Office assistant jobs in New Braunfels, TX - 962 jobs

• Minimum 2 years of relevant experience in a corporate office environment or related experience in hospitality and/or workplace services delivery desired. • Prior experience in reception or office services related background preferred. • Service-oriented demeanor. • Positive, professional attitude and presence with the ability to provide excellent customer service and interact with many levels both inside and outside of the organization. • Ability to maintain poise and professionalism in a fast-paced environment. • Flexibility to work different schedules and in conjunction with team members' schedules and the ability to work overtime when needed. • Excellent verbal and written communication skills. • Ability to work independently and in a team environment. • Familiarity with Microsoft Office software, particularly Word, Outlook, and Excel. • Performs other duties, tasks, and special projects as required or as assigned by the management team.

Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. They will be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree is preferred. Proficient use of Microsoft Office computer application programs is required.

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Waste Connections is looking for an Administrative Assistant to support the Lonestar Division Team in SouthAustin, TX (near the airpoirt). Duties and responsibilities include providing administrative support to ensure efficient operations throughout the Division and is a keystone in driving and promoting our culture and values on a daily basis. This individual supports the Division Vice President as well as the Division Controller through a variety of tasks related to organization and communication. The successful individual needs to have the ability to rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. The hours are from Monday-Friday 8am-5pm typically working 40 hours a week. Roles and Responsibilities: * Administrative duties supporting all line of business * Assists with booking all aspects of Division meetings and any training meetings, including meeting-related travel. * Maintains and prepares communications for Division staff * Assists in the preparation and distribution of regularly scheduled reports if and as required * Plans and facilitates Division office team building events and celebrations * Research and create presentations if and as required * Handles sensitive information in a confidential manner * Continuously develops and updates administrative systems to make them more efficient Job Requirements * Able to work flexible hours, including evening and weekends * Willing to travel for work, when required * 2+ years in supervisory or people management position * Expert level written and verbal communication skills * Advanced in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, pivot tables and Social Media web platforms * Commitment to continuous performance and process improvement with a dedication to self-direction and willingness to take initiative * Experience in preparation and coordination of company events, meetings, and employee team building activities or special projects * Database managements skills, technologically savvy We offer excellent benefits including: medical, dental, vision, flexible spending account, long term disability, life insurance, 401K retirement. Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

It's about supporting people, our people. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you! At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services. Who you are: As an Administrative Assistant II, you provide support to managers and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and efficient. You enjoy working cross-functionally with other lines of business in the organization and you take this as an opportunity to build long lasting relationships with all individuals in the organization. You have the ability to prioritize projects, resolve problems, and pay attention to detail. Most importantly, this role is about building trust through every interaction and doing it with integrity, caring and excellence in mind. What you'll do: Independently perform administrative work specific to the established department processes Rely on detailed knowledge of department procedures to accurately perform reconciliation duties Pull, calculate, and format data in an easily digestible way upon request Maintain contacts within multiple lines of business to appropriately escalate issues and inquiries Always take action using Integrity, Caring, and Excellence to achieve all-win outcomes What you'll need: Strong organizational skills Demonstrated ability to perform administrative tasks Working knowledge of business specific programs and applications Excellent written and verbal communication skills Ability to communicate with all levels of personnel Demonstrated attention to detail Proficient in Microsoft computer applications Our Benefits: At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes: Medical, dental, vision, long-term disability, and life insurance 401(k) matching Generous holiday and paid time off schedule Tuition reimbursement Extensive health and wellness programs, including our Employee Assistance Program Referral bonus program + more! Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

As the Sales Office Administrator for Roberts Communities, you will oversee the administrative operations of the sales office, supporting Sales Managers in optimizing home sales processes. Key responsibilities include managing accounts, ensuring contract documentation compliance, coordinating move-in processes, and providing exceptional customer service. This role demands strong organizational skills, attention to detail, effective communication abilities, and proactive leadership to drive sales team success and enhance customer satisfaction. About Roberts Resorts & Communities: This company operates nationally and is growing by the day. At Roberts Resorts & Communities, we're on a mission to build community and fulfilling dreams. Through our core values of resourcefulness, integrity, passion, and epic customer service, we're dedicated to making a difference in the lives of 30,000 people. If you're passionate about creating meaningful impact, thrive in a culture of integrity, and are committed to delivering exceptional service, we invite you to join us in turning visions into reality and shaping a brighter future together. PERFORMANCE OBJECTIVES: Support Sales Managers in overseeing Home Sales operations by: Managing accounts payable/receivables across all locations. Ensuring thorough documentation and dissemination of contracts to relevant personnel (e.g., First Bank, CFO, VP-Sales). Updating physical and digital files, utilizing tools like Smartsheet. Conducting Warranty closings with residents prior to home occupancy. Submitting requisite documents to corporate offices, factories, staff, customers, and state agencies for new home move-ins and pre-owned properties (e.g., Form T, SOL, HUD Warranty Cards). Ensuring all home files adhere to 100% compliance with TDHCA and MVD regulations. Verifying and facilitating proper transfer of SOs and MVD titles to homeowners through Smartsheet. Researching and confirming payment of back taxes on pre-owned homes. Initiating payments to clear back taxes and/or bank liens. Coordinating move-in dates with Project Managers and ensuring homes are fully prepared for occupancy. Achieving a rating of 8-10 on the Roberts CSI survey by leveraging available tools. Collaborating with community managers to schedule lease signings for new customers. Maintaining cleanliness and presentation of sales offices, and ensuring stocked refrigerators. Creating and distributing gift baskets for new move-in customers. Balancing petty cash accounts at all locations. Assisting in transitioning prospective residents from the 'sales' phase to becoming community residents. Stocking brochures, folders, and sales aids at all properties. Partnering with Sales Managers to organize special events aimed at boosting sales. Cultivating interest in Roberts Communities through positive interactions and fostering strong relationships with current residents to encourage referrals. Collaborating closely with sales managers to optimize sales performance. Requirements KEY COMPETENCIES: Financial Management: Ability to manage accounts payable/receivables, balance petty cash accounts, and initiate payments for back taxes or bank liens. Documentation and Compliance: Proficiency in documenting contracts accurately and ensuring compliance with regulatory requirements such as TDHCA and MVD regulations. Organizational Skills: Capacity to maintain organized paper and digital files, update records systematically, and coordinate various tasks effectively using tools like Smartsheet. Customer Service: Commitment to delivering excellent customer service through Warranty closings, assisting residents with move-in procedures, and responding promptly to inquiries or concerns. Communication: Strong verbal and written communication skills to liaise with internal stakeholders (Sales Managers, Project Managers, Community Managers) and external parties (customers, state agencies). Attention to Detail: Keen eye for detail to verify document accuracy, ensure compliance, and conduct thorough research on back taxes or other financial matters. Interpersonal Skills: Ability to build positive relationships with current and prospective residents, promote community engagement, and collaborate effectively with team members. Problem-Solving: Capacity to identify and resolve issues related to contracts, payments, or compliance, and proactively address challenges in the sales and move-in process. Sales Support: Willingness to assist Sales Managers in various aspects of sales operations, including coordinating lease signings, stocking sales aids, and organizing special events. Initiative and Adaptability: Demonstrated initiative to take ownership of tasks, adapt to changing priorities, and contribute to the overall success of the sales team and Roberts Communities. EDUCATION & EXPERIENCE: Bilingual English and Spanish required. High School diploma or GED required. Completion of 2 years of college preferred. Minimum of 5 years of office administration experience. Professional phone demeanor when interacting with customers. Strong verbal and written communication skills. Language Proficiency: Ability to fluently read, write, and speak English and Spanish. Must possess a valid Driver's License. Familiarity with basic accounting principles. Experience with property management software such as Rent Manager, Yardi, or similar platforms would be advantageous. Proficient in MS Office applications such as Word, Excel, and Outlook. Ability to work effectively both independently and as part of a team. PHYSICAL REQUIREMENTS: Constantly sit, talk, or hear; Frequently use hands. Manual dexterity for handling paperwork and using office equipment. Clear vision and hearing for reviewing documents and communicating effectively. Capability to lift up to 10 pounds. BENEFITS: Medical, Dental, and Vision Employer Paid Life Insurance Voluntary STD, LTD, Life, Accidental, and Critical Illness PTO and 11 Paid Holidays 401(k) Working in an inclusive community! Complimentary stay at one of our resorts! COMMITMENT TO DIVERSITY: Roberts Resorts & Communities stands firm in our commitment to Equal Employment Opportunity. We believe in a workplace free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. Diversity is our strength. We foster an inclusive environment where authenticity is valued, and everyone feels a sense of belonging. We empower individuals to reach their full potential and contribute their best. Join us in creating a workplace where diversity is celebrated, voices are heard, and excellence thrives. If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to *********************. Salary Description 20

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Wellness resources We are seeking a detail-oriented and proactive, team player to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient communication, and assisting with various distpach, warehoure and administrative tasks. This position requires a strong ability to analyze information, manage transportation planning, and effectively communicate with team members and clients. Job Responsibilities: Working closely with drivers and dispatchers. Communicate with customers, dispatchers and drivers regarding delays, issues and updates. Assist with getting trucks dispatched & loaded. Track and verify truck locations prior to delivery. Verify product information including case counts, temperature readings and pallet counts on active loads Answer, screen and resolve incoming calls. Responsible for ensuring compliance with safety regulations, standards, and company policies. Will handle data entry, implement and audit safety regulations, and provide training to promote a culture of safety. You will also develop collaborative relationships with drivers, business partners, and contractors to prioritize and drive safety initiatives. Conduct onboarding and qualification of new driver applicants. Pull various safety reports daily, review them, and distribute them to the appropriate parties within the company. Verify invoice and payable are correct before closing loads. Assist accounting team with invoicing loads. Daily data entry, writing up files, scanning and filing. Job Requirements: Data entry Assisting in billing Filing Computer knowledge and proficiency (Windows based preferred) Proficient with QuickBooks and MS Office (Outlook, Excel, Word). Proficient use of Internet Forklift operator experience Effective telephone skills Bilingual preferred but not a requirement\ Strong organizational and interpersonal skills Ability to prioritize and manage multiple work priorities Excellent attention to detail Positive customer service attitude Accounting knowledge a plus Qualifications Experience or knowledge in transportation management, dispatching, or QuickBooks is a plus. Strong analytical skills with the ability to interpret data effectively. Excellent typing skills for efficient data entry and document preparation. Strong communication skills, both verbal and written, to facilitate effective collaboration. Ability to work independently as well as part of a team in a fast-paced environment. Previous experience in logistics is advantageous but not required. Join us in this exciting opportunity where you can contribute to our team's success while developing your skills in a supportive environment.

The Data Entry Assistant and Prior Authorization Specialist is responsible for scanning of medical records, calling for prior authorizations, scheduling patient exams, assisting patients as needed and all the duties pertaining to the Medical Records department. DUTIES AND RESPONSIBILITIES: Performs prior authorization for CT, ultrasound and echocardiogram exams performed at Healthcare Admin Jobs. Schedules CT, ultrasound and echocardiogram exams. Schedules lab, Holter and EKG appointments when needed to correlate with exam appointment. Staffs the ancillary desk on a rotating basis. Monitors status board and coffee bar when at the ancillary desk, helping patients when the need arises. Assists patients with My Chart. Attends regularly scheduled department meetings. Understands and performs scanning of outside reports into EPIC. Assists with medical records duties such as scanning, filing, and vacation coverage. Works independently with the ability to exercise sound judgment when making decisions. Maintains a safe and hygienic work environment. Pulls and deliver charts to the appropriate area as requested. Assists other departments and patients with medical records requests. Prepares record requests for contracted copying service. Prepares new patient medical charts when necessary. Completes daily mail rounds. Answers the telephone and takes message or routes calls to appropriate party. Scans reports into EPIC or file in paper chart as appropriate. Purges records. Follows daily job duties process. Speaks to callers, patients, physicians, other staff and anyone they interact with during their assigned work hours in a polite, courteous, understandable manner that projects Healthcare Admin Jobs interest in providing high quality customer service. Completes assigned duties in a timely, accurate manner. Demonstrates a team spirit through cooperative, supportive professional work relationships. Complies with company policies and procedures. Maintains a regular and reliable level of attendance. Assures patient confidentiality and continuity of care according to HIPAA. Performs other related duties as assigned by management. Requirements: SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience. Computer skills required: Proficiency utilizing computer including Microsoft Office Suite applications. Competent typing skills. Other skills required: Must have successfully completed a medical terminology course. Pleasant and effective telephone communication skills. Ability to work well with all customers and staff of Healthcare Admin Jobs and handle stressful situations maturely. Ability to multitask and prioritize work load. Able to work under pressure and in a fast pace environment. Must be an excellent team player. Must be detail oriented.

Applied Research Solutions is seeking a full-time Administrative Support Specialist located at Lackland AFB-San Antonio, TX. Why Work with us ? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. **Responsibilities:** + Provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility. + Provide staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications. + Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate. + Monitors progress toward accomplishment of various taskings and initiatives. + Provides support by supplying the information and background for the preparation of program events. Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. + Drafts documents for the approval and signature of leadership and disseminates program policy and specific initiative guidance for members of the organization. + Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings. + Maintains scheduling documents and requirements for video and online conferencing set up and execution. + Other duties as assigned **Qualifications:** + Must be a US Citizen + Active TS SCI is required + Associate's Degree in Human Resources, Business Administration, Business Management or related degree + Minimum 3 years of experience performing administrative functions + Knowledgeable with Microsoft Office (Word, Excel, Power Point, Outlook) All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Department Operations Employment Type Full Time Location Austin - HQ Workplace type Onsite Key Responsibilities Qualifications Culture & Mindset at Maverick About Maverick X Maverick X is developing a biological process to efficiently extract lithium, rare earth elements, and other metals from hard rock deposits.

Allen Control Systems (ACS) is a cutting-edge defense startup, founded by two ex-Navy electrical engineers with a proven track record in robotics and software. We are developing a small, autonomous gun turret that employs advanced computer vision and control systems to precisely target and neutralize small drones and loitering munitions. Our innovative approach requires overcoming significant technical challenges, making this an exciting and dynamic environment for experienced engineers. With an engineering-first culture, ACS values technical excellence and innovation. Backed by our founders' successful exits from two previous venture acquired for a combined $180M in 2022, we are committed to ensuring that the groundbreaking technologies we develop will have a real-world impact. Position Overview: We are seeking an experienced Private Office Executive Assistant (POEA) to the VP of Mechanical and Manufacturing Design provides comprehensive, high-trust support across both corporate executive responsibilities (approximately 75%) and limited personal and family logistics (approximately 25%). This role exists to protect the VP's time, focus, and operating capacity by managing priorities, logistics, and transitions across professional and personal domains in a transparent and compliant manner. The POEA operates with exceptional discretion, judgment, and autonomy in a fast-paced, high-confidentiality environment. 70% Corporate Executive Support 30% Personal / Family Logistics Support The personal support component is a disclosed part of this role and is treated as a taxable executive benefit in accordance with company policy. What You'll Do: Corporate Executive Support (70%) Own and manage the VP's complex calendar, ensuring alignment with engineering, manufacturing, and business priorities. Coordinate internal and external meetings with engineering leadership, operations, supply chain partners, customers, and executive leadership. Prepare agendas, briefing materials, summaries, and decision-support documents for technical, operational, and leadership meetings. Manage travel logistics (domestic and international), including itineraries, ground transportation, and contingency planning. Serve as a gatekeeper for inbound communication; filter, prioritize, and respond as appropriate. Partner closely with Engineering, Manufacturing, Operations, Finance, Legal, and People teams on sensitive or time-critical matters. Track action items, deliverables, and deadlines to ensure follow-through and execution. Handle confidential technical, operational, and personnel information with absolute discretion. Personal & Family Logistic Coordinate personal scheduling, appointments, and logistics to ensure seamless transitions between work and personal commitments. Manage school calendars, communications, and activity schedules for the executive's children. Provide school drop-off/pick-up and transportation coordination as needed. Supervise short, transitional periods between scheduled care and executive availability (this role does not replace a nanny or caregiver). Coordinate household vendors and service providers (e.g., cleaners, maintenance, tutors). Handle personal errands and logistics that directly protect the executive's availability, focus, and operational reliability. Support personal travel planning and logistics as required. This role does NOT include: Acting as a primary childcare provider Ongoing caregiving responsibilities Regular housekeeping or domestic labor What You'll Need: 5+ years supporting senior executives or technical leaders in a high-trust environment Demonstrated ability to manage both professional and personal logistics Exceptional organizational, communication, and problem-solving skills High emotional intelligence and sound judgment Absolute discretion and integrity Ability to operate effectively in a fast-paced, engineering- and manufacturing-driven environment Valid driver's license and reliable transportation Flexible schedule with availability outside standard business hours as required Occasional evening or weekend work based on executive and business needs Preferred Experience supporting VPs or C-suite leaders in engineering, manufacturing, or operations Experience in hardware, aerospace, defense, robotics, or highly regulated environments Prior experience in a Private Office or blended executive support role You'll Stand Out: Defense or Robotics Experience: Prior experience in defense systems, robotics, Experience supporting VPs or C-suite leaders in engineering, manufacturing, or operations Experience in hardware, aerospace, defense, robotics, or highly regulated environments Prior experience in a Private Office or blended executive support role What We Offer: Competitive salary ACS Equity Package Health, Dental, Vision Insurance Paid Time Off Allen Control Systems is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment. Allen Control Systems prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The Company MaverickX is engineering the future of chemistry for natural resource extraction. We are intensely focused on bringing economic value to our customers, shareholders, and employees - while solving pressing resource challenges facing the United States and the world. Austin LabOur Austin Lab is the headquarters of MaverickX, serving as the central hub of our research, development, and corporate operations. Currently under construction with an anticipated completion date of March 2026, it will be the launching point for our next phase of growth. The Role We are looking for a highly organized, proactive, and detail-oriented Office/Executive Assistant to support leadership and ensure smooth day-to-day operations. This dual-role position requires someone who can seamlessly switch between administrative tasks, executive support, and office coordination. You'll be the go-to person for keeping the workplace running efficiently and executives on track.Responsibilities Office Operations: Keep our workspace running seamlessly by greeting guests, managing supplies, and ensuring everything from coffee to conference rooms is ready to go Logistics Coordination: Manage incoming and outgoing mail, shipments, and deliveries with precision and care, ensuring efficient turnaround Elevated onboarding: Prepare workstations, credentials, and welcome kits for new hires. Introduce them to our tools and make sure their first day feels effortless and inspiring Vendor Management: Act as the primary point of contact for building management and service providers Executive Support: Provide reliable assistance to executive officers by coordinating schedules, preparing materials, and managing personal errands, ensuring leadership priorities are executed efficiently Team gatherings: Organize activities that bring people together and strengthen office culture Professional Aesthetics: Maintain an office environment that reflects our company's professionalism and innovation Special Projects: Jump in where needed to support ad-hoc tasks. At Maverick it is “all hands on deck” and everyone from the office manager to the CEO is expected to jump in wherever needed, whenever needed Qualifications 2+ years experience in office coordination, administration, or operations support Highly organized and detail-oriented. You thrive on structure and can balance multiple priorities efficiently Skilled, versatile communicator. You can cut to the chase with our executives on a pressing problem, but then warmly greet a customer at the door Comfortable tackling day-to-day tasks and unexpected challenges Proficient in basic business tools (Slack, Google Workspace, Zoom, etc.) Energetic, warm, and professional presence as the first point of contact for visitors of the lab Our Values Customer First: Our first and foremost priority is to give customers technology that makes their business more valuable. There is no deviation from this north star Play to Win: This is a professional team, not a family. Hardcore work ethic is a baseline; Measurable impact is how we define success Extreme Ownership: We are self-starters who learn voraciously, master their domain, and take full accountability for the outcomes of their work Relentless Execution: A good idea is meaningless until it is solving a customer problem. Moving with speed, focus, and determination is how we win in our industry Radical Candor: Focused, direct, and impactful communication is our language. No time for beating around the bush Shared Success: Meaningful equity participation for employees means that when Maverick wins, everyone wins Uncompromised Integrity: We do first class business in a first class way, while staying loyal to our customers, shareholders, employees, and country Benefits At Maverick X, our compensation packages reflect our recognition of the value our employees bring to our success and our commitment to recruiting top talent. We cater our benefits to ensure our team succeeds both in and out of the office Premium health insurance: With medical, dental, and optical options, we offer some of the best coverage on the market Continuing education: We take employee development seriously and strive to unlock our team's full potential through continuous learning initiatives

You could be the right candidate for this data entry position if you are highly qualified and motivated. The best candidates for this position will be looking to thrive in a dynamic, growing environment and will have fast, accurate typing skills and impeccable organization. You may be a good candidate for this position if you have intermediate spreadsheet experience and database management skills. A data expert with great attention to detail can begin their career with us in this data entry position. This job is ideal for candidates looking for a long term contract / temporary Data Entry position. Key Responsibilities Review reports and data sheets Verify, correct and delete unnecessary data, or combine data from various sources Enter information into spreadsheets, databases and customer relationship management systems Search for information on web sites Keep a detailed accounting of tasks, records and progress made Request further information for documents deemed incomplete Analyze completed work for duplication or errors in content prior to submitting final product Strong written, verbal and interpersonal skills Strong knowledge of Microsoft Excel Proficient in Microsoft Office Proficient with pivot tables Ability to handle multiple tasks to prioritize needs and expedite tasks upon request Accurate typing skills Computer literacy is a must. This includes word processing, spreadsheet and presentation software, as well as databases and client database systems.

The Data Entry Assistant is responsible for initiating title orders and performing tasks related to title operations. In addition, entering orders into the system using a personal computer and appropriate software; entering, updating, researching, verifying and/or retrieving data into/from various systems; and ensuring the accuracy and confidentiality of information recorded. Essential Functions. (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) Assists and trains employees and new order entry operators on software programs. Creates back up files for all data. Complies with all regulatory requirements. Enters data for initial title order according to proper process and procedures. Enters, updates, and verifies data into various systems for use by all personnel. Transfers title orders to the correct title abstractor. Tracks documents received and completion dates. Requests abstracts, surveys and UCCs as needed. Ensures compliance with all regulations. Provides excellent customer service to internal and external customers. Provides assistance to technical staff to resolve computer and software problems. Understands, follows and stays current on all policies and procedures in the Employee Handbook. Follows instructions and responds to management direction. Identifies and communicates areas of improvement regarding operations to management. Performs other tasks, duties, or projects as assigned by management. Performs all essential functions by being physically present at the worksite on a full-time basis. Runs and distributes reports. Competencies. Excellent written, verbal and interpersonal skills. Basic proficiency with Microsoft Office (Word, Excel, Powerpoint and Outlook). Ability to comprehend and write instructions, correspondence and memos with proper punctuation, spelling and grammar. Ability to deliver superior customer service. Highly organized with strong attention to detail. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Requirements Requirements & Essential Functions: Maintain, program, and troubleshoot POS system settings including pricing, menu builds, and user access across multiple outlets. Serve as primary POS contact for setup, training, and technical support during major events. Support administrative functions for the F&B team including scheduling, supply orders, credential tracking, and onboarding documentation. Assist with event logistics such as hospitality prep, uniform inventory, and department coordination during race weekends. Collaborate with internal teams and vendors to ensure smooth operational execution before, during, and after events. Track POS hardware inventory and coordinating deployment, maintenance, and returns. Knowledge, Skills, and Abilities: Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships. Hires outstanding candidates; has sound judgment in identifying strengths and weaknesses of others. Drives the team and the organization for results to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation. Ability to make tough decisions, gains input from others and moves decisions forward in the organization. Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly. Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow. Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization. Required Qualifications: Bachelor's Degree preferred 1 - 3 years of experience in POS management, administrative support, or venue operations Strong written and verbal communication skills required. Experience with POS platforms (SkyTab, Square) strongly preferred Experience with large scale temporary facilities, complementary to permanent facilities for an event (with over 100K guests), a plus Experience in supporting live events, hospitality, or food & beverage teams, a plus Physical Demand & Work Environments: Ability to stand, sit, use hands to handle, or feel, reach with hands and arms. Ability to lift and/ or move up to 25 pounds. Ability to squat, bend, twist, push/pull. Ability to stand/walk for long periods. Specific vision abilities required by this job include close vision and distance vision. Work in extreme environments outdoors throughout the year. The noise level in the work environment is usually moderate but can be loud during events. Salary commensurate with experience. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. EQUAL EMPLOYMENT OPPORTUNITY: COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Challenger School is seeking a friendly, detail-oriented individual to join our team in Austin as a secretary. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities Maintain a safe, productive, and welcoming office environment Answer phones and respond to questions Manage the student information system Keep campus inventory up to date, order supplies as needed Aid managers with enrollment inquires and marketing events Assist with sick or injured students Work patiently with students, parents, and coworkers Qualifications Two years of college or relevant experience Ability to pass a background check Completion of pre-employment assessments Position Offerings Health Insurance Paid time off 401k Significant tuition discounts for children and grandchildren **Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete.** #CSURGENT

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Key Responsibilities Greet and assist visitors, vendors, and customers. Answer, screen, and route phone calls or messages. Maintain a clean and organized front desk. Provide administrative support to Customer Service. Assist with filing, printing, and other office duties. Operate the paging and phone system. Follow company procedures and maintain professionalism. Qualifications High school diploma or equivalent. 1-2 years of office or administrative experience preferred. Excellent verbal and written communication skills. Bilingual (English/Spanish) preferred. Proficient in Microsoft Office; willing to learn MieTrak software. Strong customer service, multitasking, and time management skills.

Job Description Job Notice Assisted Housing - Finance Work-Study Job # 41-25 DEADLINE FOR APPLICATIONS: Open Until Filled Established in 1937, the Housing Authority of the City of Austin (HACA) is a national leader in providing safe, healthy and affordable housing options for the Austin community. HACA's mission is to cultivate sustainable affordable housing communities and partnerships that inspire self-reliance, growth and optimism. The Housing Authority of the City of Austin (HACA) is seeking a detail-oriented and motivated Intern to support financial operations within the HUD Assisted Housing Department. This position will assist in developing and refining procedures for our Financial Specialist, focusing on improving financial tracking, compliance, and reporting processes. HACA has been a leader in affordable housing in the City of Austin for more than 85 years. In partnership with the U.S. Department of Housing and Urban Development, local government entities, and numerous non-profit agencies, HACA provides access to safe, stable housing to over 20,000 individuals. What you will do in this position: This is a hands-on learning opportunity to gain practical experience in housing program operations, financial management, and federal compliance, while working closely with the Director of Special Programs. You will develop applied skills in accounting, data management, documentation, and federal program compliance while contributing to meaningful public service work. Key Responsibilities Review, clean up, and organize system data related to repayment plan payments and tracking Support receivables management, including aged receivable tracking, delinquent notice generation, and follow-up actions Monitor repayment agreements and assist with reporting requirements to the HUD field office as needed Learn and apply financial software tools to support daily operations Draft and organize Standard Operating Procedures (SOPs) to document and improve financial processes Participate in software training sessions and apply new skills to ongoing projects Minimum Qualifications Current student in Accounting, Finance, Business Administration, Public Administration, or a related field Basic understanding of accounting and bookkeeping principles Strong attention to detail and organizational skills Excellent written communication and documentation abilities Ability to learn new software and data systems quickly Interest in affordable housing, public service, or federal program administration is a plus Intern Guidelines & Expectations Maintain confidentiality regarding client and program information. Demonstrate punctuality and regular attendance. Communicate professionally via email, phone, and in-person interactions. Follow HACA policies and procedures, including IT, safety, and ethics guidelines. Seek guidance when tasks or processes are unclear. Internship Milestones First 3 Months Study HACA's mission, values, and history Complete onboarding and initial training Gain proficiency in key financial systems Assist with data cleanup and SOP drafting After 6 Months Demonstrate independent management of financial tracking tasks Complete SOP or process improvement project Assist with HUD reporting or departmental presentation Why Intern at HACA? This internship offers valuable exposure to nonprofit communications, strategic marketing, and mission-driven storytelling-all while making a difference in the lives of Austin residents. You'll gain practical experience, mentorship, and the opportunity to contribute to real-world campaigns. Schedule: Three (3) days in-office per week 8-hour shift January 12, 2026 - May 29, 2026 APPLICATIONS FOR EMPLOYMENT: Application for the open posted position must be submitted via online at the following website: ********************************* However, we will accept applications at the Housing Authority of the City of Austin, 1124 S. IH-35, Austin, Texas 78704. No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site. The HACA is a drug-free workplace. A Criminal Background Check including a sex offender registry check. A Driving Record, Texas Driver's License, and a Physical/Drug Screening will be required upon offer of employment. EQUAL OPPORTUNITY EMPLOYER Job Posted by ApplicantPro