Office assistant jobs in Nashua, NH

Monday- Friday Schedule - No Weekends! Medical Assistants support providers in ECMPF medical office settings. They are multi-skilled, assume a wide range of roles and are viewed as vital partners in providing quality patient care and increasing medical office productivity.

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Innovairre - WE HELP PEOPLE WHO HELP PEOPLE We make great things happen for some of the world's most vibrant organizations. We are the worldwide leader in non-profit fundraising. The company serves more than 500 marketing agencies, non-profit organizations, and commercial clients, with 4000+ employees working across five different continents and 28 countries around the world. Our direct marketing services deliver results utilizing our in-house production, design capabilities, data and digital expertise, and fully integrated approach producing timely and cost-efficient direct mail packages for our worldwide clients. Location: 528 Route 13, Milford, NH 03055 See what our Milford New Hampshire employees have to say about our Donation Processing Business! Mailroom Clerk/Donation Processor: Do you like working in a fast-paced, production/office-like environment without the stress of being on your feet!? We currently have multiple openings pat time 1st shift. Work supporting nonprofit organizations in our Milford, NH office. Benefits include paid time off, as well as paid holidays. We currently have the following hours available: Full time (2nd Shift) 4:00pm-12:00am We will train you, no experience needed! Responsibilities: Opens and scans mail that comes in from our nonprofits. Learns and operates a Mail Opening Machine - on the job training! Easy to learn! Reports mail issues and/or equipment problems to your supervisor. Maintains accurate piece count and reports daily to the supervisor. Meets production goals effectively to satisfy the deadlines of our clients while upholding a high level of quality and commitment to Innovairre. EEO Statement We are an equal opportunity employer. We recruit, employ, train, compensate, and promote regardless of race, religion, color, national origin, sex (including pregnancy and gender identity), sexual orientation, transgender status, disability, age, family or marital status, genetic information, military or veteran status, and other protected status as required by applicable law. At our Company, we have a clear vision: to foster and maintain a supportive and cooperative workplace that celebrates uniqueness and advances equity. We pride ourselves on helping people help people, and we know our company runs on the hard work and dedication of our passionate and creative employees. Diversity, Equity, and Inclusion is more than a commitment at our Company--it is in everything that we do. Benefits We are an equal opportunity employer. We recruit, employ, train, compensate, and promote regardless of race, religion, color, national origin, sex (including pregnancy and gender identity), sexual orientation, transgender status, disability, age, family or marital status, genetic information, military or veteran status, and other protected status as required by applicable law. At our Company, we have a clear vision: to foster and maintain a supportive and cooperative workplace that celebrates uniqueness and advances equity. We pride ourselves on helping people help people, and we know our company runs on the hard work and dedication of our passionate and creative employees. Diversity, Equity, and Inclusion is more than a commitment at our Company--it is in everything that we do.

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny. About the Team The Global Real Estate Operations (GREO) team is a special and thoughtful group of facilities and office operations professionals that are approachable and efficient. Together we help the business by creating a Klaviyo-first experience. We empower our internal customers to own their destiny by ensuring our workplaces are remarkable, enable meaningful in-person connections and embody our culture. This member of the GREO Boston team will support the offices in a wide variety of ways, from facilitating in person meetings and events to day to operations of the Boston Hub. All members of the Global team collaborate with Global IT, Employee Experience, Talent Acquisition and Klaviyos from all areas of the organizations to ensure positive in office experiences. About the role Klaviyo is seeking an Office Coordinator to join our Global Real Estate Ops team. We're looking for someone who is experienced in maintaining an effective and efficient office working environment, genuinely enjoys working with diverse people, and is passionate about creating a welcoming and collaborative environment for both employees and visitors. This highly impactful role will be part of the Finance organization, report directly to the Manager of Office Operations and Facilities, and will work cross-functionally with Global IT, People Operations, Marketing, Internal Comms, Employee Experience and and with the other Community Manager. This person will have the opportunity to join us on our mission to enable Klaviyos to thrive, to contribute to a uniquely special culture, and to make the company the place where the best-of-the-best come to work. How You'll Make a Difference Managing the day to day operations of our Boston Hub. Field daily inquiries by employees in the Boston Hub on questions and issues. Monitor Office Operations support ticket queue and resolve questions with comprehensive answers. Coordinate with the Global IT team to ensure scheduled meetings have appropriate onsite AV support. Work with and act as a primary contact for the local property management team. Handle suite related needs and maintenance. Responsible for enforcing and suggesting updates to office policies, procedures and safety standards (emergency evacuation plan, visitor registration, security, Health & Safety Compliance, etc.) Greet and register office vendors and visitors. Assist in facilitating the future of work plan for the Boston Hub. Utilize space management software, OfficeSpace, to assist with space management and helping Klaviyos find meeting spaces. Assist in facilitating meetings/events coordination with the Employee Experience, Executive Business Partners and other internal stakeholders. Assist in maintaining the overall appearance, organization, and cleanliness of the Boston Hub. Performing daily walkthroughs to ensure workstations, conference rooms and public spaces are clean and presentable. Restock and maintain inventory and supply management of office supplies, cleaning supplies, bathroom supplies, PPE, technology accessories, etc. Oversee recurring office service vendors. Assist to manage office access for Klaviyo employees/new hires by creating, replacing and terminating access cards. Assist the New Hire Onboarding team with scheduled in person onboarding for Boston Hub based employees. Provide a seamless integration into the Boston Hub by ensuring access cards, instructions and training rooms are set up. Assist with company health and safety procedures and facilitate any site-specific safety protocols when needed. Assist in facilitating in-office food and beverage programs. Assist in monitoring office utilization. Assist with interoffice moves. Be an ambassador of company culture and values. Be approachable, reliable and energetic. Assist with additional special projects, as required Transform workflows by putting AI at the center, building smarter systems and ways of working from the ground up. What we are looking for 1-3+ years of office, facilities, or related experience. Monday-Friday in-office attendance required, ~8:00-4:30 pm with flexibility around onsite events. Ability to prioritize workload, follow through, and complete tasks in a timely manner. Strong organization and planning skills. Comfortable owning projects and making decisions; takes initiative and works well independently as well as with others. Customer service oriented; outgoing and personable; polished approach with internal and external clients. Ability to work in a fast-paced environment with changing needs and requirements. Strong attention to detail, can learn quickly and understand big picture concepts. Ability to lift >20lbs You've already experimented with AI in work or personal projects, and you're excited to dive in and learn fast. You're hungry to responsibly explore new AI tools and workflows, finding ways to make your work smarter and more efficient. Nice to have: Prior customer service, IT, admin, or event management experience is a plus. Experience with GSuite, Slack, OfficeSpace, and Freshworks is a plus. We use Covey as part of our hiring and / or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 3, 2025. Please see the independent bias audit report covering our use of Covey here Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant's job-related skills, relevant experience, education or training, and work location. In addition to base salary, our total compensation package may include participation in the company's annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process. Base Pay Range For US Locations:$26.15-$39.23 USD Get to Know Klaviyo We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us. AI fluency at Klaviyo includes responsible use of AI (including privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed. By participating in Klaviyo's interview process, you acknowledge that you have read, understood, and will adhere to our Guidelines for using AI in the Klaviyo interview Process. For more information about how we process your personal data, see our Job Applicant Privacy Notice. Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law. IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).

The Department of Children and Families (DCF) is seeking a mission-driven individual with exceptional administrative skills and a proven track record of providing high-level executive support to fill the role of Executive Assistant to the Commissioner. Reporting to the Deputy Chief of Staff, the selected candidate will support the Office of the Commissioner and members of the agency's senior leadership team, possessing well-developed organizational and communication skills, as well as the ability to assist with managing a demanding calendar of appointments for the Commissioner. The Executive Assistant is required to exercise discretion and maintain confidentiality while working on highly sensitive matters in a fast-paced environment. The candidate will carry out daily administrative tasks outlined in the description below. The ideal candidate for this position is detail-oriented, highly proficient with technology, enjoys collaboration, and is efficient independently as well as in a team environment. The Executive Assistant position is integral to the day-to-day operations of the offices of the Commissioner and will be a point of contact for the Executive Team, internal, and external stakeholders. Duties and Responsibilities (these duties are a general summary and not all-inclusive): 1. Fiscal: Support the coordination of office budget activities, including payment of invoices, ordering supplies, processing of travel expenses, assisting with procurements, and assisting with contract renewals 2. Scheduling: Reserve meeting space and assist the Executive Support Manager in managing the Commissioner's calendar 3. Hiring: Review job applicants, schedule interviews, coordinate onboarding and offboarding functions, provide on-the-job training support, as needed 4. Clerical: Manage and distribute time-sensitive correspondence, interface with mailroom staff, and assist with updating and managing shared files on SharePoint 5. Additional Duties: Work with the Executive Support Manager to ensure key deadlines are met, perform additional duties assigned by the Deputy Chief of Staff on ad hoc projects, event planning, and interdepartmental initiatives Preferred Qualifications: * At least 3 years' experience as an Executive Assistant with experience supporting senior executives in a dynamic environment. * Excellent organizational and interpersonal skills with strong technical capabilities, problem-solving aptitude, and the capacity to thrive in a demanding workplace. * Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and other technology critical for web communication (e.g., Zoom, and Teams). * Ability to handle stressful situations in a sensitive, respectful, discreet, and professional manner. * Ability to exercise discretion while handling confidential and sensitive information. To Apply: Please upload both Resume and Cover Letter for this position when applying. About the Department of Children and Families: The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF's vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care, and education. DCF works toward establishing the safety, permanency, and well-being of the Commonwealth's children by stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and, when necessary and appropriate, creating new families through kinship, guardianship, or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and 6) committed to continuous learning. For more information about our agency and programs, visit: **************** Pre-Hire Process: A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit ***************************** Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form For questions, please contact the Office of Human Resources at ************** and select option #4. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Make a Lasting Impact-Join the Pathways Family Resources Team! We are a mission-driven organization dedicated not only to nurturing young children and families, but also to fostering the growth and success of our employees. We are currently seeking an Administrative Support Specialist who is passionate about supporting and empowering colleagues and families and inspired by the opportunity to make a meaningful difference in the lives of members of our vibrant and diverse community. Why Join Pathways? When you join our team, you're joining a supportive community that offers: Access to professional development and training Career advancement opportunities within the organization A collaborative and inclusive work environment grounded in our core values: Respect, Trust, Collaboration, and Opportunity About the Role: Location - Salem, MA Start date: September 1, 2025 Schedule - this position is scheduled for 20 hours per week (hours subject to change based on the needs of the Center) Scheduled hours are based on need of the program. Typical Hours (may require participation in events outside regular business hours to be scheduled ahead) Monday: 9-1 Tuesday: 10:30-2:30 Wednesday: 9-1 Thursday: 9-1 Friday 9-1 Rate - $19-23 per hour based on education and experience, this position is eligible for a bilingual language stipend. WHAT WILL YOU DO? (not a complete list) · Professionally managing incoming calls from families, professionals, and other agencies to caringly connect them with the resource(s) they seek. · Will use bilingual skills regularly and with frequency with families within their department/role. Regular and frequent use is at least 20% of regularly scheduled hours. · Maintaining a high level of confidentiality with regard to client information. · Fulfilling receptionist and general clerical duties to include, but are not limited to, answering phones, photocopying, mail processing, filing and office organization. · Support special projects as assigned. · Organize and recruit for upcoming program options to include: family events, playgroups, workshops and parent education programs. WHAT DO YOU NEED? · High school diploma or equivalent required; associate's degree or some college coursework in a related field preferred · Minimum of one year of administrative or clerical experience, preferably in a social services, education, or nonprofit environment · Excellent organizational, time management, and communication skills · Ability to interact respectfully and effectively with families from diverse backgrounds · Functionally fluent in a language that is represented and needed within the program/role Other Requirements: · Successfully complete a pre-employment physical, provide verification of immunization to Head Start vaccine mandate. · Maintain licensor background check requirements · Possess valid MA driver's license and proof of auto insurance, dependable vehicle and acceptable driving record WHAT DO WE OFFER? · Internal growth! We often hire from within to help our employees reach their greatest potential · On-going training and Professional Development provided free of charge · Retirement Plans such as 401 (K) and ROTH - with employer match upon meeting eligibility and vesting requirements Pathways for Children provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

At DraftKings, AI is becoming an integral part of both our present and future, powering how work gets done today, guiding smarter decisions, and sparking bold ideas. It's transforming how we enhance customer experiences, streamline operations, and unlock new possibilities. Our teams are energized by innovation and readily embrace emerging technology. We're not waiting for the future to arrive. We're shaping it, one bold step at a time. To those who see AI as a driver of progress, come build the future together. The Crown Is Yours As a Front Office Coordinator, you'll be the face of our Boston Headquarters-energizing the space and everyone who walks through it. From warmly welcoming guests to partnering with Workplace and Events teams, you'll make every interaction seamless and memorable. In this dynamic, people-first role, you'll help create a high-impact, high-energy environment where both employees and visitors feel valued. You'll bring our culture to life in the details-owning the first impression and making sure our space looks and feels like DraftKings. What you'll do * Greet guests and vendors with warmth and professionalism, ensuring every arrival and departure feels seamless. * Serve as the on-site point of contact in reception, coordinating check-ins in partnership with Security protocols. * Manage incoming and outgoing mail, coordinate packages and shipments, and maintain mailroom inventory. * Maintain a polished and organized appearance across the reception area, executive conference rooms, and shared spaces. * Partner with the Workplace and Events teams to support on-site activations, employee experiences, and VIP visits. * Act as a cultural ambassador, helping infuse energy and hospitality into day-to-day office life. * Field internal inquiries and direct guests to the appropriate contacts and spaces. * Provide general administrative support for front desk operations and building access logistics. What you'll bring * At least 1 year of experience in corporate reception, hospitality, or guest experience. * A proactive and professional demeanor with a strong customer service mindset. * Excellent verbal communication and multitasking skills with strong attention to detail. * The ability to stay organized, prioritize tasks, and handle time-sensitive requests efficiently. * Physical comfort with a role that requires walking, standing, and the ability to lift up to 30 lbs. * Familiarity with Microsoft Office and Google Workspace tools. * Comfort working on-site full-time (5 days a week in our Boston office). #LI-JF1 #AC2025 Join Our Team We're a publicly traded (NASDAQ: DKNG) technology company headquartered in Boston. As a regulated gaming company, you may be required to obtain a gaming license issued by the appropriate state agency as a condition of employment. Don't worry, we'll guide you through the process if this is relevant to your role. The US hourly rate for this full-time position is 30.40 USD - 38.00 USD, plus bonus, equity, and benefits as applicable. Our ranges are determined by role, level, and location. The compensation information displayed on each job posting reflects the range for new hire pay rates for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific pay range and how that was determined during the hiring process. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

For description, visit PDF: ************ fwwebb. com/careers/pdfs/Salem_Office_Admin. pdf

Full-time Description At AXLE Funding, we are car people that understand your business. Founded in 2006 and headquartered in Dallas, Texas, we have a local footprint in all of the markets we serve and help thousands of car dealers purchase inventory easily. Our goal remains to deliver the best services nationally with a local presence to our faithful dealers. The success and growth of our customer, the dealer, will always remain our biggest achievement. We started our journey with a mission to revolutionize the way car dealers finance their inventory. Since then we have expanded our business by keeping a constant focus on providing superior service to our dealers and the challenges they face. Our staff's deep expertise in working with dealers and truly understanding their business delivers tremendous value and differentiates AXLE Funding. Floorplan Specialist will facilitate, reconcile and audit the floorplan inventory of its customers which includes: Customer service, dealer communications, collections, title control and sales promotion. Responsible for: Provide efficient and courteous service to all customers at all times. Always exhibit ‘hands on' and direct approach with customers. Work well independently as well as a team player. Timely communication of issues that may be deemed as detrimental to the success of operations to Management. Develop a thorough understanding of policies, processes and procedures relative to the floorplan industry. Daily reconciliation of floorplan accounts. Strong understanding of title processing and title management Prepare and review status reports for internal management and dealer customers. Maintain accurate dealer and floorplan industry contacts at all times. Performs other duties as necessary. Requirements Education: Experience in the automotive finance industry or consumer/commercial lending industry. Experience: Computer Proficient Skills: Should be highly organized, self motivated and self disciplined. Highly customer service orientated. Requirements: Must be at least 21 years of age Must possess a valid driver's license Must be able to read, write and speak English fluently. Salary Description $18-$21/hour

Job DescriptionBenefits: Opportunity for advancement Paid time off Training & development Insurance Specialist/Medical Office Assistant part-time, with potential to increase hours The Insurance Specialist/Medical Office Assistant at WHS provides administrative support to the Director of Financial Services. The initial and primary focus of the position will be on insurance verification and maintenance of systems of data gathering and organization from intake through patient visits to establish efficient and accurate collection of insurance copays and payment for billable services. Other responsibilities will be established over time. RESPONSIBILITIES: Ensure that payment information (self-pay, insurance, funding) is completely and accurately collected for each patient scheduled for care Contact insurance companies in advance of visits to confirm patient eligibility and establish benefits and coverage Communicate with patients about the expected out-of-pocket costs for care and insurance coverage, if applicable Ensure required forms are completed and in the patient record Prepare daily schedule printouts (including controlled substances log, provider billing sheets) Troubleshoot insurance questions at the time of patients visits Gather missing data from visits before claims filed Communicate with patients about insurance issues after visits Assist with sending bills as needed Reconcile procedures with providers productivity prior to months end Assist with ordering and stocking office supplies Ensure that chart fillers are prepared and collated, responsible for quality of patient-facing materials Assist with phone intakes as needed (with particular attention to payment and insurance information) Collect clinic statistics as required by the state and private entities Assist with other administrative tasks as needed Potential to grow role to include must-do basics in a variety of areas managed by Director of Financial Services Potential to grow role into supervisor of medical receptionist, including on-boarding and training as needed QUALIFICATIONS: Background in insurance verification or billing procedures essential Strong willingness to work and ability to multi-task Proficiency in Microsoft systems Strong attention to detail and organizational skills Positive attitude and willingness to grow in role and responsibility Commitment to customer service Experience with Quickbooks, Tebra (electronic health record) and/or Tebra billing platform is a plus Spanish, Haitian Creole, and Brazilian Portuguese language skills desirable

Public Relations Administrative Support Assistant Mystic Valley Regional Charter School | Malden, MA About the Role The Public Relations Administrative Support Assistant plays a vital role in supporting the admissions and enrollment process for K-8 families at Mystic Valley Regional Charter School. Serving as a primary point of contact for newly admitted students, the Assistant ensures a smooth transition from lottery through the first day of school, while maintaining the accuracy, security, and compliance of student records. This role combines family-facing communication with behind-the-scenes data management and requires a professional, detail-oriented individual who can build strong relationships with families while upholding compliance and operational excellence. Working closely with the Public Relations Manager and school leadership, the Assistant manages the enrollment pipeline, backfills open seats, coordinates screenings, oversees annual re-registration, and supports compliance and reporting requirements. Key Responsibilities Enrollment & Family Engagement Serve as a welcoming, professional point of contact for families throughout the admissions process. Collaborate across departments to align recruitment, enrollment, and retention goals. Support lottery setup, execution, and post-lottery communications. Coordinate family information sessions, orientations, and screenings. Assist families with creating and accessing PowerSchool Parent Login accounts. Admissions, Lottery & Waitlist Management Manage all aspects of student registration, documentation collection, and residency verification. Verify enrollment packets, eligibility, screenings, and documentation completeness. Maintain and act on the waitlist to ensure timely, compliant backfilling of open seats. Process offers, enrollment forms, declines, and withdrawals. Prepare and distribute family communications, including offer letters and deadlines. Student Records & Data Management Enter and maintain student information for new, current, and former students in PowerSchool. Coordinate with families to collect and track missing documentation. Fulfill approved student records requests Support teachers, parents, and students with registration and withdrawal needs. Compliance & Operations Assist with audits, accountability measures, and operational reporting. Support administrative projects and initiatives related to recruitment and enrollment. Perform related tasks as assigned by school leadership, consistent with policies and practices. Qualifications Bachelor's degree. 1-3 years of administrative experience. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite and Outlook. High standards for accuracy, confidentiality, and organizational diligence. Professional appearance and demeanor. Key Skills & Attributes Detail-oriented and proactive problem solver. Strong ability to set priorities and exercise sound judgment. Flexible and collaborative teammate, with the ability to work independently. Adaptable to shifting priorities and deadlines. Compensation & Benefits Competitive salary, commensurate with experience. Comprehensive benefits package, including health, retirement, and paid time off. About Mystic Valley Regional Charter School Founded in 1998, Mystic Valley Regional Charter School (MVRCS) is a public K-12 charter school located in Malden, Massachusetts, serving more than 1,750 students across three campuses. The school draws students primarily from Everett, Malden, Medford, Melrose, Stoneham, and Wakefield. MVRCS students wear uniforms, attend school for 200 days each year, and benefit from an extended school day (8:00 AM - 3:30 PM), providing more instructional time than traditional public schools. As a result, Mystic Valley consistently ranks among the top public schools in Massachusetts and nationally, with graduates excelling in post-secondary education and beyond.

Job DescriptionA well-established family dental practice is offering an exciting opportunity for Dental Practice Front Office Coordinator. We are a friendly team of professionals and are seeking a team player with outstanding communication skills , self-motivated, organized, efficient with the ability to handle the daily schedule with a positive attitude. Candidate must be articulate, people-oriented, and able to attend to details. Hours at this time are: Monday 8-5, Tuesday 10-7; Wednesday 8-1, Thursday 8-5; alternate Fridays and Saturdays 8-1. Responsibilities include : patient scheduling, general business accounting, efficient communication with patients. Computer skills and a Strong background in Dental Insurance breakdown of benefits, co-insurances, deductibles, billing and collections. Treatment plan presentation experience is preferred. Knowledge of Eaglesoft software is a plus. Experience in Dental Field is REQUIRED Job Location: Pepperell, MA Salary: negotiable, based on the experience. Please send us a cover letter and your resume today! We look forward to hearing from you!

Job DescriptionSalary: 26.00 Administrative Assistant Clarendon Early Education Services, Inc. Responsibilities include: Reception, data entry, intake of clients, assisting parents with childcare referrals and transportation, assist transportation director to ensure safety and best practices. Daily attendance calls to educators. Management of attendance tracking including substitute care for educator closures. Daily communication with Resource and Referral Agencies, Providers, Parents, Staff. Maintain audit ready record keeping including daily communication with billing staff. Administrative duties to ensure smooth operation of the regional office. Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed. Evening Professional Development trainings as required. Qualifications: Knowledge working with vouchers, and Early Education and Care contracts/ regulations, a plus. Transferrable knowledge related to state/federal subsidy eligibility may be acceptable. Computer proficiency in Word, Excel, and Access Qualified Applicants will also possess the following skills: Ability to work individually as well as a team-player Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion Experience in customer service and support Professional, Reliable and Adaptable, quick learner, takes initiative Attention to detail and able to resolve issues in a time sensitive manner Bi-lingual (English-Spanish) Occasional evening trainings Benefits include: 16 paid holidays 8 sick/personal days 2 weeks of Earned time-off Health and dental benefits 401K Retirement Plan Option

Job DescriptionDescription: Office Administrator We are seeking a detail-oriented and reliable Office Administrator to support daily administrative operations and ensure our office runs efficiently. This role involves direct interaction with clients, supporting staff and supervisors, and providing general administrative assistance across departments. The ideal candidate is organized, proactive, and capable of managing multiple tasks in a fast-paced environment. Bilingual proficiency in English and Spanish is strongly preferred. Duties and Responsibilities: Oversee daily administrative functions and provide supervisory support to administrative staff when needed. Greet clients, answer phone calls, and respond to client emails professionally and promptly. Operate and maintain office equipment such as copy machines, fax machines, scanners, and computers. Conduct research and compile reports for supervisors and other employees as assigned. Assist employees with additional projects and tasks as needed. Utilize Microsoft Excel and other Microsoft Office applications with proficiency. **Saturday availability is a must and start time at 5:00am** Job Type: Full-time position with Overtime available 401(k) Retirement plan Health insurance Dental insurance FSA Flexible spending account Paid time off Compensation $20.00/hour Requirements: Preferred Qualifications Bilingual in English and Spanish. Previous administrative or office support experience. Strong organizational skills and attention to detail. Ability to communicate clearly and professionally with clients and staff. Capability to work independently and manage competing priorities.

This is a full time 40 hour a week position. Monday-Friday 8:00am-4:30pm. This position is mainly remote but applicants must live within commuting distance to MSPCA- Angell Boston as it may require intermittent onsite training and work. As a member of our Communication Center at Angell Animal Medical Center, the Surgery Secretary expedites communication between clients and Angell departments in a helpful, respectful, and comprehensive manner. This position works in tandem with another Surgery Secretary who works the same business hours. The Surgery Secretary is positioned as the administrative arm of our Surgery Department for our clients and referring community. The person in this position has the potential to have a profound impact on both patient care and our relationships with our clients and referring veterinarians In this position you would be responsible for; phone calls and booking appointments, conveying detailed information regarding patient status, doctors' reports/updates and instructions, providing effective delivery of client and patient surgical communication and care, as well as other hospital and MSPCA services. We are looking for applicants who demonstrate excellent judgment and decision-making skills with the ability to triage client calls and determining the appropriate response in an efficient yet compassionate manner. Applicants should be able to work efficiently and accurately while maintaining a positive and enthusiastic attitude. Traits needed to excel in this position include strong communication skills (written, listening, and verbal), sustained attention to detail, independent problem solving skills, and the ability to convey empathy for our clients and the animals in our care. Please detail your animal care experience in your cover letter. The surgery department is a very client-oriented specialty of veterinary medicine. If you would like a position where each work day you are an important part of an amazing team and will make a difference in the quality of life of our patients and clients this may be the type of career you are seeking. COMPENSATION: Starting $20-$22/hr Please note that candidates with additional experience or credentials may be eligible for compensation aligned with their qualifications OUR BENEFITS Angell Animal Medical Center, founded in 1915, is recognized internationally as a leader in animal medicine and has the reputation as one of the finest veterinary teaching hospitals in North America. Angell serves the greater Boston and scenic New England area as a primary care facility, a 24-hour emergency hospital, and as a tertiary referral center. MSPCA/Angell has an outstanding compensation package including health, dental and life insurance, matched 403(b) retirement plan, tuition reimbursement, paid holidays, sick, and vacation time, generous employee discounts for pet health care and pet food, and free onsite parking!

Job Description This is a full time 40 hour a week position. Monday-Friday 8:00am-4:30pm. This position is mainly remote but applicants must live within commuting distance to MSPCA- Angell Boston as it may require intermittent onsite training and work. As a member of our Communication Center at Angell Animal Medical Center, the Surgery Secretary expedites communication between clients and Angell departments in a helpful, respectful, and comprehensive manner. This position works in tandem with another Surgery Secretary who works the same business hours. The Surgery Secretary is positioned as the administrative arm of our Surgery Department for our clients and referring community. The person in this position has the potential to have a profound impact on both patient care and our relationships with our clients and referring veterinarians In this position you would be responsible for; phone calls and booking appointments, conveying detailed information regarding patient status, doctors' reports/updates and instructions, providing effective delivery of client and patient surgical communication and care, as well as other hospital and MSPCA services. We are looking for applicants who demonstrate excellent judgment and decision-making skills with the ability to triage client calls and determining the appropriate response in an efficient yet compassionate manner. Applicants should be able to work efficiently and accurately while maintaining a positive and enthusiastic attitude. Traits needed to excel in this position include strong communication skills (written, listening, and verbal), sustained attention to detail, independent problem solving skills, and the ability to convey empathy for our clients and the animals in our care. Please detail your animal care experience in your cover letter. The surgery department is a very client-oriented specialty of veterinary medicine. If you would like a position where each work day you are an important part of an amazing team and will make a difference in the quality of life of our patients and clients this may be the type of career you are seeking. COMPENSATION: Starting $20-$22/hr Please note that candidates with additional experience or credentials may be eligible for compensation aligned with their qualifications OUR BENEFITS Angell Animal Medical Center, founded in 1915, is recognized internationally as a leader in animal medicine and has the reputation as one of the finest veterinary teaching hospitals in North America. Angell serves the greater Boston and scenic New England area as a primary care facility, a 24-hour emergency hospital, and as a tertiary referral center. MSPCA/Angell has an outstanding compensation package including health, dental and life insurance, matched 403(b) retirement plan, tuition reimbursement, paid holidays, sick, and vacation time, generous employee discounts for pet health care and pet food, and free onsite parking!

The Role: KOS Services Inc. / Dental Dreams LLC in Worcester, MA is now hiring Receptionists to join our talented and dedicated team. This position will be focused on scheduling appointments, assist with operational goals, and provide excellent customer service. Who Are We: KOS Services Inc. / Dental Dreams LLC is a dynamic, growing company with offices in Illinois, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Its mission is to provide high-quality dental services in first-class facilities to people in underserved communities. Our offices offer an invaluable service by delivering the highest level of patient satisfaction in modern first-class facilities. The cornerstone of our success is a talented and dedicated staff. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K Responsibilities: Maintain a high level of customer service at all times Work as part of a team with emphasis on communication Schedule patient appointments per month and daily patient goals Answer phones and confirm appointments Greet and check-in patients Accurately verify dental benefits Maintain detailed patient records in a fast-paced environment Collect payments, co-payments, and deductibles Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Maintain a clean and professional office environment Assist with presenting and/or explaining treatment plans Qualifications: At least 1 year of recent work experience - Required Customer Service experience Dentrix and/or Eaglesoft We are also interested in training those seeking to become Dental Assistants and/or Office Managers. We offer competitive pay, benefits, vacation time, and much more! KOS Services Inc. / Dental Dreams LLC is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

A world-renowned hospital is seeking a bright, motivated, and compassionate recent college graduate to join its healthcare administration team as an Administrative Coordinator. This role is ideal for individuals with a strong interest in healthcare who are eager to build a long-term career supporting medical professionals and patients in a fast-paced environment. The Administrative Coordinator plays a critical role in ensuring a seamless patient experience by providing scheduling support to medical providers and delivering exceptional customer service to patients. Key Responsibilities Provide administrative and scheduling support to medical professionals Coordinate patient appointments, including initial scheduling and follow-up visits Serve as a primary point of contact for patients, delivering professional and compassionate customer service Verify insurance coverage and assist with basic authorization and eligibility processes Respond to patient inquiries via phone, email, and in person Maintain accurate patient records and documentation in accordance with hospital policies Collaborate with clinical teams to ensure efficient patient flow and scheduling accuracy Assist with general administrative tasks to support daily operations Qualifications Bachelor's degree required; degrees in Psychology, Health Sciences, Healthcare Administration, or related fields preferred Prior customer service experience required (healthcare, retail, hospitality, or service-based environments welcomed) Strong communication and interpersonal skills High attention to detail and organizational ability Comfort working in a fast-paced, patient-facing environment Ability to handle sensitive information with professionalism and discretion Genuine interest in healthcare and patient support Ideal Candidate Profile Compassionate, empathetic, and patient-focused Professional, reliable, and eager to learn Calm and solutions-oriented when handling patient needs Team-oriented with a positive attitude Motivated to grow within a respected healthcare organization *Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client. Benefits are provided.* **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. Specific details will be provided to candidates that are invited to interview with the client.**

Job Description At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny. About the Team The Global Real Estate Operations (GREO) team is a special and thoughtful group of facilities and office operations professionals that are approachable and efficient. Together we help the business by creating a Klaviyo-first experience. We empower our internal customers to own their destiny by ensuring our workplaces are remarkable, enable meaningful in-person connections and embody our culture. This member of the GREO Boston team will support the offices in a wide variety of ways, from facilitating in person meetings and events to day to operations of the Boston Hub. All members of the Global team collaborate with Global IT, Employee Experience, Talent Acquisition and Klaviyos from all areas of the organizations to ensure positive in office experiences. About the role Klaviyo is seeking an Office Coordinator to join our Global Real Estate Ops team. We're looking for someone who is experienced in maintaining an effective and efficient office working environment, genuinely enjoys working with diverse people, and is passionate about creating a welcoming and collaborative environment for both employees and visitors. This highly impactful role will be part of the Finance organization, report directly to the Manager of Office Operations and Facilities, and will work cross-functionally with Global IT, People Operations, Marketing, Internal Comms, Employee Experience and and with the other Community Manager. This person will have the opportunity to join us on our mission to enable Klaviyos to thrive, to contribute to a uniquely special culture, and to make the company the place where the best-of-the-best come to work. How You'll Make a Difference Managing the day to day operations of our Boston Hub. Field daily inquiries by employees in the Boston Hub on questions and issues. Monitor Office Operations support ticket queue and resolve questions with comprehensive answers. Coordinate with the Global IT team to ensure scheduled meetings have appropriate onsite AV support. Work with and act as a primary contact for the local property management team. Handle suite related needs and maintenance. Responsible for enforcing and suggesting updates to office policies, procedures and safety standards (emergency evacuation plan, visitor registration, security, Health & Safety Compliance, etc.) Greet and register office vendors and visitors. Assist in facilitating the future of work plan for the Boston Hub. Utilize space management software, OfficeSpace, to assist with space management and helping Klaviyos find meeting spaces. Assist in facilitating meetings/events coordination with the Employee Experience, Executive Business Partners and other internal stakeholders. Assist in maintaining the overall appearance, organization, and cleanliness of the Boston Hub. Performing daily walkthroughs to ensure workstations, conference rooms and public spaces are clean and presentable. Restock and maintain inventory and supply management of office supplies, cleaning supplies, bathroom supplies, PPE, technology accessories, etc. Oversee recurring office service vendors. Assist to manage office access for Klaviyo employees/new hires by creating, replacing and terminating access cards. Assist the New Hire Onboarding team with scheduled in person onboarding for Boston Hub based employees. Provide a seamless integration into the Boston Hub by ensuring access cards, instructions and training rooms are set up. Assist with company health and safety procedures and facilitate any site-specific safety protocols when needed. Assist in facilitating in-office food and beverage programs. Assist in monitoring office utilization. Assist with interoffice moves. Be an ambassador of company culture and values. Be approachable, reliable and energetic. Assist with additional special projects, as required Transform workflows by putting AI at the center, building smarter systems and ways of working from the ground up. What we are looking for 1-3+ years of office, facilities, or related experience. Monday-Friday in-office attendance required, ~8:00-4:30 pm with flexibility around onsite events. Ability to prioritize workload, follow through, and complete tasks in a timely manner. Strong organization and planning skills. Comfortable owning projects and making decisions; takes initiative and works well independently as well as with others. Customer service oriented; outgoing and personable; polished approach with internal and external clients. Ability to work in a fast-paced environment with changing needs and requirements. Strong attention to detail, can learn quickly and understand big picture concepts. Ability to lift >20lbs You've already experimented with AI in work or personal projects, and you're excited to dive in and learn fast. You're hungry to responsibly explore new AI tools and workflows, finding ways to make your work smarter and more efficient. Nice to have: Prior customer service, IT, admin, or event management experience is a plus. Experience with GSuite, Slack, OfficeSpace, and Freshworks is a plus. We use Covey as part of our hiring and / or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 3, 2025. Please see the independent bias audit report covering our use of Covey here Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant's job-related skills, relevant experience, education or training, and work location. In addition to base salary, our total compensation package may include participation in the company's annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process. Base Pay Range For US Locations:$26.15-$39.23 USD Get to Know Klaviyo We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us. AI fluency at Klaviyo includes responsible use of AI (including privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed. By participating in Klaviyo's interview process, you acknowledge that you have read, understood, and will adhere to our Guidelines for using AI in the Klaviyo interview Process. For more information about how we process your personal data, see our Job Applicant Privacy Notice. Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law. IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).