Office assistant jobs in Lewisville, TX - 1,913 jobs

Responsible for providing members with prompt and courteous service and assistance, replenishing and stocking merchandise, and keeping the sales floor clean, neat and fully organized. Team Members:Carry out job functions and responsibilities as assig Clerk, Part Time, Recovery, Merchandise, Retail, Grocery

Job Title: Administrative AssistantJob Description The Administrative Assistant acts as a crucial liaison, managing the flow of work orders in a customer's online system. This role involves processing packets into actionable projects, coordinating utility locates, distributing field information, updating project statuses, and supporting field crews by managing schedules and advocating for their needs. This position often requires skills in business, systems, or HR to effectively bridge operations and technical needs. Responsibilities + Identify new work in the customer's online Work Management System. + Process work packets to create actionable projects for field employees. + Gather and disseminate locate information for underground utility lines. + Distribute information to the field to facilitate their work. + Update project information and status in the work management system. + Submit and track service requests with the system. + Report project status information to project supervisors. + Maintain schedules for field crews and advocate for them. + Interface with the customer's Work Management System specialists. Essential Skills + Strong administrative assistance and project support skills. + Proficiency in Microsoft Office, especially Excel and Microsoft Dynamix. + Familiarity with work management systems or processes. + Ability to plan, multi-task, and manage time effectively. + Strong communication skills, both written and verbal. Additional Skills & Qualifications + High school diploma or GED required; Associates preferred. + Experience in the construction or energy industry is a plus. + Detail-oriented, consistent, and reliable. + Thrive in routine, sometimes mundane tasks. Work Environment The position is based in a field office located in Dallas. While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions. Expected working hours are from 7/7:30 AM to 3:30/4 PM. Job Type & Location This is a Contract to Hire position based out of Dallas, TX. Pay and Benefits The pay range for this position is $19.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Dallas,TX. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

- Secretary - Campus Job Number 0000763624 Start Date Open Date 12/11/2025 Closing Date Primary Purpose: To provide secretarial services for the principal and to facilitate the efficient operations of the school office. Qualifications: High school diploma or equivalent from an accredited institution (required) Special Knowledge/Skills: Good Clerical Skills Good Telephone & Interpersonal Communication Skills Computer knowledge/experience Working knowledge of bookkeeping Working knowledge of TEAMS Minimum Experience: Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses. Major Responsibilities: Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar. Accepts phone calls for principal and assistant principals. Types correspondence, memos, handbooks, reports, agendas, etc. Administers the school's activity fund. Sets up books according to AISD guidelines. Receives receipts and deposits all monies. Balances books monthly and submits reports. Writes and co-signs checks for activity fund expenditures. Maintains school budget. Enters on computer after principal and central office approval. Places orders, types purchase orders, enters receiving reports. Tracks spending. Keeps inventory of office supplies. Maintains office files. Attends in-service meetings as requested by the principal and other school district administration. Maintains Board Policy Manual. Maintains attendance records for professional staff. Prepares faculty and staff absentee forms. Prepares substitute forms. Submits monthly reports to AISD Payroll Department for 1 and 2 above. Types time cards for hourly employees and submits them to payroll. Assists in securing substitutes in an emergency. Shared responsibilities and Duties Assists as receptionist. Assists with mail. Assists in clinic as needed. Performs other duties as assigned. Duty Days 212 Pay Grade Admin Support 4

Join our amazing team and contribute as a: Administrative Assistant ABOUT THE ROLE This position will support the warehouse daily activities and assist support staff of the warehouse in McKinney, TX. WHAT YOU'LL ACCOMPLISH Exercise and encourage core values including but not limited to; developing self and coaching others by inspiration and empowerment. Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. Handle all vendors that come to the warehouse to drop off parts and suppliers. Maintain & Clean Warehouse on a daily basis. Carry out safety related inspections and tasks related to warehouse equipment. Operate Forklift, Pallet jacks and be able to assist w/ heavy loading of parts once couriers arrive for their shifts. Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. WHAT WE'RE LOOKING FOR Education:High School Diploma or equivalent Required Work Experience: 1-3 years in Warehouse setting, Must know how to operate a forklift and pallet jack Required Technical Skills: Basic knowledge about computers and Microsoft programs, SAP preferred. Additional Requirements: Must be able to lift a minimum of 50 lbs Knowledge of parts and materials related to the RMX Industry Must be able to complete all daily tasks in a timely manner Must be able to work in an environment with wide temperature ranges. Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests WHAT WE OFFER ● Competitive salary ● Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings ● Medical, Dental, Disability and Life Insurance ● Holistic Health & Well-being programs ● Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care ● Vision and other Voluntary benefits and discounts ● Paid time off & paid holidays ● Paid Parental Leave (maternity & paternity) ● Educational Assistance Program ● Dress for your day HR Contact: Julia Morgan SANTAELLA BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

This position will be responsible to provide administrative support to the Contract Administration department. Essential Duties and Responsibilities: Route documents for execution using Docu. Sign. Upload documents to FileNet. Schedule appointments a Administrative Assistant, Administrative, Assistant, Microsoft

We are seeking a highly organized and proactive Administrative Assistant specializing in graphic design to join our team. This is a unique opportunity for an ambitious individual ready to take on a range of responsibilities in a vibrant and collaborative environment. Overview The Administrative Assistant position will support daily operations and ensure the smooth functioning of our Dallas office while also providing Graphic Design support, specializing in PowerPoint design, to our practice areas throughout the US. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be a self-starter with a positive attitude and a strong commitment to maintaining an efficient and welcoming office environment. Key Responsibilities Office Administration & Support Oversee day-to-day operations of the office. Serve as the first point of contact for clients, ensuring a professional and welcoming experience. Support client meetings and events, including logistics and hospitality. Responsible for the office phone, mail and shipment services. Ensure the office is organized, well-stocked, and running efficiently. Handle vendor relationships, supplies, and office maintenance, including managing inventories of office supplies, groceries, and IT equipment. Contribute to building a positive and engaging workplace culture, helping to organize events. Assist with new employees' orientation. Support senior leadership by managing schedules and prioritizing tasks. Help with travel coordination for partners as needed. Graphic Design & Special Projects Design and enhance PowerPoint presentations for our different practice areas, while ensuring consistency with company guidelines across all presentation materials. Manage multiple projects with different deadlines. Assist with and provide design support for other materials both internally and externally (e.g., market research, client materials, business development materials, marketing materials, etc.). Perform other ad hoc tasks and requests as needed. Qualifications Bachelor's degree in Art, Graphic Design, business administration or related field preferred; or equivalent experience. 1-3 years of experience in graphic design and administrative support with a focus on PowerPoint presentation design Relevant certifications in graphic design are a plus. Advanced proficiency in Microsoft Office Suite, specifically with PowerPoint. Experience with Adobe Creative Cloud and Canva a plus. Ability to translate complex information into clear, engaging visuals. Excellent written and verbal communication skills. Strong organizational, time management, multitasking abilities. Great customer service and interpersonal skills. Problem-solving mindset with a can-do attitude. Ability to work independently and as part of a team. Positive and professional demeanor. Must be authorized to work in the United States. Benefits of Joining Accuracy Competitive salary and benefits package from the start of your employment, including a group insurance plan and a retirement savings plan with employer contributions. Personal and family leave, recognizing the importance of work-life balance. Opportunity to grow with a rapidly expanding company. A vibrant and collaborative work culture with the chance to work on diverse and impactful projects. A community committed to professional and personal development.

P10 is looking to hire a Part-time Receptionist at our Uptown Dallas office. As the Part-time Receptionist at P10, this individual will play a pivotal role in creating a positive and efficient office atmosphere. They will be the first point of contact for clients, investors, and team members, ensuring a seamless experience. The ideal candidate will be a solutions-oriented self-starter who has exceptional interpersonal skills, a keen attention to detail, and the ability to uphold the highest standards of professionalism. Work Schedule: Part-time position (24 hours/week) Monday-Thursday, 9AM-3PM Primary Responsibilities: Welcome and greet visitors with professionalism and courtesy. Answer and direct incoming phone calls, taking messages when necessary. Maintain a polished and organized reception area. Ensure a high level of hospitality for clients and guests. Serve as a liaison between clients, investors, and internal staff. Handle inquiries with discretion and direct calls to the appropriate parties. Manage incoming and outgoing mail and packages. Provide administrative support to team members as needed. Assist with catering and technology needs in conference rooms. Coordinate conference room reservations and logistics. Ensure the office space reflects the professionalism and high standards of the firm. Monitor, order and replenish snacks and beverages. Ensure the kitchen area is clean and organized. Coordinate with building management for office maintenance. Periodically inspects printers to ensure good operating condition. Perform any special projects, additional duties and tasks as assigned. Qualifications High School Diploma or equivalent. 2 or more years of proven experience as a receptionist or in an administrative role, preferably at a professional services firm. Team player with proven ability to interact with employees and business partners at all levels. Impeccable professional appearance and demeanor. Strong organizational and multitasking abilities. Excellent verbal, written and interpersonal communication skills. Proficiency in Microsoft Office Word and Outlook and the ability to learn and utilize a variety of applications and systems. P10 is an Equal Opportunity Employer and is committed to providing employees and applicants with an environment free of discrimination and harassment. All employment decisions at P10 are based on business needs, job requirements, and individual qualifications. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, gender identity, sexual orientation, national origin, family or parental status, veteran or disability status, or any other status protected by the laws or regulations in the locations where we operate. Americans with Disabilities Act (ADA) P10 will provide reasonable accommodations during the application process upon request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact us at ************** or *******************.

A client of Insight global is seeking a polished front desk receptionist to be the first point of contact for their office. This role requires someone with experience in high-end environments who is confident engaging with high-net-worth individuals. Details on-site in Dallas, 5 days/week Professional, welcoming presence at the front desk Strong communication & interpersonal skills Qualifications Front desk reception experience in a luxury service environment Experience working with HNW individuals

About the Job About the Role: We are looking for a proactive and organized Administrative Assistant to provide essential support to our sales, marketing, customer service, and software development teams. This full-time, in-office role is ideal for someone who thrives in a dynamic environment, enjoys working with cross-functional teams, and can juggle multiple priorities with professionalism and attention to detail. Key Responsibilities: Assist the sales and marketing team with scheduling meetings, preparing presentations, organizing campaigns, and managing CRM entries. Serve as a point of contact for customer inquiries and coordinate follow-ups with relevant departments. Support the software development team with administrative tasks including documentation, meeting coordination, and internal communication. Help coordinate prospects and customers meetings, team meetings, and communications. Qualifications: Bachelor's degree in Business Administration, Marketing, or a related field. Excellent communication, coordination, and organizational skills. Ability to work effectively with diverse teams and adapt to shifting priorities. Strong proficiency in Microsoft Office Suite and CRM tools. Previous experience in an administrative, sales support, or customer service role is preferred. Why Join Us? Be a key connector across sales, marketing, development, and support teams. Collaborative, fast-paced environment with opportunities to grow professionally. Make an impact on customer satisfaction, marketing initiatives, and product delivery. To Apply: Send your resume and a short cover letter explaining your interest. We look forward to your application and possibly welcoming you to our innovative team!

The Administrative Coordinator, Final Mile Operations provides essential administrative and operational support to both field teams and leadership within the Final Mile organization. This role ensures day-to-day administrative tasks are executed efficiently so internal and external customers can be best serviced. This role also entails supporting leadership with travel coordination, expense management, and meeting planning. The ideal candidate has a background in Final Mile operations and is highly organized, detail-oriented, and comfortable working in a fast-paced, field-driven environment. Essential Duties & Responsibilities: This role is critical to keeping Final Mile operations running smoothly by allowing field leaders and executives to focus on execution, performance, and customer experience-while ensuring administrative excellence behind the scenes. Field & Operational Support Provide administrative support to Final Mile field teams, including document coordination, reporting assistance, and operational follow-ups. Ensures daily reporting is provided to 3PL Providers to drive awareness and improved customer satisfaction. Assist with scheduling, communication, and coordination of operational priorities. Completes daily COI and Address Change managerial tasks to support the field. Serve as a point of contact for administrative questions from field teams, ensuring timely resolution and follow-up. Coordinate and book domestic travel for leadership team members, including flights, hotels, ground transportation, and itineraries. Leadership Support: Manage and process expense reports for Final Mile leadership, ensuring accuracy and compliance with company policies. Support planning and execution of meetings, offsites, and leadership events, including agenda coordination, materials preparation, and logistics. Maintain calendars, meeting schedules, and key deadlines for leadership as required. Administrative Excellence: Maintain organized records, trackers, and documentation to support operational and leadership needs. Assist with preparation of presentations, reports, and internal communications. Identify opportunities to improve administrative processes, efficiency, and consistency across Final Mile operations. Uphold a high level of confidentiality, professionalism, and attention to detail in all interactions. Requirements: Previous administrative, coordinator, or executive assistant experience, preferably in Final Mile or Logistics. Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously. High attention to detail and accuracy, particularly with expenses, scheduling, and documentation. Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and experience with expense and travel booking platforms. Excellent communication and interpersonal skills; comfortable interacting with field teams, leaders, and external partners. Ability to travel (20%) Arhaus is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Arhaus is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Arhaus are based on business needs, job requirements, and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Arhaus will not tolerate discrimination or harassment based on any of these characteristics. Arhaus encourages applicants of all ages.

Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineer Administrative Assistant, Administrative, Wastewater, Assistant, Customer Experience, Area Manager, Manufacturing

We are seeking a highly organized and proactive Administrative Assistant to support a Sales and Marketing team. This role plays a key part in keeping day-to-day operations running smoothly by providing administrative, reporting, and coordination support. The ideal candidate is detail-oriented, comfortable juggling multiple priorities, and confident using the Microsoft Office Suite to create polished, accurate materials. Key Responsibilities Provide administrative support to Sales and Marketing leadership and teams Prepare, format, and maintain documents, presentations, reports, and spreadsheets Assist with sales reports, forecasts, and tracking tools Coordinate meetings, calendars, and travel as needed Support marketing initiatives by organizing materials, tracking timelines, and assisting with campaign execution Manage internal and external communications, including emails and document distribution Maintain organized digital and physical filing systems Handle ad hoc administrative projects to support business needs Qualifications & Skills 5+ years of experience in an administrative or support role, preferably supporting Sales or Marketing teams in CPG or Food Industry Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Excellent organizational and time-management skills Strong written and verbal communication abilities High attention to detail and accuracy Ability to manage multiple tasks and meet deadlines in a fast-paced environment Professional, dependable, and collaborative mindset Preferred (Nice to Have) Experience supporting Sales, Marketing, or Commercial teams Familiarity with CRM systems (Salesforce, HubSpot, etc.) Experience preparing customer-facing materials or presentations

Role Title: Administrative support Employment Type: Full-Time pay rate:29/hr on w2 The Administrative Support professional will provide high-level administrative assistance within the Private Bank Assistants team in a fast-paced, team-oriented environment. This role requires flexibility, exceptional organizational skills, discretion, and the ability to support multiple stakeholders while maintaining the highest standards of professionalism, confidentiality, and compliance. Key Responsibilities Provide comprehensive administrative support across varying teams, offering coverage and flexibility as business needs require. Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings. Arrange and manage complex phone, video, and in-person meetings, ensuring seamless coordination and execution. Handle a high volume of incoming phone calls, delivering professional communication and accurately recording detailed messages for senior leaders and clients. Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and related invoices in a timely manner. Organize on-site and off-site meetings, including conference room bookings, catering coordination, guest registration, and preparation of meeting materials. Perform general administrative duties such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support. Manage highly confidential and sensitive client and business information with discretion and sound judgment. Act as an integral team member by maintaining awareness of current priorities, deadlines, and support requirements. Ensure adherence to compliance regulations and obtain required approvals in alignment with firm policies. Skills & Qualifications Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred. Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information. Strong interpersonal and teamwork skills with the ability to collaborate effectively across local and global teams. Ability to remain calm under pressure while managing multiple priorities efficiently and accurately. Excellent written and verbal communication skills with a consistently professional demeanor. Exceptional attention to detail and organizational skills with strong task-prioritization abilities. Quick learner and self-starter with strong anticipation and follow-up skills. Proactive problem solver with the ability to think independently and take initiative. High level of integrity, professionalism, and diplomacy. Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom. Familiarity with expense management platforms such as SAP Concur. Supportive team player with a positive, flexible attitude.

Parkinson Voice Project seeks a full-time Front Office Specialist to deliver outstanding customer service to our patients and assist with front office operations. You will join a dynamic team of two other Specialists in our Richardson, Texas clinic. Click below to learn more about Parkinson Voice Project. Effective Parkinson's Speech Therapy If you have worked in a medical office previously, but did not enjoy working with insurance, this may be the position for you! As a nonprofit organization, we do not bill Medicare or insurance. We serve our patients without charging them. The ideal candidate will have excellent written and verbal skills, adapt easily to change in a fast-paced environment, be detail-oriented with a talent for accuracy, genuinely enjoy helping others, smile easily and often, want to learn new skills, and excel at accomplishing tasks. This is a 36-hour, four-day work week (off Fridays), full-time position with benefits. Responsibilities: This position involves a variety of tasks, including: Completes reception tasks and lobby maintenance. Maintains the clinical schedule of speech-language pathologists and patient database. Manages referral process, ensuring patient evaluations are scheduled timely. Sends reminder emails and texts for patients' appointments. Monitors and manages multiple email inboxes. Creates weekly reports on tasks accomplished. Maintains patient and contact information in Salesforce, our customer relationship management software. Coordinates well with the team to ensure all tasks are completed on time and accurately. Assists with group activities and events. Requirements: Successful previous medical office experience is a plus. Excellent verbal and writing skills. Proficient in Microsoft Office Suite. Experience with Adobe Premiere Pro, Canva, Salesforce, and Practice Perfect is a plus. About Our Organization… Parkinson Voice Project was founded on December 13, 2005. Our mission is to help people with Parkinson's REGAIN and RETAIN their speech and swallowing. An estimated ten million people worldwide live with Parkinson's, and ninety percent need our services. In 2010, we developed a highly effective, evidence-based speech treatment for people with Parkinson's called the SPEAK OUT! Therapy Program. We treat patients throughout Texas from our clinic in Richardson, Texas (in-person and online). We are also replicating our SPEAK OUT! Therapy Program across the U.S. and abroad by training speech-language pathologists and graduate students worldwide. Since 2008, we have uniquely funded our nonprofit organization through a Pay It Forward program. No patient has ever been denied treatment due to financial limitations or insurance restrictions. Patients receive all the speech therapy they need. We have provided all our patient care services at no charge, and we don't bill Medicare or insurance either. Please email your cover letter and resume to our Office Manager, Sheri Morris, at ********************************* for consideration. Do not apply through LinkedIn. Visit Parkinson Voice Project to learn more about our organization.

Ideal Partners Staffing is seeking a highly organized Administrative Assistant to support a Director at a growing manufacturing facility in Irving TX. This role is onsite Monday-Friday 8am to 5pm and offers excellent benefits. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Administrative Assistant Responsibilities Handle and coordinate active calendars as well as coordinate travel Schedule and confirm meetings to include sending out agendas and offering follow-ups Ensure file organization based on office protocol Prepare presentations, documents and reports for internal and external meetings Provide ad hoc support around office as needed Qualifications Excel, PowerPoint Google Workspace required Strong technical abilities and exposure to ERP required Excellent verbal and wrritten communication required

The HT Group is seeking a part-time Office Administrative Assistant to support front desk reception, office coordination, and general administrative tasks. Responsibilities include assisting with onboarding, vendor management, payroll support, financial reporting, and AP/AR, as well as serving as backup for payroll and billing. This is a part-time contract position expected to last at least 6 months, requiring approximately 20 hours per week. The schedule is flexible. The hourly pay range is $20-$24, and our client's office is located in the Dallas, Texas area. Responsibilities: Handle payroll data entry and employee hour verification Update the production tracking system with project labor hour allocations Work with internal team members to draft, review, and send monthly customer invoices Code, review, and process supplier invoices for payment Assist with ordering shop and office supplies as needed Communicate with vendors, customers, and internal staff regarding administrative or billing questions Maintain organized digital and physical records Qualifications: Bilingual (English and Spanish) 1 year of specialized administrative work experience supporting similar key primary responsibilities and/or equivalent degree in business or related field Excellent written, verbal, and interpersonal communication skills Proficient experience with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) Familiarity with construction terminology, practices, materials, means, methods and techniques, preferred Familiarity with timekeeping, payroll, or ERP/production tracking systems ** If you meet the above requirements, please submit your resume over for immediate consideration. ** #SETX

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

Pay Range: $23.00-25.00/hour Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Job Description: Administrative Assistant Provide clerical and administrative support for ABC District. Responsibilities include: Invoice processing Create and maintain files, records and reports Purchase card reconciliation Timekeeping for various employees Maintain vehicle records Interact with all levels of employees Work with a minimum of detail supervision and guidance Handle administrative duties of a confidential nature Order and maintain office supplies Maintain group files and pertinent records Gather, compile and summarize various requests for information or special projects as required Must have good customer service and communication skills Make DIS/WMISService/Arealights corrections Damage claims Experience with Microsoft office products (word, excel, PowerPoint, etc.) Be on call rotation Note: Performs all essential aspects and functions of the job as well as any other specific job requirements. This candidate will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions. Location: Pantego Tx 76013 Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Pay Range: $23.00- $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.

Substitute - Clerk/Secretary Job Number 0000761953 Start Date Open Date 05/02/2025 Closing Date 04/30/2026 ROLE AND PURPOSE: * In the absence of clerical/office staff, the substitute will maintain the daily operation of office procedures and duties. QUALIFICATIONS: Education/Certification: * High School Diploma or equivalent * Ability to communicate (verbal and written), instruct, and maintain control under stress Experience: * Prior experience working with children preferred * Minimum required age of 21 Skills: * Ability to communicate (verbal and written), instruct, and maintain control under stress * Ability to make rational and quick decisions. MAJOR RESPONSIBILITIES AND DUTIES: Arrive at campus 15-20 minutes prior to the start of class or scheduled duties Report to the campus substitute coordinator upon arrival Review schedule for the day and lesson plans provided by the teacher or designee Take initiative to assist the teacher and colleagues with classroom instruction and management and adhere to district standards and policies for discipline, safety, and health Perform other duties as assigned by the campus Principal, Teacher, or Substitute Coordinator Follow all policies, rules, and procedures to which regular district staff is subject and to which good practices dictate WORKING CONDITIONS: * Frequent walking, standing, and stooping. Additional Job Information Days worked: As Needed Pay Grade Substitute