Office assistant jobs in Livermore, CA - 3,219 jobs

Protects company assets from internal and external theft. Observes and reports potential safety and security hazards. Clerk, Loss Prevention, Retail

Contract: Stanford, California, US Salary Range: 28.00 - 30.00 | Per Hour Days Left: 27 days, 3 hours left Apply Detailed Job Description: Client: Education/University Job Title: Administrative Associate Duration: 6Months (Extension/Conversion based on performance) Pay Range: $28/hr. - $30/hr. Qualifications: Minimum 5 years of administrative experience (highly experienced candidates preferred) Manage the Water Hotline Enter invoice data into Smartsheet invoice tracker Coordinate with Project Managers when invoices require requisitions or lack PO numbers Monitor and audit daily timecard reports, ensuring timely and accurate submissions Work with technicians to resolve timecard discrepancies Process and verify PCard purchases Coordinate TCard travel arrangements Provide support for professional certifications, including travel and payment coordination Assist with safety tailgate activities during operational meetings Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable) Job Requirement Administrative Assistant Office Assistant Office Administrator Office Coordinator Administrator Calendar Management Travel Arrangement Scheduling Meeting Coordination Calendaring Smartsheet Reach Out to a Recruiter Recruiter Email Phone Sneha Agrawal **************************** Apply Now

The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on Coordinator, Administrative, Processor, Support, Business Services, Payroll, Manufacturing, Management

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment. This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs. Key Responsibilities Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls, greet visitors as needed, and route messages appropriately Maintain an organized, professional front desk and office environment Manage office supplies and equipment; obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required on-site trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with excellent attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents Requirements Must be able to work on-site in an Oakland office environment Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based, on-site office work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds Why This Role This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.

* This is a continuous recruitment* * Qualified candidates are encouraged to apply immediately* Why join Contra Costa County? Are you interested in pursuing a new opportunity and a career in public service? Contra Costa County is seeking talented and qualified individuals to fill clerical vacancies throughout the County! Once on board, there are opportunities for Clerk-Experienced Level employees to advance to Clerk-Senior Level after satisfying the requirements. Also, there are potential advancement opportunities to other specialized and supervisory clerical positions. Typing Positions: To be considered for typing positions, applicants must complete a typing test validating the ability to type at least 40 net words per minute. Candidates who do not upload and attach a valid typing test score will be considered for non-typing positions only Bilingual candidates are strongly encouraged to apply. We offer a monthly salary differential of $200 to employees in assignments that require bilingual proficiency. To read the complete Clerk - Experienced Level job description, please visit the following link: Clerk - Experienced Level Description For Frequently Asked Questions regarding this recruitment, please click on the following link before applying: ********************************************************************************************************* The eligible list established from this recruitment may remain in effect for six (6) months. We are looking for someone who is: Detail oriented. You will be responsible for ensuring accuracy of written communications, numbers, or data entry Customer focused. Your role will require you to be responsive and proactive when addressing customer needs Organized. You will need to balance multiple assignments and priorities in a fast-paced environment Dependable. Your assigned unit will rely on you for support What you will typically be responsible for: General office duties such as typing, scanning, proofreading, filing, and email correspondence Receiving mail and processing it or routing it to the appropriate person Entering and maintaining data or other information in a computer database Checking forms for accuracy and proper completion Proofreading information such as records or reports Screening phone calls, answering questions, taking messages, or forwarding to appropriate person for resolution A few reasons you might love this job: Your work will have a direct impact on the County's ability to provide important public services There is opportunity for promotional growth There is a wide variety of County departments with clerical staffing needs, so you can expand the breadth of your experience A few challenges you might face in this job: Your customers will include some people with strong personalities and/or high expectations Tasks can vary depending upon the operational need and the department you are assigned to work You will work in a highly regulated government environment Competencies Required: Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Attention to Detail: Focusing on the details of work content, work steps, and final work products Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Customer Focus: Attending to the needs and expectations of customers Using Technology: Working with electronic hardware and software applications Professional & Technical Expertise: Applying technical subject matter to the job Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Fact Finding: Obtaining facts and data pertaining to an issue or question Mathematical Facility: Performing computations and solving mathematical problems Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Self-Management: Showing personal organization, self-discipline, and dependability Adaptability: Responding positively to change and modifying behavior as the situation requires EXAM DATES Tentative Online Written Exams: * December 2025 (For applications received (10/6/2025 - 12/7/2025) * February 2026 (For applications received (12/8/2025 - 2/1/2026) * April 2026 (For applications received (2/2/2026 - 4/5/2026) Typing Skills: The ability to type at a speed of not less than 40 words per minute from clear manuscript or printed or typewritten copy. Employees who are in positions which do not require typing, or classifications which require typing at a lower speed, may be required to demonstrate their ability to type 40 words per minute before appointment, transfer or reassignment into positions requiring typing. Level B: One (1) year of full-time office clerical experience, or equivalent animal related clerical experience. Selection Process: * Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. * Online Multiple-Choice Test: Candidates invited to take the online skills assessment will need access to a computer and internet. Candidates will be evaluated on necessary knowledge and skills that may include, but are not limited to: clerical skills, mathematical ability, grammar and vocabulary, interpersonal skills, and customer service. Candidates are not permitted to retake the same assessment within a six (6) month period. If you apply for another recruitment that uses this exam and the test is scheduled within six (6) months of the date you took the test this time, you will not have the option to re-take the exam. 3. Final Selection Interviews: Vary dependent upon the departments filling vacancies. Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment-specific questions, please contact HR at ********************. For any technical issues, please contact the GovernmentJobs' applicant support team for assistance at ***************. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Administrative Associate 1461618 Hourly pay: $40/hr Worksite: Leading university (Stanford, CA 94305 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL 40 hours/week, 6 Month Assignment A leading university is seeking an Administrative Associate. The successful candidate will provide administrative support to the Department of Neurology. Administrative Associate Responsibilities: * Support the needs of the Department of Neurology, including calendaring, meeting scheduling, booking travel, and processing reimbursements. * Be the admin for 3 doctors. Administrative Associate Qualifications: 3+ years of office experience. University experience. Oracle Financials experience is desired. Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel.

TheraEx Therapy is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Newman, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 14 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Physical Therapy Assistant - HIRING! Job Details: Weekly Gross:$1,456.00 Newman, CA 14-week contract Setting: SNF Requirements: Active Physical Therapy Assistant License Completion of credentialing checklist, background checks, and Covid test prior to start Education: Associate's Degree in Physical Therapist Assistant from an accredited program TheraEx Therapy Job ID #. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About TheraEx Therapy TheraEx Staffing Services is a leading name in healthcare staffing solutions. We enroll talented professionals to provide temporary staff to fill the needs of healthcare facilities across the nation. Benefits Medical benefits Dental benefits Vision benefits Health Care FSA 401k retirement plan Life insurance Sick pay Holiday Pay

The Office Clerk is responsible to the Office Manager for daily processing of company business transactions. This position may be assigned one or more clerical tasks as needed. Some of those tasks may include keypunching for routes, filing, some cust Office Clerk, Office Manager, Clerk, Microsoft, Manufacturing, Business Services

Kit electronic components according to a work order. Read and comprehend each work order and gather the correct parts in the correct quantity according to a SAP number. Confirm each item to the manufacturer's spec sheet Additional projects/ roles/ responsibilities assigned by management." Requirements High School diploma or GED is required. 2-3 year's previous Pick/Pack/Ship or assembly/production experience in a light manufacturing and/or warehouse environment is preferred. (Intermediate) 5+ years experience (Senior level). Experience with common Manufacturing/Distribution Center tasks such as picking, packing, receiving, stocking, and knowledge of related documents and/or MRP/WMS operation preferred Experience with BOMs, SOPs, and work instructions is preferred Knowledge of basic Windows-based PC functionality and the ability to accurately type at a reasonable pace are required. Background Check Requirement Please note that all offers of employment with BizLink Technology, Inc are contingent upon the successful completion of a background check. This may include verification of employment history, education, and other relevant credentials. Failure to successfully complete the background check process will result in the withdrawal of the employment offer. Equal Employment Opportunity (EEO) Statement: BizLink Technology, Inc. is an equal opportunity employer and is committed to providing a work environment free from discrimination. We celebrate diversity and are dedicated to creating an inclusive workplace for all employees. All employment decisions at BizLink Technology, Inc. are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other status protected by the laws or regulations in the locations where we operate. Compensation Disclosure: The salary range provided for this position is based on the anticipated compensation for a candidate with relevant experience and qualifications. Please note that the final salary offer may vary depending on individual skills, experience, and other factors. Compensation details will be discussed during the interview process and finalized in accordance with company policies. Salary Description $22.5 - $29.25

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Pleasant Hill, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CA seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

We have an exciting opportunity for an Office Coordinator in the San Francisco, CA office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $51,000 - $74,000, with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Job Title: Administrative Assistant Industry: Professional Services Pay: $80,000 - 90,000 annually + discretionary annual bonus is eligible for medical, dental, vision, and 401(k). About our client: Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued. Job Description: The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace. Key Responsibilities: Provide day-to-day administrative support for multiple team members Coordinate domestic travel and prepare itineraries Manage calendars, schedule meetings, and organize logistics Prepare and process expense reports and reimbursements Maintain office supplies, groceries, and common areas Greet and assist office visitors and clients Support meeting and event setup, both digital and in-person Assist with ad-hoc administrative tasks and special projects Qualifications: 3+ years of administrative experience preferred Bachelor's degree preferred Proficiency in Outlook and Microsoft Office Suite Strong organizational skills with excellent attention to detail Clear written and verbal communication abilities Positive, professional, and solution-oriented mindset Additional Details: Schedule: In-office Monday-Friday, with every other Friday remote Office size: 15 team members in San Francisco office Reporting to: Executive Assistant and leadership team Interview process: 3 stages, starting late September through October, with a target hire date in November Perks: Collaborative, team-oriented office environment Opportunity to take on a wide variety of tasks and projects Chance to work closely with both leadership and junior team members A culture that values positivity, teamwork, and “no task is too small” mindset

Administrative Assistant III (Onsite) Pay: $37.93/hr Contract Duration: 6 months (possible extension or conversion) Schedule: Full-time, 40 hours/week We are hiring on behalf of a client for a full-time Administrative Associate (Level 3) to support faculty and research laboratories. Responsibilities include calendar management, meeting coordination, financial transactions, and travel booking. Candidates with healthcare experience and some authorization exposure are encouraged to apply. The ideal candidate is motivated, quick to learn, and detail-oriented. Oracle Financials experience is preferred. Key Responsibilities • Provide high-level administrative support for faculty, research labs, and departmental operations. • Act on behalf of supervisors to establish priorities and resolve administrative issues. • Plan, coordinate, and execute complex events, conferences, and seminars, including logistics, vendor coordination, and budget oversight. • Draft, edit, and format documents, reports, presentations, handouts, websites, and social media content; perform heavy proofreading and fact checking. • Manage complex calendaring, schedule meetings, resolve conflicts, and coordinate travel in compliance with institutional policies. • Develop detailed reports and spreadsheets using specialized software and departmental systems. • Process and reconcile financial transactions; monitor budgets, resolve discrepancies, and assist with purchases or special equipment requests. • Coordinate routine maintenance requests, office moves, and small renovation projects. • Lead or oversee the day-to-day work of student or temporary workers, including assigning tasks, reviewing work quality, and providing performance input. Requirements • 4 years of administrative experience, or a combination of education and relevant experience. • Bachelor's degree strongly preferred. • Prior experience in higher education or research administration strongly preferred. • Exceptional organizational skills, accuracy, and ability to manage competing deadlines. • Strong written and verbal communication skills. • Proficiency with Microsoft Office and ability to learn new systems quickly. Additional Details • Fully Onsite, Monday-Friday, 8:00 AM - 5:00 PM • Background check required • Two rounds of interviews expected • Position may be considered for extension or conversion If you are interested in this opportunity, please contact Marisa Fidone, SF Bay Area Recruiter, at ************** or ************************.

Key Responsibilities 1. Global Exhibitions & Events End-to-End Execution: Team work with corporate Marketing team, execute the strategy, design, and logistics for major international shows: Pre-Show: Manage booth design & setup vendors, logistics of shipping hardware globally, and digital campaigns. Hosting: Manage the on-site hospitality experience, booth staff scheduling. 2. Corporate Brand & Strategic Messaging Identity Management: Maintain and evolve the corporate brand guidelines across all global regions (primarily the United States) to ensure a premium, unified look and feel. Executive Presentation Design: Act as the "Brand Guard" for all corporate PowerPoints. Refine slides decks for the executives to ensure they are visually stunning and consistent. Social Media Management: Lead the LinkedIn strategy. Move beyond "news" to "thought leadership"-positioning our engineers as the smartest voices. Brand Governance: Maintain the "Global Brand Kit." Ensure that regional offices (China, US, SE Asia) use unified logos, typography, and "Supply Chain Resilience" messaging. 3. Office & Sales Operations Facility and Vendor management: Oversee the day-to-day office environment, acting as the point of contact for office maintenance and security services, etc. Workplace Excellence: Ensure the office reflects the high-tech corporate brand-maintaining "client-ready" conference rooms and a professional reception experience. Sales Support: Manage the reimbursement process for the sales team, providing monthly reports to Finance on marketing/sales spend efficiency. Candidate Preferred Qualifications 2+ of experience in office administration Proven track record of developing and launching successful marketing campaigns that generate leads and increase measurable revenue impact Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach

About Us Next Coms Talk is a leading provider of communication solutions, dedicated to enhancing connectivity and efficiency for businesses of all sizes. Our team is committed to delivering exceptional service and innovative strategies to meet the evolving needs of our clients. We foster a collaborative and professional work environment that values growth, integrity, and excellence. Job Description We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure smooth workflow. The ideal candidate will assist in administrative tasks, coordinate schedules, and provide essential support to various departments. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities Manage office operations, including scheduling, data entry, and correspondence. Maintain and organize records, reports, and confidential documents. Assist in preparing reports, presentations, and other business documents. Coordinate meetings, appointments, and travel arrangements. Communicate with vendors, clients, and internal teams to facilitate efficient operations. Support various departments with administrative tasks as needed. Ensure office supplies and equipment are well-stocked and maintained. Handle incoming calls and emails professionally and efficiently. Qualifications Skills & Qualifications Bachelor's degree or equivalent experience in administrative support. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and handle multiple tasks simultaneously. High level of professionalism and discretion when handling confidential information. Problem-solving mindset with attention to detail. Additional Information Benefits Competitive salary based on experience. Opportunities for career growth and professional development. Supportive and collaborative work environment. Health and wellness benefits. Paid time off and holidays.

Contract Palo Alto, CA $28-$30 per hour Excellent opportunity to build a rewarding Administrative career with a world renowned University!! Option 1 Staffing is seeking an experienced Student Services assistant to join a hard-working and dedicated team at a world renowned University. Key Responsibilities: Work with prospective applicants to process admissions Receive, distribute and respond to highly confidential documents Collect, gather and validate data prior to entering into database Serve as a resource regarding admissions and financial aid. Review documents for completeness and track files Respond to inquiries via phone and email from students, faculty and staff Qualifications: Strong written and verbal communication skills Basic computer skills and experience with Microsoft Office Suite Strong and accurate data entry skills Prior Admissions or Student Services experience a plus Professional demeanor and excellent customer service skills If you are a Student Services Assistant with a great attitude and an exceptional attention to detail we'd love to talk to you about this opportunity! Option 1 Staffing is an award-winning, recognized leader in staffing and recruiting. We specialize in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative, and Accounting/Finance professionals in contract and direct-hire opportunities across the nation.

A respected firm in the Bay Area is seeking a proactive and detail-oriented Front Desk Receptionist to join a collaborative and supportive team. This is an excellent opportunity for an early-career professional who takes pride in being the welcoming face of an organization, enjoys working with people, and is eager to learn in a professional office environment. The ideal candidate brings a positive, can-do attitude, strong communication skills, and the ability to take initiative while staying organized and prioritizing daily responsibilities. You'll play a key role in keeping the office running smoothly while gaining valuable exposure and experience as part of a high-performing team. Front Desk Receptionist Key Responsibilities: Interact with external clients and act as the concierge for the company Answer all incoming calls and direct them to the appropriate person or handle with the best judgment Manage and coordinate conference room calendar Liaise with internal Administrative staff and other departments Handle office duties/ordering supplies/stocking kitchens/events, and lunch ordering/setup Other duties as needed Qualifications: Bachelor's degree preferred 1+ year of experience in an office environment, administrative support or hospitality Clear oral and written communication skills, strong team player, and service-oriented Ability to multitask and prioritize around deadlines Competitive salary, bonus, health benefits, 401k match, and other exciting perks

Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking a Lead Desk Clerk for our programs in San Francisco County. About the Role: The Lead Desk Clerk provides direct support to the day shift Property Manager and holds more day-to-day responsibility for security during peak times of business. Under the direction of the Property Manager, Lead Desk Clerk is primarily responsible for the building's desk station, including oversight of the security personnel assigned under a contractual relationship for permanent supportive housing facilities' units. This includes working with the Property Manager in the training of security/desk personnel of all property emergency and non-emergency procedures, desk procedures, and ensuring compliance with all organizational and department policies. The Lead Desk Clerk must relate well to people, must exercise good judgment in dealing with residents, staff, visitors, and vendors, and provide leadership and team building to the security/desk staff. The People and Culture: You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! Abode Services regularly recognizes employees' efforts, seeks employees' input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds. Our Benefits & Perks: $26.00 - $28.60 per hour 100% paid health, vision, and dental options 19 PTO days & 12 Holidays per year Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more 3% retirement match/contribution Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events Dynamic, mission-driven culture and supportive leadership. We support you in supporting others How You Make An Impact: Monitor, record, follow-up and provide oversight of daily common area activities in order to maintain property security, including surveillance monitoring and regular property patrols. Maintain communication with security contract representatives as it pertains to changes, updates or needs related to contracted security personnel. Screen, document and record all visitors to confirm authorization on the property. Maintain and ensure the accuracy and confidentiality of property logs and journals and ensure other security personnel are trained and accurate according to the property's desk procedures. Respond to property emergencies and incidents and escalate to the appropriate chain of command. Accurately and timely complete critical incident reports for incidents at the property during your shift and escalate to the appropriate chain of command. This may include following-up to ensure timely submission of security personnel submission of incident reports. Report violations of the House/Community Rules and rules of conduct outlined in the lease agreement to upper management. Assist tenants in completing work orders, incident reports and filing complaints/grievances. Attend online and in-person training that are required for the position; this includes job-specific training and agency-wide training. Maintain a safe, clean, and presentable front desk area, including the building entry and lobby area. May have to perform light janitorial duties after-hours for spills and emergency clean-ups to maintain building safety. Provide information and or other communication to tenants, visitors, and applicants concerning housing or property related functions. Answer phones and operate the front desk phone system as needed. As needed, provide administrative support to the Property Manager and Leasing Specialist when applicants report to the site after-hours or other administrative support requests. Foster good staff relationships, cooperation, and teamwork between staff under his/her supervision as well as with others in the organization. Treat all residents/staff/vendors/visitors to the complex with respect and courtesy and treat all the residents in a non-discriminatory manner. Maintain communication with resident service providers and/or case managers and interact with them to assist residents with housing issues and needs. Work as a team member with other site staff so that all function as a team and are cooperative with each other, the residents, and visitors to the property. Attend staff meetings and other property-related meetings as required. Other duties as assigned. How You Meet Qualifications: High school diploma or equivalent (GED) required. Must exercise good judgment in dealing with residents, staff, visitors, and vendors, and provide leadership and team building to the security/desk staff. Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required. Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice. Notice: Abode Services is an Equal Opportunity Employer/Drug Free Workplace. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.