Office assistant jobs in Menifee, CA

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Who We Are At Tillys, we're a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle. Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life - both in-store and online. Position Summary The following is a brief description of responsibilities to be performed by the Buying Admin. Job responsibilities include, but are not limited to the following: Key Responsibilities A typical day may include: Responsible for the administrative support of the Buyer's area of responsibility. Responsible for all Purchase Orders; entering, faxing, revisions, tickets, samples, and follow through.. Responsible for organizing all files, samples, and photos. Data entry consisting of; Purchase Orders, reports, markdowns, etc. Ensuring input is accurate and executed in an efficient and timely manner. Verifying new receipts and identifies problems and discrepancies in warehouse. Follow all QC processes. Maintain internal and external relationships (Vendors, Planning and Allocation, and Marketing). Process all outgoing mail and Fed Ex requests. Qualifications Your experience brings: Proficient in the use of Excel and MS Word. Ability to perform all essential duties and responsibilities listed above. Detail oriented and organized. Must be able to communicate in a professional manner and respond with timeliness. Able to effectively use common office equipment. Ability to reprioritize projects frequently. Must have ability to multitask Independent, self-motivated, team player.Able to effectively communicate with all levels of staff and management. Education & Experience 1-2 years of administrative support experience preferred. High School Diploma required. Bachelors Degree preferred. Work Environment & Physical Demands Professional office setting with low to moderate noise Ability to sit or stand for extended periods Regularly lift/move up to 20 lbs and navigate stairs Frequent walking and movement between floors/departments Reasonable accommodation is available to support individuals with disabilities Leadership & Team Development Non-Management: While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported. Compensation Hourly Range: $21-$23/hr Final offer will be based on experience, skills, and qualifications. What to Expect Schedule: Full-time role with weekday office hours; occasional evening or weekend work may be required during peak retail seasons. Work Location: Irvine, CA - minimum of 4 days per week in-office. Why Join Tillys? At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted - it's celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence. Perks & Benefits 401(k) Retirement Plan - Save for your future with our company-sponsored plan Health Coverage - Medical, dental, vision, life, and additional voluntary benefits Employee Discount - In-store and online Discount Programs - Save on travel, events, and more Employee Sample Sales - Major deals on favorite brands Wellness & Social Events - Fitness programs, parties, and team outings Weekly Office Snacks - Stay fueled with stocked treats Equal Opportunity Employer & Fair Chance Hiring Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Fair Chance Hiring: In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act. Other Considerations This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.

📌 Receptionist Schedule: 9:00 AM - 5:30 PM Annual Salary: $37,440 We are seeking a friendly, organized, and professional Receptionist to serve as the first point of contact for our office. This role supports daily office operations, maintains a welcoming environment, and provides administrative assistance across teams. Responsibilities Maintain a clean, organized, and professional office environment-including the lobby, conference rooms, and dining areas. Greet employees, visitors, and incoming guests with a positive and professional attitude. Answer and direct phone calls promptly and courteously. Receive, sort, and distribute incoming mail/packages; support outgoing mail and shipping. Assist employees through the office admin ticketing system for general office requests. Welcome new hires during onboarding and support HR with offboarding tasks. Monitor inventory and replenish office supplies, snacks, and beverages as needed. Support planning and coordination of company events, meetings, and office activities. Assist with menu selection for catered lunches and coordinate with onsite caterers. Perform other administrative and office duties as assigned. Qualifications 2+ years of Receptionist experience. Strong customer service and interpersonal skills. Professional appearance and demeanor. Ability to work both independently and collaboratively in a fast-paced environment. Proficiency in Microsoft Office 365 (Excel, Word, Outlook). High School Diploma or Community College education.

OPPORTUNITY America West Properties, Inc. is seeking to hire a full-time, in-office Front Desk Receptionist to complete administrative tasks, handle all deliveries and shipments, and be responsible for dispatching all incoming phone calls. Candidates will have the opportunity to work for a well-established commercial real estate company that manages over four million square feet of office, industrial, and retail assets. America West Properties, Inc. offers a competitive salary, accrued vacation time, as well as employee medical, dental, and vision insurance. Responsibilities Acts as the liaison for a team of Principals, Property Managers, and Accountants Answers incoming phone calls, and redirects call to the appropriate staff members Organizes all incoming mail, and collaborates with the Accounts Payable team for invoice processing Coordinates any shipments and manages all daily mail deliveries Facilitates office supply purchases that will assist staff in their daily tasks Collaborates with the Accounting team to ensure loan statements are received each month Assists the Principals in scheduling team meetings, staff lunches, and guest speakers Requirements Full-time in-office position in Lake Forest, California Professional appearance and communication skills required A strong attention to detail and high level of organization in daily responsibilities The ability to collaborate with a team of Accountants and Property Management staff Knowledge of Adobe, Microsoft Excel, and Microsoft Word Excellent verbal and written skillset TIMING Immediate

Pay Rate and Benefits: $70,000 to $95,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. Position Type: Full-time, Direct Hire, Onsite LHH is currently seeking a skilled Civil Litigation Secretary to join large firm in Irvine, CA. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters. This position requires excellent organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment. Responsibilities: Provide comprehensive administrative support to attorneys and legal professionals in civil litigation matters. Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence. Maintain and organize case files, documents, and records. Manage court deadlines and assist in calculating pre-trial dates. Coordinate and schedule meetings, depositions, and court appearances. Conduct legal research and gather relevant information from various sources. Assist with court filings, including e-filing in state and federal courts. Assist with trial preparation, including organizing exhibits and trial binders. Qualifications: Minimum of 3 years of prior experience as a civil litigation secretary, supporting litigators in civil defense. Strong knowledge of civil litigation procedures. Proficiency in court deadlines and calculating pre-trial dates accurately. Experience with court filings, including e-filing in state and federal courts. Excellent organizational skills and the ability to manage multiple tasks efficiently. Strong attention to detail and accuracy in document preparation. Effective written and verbal communication skills. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

About Us We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold. Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish. Why Join Us? Work-life balance: A company culture that prioritizes work-life balance for all employees Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning Growth opportunities: Join us as we expand, with potential to move to a full-time position About the Role We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency. This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays. Key Responsibilities Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone Manage complex scheduling and calendar coordination for meetings, appointments, and team activities Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support Compile and summarize data for internal reports Support the team with additional administrative tasks as needed Required Qualifications 4+ years of experience in an administrative, office coordinator, or similar support role Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization Excellent verbal and written communication skills Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication Customer service mindset with a professional phone presence Experience supporting sales teams or working with quotes/proposals is a plus Preferred Qualifications Familiarity with ConnectWise Experience supporting IT teams or technical staff Prior experience coordinating with vendors or service providers

About the Role We're looking for a detail-oriented professional to support order management and project coordination activities for construction/architectural equipment projects. This role involves reviewing documentation, managing schedules, coordinating with internal teams, and ensuring projects move smoothly from order to shipment. Key Responsibilities Review quotes, orders, surveys, and booking packages for accuracy and completeness. Coordinate project flow from prescreening to release, ensuring on-time shipment. Analyze architectural drawings, submittals, and documentation to prepare project data. Create and maintain production schedules based on customer requirements. Process release orders to suppliers and update job information in internal systems. Communicate with sales, project managers, manufacturing, and customers to resolve issues. Maintain job files, drawings distribution, and documentation accuracy. Respond to internal/external requests within defined service levels. Qualifications Experience in project coordination within construction, architecture, engineering, or manufacturing preferred. Strong communication and customer service skills. Proficiency in Microsoft Office (Excel, Word, Outlook) required. Ability to read/interpret drawings and technical documentation (preferred). Comfortable working with fractions, percentages, and basic math. Highly organized, detail-oriented, and able to manage multiple projects simultaneously.

Ultimate Staffing is actively seeking an experienced Receptionist to join their client's team in Vista, CA. This position requires a highly organized and personable individual who can manage front desk responsibilities efficiently while ensuring a welcoming environment for visitors and clients. Responsibilities: Answering phones and greeting visitors. Scheduling appointments and maintaining calendars. Collecting and distributing mail. Preparing communications. Requirements: Must be able to work in a fast-paced environment. Possess a positive attitude and willingness to learn. Excellent customer service skills. Additional Details: The ideal candidate will demonstrate exceptional interpersonal skills and the ability to multitask effectively in a dynamic work setting. If interested, please apply directly to this job posting for consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Integral Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care and lifestyle-focused senior living communities. Our company, which was built on our “Culture Keepers,” employees thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents. We offer rewarding career opportunities that include: Competitive wages Access to wages before payday Flexible scheduling options with full-time and part-time hours Paid time off and Holidays (full-time) Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time) 401(K) with employer matching Paid training Opportunities for advancement Meals and uniforms Employee Assistance Program Our community is looking for a Maintenance Technician to join our team. Maintenance Technician Responsibilities: Performing maintenance and housekeeping duties in and around the community grounds as assigned. Performs routine maintenance duties to complete all service requests for repair and maintenance of all grounds, buildings, apartment homes, equipment and vehicles in a timely and cost-efficient manner. Routine maintenance duties may include: fixing wall and/or floor coverings; repairing furniture and fixtures; performing basic plumbing work; performing minor electrical repairs; repairing appliances; painting and refurbishing projects, working with heating and air systems, refrigeration systems, carpet and hard surface maintenance and “make ready” rooms as assigned. Qualifications: One year maintenance experience. Ability to be on call if needed. Has a general understanding of systems including: plumbing, electrical, mechanical and code compliance. Possess a general understanding of OSHA, fire prevention, life and safety regulations. Ability to respond to emergency calls outside of scheduled work hours. Ability to handle multiple priorities. Possess written and verbal skills for effective communication. Competent in organizational and time management skills. Demonstrates good judgment, problem solving and decision making skills. If having a direct impact on the lives of others is appealing to you, apply today and join our team! EOE D/V

Part-Time | In-Person | Growth-Focused Role OC Skin Care Center is a fast-growing, luxury skincare spa in Newport Beach. We're looking for someone kind, respectful, sharp and a leader - someone who takes pride in their work, genuinely cares about people, and wants to grow with our team. If you love helping clients feel welcomed, taken care of, and confident in their skin journey, this is the place for you. What You'll Do Client Experience & Front Desk Greet clients with professionalism, warmth, and genuine care Manage check-ins, check-outs, scheduling, and confirmations Guide clients toward the right services, upgrades, and skincare products Maintain a clean, organized, calm front desk environment Communication & Coordination Assist estheticians with scheduling flow and room turnover timing Manage daily appointment updates in booker booking software Send reminders, handle reschedules, and follow clear protocols Answer calls, texts, and client questions with confidence and clarity Operations Help maintain spa standards to ensure smooth daily operations Handle payments, packages, memberships, and retail Track inventory and communicate needs to management Support special projects, events, and monthly promotions Who You Are Sharp, detail-oriented, and quick on your feet - you don't miss the small stuff Warm, kind, and high-character - you treat clients with respect and care Trustworthy & reliable - you show up on time and take ownership Great communicator - calm, professional, and well-spoken Driven - you want to grow with the company long-term Coachable - open to feedback, improvement, and learning This role is perfect for someone who wants to build a career in the beauty/spa/med-spa industry and be part of a tight, supportive team. Bonus Points Experience in spas, med spas, hospitality, or customer service Understanding of skincare services or willingness to learn fast Bilingual (Spanish/Persian) is a plus, not required Compensation Competitive hourly pay based on experience starting $18/hr Performance bonuses Employee discounts on services + products Growth opportunities as the spa expands 📍 Location OC Skin Care Center - Newport Beach, CA

Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support * Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives * Draft and edit executive communications, reports, policy drafts, and presentation materials * Support the planning and execution of special events and board engagements led by the Executive Office * Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration * Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). * Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. * Maintain governance records and follow up on board action items. Business Operations Coordination * Schedule and support meetings for internal business units and advisory committees. * Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. * Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. * Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. * Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: * Scheduling meetings and training. * Collecting and organizing employment-related documentation. * Supporting timekeeping and document routing workflows. * Preparing communications related to HR updates and programs. * Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. * Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support * Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. * Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. * This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision * Serve as the point of contact for Executive Office inquiries and communication. * Supervise part-time staff and student assistants as assigned. * Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. * Coordinate office supplies, vendor contracts, service orders, and related administrative needs. * Perform other duties assigned in support of enterprise success.

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

Job DescriptionBenefits: Dental insurance Flexible schedule Health insurance Opportunity for advancement Vision insurance Were a small family-owned plumbing company looking for a dependable and motivated Office Assistant/Dispatcher to grow with us. Experience in dispatching or customer service is helpful, but were happy to train the right person whos committed to staying long-term. Responsibilities: Schedule and dispatch service calls to our plumbers Communicate with technicians and customers to ensure smooth service Answer phones and assist customers professionally Handle data entry, recordkeeping, and general office tasks Qualifications Strong multitasking and organizational skills Excellent communication and customer service abilities Comfortable using office and scheduling software Reliable, friendly, and calm under pressure What We Offer: Flexible hours: start part-time, move to full-time Supportive, family-oriented environment Room to grow with our expanding team If this sounds like a good fit, send your resume and we'll be in touch!

ABC Traffic Programs is looking for front office clerical staff to join our team. The full time clerical staff assists office manager in the day to day functions of the office. Responsibilities: Manage client records and information Customer service Perform office tasks as needed Qualifications: Ability to prioritize and multi-task Bilingual Spanish/English Strong organizational skills Deadline and detail-oriented **** Registered Drug and Alcohol Counselor and/or Registration as an Intern upon hiring They will report directly to and work closely with the office manager and corporate staff. Clerical staff will be bi-lingual in Spanish and will be called upon to assist Spanish speaking clients when the need arises. Tentative Schedule: Monday-Thursday 9:00am-6:00 Friday 9am-5:30pm and Bi-Weekly Saturday 8-12pm Pay competitive

Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Full time clerical position in our forklift service department. processing daily paperwork, scheduling mechanics, answering phone. dispatching mechanics. closing workorders. assisting service department staff. Well established company with over 18 years of business experience.

Administrative Assistant (Field Secretary) Schedule: Monday-Friday, 8:00 AM - 5:00 PM PST Pay: $25-$28 per hour Employment Type: Full-Time About the Role We are seeking an experienced Administrative Assistant to provide full-time, on-site support to two State Managers and a team of 24 field representatives. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and enjoys creating efficient processes. Responsibilities • Manage calendars and schedule appointments • Pull, edit, and prepare reports for leadership review • Create marketing materials and assist with promotional initiatives • Coordinate onboarding for new hires • Maintain accurate records and ensure timely completion of administrative tasks • Serve as a point of contact for internal and external communications Qualifications • Minimum 2 years of experience supporting field teams or similar administrative roles • Proficiency in Microsoft Excel (VLOOKUPs, reporting, creating tables) • Fluent in English; bilingual in Spanish is a plus • Strong organizational skills and attention to detail • Ability to work with urgency and adapt to a fast-paced environment • Creative problem-solving skills and professional communication Soft Skills for Success • Detail-oriented and highly organized • Ability to prioritize and manage multiple tasks • Professional demeanor and strong interpersonal skills Compensation & Benefits • $25-$28 per hour • Benefits eligibility after one full month cycle Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Job Title Administrative Support Assistant II, Student Success Center Classification Administrative Support Assistant II AutoReqId 553156 Department Dean's Office, College of Humanities and Social Sciences Division Vice President, Academic Affairs Salary Range Classification Range $3,565 - $5,092 per month (Hiring range depending on qualifications, not anticipated to exceed $3,565 - $3,783 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the Administrative Support Assistant II for the Student Success Center. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Under general supervision of the Director of Advising in the College of Humanities and Social Sciences, the Administrative Support Assistant II for the Student Success Center provides day-to-day clerical and administrative support to the center's staff, including the Director, Assistant Director, college advisors and experiential learning specialist. Make phone calls, answers phones, take messages, answer emails and is responsible for file maintenance. Schedules appointments, directs walk in traffic, and provides general assistance to students and visitors. Creates and maintains Microsoft Excel spreadsheets. Provides support by looking up course schedules, student schedules, degree audits, and prepares documents for appointments as requested. Coordinates the registration and check-ins for the college orientation days. Responsible for keeping the office supply inventory. Assists with planning and setting up events and workshops. Provides support with the master calendar for events within the center. Prepare documents for meetings. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

ABC Traffic Programs is looking for front office clerical staff to join our team. The part time clerical staff assists office manager in the day to day functions of the office. Responsibilities: Manage client records and information Customer service Perform office tasks as needed Qualifications: Ability to prioritize and multi-task Bilingual Spanish/English Strong organizational skills Deadline and detail-oriented Plus: Registered Drug and Alcohol Counselor and/or Registration as an Intern upon hiring They will report directly to and work closely with the office manager and corporate staff. Clerical staff will be bi-lingual in Spanish and will be called upon to assist Spanish speaking clients when the need arises. Schedule: Monday-Thursday 1pm-6pm Friday 12-5 & Saturday 8-12pm *Alternating Frid/Sat pay competitve