Office Assistant Jobs in New York, NY - 5,040 Jobs

Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant to the Director of Flight Test to join our team of qualified, diverse individuals on our Strike Systems Division. At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact peoples lives around the world today, and for generations to come.

Receptionist/OfficeAssistant Financial Services organization is looking for a Receptionist/Office Assistant to join the team!

Acts as a backup for receptionist and Facilities Assistant I job duties.

We are an Assisted Living Facility located in Staten Island seeking a Front Desk Shift Supervisor.

The front desk shift supervisor is responsible for the general oversight of resident activities and wellbeing throughout their shift. The position serves as the assigned point of contact and accountability on its shift for residents and personnel. The Evening Shift Supervisor is the charge position for hours of 11PM to 7AM or 3pm-11pm responsible for the oversight and safety of the Facility and the residents during these hours. As pertinent, The Supervisor is required to oversee aides activities during meal times, medication passes and throughout the night. The Supervisor must address all resident issues including medical referrals and admissions, and communicate via documentation any concerns that need to be addressed to Case Management or the Director of Resident Care Services.

GENERAL TASKS

• · Supervise the residents during meal times assuring aide assistance as needed
• · Assist new admissions during meal times and to acclimate during the evening hours.
• · Conduct facility rounds.
• · Reconcile census worksheet with actual building census.
• · Make sure that all aides are providing proper personal care assistance per toileting and ADL lists.
• · Monitor assignments for aides for proper work flow.
• · Keep toileting and ADL list and update as necessary
• · Intervene in resident conflicts, outburst, and behavior issues.
• · Intervene in medical/mental health emergencies as needed.
• · Investigate all resident incident/falls and give summary to case manager.
• · Attend to all late admissions/readmissions (paperwork, medications changes, etc.)
• · Handle all personnel issues (employee behavior, dereliction of duty, complaints) and report to The Director of Resident Care Services.
• · Communicate all pertinent shift activity to immediate supervisor and Case Management.
• · Assure that all important issues are reported in 24 hour communication book.

Company DescriptionOur facility provides an unparalleled array of medical professionals some of which include specialist, therapist, and primary care physician.

Our facility provides Physical, Occupational, and Speech therapy services on site. To keep our residents active we provide a full array of activities which include games, arts & crafts, trips, and we also bring in entertainers like DJs, magicians, dancers, singers.

RECEPTIONIST/ADMIN ASST AT INTERNATIONAL MEDIA-NEWS FIRM
Base Salary is Up to $48K (based upon experience & candidate)
Manhattan East Village Location (easy public transportation access)

Globally recognized, international media/new firm looking for an experienced, resourceful, and diligent individual to join its NYC Offices as Receptionist/Administrative Assistant . This is an excellent opportunity for an individual looking for “quality of life” hours.

Hours – Mon to Fri; 9 am to 5 pm (some flexibility required)

Requirements and Skills

• College degree preferred
• Two Plus (2+) years of reception/administrative/operations experience
• Proficient with MS Office Suite
• Extremely professional attitude, immaculate presentation and mature manner
• Strong attention to detail, well-organized and a confident communicator with internal and external stakeholders
• Discretion and confidentiality are key
• Ability to prioritize workload and to confidently handle a variety of simultaneous requests
• Interest in and/or prior exposure to media/publishing is a plus

Duties and Responsibilities

• Manage reception area including greeting visitors and clients as well as responding to telephone and in-person requests for information
• Serve as central point of contact for all outside vendors needing to gain access to the building as well as entry cards for permanent and freelance employees
• Coordinate client meetings in the office including catering, conference room allocation, checking in guests, and coordinating IT set up
• Heavy calendar management inclusive of boardroom management
• Control both incoming and outgoing mail and messenger deliveries including acquiring approval for deliveries insuring current certificates of insurance for building management
• Act as the point of contact between building management and employees regarding building and services issues pertaining to our floor
• Complete weekly timesheets/payments for freelance editorial staff including processing late payments and being the liaison between freelance reporters and our payroll department
• Connect and schedule interviews with candidates and managing editors for job postings pertaining to our different news desk
• Help manage and organize US job application in our editorial vacancies’ inbox
• Process invoices through Expense System
• Stock and manage supplies in supply rooms as well as the kitchen and pantries; ordering supplies as needed as well as when people request them
• Keep office tidy and in order
• Deliver papers and magazines over to editorial department

Brooklyn based Concrete company looking for a full time Receptionist to manage our front desk and to perform a variety of administrative and clerical tasks.

Responsibilities

• Greet and welcome visitors
• Take care of front office duties
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Receive, sort and distribute daily mail/deliveries
• Order front office supplies when needed
• Handling any Customer Service inquiries via email , phone etc. and respond to any issues promptly.
• Check invoices and orders
• Accts payable and receivable duties
• Other administrative tasks, as needed.

Requirements

• Detail oriented and self-motivated with solid written and verbal communication skills.
• Proven consistency and reliability work experience as a Receptionist
• Proficiency in Microsoft Office & Outlook
• Professional attitude and appearance
• Ability to prioritize and multitask
• Strong organizational skills

Company DescriptionConcrete company

front desk with previous knowledge with health insurance and office management

ATD is a full service provider with offerings in Contract, Permanent and Temp-to-Perm staffing solutions.

ATD is a full service provider with offerings in Contract, Permanent and Temp-to-Perm staffing solutions.

Job Requirements

• First point of contact for incoming potential students
• Answer questions to potential students and help them in the admissions process
• Field incoming phone calls on the company's main line
• Monitor, manage, and respond to incoming company emails
• Responsible for handling the day to day interactions with our prospective students
• Work in conjunction with our Admissions and Student Service Department
• Process credit cards
• Assist students with the application process
• Candidate must have the following qualifications:
• Knowledge and proficiency in the MS Office suite
• Must be able to type quickly and error free
• Desire to work hard and succeed
• Ability to multi task and handle multiple projects simultaneously
• Must be flexible and adapt to change in the work environment
• Detail oriented, strong problem solver and proven ability to find creative solutions to unexpected events/issues
• Sales/customer service experience is a MUST
• Admissions experience is preferred
• Coordinate school administration services and other educational activities
• Perform general administrative work such as filing and data entry
• Must be available to work Weekdays (9-5) and/or Weekends (9-5) and/or Weekdays (12-8)

(We are looking for 1 person for each time frame listed above)

Personal Qualifications

• Strong desire to help others achieve their personal goals
• Enthusiastic and optimistic
• Ability to thrive in a fast-paced environment
• Receptive to coaching and critical feedback
• Competitive and compassionate
• Highly motivated with strong work ethic
• Bi-lingual (Spanish) required

Carnegie Corporation of New York was established by Andrew Carnegie in 1911 “to promote the advancement and diffusion of knowledge and understanding” It is one of the oldest, largest, and most influential American grantmaking foundations.Job Summary: Carnegie Corporation of New York (“The Corporation”) has an opportunity for an energetic, proactive, and personable individual who enjoys helping people and is service-oriented.The Mail Clerk/Office Assistant will be responsible for servicing all aspects of inbound and outbound processing of mail and packages within the organization, maintaining inventories and support staff office supply requirements. They will also perform conference room set-up/breakdown for convenings, provide in-meeting audio/visual support, and oversee the operation and servicing of multi-function/copier machines and mailroom equipment. This position also serves as a back-up for other members of the Office Services Department as needed. Responsibilities: Perform collection, sorting and distribution of incoming mail. Coordinate with mail courier service. Process outgoing mail. Operate Pitney Bowes postage machine, weighing mail to create correct postage. Ensure adequate inventory of postage supplies. Pick up and deliver interoffice mail. Prepare FedEx and UPS shipments and assist with tracking. Deliver inbound packages to staff.Monitor office supply inventory and order general supplies for staff; consult with staff members on requirements for special projects.Provide daily, back-up coverage for the reception desk. Set up the Boardroom for convenings and meetings, including arrangement of tables, chairs, easels, supplies and microphones. Provide “during meeting” support, as needed, including operation of audio/visual equipment.Ensure office multi-function/copier machines are functioning properly. Check machines on an ongoing basis, address any end-user issues, replace toner cartridges, execute maintenance utilities and coordinate vendor repairs.Inspect all conference rooms daily. Arrange and replenish supplies, reorganize chairs, tidy up. Verify basic items are present (wifi cards, pens, pads, laptop, table mats, coasters,). Directly address or notify Director of any shortages or deficiencies.Oversee the organization’s supply of PPE (masks, hand sanitizer, COVID test kits, etc.), replenishing inventory as necessary. Ensure masks are available in conference rooms and Reception on an ongoing basis.Contribute to departmental discussions on office readiness and workspace planning.Periodically test the DocuCutter machine in the mailroom. Ensure it is in working order.Assist with binding and copying jobs and other clerical projects, as required.Respond to general inquiries to Carnegie Corporation received via voice mail and email.Provide back-up task coverage when required for the Coordinator of Office Services role.Qualifications:At least one year of office experience Strong interpersonal and organization skills; detail-oriented; patient, basic computer proficiency (Microsoft Word, Excel, use of internet); self-starter; flexible; able to work both as an individual contributor and as part of a team.Physical ability to lift/relocate conference room tables and other furniture (approx. 50 lbs.) Previous mailroom operations experience (desirable).Benefits and Perks:Employee paid health insurance; including medical, dental, life, long term care, and short-term disability, plus a substantial contribution to a retirement plan account, tuition reimbursement, and a generous paid time off program.Corporate discounts including gym memberships.Carnegie Corporation of New York is an equal opportunity employer committed to diversifying its workforce and is firmly committed to complying with all federal, state and local equal employment opportunity (“EEOC”) laws.Carnegie Corporation of New York strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, creed, color, sex, religion, national origin, age, sexual orientation, height and weight, disability, and any other characteristic protected by law. The Corporation abides by all applicable rules and regulations in its recruiting and employment practices including the Americans with Disabilities Act (ADA) and state disability laws.Powered by JazzHRoVeO4cxFWF

New York, New York Job#15346506 Experience in the electronic medical record ECW a plus. Front Desk ASSISTANT for Dermatology or Plastics Excellent opportunity for a front desk assistant.

Dental Receptionist Position:

We are a high-volume general dentist practice looking for a highly motivated, energetic, dependable, hard-working receptionist to join our team. Applicant must have at least 1 year experience in the dental field and be available to work 4-5 days, full time (No Saturday or Sundays). Our ideal member must be professional, a team player with a great attitude and have ability to multitask. Patient care is utmost importance to us. As a receptionist we expect exceptional phone etiquette and a friendly, welcoming personality. Job requirement includes, but are not limited to meet and greet patients, answering phones, collecting payments and verifying insurance. Must have knowledge of Softdent/ Practice works software and patient finance programs such as Care Credit and Lending Club. Please forward your resume only if above requirements are met. Salary based on experience

Dental Assistant Position:

Our well-established, high volume dental office is seeking to fill a dental assistant position in our practice. We are looking for an experienced, friendly, energetic, positive attitude, reliable, team-player to join our family. Our ideal candidate must have strong knowledge of dentistry. Knowledge and experience of the following are required for this position:

Digital x-rays (Dexis Software), taking impressions, pouring and trimming models, disinfecting operatory’s, sterilizing instruments and preparing operatory for patient’s procedures.

Applicant must be available to work full time 4-5 days a week. (No Weekends) Salary based on experience

If you meet the requirements above, please forward your resume. We look forward to meeting you.

Overview:The Audacious Project is a growing team at TED Conferences looking for an Executive Assistant to administratively staff the Executive Office at the Audacious Project, and contribute to special projects as needed. TED is a nonprofit dedicated to Ideas worth spreading, and we ve thought for a long time about how to turn big ideas into action. The Audacious Project a collaborative funding platform is a project of TED designed to do this at scale.

: Excellence Community Schools is a charter management, non-profit organization. The mission of the Excellence Community Schools is to prepare young people to compete for admission to and succeed in top public, private, and parochial high schools by cultivating their intellectual, artistic, social, and emotional and ethical development through the Bronx Charter School for Excellence (Bronx Excellence) and the Stamford Charter School for Excellence (Stamford Excellence). The Office Assistant will help with the organization and running of the daily administrative operations of the school, support a myriad of office tasks and work diligently under the supervision of the Office Manager. Requirements Minimum of 2 years of work experience as an Office Assistant or similar administrative role required.

Clerical w work, including filing, data entry, reception w work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions. 50 keystrokes per minute, Microsoft Office know ledge intermediate level. Interpersonal skills, both verbal and w written. Excellent customer service skills. Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons w with nurses, physicians and staff. Ability to interact w with patients all day.

Skills: Two years of experience

Education: High School Diploma/ GED - required Prior medical office knowledge of medical terminology - preferred

Schedule Notes:
Required Skills: OUTPATIENT CARE,CLERICAL CUSTOMER SERVICE,CLERICAL,CUSTOMER SERVICE,DATA ENTRY,
Additional Skills: EXCELLENT CUSTOMER SERVICE SKILLS,FILING,GENERAL CLERICAL,KEYSTROKES,MEDICAL TERMINOLOGY,MICROSOFT OFFICE,TRAINING,TYPING,BILLING,CUSTOMER SERVICE ORIENTED,OFFICE MEDICAL,PATIENT CARE,RETAIL SALES,WORKFLOW,
Hours Per Day: 8.00
Hours Per Week: 40.00
Languages: English( Speak, Read, Write ) Spanish( Speak, Read, Write )
Department: 2110696019 : OPD ADMIN MET01 : METROPOLITAN
Job Category: Non-Clinical

Location: Manhattan, New York

Our client, an investment firm, is seeking an Administrative Assistant (who sits at reception) to support their New York City office.

Salary: Dana-co, a leading design company of luxury lingerie, is looking for a temporary The role is available immediately and is located on-site in our New York City office. Please note that vaccination against COVID-19 is a condition of employment for all Dana-co employees.

.

Skills: .

Education: .

Schedule Notes:
Required Skills: BILINGUAL,CUSTOMER SERVICE,COMPUTER DATA ENTRY,GREET CLIENTS,
Additional Skills:
Hours Per Day: 8.00
Hours Per Week: 40.00
Languages: English( Speak, Read, Write )
Department: 2110201000 : EMERGENCY SVC- ADULT MET01 : METROPOLITAN
Job Category: Non-Clinical

McAlpine New York is seeking an energetic and self-motivated Office Assistant to complement its current team.

We are seeking to hire a Office assistant/Receptionist.

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office.

We are seeking to hire a Office assistant/Receptionist.

We are seeking to hire a Office assistant/Receptionist.

We are seeking to hire a Office assistant/Receptionist.

Administrative Assistant/Receptionist

Our client, a prestigious and award-winning firm is looking for an Administrative Assistant to join their growing team!

Both Direct Hire and Contract to Hire positions are available in the Midtown Manhattan location and provide a flexible work schedule.

Pay: $ 55,000 - $65,000 ($27.00-$32.00/hr.)

Location: Mid-Town Manhattan

Job Responsibilities:

• Serves as first point of contact for guests entering the office space
• Ensure reception area and all-conference rooms are safe, clean & presentable
• Assist visitors with use of company facilities and answer any related questions
• Assists in solving any meeting scheduling issues
• Answer internal and external phone calls and direct or otherwise respond to all calls as appropriate
• Provide corporate-wide administrative and facilities support, coordinating organizational meetings, interact with the building for facilities requests, implementing various security procedures, maintaining records, and vendor coordination
• Manage office supplies stock levels and order materials as needed
• Receive, sort and distribute official documents and mail addressed to the office.
• Update and maintain employee and department directories and seating chart

Requirements:

• Possess strong Microsoft Office skills (Word, PowerPoint, Excel, Outlook)

• 1-4 years experience working in an office administrative role.
• Excellent Communication skills via Phone, Email and in person
• Excellent interpersonal skills with the ability to adapt and collaborate with various departments and all levels of staff.
• Strong attention to detail and accuracy
• Strong data entry skills

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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Safavieh Home Furnishings is looking for a Receptionist to join our team in our Chelsea showroom location.

beqom is a fast-growing global enterprise software company. In that way, we help companies succeed while making their people happy.At beqom, you'll be surrounded by passionate, hardworking, and smart individuals that are dedicated to our mission of making people happy. If that sounds inspiring to you, let s get in touch!Job purpose We are looking for an Office Assistant to perform a variety of administrative and clerical tasks. Duties of the office assistant include assisting in daily office needs, supporting the company's general administrative activities.We are looking for a reliable Office Assistant that will be proud of the facilities she/he manages and the services she/he provides: You will be the image of beqom!

We are currently looking for an Office Assistant to join our growing team. Cohley in New York City, NY.

Duties/Responsibilities

• Review and maintain written and computer files, plus conduct data entry
• Assist in the coordination of administrative functions, including a budget, personnel, meetings, and clerical duties
• Research and collect information
• Assist with all budget activities, including accounting
• Help implement new programs, procedures, methods, and systems
• Conduct fiscal reviews, and surveys, and collect information on administrative matters
• Responsible for preparation of confidential documents and reports
• Maintain meeting minutes
• Coordinate and schedule meetings and conferences
• Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal
• Maintain complete stock of all office supplies and accuracy of inventory
• Connect with building vendors to carry out fixes and improvements

Skills/Qualifications

• A high school diploma is usually required. An associate's degree from an accredited college or university is usually preferred, but not required
• Ability to type a certain rate of words per minute
• Familiarity with graphic design and desktop publishing
• Understanding of Microsoft Office and/or Google Workspace
• Ability to write persuasively
• Prepare accurate reports

NEW YORK ONLY

Complies with OPWDD regulations and with all Help On The Way policies and procedures and site specific program policies and procedures manual. Complies with Help On the Way corporate compliance, OMIG compliance, confidentiality and HIPAA rules.

Every role at Sheltering Arms brings with it new opportunities for advancement and development so that team members can achieve their professional goals while helping others reach for theirs. Conduct office open/close procedures to ensure Sheltering Arms sites are accessible during business hours and secured during overnight hours Responsible for serving as the first point of contact for the public, visitors, clients and staff visiting any Sheltering Arms Office or site and assisting to ensure efficient and tidy ongoing operations throughout our office environments Collect and reconcile records related to Sheltering Arms Fleet/Vehicles Check Sheltering Arms general inquiry email account and direct inquiries to the appropriate staff : Sheltering Arms strengthens the education, wellbeing, and development of high-need children, adults, and families across the New York metro area.

As part of our collaborative and guest-obsessed team, you help us create an experience that makes guests say I love Target! When you work at Target, you're helping every family discover the joy in everyday life. Empowered to make shopping effortless and seamless for guests at the checklanes, guest services, gift registry, pick-up and drive up.At Target, we believe in our leaders having meaningful experiences that help them build and develop skills for a career.

Perform daily site walk-throughs with a proactive approach towards improving the New York location.

Hello, we are looking for receptionist duties including but not limited to

CAMBA is a City contractor that provides services where employees can be expected to physically interact with members of the public. CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. All CAMBA staff are subject to the City s October 21, 2021 COVID-19 Vaccine Mandate, whether they have direct involvement with members of the public, or they support others who have direct involvement. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways.

New York Psychotherapy and Counseling Center (NYPCC) is a leading non-profit organization in New York that has been caring for the community for over 40 years.

New York Psychotherapy and Counseling Center (NYPCC) is a leading non-profit organization in New York that has been caring for the community for over 40 years.

Padel Haus (the first and only padel tennis club in NYC) is seeking three receptionists to supervise and coordinate the day-to-day operations of the reception area.