Office assistant jobs in Miami, FL - 1,331 jobs

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage Owners calendars and schedule. Support office and management with day to day activities. Support the bookings and operations team with tasks such as assigning events, maintaining photographers and videographers calendars and client follow ups Assist with follow up for videos and photos with internal and external clients Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. · Coordinates the involvement of internal personnel, including support, service and management resources to reach objectives, trouble-shoot issues and meet customers' expectations Qualifications Proficiency in Google Workspace (Docs, Sheets, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Bachelor's degree Well organized with an aptitude in problem-solving

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Floridian First Realty offers specialized commercial, residential, and luxury real estate services. Our approach highlights service and ethics, providing customers with well-informed and confident decisions about their real estate goals. Pay : $15-20 an Hour Role Description This is a part-time, on-site role for an Administrative Assistant at our Coral Gables, FL location. The Administrative Assistant will be responsible for overseeing office operations and administrative tasks. This includes managing office realtor personnel, providing administrative assistance, property management, closing coordination, and ensuring excellent customer service. The Administrative Assistant will also handle office administration duties to ensure the smooth running of the day to day office tasks. Qualifications Strong Communication skills Administrative Assistance and Office Administration skills Proficiency with Microsoft Office products Excellent Customer Service skills Organizational and time management skills Ability to work independently and as part of a team Prior experience in real estate or related field is a plus Experience with Quickbooks is a plus. Fluent in English and Spanish Flexible schedule

About the Company Celebrity Cruises is a luxury and modern cruise line, part of Royal Caribbean Group! Since its inception in 1989, Celebrity has held true to its original commitment of taking the very best aspects of classic, elegant cruising and updating them to reflect current lifestyles. What sets Celebrity apart from other vacation choices today is the cruise line's passionate dedication to providing guests with a cruise experience that exceeds expectations. This extraordinary performance level has become the definition of Celebrity Cruises and has set the worldwide standard for today's expression of what first made cruising famous - high quality, superior design, spacious accommodations, grand style, attentive service and exceptional cuisine! As part of the Celebrity Family, we will provide you with a fantastic opportunity to grow your career, travel the world and create an unforgettable experience for you to share with family and friends for years to come. As part of your work journey with us, we can offer you: Free accommodation. Free meals. Full training and support. Flights to and from the ship. Free laundry for uniforms. 6 months contract, 2 months' vacation. Special rates for your family and friends to visit onboard. Great opportunities to grow and make an excellent career onboard! About the Role The ideal candidate is a Restaurant Manager or Senior Restaurant Manager with a strong background in F&B, 5 starts Hotel/Resorts, and/or other cruise lines. You will assist in the supervision of the restaurant personnel, ensuring total guest satisfaction regarding food quality and service in accordance with company policies. Main Responsibilities Upkeep company standards while ensuring guest satisfaction. Management, scheduling and training of restaurant personnel. Attentiveness to guest's needs, necessities, special celebrations, special requests. Managing sales strategies while meeting KPI's. Main Qualifications Bachelor's degree in hospitality management, business administration or related field. Minimum of 5 to 8 years hospitality/restaurant management experience (shipboard experience preferred). Excellent food and wine knowledge and experience in fine dining restaurants. Very strong leadership skills and ability to manage international staff. Great communication in English, and additional languages skills such as: Spanish, Italian, French, German or Portuguese. Strong planning, coaching, organizing, staffing, controlling and evaluating skills. APPLY HERE: ****************

Requisition ID 2026-20578 # of Openings 1 Category (Portal Searching) Administrative/Clerical Type (Portal Searching) Regular Full-Time Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required. Responsibilities Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party Greet outside visitors in a professional manner May sign for incoming and outgoing packages; route to appropriate party Use internal paging system Call for car service or messenger as requested by client May perform filing, typing and other administrative duties as requested by client Assist various departments with mass mailings May receive and route faxes May schedule conference room based on client requests and order catering as needed Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site Prepare monthly production and volume reports in order to measure productivity and prepare billing charges Qualifications High school Diploma or equivalent 5 years direct experience as a receptionist 3+ years prior experience working in a professional office environment Proficiency using various office equipment Able to use computer to produce reports (Excel, Word, and PowerPoint) Ability to perform routine and non-routine functions of all office equipment and systems Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines PHYSICAL DEMANDS Physical activity required including bending, reaching, prolonged periods of sitting May lift and/or move up to 10 lbs What We Offer: Competitive pay & benefits! Comprehensive training and development programs that prepare employees to advance from within A company focused on creating a positive work and client environment Employee discounts on entertainment, products, and services nationwide! Come Join Our Team! Connect With Us! Not ready to apply? We look forward to connecting with you in the future! By joining our Talent Network, you can receive job alerts for new positions that match your skills and experience sent straight to your inbox.

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

Role Description Seeking a candidate with experience or strong interest in Harmonized System (HS/HTS) classification, tariffs, and import-related accounting. This role combines core accounting responsibilities with hands-on involvement in customs compliance, tariff review, and duty dispute resolution. Candidates with experience in HS codes, tariffs, customs brokerage, or trade compliance are strongly encouraged to apply. Key Responsibilities Accounting (Primary Responsibilities) Perform general accounting functions including accounts receivable, and general ledger entries Review and process invoices, credit memos FedEx, DHL and UPS Assist with month-end close, account reconciliations, and financial reporting Maintain accurate financial records and supporting documentation Support audits and internal controls Perform other accounting duties as assigned Trade Compliance, Tariffs & Import Review import-related charges including duties, tariffs, freight, and customs fees Fed Ex, DHL and UPS Maintain and review HS/HTS classifications for imported aircraft parts and materials Identify, research, and dispute incorrect tariff or duty assessments Track tariff impacts, exclusions, refunds, and duty recovery opportunities Maintain documentation related to customs compliance and import activity Qualifications Attention to Detail: Meticulous and highly accurate in reviewing documents and entering data Experience with HS/HTS codes, tariffs, customs compliance, or import regulations strongly preferred Experience working with customs clearance or disputing duties is a plus Experience with Denied Party Screening (DPS) is beneficial Strong proficiency in Excel and accounting ERP systems Compensation & Benefits Competitive base pay along with opportunity for growth based on performance and expanded responsibilities Health insurance 100% paid 401(k) retirement plan Life insurance Paid Time Off (PTO) and paid holidays Stable employment within the aviation industry Long-term career development in trade compliance and import accounting Collaborative, cross-functional team environment Why Join Us This role is ideal for an accounting or import professional who wants to build a career in trade compliance within a highly regulated aviation environment. You will gain hands-on experience with HS classification, tariff strategy, and customs dispute management, while developing a broad accounting skill set supported by strong benefits and long-term growth potential. Fast paced environment. Job Type: Full-time Monday - Friday on-site role located at our Headquarters, Fort Lauderdale, Florida Additional Information This position is within a drug-free workplace Employment may be contingent upon successful completion of a pre-employment drug screening and background check Company Description Southern Cross Aviation is a globally recognized distributor of aircraft parts with over 35 years of experience. The company supports operators, repair stations, government agencies, and individual aircraft owners worldwide. Renowned for its exceptional service and quality, Southern Cross Aviation prioritizes developing trusted, long-term relationships with customers. The company is committed to fostering confidence and trust in every interaction with its team. Equal Employment Opportunity Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. All qualified applicants will receive consideration for employment.

Experienced dental front desk receptionist needed for a busy kendall office. Knowledgeable with dentrix software, dental terminology and excellent customer service.

RDG introduces its first restaurant-concept brand, MILA, which offers guests a culinary journey through exquisite MediterrAsian cuisine, opened in January 2020 in Miami Beach. Combining genuine hospitality, fine dining, and a sophisticated nightlife atmosphere, MILA has quickly become a premier destination within Miami's upscale social scene. At RDG, we are a collective of individuals dedicated to excellence and the art of sensory engagement. We embrace the rhythms of life and are motivated by the thrill of adventure. Our core principles focus on providing customers with immersive experiences, organic design, and a refined culinary journey. DREAM IT MILA has exceeded expectations in its initial two years, achieving remarkable success despite pandemic-related challenges and securing the #5 spot in The Restaurant Business Top 100 ranking. Building on this success, RDG has expanded into new concepts, including AVA MediterrAegean in Winter Park, Florida, CASA NEOS on the Miami River, Claudie (opened Feb 2025), and MM, a Membership Community. Upcoming projects include AVA's second location in Coconut Grove and Casa Neos Lounge (Fall 2025), Noora and HONŌ Japanese Steakhouse (Spring 2026). BUILD IT RDG's distinguished brand portfolio and exclusive membership program aim to create a network of venues and experiences that offer a unique lifestyle to guests and members in Florida. Our goal is to establish RDG as a leader in the luxury restaurant industry in the United States. GROW IT RDG has demonstrated rapid growth and is poised for significant economic expansion globally. We are actively exploring national markets such as New York City, Los Angeles, and Las Vegas, and international markets including Paris, London, Dubai, and Mexico City for potential expansion opportunities. Summary : A highly visible, hybrid role combining elevated corporate reception, office operations, and dedicated executive support. This position serves as a key anchor of the headquarters experience ensuring a polished, seamless environment for guests, teams, and senior leadership, while providing trusted day-to-day assistance to the Chief Brand Officer and Chief Sales Officer. RESPONSIBILITIES: Guest Experience & Corporate Reception Serve as the first point of contact for all on-site visitors, delivering a warm, polished, and hospitality-driven welcome. Assess the nature of each visit, notify relevant team members, and escort guests to executive offices, meeting rooms, or HR as needed. Offer welcome beverages and ensure guests feel supported and cared for throughout their visit. Maintain an immaculate, elevated reception area at all times-ensuring décor, seating, reading materials, and overall ambiance reflect a premium corporate environment. Coordinate guest flow and meeting arrivals to support executive schedules and discretion. Office Environment & Operations Oversee daily organization, cleanliness, and readiness of all shared office spaces, including kitchen, pantry, supply areas, and print stations. Act as the primary point of contact for office-related needs; proactively identify issues (HVAC, lighting, maintenance, cleanliness) and follow through to resolution. Manage conference room scheduling and readiness, including pre-meeting setup, hospitality coordination, and post-meeting resets. Order, track, and manage office and pantry supplies, maintaining optimal inventory levels. Coordinate snacks, beverages, and refreshments for the office and Executive Team. Ensure the 6th-floor office is secured and locked at the end of each workday. Executive Support - CBO & CSO Provide administrative and organizational support to the Chief Brand Officer and Chief Sales Officer, ensuring day-to-day efficiency and flow. Assist with calendar coordination, meeting logistics, and preparation of materials for internal and external meetings. Handle select confidential correspondence, scheduling requests, and follow-ups with discretion and professionalism. Support executive-led projects, presentations, research, and ad-hoc requests as needed. Act as a gatekeeper and liaison, helping prioritize requests and streamline communication when appropriate. Administrative & Cultural Support Receive, sort, and distribute mail, packages, and deliveries; manage outgoing correspondence. Support onboarding processes, including desk setup and coordination with hiring managers. Coordinate parking access for employees, visitors, and vendors. Assist with internal culture initiatives such as birthdays, office celebrations, and seasonal moments that enhance employee experience. Provide flexible administrative support across departments as business needs evolve. This role is dynamic and expected to grow in scope as the organization evolves. Requirements/Qualifications : 3-5+ years of experience in a hybrid administrative role (Corporate Receptionist, Office Manager, Administrative Assistant, or Junior Executive Assistant) within a fast-paced, professional environment. Highly polished, composed, and service-oriented presence with excellent interpersonal and communication skills. Strong hospitality mindset with a natural ability to create elevated, welcoming experiences. Exceptional organizational skills, attention to detail, and ability to manage multiple priorities seamlessly. Proactive, anticipatory, and solutions-oriented-able to operate with minimal direction. Discreet, trustworthy, and comfortable handling sensitive information. Adaptable and quick to learn new systems, tools, and processes. Proficient in Microsoft Office Suite (Outlook, Word, Excel) and standard administrative platforms.

This position provides clerical and logistic support to the service center.? Process service orders, maintains parts, and logistic files, answers phones, generates and forwards service center reports, interfaces with suppliers and maintains office files.? Interface wtih all levels of management, team members, internal and external customers.? DUTIES AND RESPONSIBILITIES: Handle incoming calls Generate service orders for dispatch to technicians Post completed service orders from technicians and contractors Post shuttle sheets from drivers for units shuttled out Assist customers with merchandise follow up Generate daily, weekly, and monthly reports Daily follow up on warranty rejects Qualifications JOB REQUIREMENTS: Previous work experience in office environment Must be self starter and dependable Computer literate and working knowledge of Microsoft produts (Word, excel etc.?) Excellent phone and interpersonal skills Detail oriented and organized Decision making, problem solving ability Must be able to multi-task Must be able to work in a very fast paced environment Previous data entry experience

Job Description The Office Services Assistant is responsible for providing onsite support on our client locations. The ideal candidate will be a hard-working, professional, able to undertake a variety of office support tasks, work diligently under pressure and able to commute to multiple locations. 2 positions available - One to assist a client at Downtown Miami this is a law firm (Office Services dept). The second position will assist at multiple locations in Miami, West Palm Beach, and Bonita area (mileage, parking, hotel, and meals covered if needed). This position requires that the candidate have a valid driver's license and be willing to drive long distances. Office Services Assistant Responsibilities: • Assistance to multiple locations if is need it.( Miami, Ft Lauderdale, West Palm & Bonita Springs) • Scanning and shredding documents. • Document Services - Copying, Scanning, Filing, Printing, Case Management Software, Routing and Editing, etc. (confidential documents) • Mail - Scanning and routing incoming mail, posting and sending urgent matters accordingly. Prepare outgoing mail (envelopes, packages, FedEx, etc.) • Office Rounds - Pick-up and delivery of Copy/Scanning work, Mail and/or packages. • Assist Office Administration in daily tasks or follow ups on client matters or office needs. • Provide Excellent Customer Service • Perform other office duties as assigned Office Services Assistant Qualifications: • Excellent communication both verbal and written • Customer Service Experience • Strong organizational and multi-tasking abilities • Disciplined and a willingness to learn • Professional appearance and demeanor • Comfortable with PC and Microsoft Suite environments Location: Miami FL, 33131- 1 OPENING Miami/West Palm/Bonita - 1 OPENING Job Type: Full-time Monday to Fridays Pay: $16.00 - $ 18.00 per hour (It will depend on the candidate's experience and position) Hours: 8-hour shift - 40 hours per week Company Website: ********************** Benefits: • 401(k) • 401(k) matching • Paid time off • Dental insurance • Flexible spending account • Health insurance • Referral program • Retirement plan • Vision insurance

Job DescriptionBenefits: 401(k) Health insurance Opportunity for advancement Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary KIVA STONE is wholesale stone distributor of granite, marble & quartz slabs for residential & commercial construction. At KIVA STONE, we owe our success to the efficiency of our organizational processes. To help maintain and grow this standard, were seeking an experienced Office Administrator to support the daily operations of our company. We are seeking a motivated and outgoing Office Administrator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls, processing payments, invoicing and closing sales orders, filing completed paperwork, confirming-scheduling & routing deliveries. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. You will be providing administrative support to our management & sales departments. Responsibilities: Assisting with the management of daily operational activities Answering phones and responding to client requests and inquiries Maintaining operational documents, reports, client records, and company databases Update, and maintain relevant office procedures Drafting and E-mailing customer correspondence, memos and letters and distribute them appropriately Providing administrative support to other departments or projects as needed Organizing and scheduling truck runs for daily deliveries Create and maintain an organized filing system Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Operations Coordinator or in a similar position Understanding of basic bookkeeping principles Excellent computer skills and knowledge of Google, Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Must be able to speak Spanish

Job DescriptionJob Functions: Handles routine office inquiries from employees, students and parents· Assists in the day to day maintenance and responsibilities of the assigned department· Responsible for clerical functions including answering phones, filing, scheduling, organizing, etc.· Responsible for other reasonable, related duties as assigned Knowledge, Skills, & Abilities: Proficiency in use of personal computer workstation with common software applications Ability to organize and multitask functions to ensure compliance with due dates and deadlines Outstanding customer service skills Excellent interpersonal relationship and communications skills Ability to transfer knowledge to subordinates and higher authorities Problem analysis and problem resolution skills Ability to learn and use multiple software programs Required Qualifications: Must complete the Free Application for Federal Student Aid (FAFSA). Must demonstrate financial need and indicate your interest in the work-study program. Must be currently enrolled in at least 3 credit hours to qualify for the Federal work-study program.

Job Details Job FamilySTAFF - Support Non-Exempt (SNE) Grade12Salary$22.95 - $27.45DepartmentAcademic AffairsReports ToDean, FacultyClosing DateMarch 07, 2026FLSA StatusNon-ExemptFirst Review DateJanuary 13, 2026 The Office Specialist is responsible for maintaining the College's on-line finance and payroll systems and assisting the Senior Director of Campus Administration in fulfilling fiscal management for the Campus. What you will be doing * Serves as the coordinator for the Campus Budget by ensuring departments are following the College's finance policies and procedures * Researches and gathers information to ensure that enforcement of violations and inadequacies in accounts are addressed in a timely manner * Prepares budget transfers * Prepares budget reports for the Campus President and Deans * Serves as Campus Liaison to Accounts Payable, Payroll, Central Accounting, and other District departments * Prepares Agreement for Services, staffing reports and requisitions * Maintains the Campus electronic organizational structure * Assists Campus budget managers with budget modifications * Supervises full-time and part-time personnel and student assistants as needed * Performs other duties as assigned What you need to succeed * Associate's degree in a related field, and four (4) years of experience in related field or equivalent combination of training and experience * All degrees must be from a regionally accredited institution * Working knowledge of Microsoft Office applications and spreadsheets * Possess good organizational and problem solving skills * Possess excellent communication skills (both oral and written) * Possess inner drive to provide initiatives * Ability to work with minimal supervision * Working knowledge or ability to proficiently learn the College's online student information system * Knowledge of College policies and procedures pertaining to student services * Ability to work effectively with staff, faculty, and students * Ability to work in a flexible schedule that may require evenings or weekend Essential Position * This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College. Additional Requirements The final candidate is to successfully complete a background screening and reference check process. EQUAL ACCESS/EQUAL OPPORTUNITY Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran's status, ethnicity, pregnancy, sexual orientation or genetic information. To obtain more information about the College's equal access and equal opportunity policies, procedures and practices, please contact the College's Civil Rights Compliance Officer: Cindy Lau Evans, Director, Equal Opportunity Programs/ ADA Coordinator/ Title IX Coordinator, at ************** (Voice) or 711 (Relay Service). 11011 SW 104 St., Room 1102-01; Miami, FL 33176. *********************