disability, veteran status, or any other status legally protected by federal, state, or local law.

Support procurement of items such as materials, components, equipment, supplies, and outsourced services that are required for engineering prototype builds and general engineering operations. Provides analytical and specialized administrative support to relieve executive, director, and/or staff managers of complex details and advanced administrative duties. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinate executives, directors and/or manager's calendar, meetings, correspondence and presentations as needed. Coordinate and arrange meetings facilities and records and transcribe minutes of meetings. Participate or lead special projects and/or events as needed. Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations. Plan and prepare for customer visits and corporate events. Serve as resource to others in the resolution of complex problems and issues. Issue Purchase Orders to pricing, terms & conditions that are negotiated and agreed to by Commodity Managers and Buyers. Ensure suppliers' adherence to established agreements. Processes purchase requisitions and purchase orders through Coupa. Optimize order management process to ensure effective communication with suppliers. Support Accounts Payable in resolving invoice discrepancies. Handles shipping and receiving packages. Processes new vendor onboarding. Perform analysis and reporting of purchase history and supplier performance. Adheres to all safety and health rules and regulations associated with this position and as directed by supervisor. Comply and follow all procedures within the company security policy. May perform other duties and responsibilities as assigned. JOB QUALIFICATIONS EDUCATION & EXPERIENCE REQUIREMENTS Typically requires a minimum of 6+ years of related experience. Or an equivalent combination of education, training or experience.

office admin