Office assistant jobs in Mobile, AL - 89 jobs

Information Position Number 005266 Position Title Secretary V - 005266 Division Academic Affairs Department 421200 - Marine Sciences Minimum Qualifications High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama's department of Marine Sciences is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Collaborates with the Director on day-to-day management of the Stokes School of Marine and Environmental Sciences (SSoMES) departmental activities, and with faculty and staff to accomplish departmental tasks. * Performs all clerical functions for SSoMES for the department. * Ensures that all documents are filed electronically in their proper place. * Hires and supervises student workers. * Runs reports as needed using Banner or other systems. * Assists with creating fliers, postcards, signage and printing as needed. * Interacts with the public by telephone, email and in-person. * Keeps the SSoMES calendar for room reservations and arranges various appointments. * Assists with preparing contract documents as well as technical reports. * Assists with staff or department meetings. * Manages office needs including the following tasks: ordering office supplies, maintaining office equipment, handling computer center requests, and office furniture requests as needed. * Manages and updates SSoMES website using University resources. * Assists in making arrangements for meetings including space, time and place, informs participants of topics to be discussed and may provide participants with background information. * Receives and routes telephone calls and answers routine questions regarding standard policies and procedures under the supervisor's jurisdiction. * Assists with greeting, announcing, and routing visitors as needed. * Maintains alphabetical and chronological files. * Regular and prompt attendance. * Ability to work schedule as defined and overtime hours as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 01/05/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

This is secretarial and complex clerical work. JurisdictionsStarting HourlyStarting Yearly SalaryMobile County$18.98$39,471City of Mobile$16.39$34,094City of Prichard$9.55$19,860City of Chickasaw$11.05$22,992City of Saraland$17.62$36,653Mobile Area Water & Sewer System$18.06$37,570Mobile County Health Department$17.19$35,759Mobile Housing Authority$18.98$39,471Mobile County Emergency Management Agency$20.44$42,507Mobile Civil Service Office$15.20$31,623Prichard Water Works & Sewer Board $17.19$31,623Mobile Public Library$16.39$34,094 Applicants must pass an examination in order to qualify for this position. Details regarding the examination will be emailed to candidates who meet the requirements set out below. Minimum Qualification Requirements Graduation from a standard senior high school, or the successful completion of the General Educational Development (GED) test and a minimum of one year's responsible office clerical experience; or a combination of education and experience equivalent to these requirements. Special Requirement Must possess a current Certification of Proficiency from the Mobile County Personnel Board certifying the ability to type a minimum of 32 words per minute prior to submitting an application. For details, please see Class Specifications | Secretary I | Class Spec Details (governmentjobs.com) All applications should be submitted online through the Mobile Civil Service Job Opportunities page. Accuracy and truthfulness are of primary importance for Civil Service System employment, and all applications are reviewed with this in mind. Please note that this job posting will close once 275 applications have been received. Eligibles selected for appointment must meet the established medical and physical standards for the class of work. The medical examination must be by one of the physicians designated by the Personnel Board. Appointees must bear the cost of the examination. A person with a disability may request accommodation by contacting the Mobile Civil Service at ************. Adam Bourne, Civil Service Director The agencies we serve are equal opportunity employers

Salary:$14.00 - $22.00 per hour Details Make a Real Difference-One Patient at a Time The Administrative Office Coordinator for Hospice is responsible for providing top level customer service to internal and external clients as it relates to a location's operational support activities. Schedule: Monday - Friday normal business hours in office Why Join Us? * Organization focused on creating great clinical outcomes for our patients * Be part of a clinical team that feels like family-working together to meet each patient's unique needs * Directly impact the lives of patients in your local community * Flexible scheduling that gives you the opportunity for better work-life balance Essential Job Functions * Greet persons entering the facility to learn the purpose of the visit and escort visitors to their destination * Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member * Distribute mail to appropriate staff member or department, including company communication being mailed to employees * Process invoices according to branch location guidelines * Monitor office supplies and submit orders as needed * Scanning and/or filing of documentation and records * Participates in renewables/credentialing/expiration activities, to include obtaining necessary documents from staff to fulfill credentialing requirements * Ensures order and cleanliness of the office and organizes repairs or other work to maintain a professional image * Oversite of postage machine and other office equipment for use and acceptable working condition * Perform special projects as needed Benefits Offerings: * 401(k) with company match * Health, dental, vision, life, and pet insurance * Mileage reimbursement and cell phone allowance * Generous PTO, sick time, and paid holidays * Inclusion Day to celebrate what matters to you * Float Day for extra flexibility and balance * Up to 8 Hours of Paid Volunteer time yearly * No-Cost Employee Assistance Program (EAP) - unlimited mental health telephonic counseling sessions, support with identity left, Will preparation and travel assistance * Robust DEI company program because Inclusion is an Aveanna Core Value * Tuition discounts and reimbursement Requirements: * High school diploma or GED * Proficient typing skills * Proficient Microsoft Office skills As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. Innovative Technology : Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing Maintain accurate data in SafetyPlus Edge and related systems Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring Monitor the ConnectWise ticket board each day and ensure tickets are properly updated Complete routine cleanup and elevate issues that require attention Department Support Support Software Implementation, Client Success, and Support Services with administrative tasks Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination Complete internal administrative duties including organizing files, preparing documents, and recording notes Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement Identify opportunities to improve workflows and documentation Assist in updating SOPs and support leadership on special projects Qualifications Required: High school diploma or equivalent Demonstrated experience in administrative work, data entry, or operations support Strong attention to detail with consistent accuracy in data handling Proficiency in Microsoft Office Suite or related software Strong written and verbal communication skills Ability to manage multiple tasks and work independently Preferred: College degree or comparable work experience Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or Salesforce Experience supporting multiple departments within an operations or software environment General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. * Innovative Technology: Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. * Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. * Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. * Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. * Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing * Maintain accurate data in SafetyPlus Edge and related systems * Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring * Monitor the ConnectWise ticket board each day and ensure tickets are properly updated * Complete routine cleanup and elevate issues that require attention Department Support * Support Software Implementation, Client Success, and Support Services with administrative tasks * Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination * Complete internal administrative duties including organizing files, preparing documents, and recording notes * Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement * Identify opportunities to improve workflows and documentation * Assist in updating SOPs and support leadership on special projects Qualifications Required: * High school diploma or equivalent * Demonstrated experience in administrative work, data entry, or operations support * Strong attention to detail with consistent accuracy in data handling * Proficiency in Microsoft Office Suite or related software * Strong written and verbal communication skills * Ability to manage multiple tasks and work independently Preferred: * College degree or comparable work experience * Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or * Salesforce * Experience supporting multiple departments within an operations or software environment * General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!

🚨🚨Looking for an office admin🚨🚨Pay:$16hr Location: Mobile (must be from the immediate area) Qualifications: Start out part time 20-24 hrs per week. Could become full time. Flexible on days. Must have Skills: Excel spreadsheets Work Docs Balancing Bank Accounts Filing AP input of invoices AR compile spreadsheets for invoicing to our clients General office skills View all jobs at this company

Job DescriptionBenefits: Flexible schedule Free uniforms Opportunity for advancement Paid time off ASP "America's Swimming Pool Company" of Mobile is looking for a dependable and efficient Business Office Assistant to work in our Mobile location. We have been in the Swimming Pool Maintenance, repair and renovation business since 2012 and have a growing number of weekly accounts that we service along with repairs and renovations for existing swimming pools. The job will consist of be answering phone lines and scheduling jobs as well as general office work to assist in business operations. Knowledge of Online Quick books, Microsoft Office including Excel is mandatory. Knowledge of swimming pools is mandatory. Salary is dependent upon experience. Applicants should be experienced in telephone answering, and be excellent with customer relations. Hours are flexible but currently Monday-Thursday 9 Am to 4 Pm.

Job Description Providence Staffing's client in Mobile, AL needs a Clerical Assistant. The Clerical Assistant is responsible for performing a variety of administrative and clerical duties with minimal supervision. The role supports daily office operations by handling documentation, filing, and basic data processing in an organized and efficient manner. This is a temp-to-perm position. Essential Job Functions Lift and carry items up to 35 pounds as needed Retrieve and organize checks from multiple filing boxes Print cover sheets and related documents from DocuShare Scan documents into DocuShare using a Xerox copier/scanner File check documents and related records back into the appropriate boxes or storage locations Maintain accurate and organized records Perform general office tasks such as copying, sorting, filing, and data entry Assist team members and perform additional clerical duties as assigned Minimum Qualifications High school diploma or GED required Previous office or clerical experience preferred but not required Knowledge, Skills, and Abilities Ability to communicate clearly in English, both verbally and in writing Ability to follow written and verbal instructions Strong attention to detail and organizational skills Comfortable working with office equipment such as copiers and scanners Ability to work independently with minimal supervision How to Apply: Please email your resume to apply@get2worknow.com with the subject line “Clerical Assistant”.

Job DescriptionSalary: Receptionist -Baldwin County Seeking full-time experienced medical receptionist with medical referrals experience. Job duties include patient registration, scheduling patient appointments, check-in/out. Obtaining referrals and checking for active referrals. Applicants must have the ability to multi-task, possess good communication skills and work well in a fast-paced office. The position requires applicants to be available to work at any of our offices in Baldwin County, which are located on the campuses of Thomas Hospital in Fairhope and South Baldwin in Foley. The applicant must be able to provide their own transportation to assigned location or between locations as needed. Previous medical office or hospital experience is preferred. Excellent benefits, competitive salary and pleasant working environment. Daily Duties: Welcome each patient with warmth and enthusiasm Make sure our patients feel heard and helped whether in person or over the phone Manage appointments using state-of-the-art software (don't worry, we will train you!) Collaborate with a team that values your ideas on how to improve patient experience Benefits: Health and Dental Insurance Paid Time Off, Paid Holidays, Paid Sick Days Retirement Plan Company Provided Life Insurance Casual Fridays Career progression Location: Fairhope

Job Description TherapySouth was founded in July 2006 by Steve Foster, PT, LAT. His vision was that TherapySouth would be a therapist-owned practice, specializing in "hands-on care, close to a patient's home or work". All of our clinics maintain a friendly atmosphere that helps patients feel at home in their surroundings. Having several locations allows patients to conveniently attend physical therapy two to three times per week to improve their daily functions. We know our patients' names when they walk in the door of our clinics! At TherapySouth, we are dedicated to keeping our Core Values at the forefront of our minds. We believe in: Perseverance Faith Family Compassion Integrity Service Giving Fitness TherapySouth is looking for a talented team-player for our Office Coordinator position! If you are interested in joining our dynamic team, please apply below! The Office Coordinator is responsible for assisting with all day-to-day operational and administrative aspects of the clinic. Essential Functions: Demonstrate outstanding customer service. Schedule new and returning patients. Verify patient insurance, obtain necessary approval and pre-certification, and ensure proper documentation is completed. Calculate patient balances and payment due in advance to ensure payment is received at time of service. Collect OTC payments in accordance with Patient Payment Guidelines and enter payments into billing system. Send required documentation to case managers, adjusters, etc. for Worker's Comp patients. Contact referrals the same day as received and attempt to schedule appointment within 24 hours. Run weekly reports and submit to central business office in a timely fashion. Comply with all company policies and procedures as well as State and Federal regulations. Perform other duties as required to meet the needs of the company. Education and Experience: High school diploma or equivalent required. Experience in a medical or clinical office required. Experience with insurance verification required. Company Provided Benefits: Competitive pay with performance-based merit increases. Health, Dental and Vision Insurance. Paid Time Off + Holidays. Retirement plan with company matching. TherapySouth is an Equal Opportunity Employer.

Overview Qualifications Minimum Qualifications: High School graduate or GED equivalent Excellent communication and keyboarding skills Working knowledge of word processing programs Desired Qualifications: Previous health related or secretarial experience Basic knowledge of PC based spreadsheet programs Responsibilities Performs general clerical, administrative and secretarial services according to department standards. This level usually functions as a department secretary.

JOB SUMMARY: The Medical Office Assistant will provide a variety of clerical duties associated with patient care. The Medical Office Assistant maintains a pleasant, courteous and cooperative manner with patients, visitors and Center's personnel. ESSENTIAL FUNCTIONS: * Greets, registers, and receives all patients, visitors, and staff in a professional and courteous manner. Ascertains nature of business and directs patients, visitors, staff or callers to appropriate department or person. * Answers telephone and gives information to callers, screens and route calls to appropriate destination in a courteous, professional, and efficient manner. Obtains and records caller's name, time of call, nature of business, and person called upon. * Schedules patient appointments for provider. Prepare daily appointment schedule printout for provider(s). * Retrieve patient charts for office visits, doctors' or nurses' telephone calls requiring patient's information. * Interviews patients to obtain demographic data on initial office visit. Update patient demographical data and proof of income every six months or as necessary. * Reviews patients and appropriate family members income to determine qualification for sliding fee scale adjustments. * Generates encounter forms. Assembles medical record charts (if new patient) or retrieve charts, place encounter forms on charts and route to nurses' station. Places charts in sequence for provider examination or treatment. * Keeps patient records accurately identified. * Checks charts daily for incomplete histories and brings same to the attention of the appropriate member of the health care team for correction. * Receives and processes patient payments. Reconciles payment receipts by matching receipts against money sheets and entry sessions total on computer terminals at the end of each day. Prepares, mails and maintain records for insurance claims process. * Prepares deposit slip and secure for transport to account receivable. * Match encounter forms at the end of day and have duplicates made as necessary. * Maintains confidentiality of patient's medical information and work materials as appropriate. The above reflects the general duties considered necessary to describe the principal functions of the job and shall not be considered a detailed description of all work that may be assigned by the supervisor or that may be inherent in the position. ADDITIONAL RESPONSIBILITIES: * Maintains reception area in neat and orderly condition at all times. * Prompt arrival and regular attendance at work. * May perform work of a higher level in preparation for increased responsibility. * Responsible for incoming mail and outgoing mail distribution for assigned department. * Performs other duties as assigned. EDUCATION: High school graduate or GED equivalent. Graduate of an approved Medical Office Assistant Program or an equivalent combination of training, education and work experience relative to the position. Pleasant personality, good telephone etiquette and public relations skills are required. Good communication skills EXPERIENCE: One or more years work experience in medical setting with knowledge of medical terminology and CPT coding helpful. Insurance billing work experience for Medicaid, Medicare, and other third party insurance carriers. SKILLS: Medical terminology, CPT and ICD-9 coding experience. Good human relations skills to deal effectively with patients/visitors in person or via telephone. Keyboard, insurance billing and medical records experience required. Operate a multi-line telephone, copier, adding machine, fax machine and other office equipment.

Job Description The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.

Service Center Foley Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

Creola, AL | ADMINISTRATIVE G.A. West's sister company, Legacy Cranes & Equipment is seeking an Office Assistant for a full-time, long-term career opportunity in Creola, Alabama. The Office Assistant for the Heavy Equipment Service Department provides administrative and coordination support to ensure efficient service operations. This role serves as a key point of contact between customers, field technicians, vendors, and management, helping to schedule preventive maintenance (PM) services, create work orders, process payments, and maintain accurate service records. Key Duties and Responsibilities * Create, manage, and close work orders for repairs, preventive maintenance, and service calls * Assist with scheduling PM services and coordinating technician assignments * Receive and process payments for services performed in the field; accurately record all financial transactions * Answer incoming phone calls and emails related to service requests, breakdowns, and maintenance needs * Coordinate service and repair schedules with management, technicians, and customers * Maintain accurate service records, work order documentation, and customer files * Communicate service status updates to customers and internal teams as needed * Assist with invoicing, vendor payments, and basic accounting support related to service operations * Ensure compliance with company procedures and documentation standards * Perform other administrative and clerical duties as assigned to support the service department Qualifications and Skills * High school diploma or equivalent; additional administrative or technical training preferred * Previous experience in an office or administrative role; experience in heavy equipment, construction, or service industries is a plus * Strong organizational and time-management skills * Ability to handle multiple tasks and prioritize in a fast-paced environment * Excellent communication skills, both verbal and written * Proficiency with office software (e.g., Microsoft Office, service management systems) * Attention to detail and accuracy, especially with scheduling and financial records Working Conditions * Office-based role with frequent interaction with field personnel and customers * Standard business hours with occasional overtime as needed to support service operations Legacy Cranes & Equipment is an equal opportunity employer. To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. It has been, and will continue to be, Legacy Cranes & Equipment policy not to discriminate based on race, creed, color, religion, national origin, age, ancestry, nationality, genetic information, marital or domestic partnership or civil union status, sex, gender, disability, pregnancy, affectional or sexual orientation, or any other basis protected by federal, state, or local law for all personal actions and all phases of recruitment and/or employment. G.A. West & Company, Inc. is an equal opportunity employer. To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. It has been, and will continue to be, G.A. West policy not to discriminate based on race, creed, color, religion, national origin, age, ancestry, nationality, genetic information, marital or domestic partnership or civil union status, sex, gender, disability, pregnancy, affectional or sexual orientation, or any other basis protected by federal, state, or local law for all personal actions and all phases of recruitment and/or employment.

Information Position Number 003358 Position Title Secretary V - 003358 Division Academic Affairs Department 421910 - Psychology Department Minimum Qualifications High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama's Psychology department is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC. * Maintains departmental budget and financial records. * Maintains files and prepares reports on faculty searches and ensures proper procedures are followed. * Assists in preparing faculty promotion/tenure packets and leave requests. * Takes minutes at meetings and prepares for final distribution. * Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students. * Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner. * Utilizes the Banner Finance and Student Records Systems to access departmental and student information. * Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed. * Makes travel arrangements and prepares travel reimbursement forms. * Assists in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed. * Makes arrangements for meetings to include scheduling space, time and place. * Greets and routes visitors. * Opens and distributes mail for the department. * Supervises student assistants to include assigning duties, checking work, and approving timesheets. * Ensures confidentiality of all records. * Regular and prompt attendance. * Ability to work schedule as defined and overtime as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/17/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. Innovative Technology: Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing Maintain accurate data in SafetyPlus Edge and related systems Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring Monitor the ConnectWise ticket board each day and ensure tickets are properly updated Complete routine cleanup and elevate issues that require attention Department Support Support Software Implementation, Client Success, and Support Services with administrative tasks Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination Complete internal administrative duties including organizing files, preparing documents, and recording notes Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement Identify opportunities to improve workflows and documentation Assist in updating SOPs and support leadership on special projects Qualifications Required: High school diploma or equivalent Demonstrated experience in administrative work, data entry, or operations support Strong attention to detail with consistent accuracy in data handling Proficiency in Microsoft Office Suite or related software Strong written and verbal communication skills Ability to manage multiple tasks and work independently Preferred: College degree or comparable work experience Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or Salesforce Experience supporting multiple departments within an operations or software environment General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!

Receptionist - Baldwin County Seeking full-time experienced medical receptionist with medical referrals experience. Job duties include patient registration, scheduling patient appointments, check-in/out. Obtaining referrals and checking for active referrals. Applicants must have the ability to multi-task, possess good communication skills and work well in a fast-paced office. The position requires applicants to be available to work at any of our offices in Baldwin County, which are located on the campuses of Thomas Hospital in Fairhope and South Baldwin in Foley. The applicant must be able to provide their own transportation to assigned location or between locations as needed. Previous medical office or hospital experience is preferred. Excellent benefits, competitive salary and pleasant working environment. Daily Duties: Welcome each patient with warmth and enthusiasm Make sure our patients feel heard and helped whether in person or over the phone Manage appointments using state-of-the-art software (don't worry, we will train you!) Collaborate with a team that values your ideas on how to improve patient experience Benefits: Health and Dental Insurance Paid Time Off, Paid Holidays, Paid Sick Days Retirement Plan Company Provided Life Insurance Casual Fridays Career progression Location: Fairhope

The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.