A reputable investment firm is seeking a Front Desk Receptionist to support day-to-day office operations at their San Francisco, Presidio location. This role is ideal for a professional who is organized, personable, and thrives in a dynamic, fast-paced environment. Excellent opportunity to join a respected firm and gain exposure to the finance industry!
***This is a temporary opportunity, currently scheduled for 1 month with potential extension up to 3 months, based in San Francisco, CA.
Responsibilities
Manage the front desk and reception, providing a welcoming experience for all guests
Maintain office upkeep, including supplies, printing, and conference room management
Greet visitors and ensure proper security protocols are followed
Coordinate and support meeting logistics as needed
Assist with general administrative tasks to support smooth office operations
Requirements
Prior experience in a front desk, receptionist, or administrative support role
Strong communication and interpersonal skills
Professional, polished, and customer-focused demeanor
Detail-oriented, organized, and able to handle multiple tasks simultaneously
Reliable, punctual, and proactive
Comfortable working in a collaborative team environment
Salary
Pay: $30 - $36/hr
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance
$30-36 hourly 4d ago
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Office Coordinator
Eversheds Sutherland 3.7
Office assistant job in San Francisco, CA
We have an exciting opportunity for an Office Coordinator in the San Francisco, CAoffice at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals.
The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week.
Responsibilities and Duties:
Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere.
Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks.
Acts as the primary contact with office vendors.
Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors.
Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others.
Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed.
Provides A/V support for office video conference meetings as needed.
Develops and implements efficient office systems.
Maintains office equipment.
Manages supplies and maintains storage areas.
Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere.
Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed.
Assists with marketing and business development initiatives and materials.
Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns.
Remains current on firm technology changes and issues.
Provides IT support as needed.
Handles requests from office members, other offices and clients.
Schedules and coordinates events internally and externally (holiday parties, social events, etc.)
Performs other duties as assigned.
Knowledge, Skills and Abilities:
A Bachelor's degree is required.
Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment.
Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads.
Excellent computer skills and knowledge of MS Office Suite
This position will require on-site presence five (5) days a week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $51,000 - $74,000, with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities.
Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.
$51k-74k yearly 10h ago
Administrative Assistant
Addison Group 4.6
Office assistant job in San Francisco, CA
Job Title: Administrative Assistant
Industry: Professional Services
Pay: $80,000 - 90,000 annually + discretionary annual bonus
is eligible for medical, dental, vision, and 401(k).
About our client:
Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued.
Job Description:
The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace.
Key Responsibilities:
Provide day-to-day administrative support for multiple team members
Coordinate domestic travel and prepare itineraries
Manage calendars, schedule meetings, and organize logistics
Prepare and process expense reports and reimbursements
Maintain office supplies, groceries, and common areas
Greet and assistoffice visitors and clients
Support meeting and event setup, both digital and in-person
Assist with ad-hoc administrative tasks and special projects
Qualifications:
3+ years of administrative experience preferred
Bachelor's degree preferred
Proficiency in Outlook and Microsoft Office Suite
Strong organizational skills with excellent attention to detail
Clear written and verbal communication abilities
Positive, professional, and solution-oriented mindset
Additional Details:
Schedule: In-office Monday-Friday, with every other Friday remote
Office size: 15 team members in San Francisco office
Reporting to: Executive Assistant and leadership team
Interview process: 3 stages, starting late September through October, with a target hire date in November
Perks:
Collaborative, team-oriented office environment
Opportunity to take on a wide variety of tasks and projects
Chance to work closely with both leadership and junior team members
A culture that values positivity, teamwork, and “no task is too small” mindset
$80k-90k yearly 3d ago
Office Administrator
JS Sullivan Development
Office assistant job in San Francisco, CA
About the Company
We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment.
Position Overview
We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope.
Key Responsibilities
Manage daily office operations to ensure a smooth, efficient, and well-organized workplace
Serve as a primary point of contact for office-related needs, vendors, building management, and service providers
Track and manage utility bills, including PG&E, Water, Waste, etc.
Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc.
Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks
Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects
Maintain office supplies, equipment, and common areas
Assist with onboarding new employees and coordinating internal processes
Help manage calendars, meetings, and internal communications as needed
Take on ad hoc projects and tasks that arise in a fast-moving environment
Proactively identify opportunities to improve office systems, workflows, and organization
Qualifications & Requirements
1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role
Highly organized with strong attention to detail
Self-guided and able to work independently with minimal oversight
Quick thinker who can prioritize and adapt in real time
Agile, flexible, and willing to take on tasks outside of a defined job scope
Comfortable thriving in a fluid environment
Strong communication and interpersonal skills
“No job is too small” mentality, with proactive view of office needs and jumping in where needed
Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe)
Work Environment
In-office role, 5 days per week
Collaborative, hands-on, and fast-paced workplace
Opportunity to gain exposure to real estate development operations and leadership
Modern loft work environment in SOMA
Benefits:
Medical, dental, and vision insurance programs available
Paid time off, including vacation, sick days, and company holidays
Pre-tax commuter benefits
401(k) plan
Opportunities for professional development and career growth
$35k-48k yearly est. 4d ago
Administrative Coordinator
Ascend Talent Solutions
Office assistant job in Oakland, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$43k-65k yearly est. 2d ago
Administrative Assistant
Propel Recruitment LLC
Office assistant job in Oakland, CA
Administrative Assistant - Real Estate / Property Management
Assignment Type: Temporary with potential for Direct Hire
Compensation: $25-$30/hour (based on experience)
Overview
A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment.
This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs.
Key Responsibilities
Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors
Answer incoming calls, greet visitors as needed, and route messages appropriately
Maintain an organized, professional front desk and office environment
Manage office supplies and equipment; obtain vendor quotes as needed
Maintain, update, and ensure compliance with company and property files
Assist with monitoring community policies and house rules
Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction
Assist with new resident application and move-in processes
Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel
Maintain familiarity with building systems and emergency evacuation procedures
Attend required on-site trainings, meetings, and company events
Perform additional administrative and operational duties as assigned
Qualifications
Education and Experience
High School Diploma or GED required
Minimum of one year of administrative, receptionist, or office support experience
Prior real estate or property management experience strongly preferred
Knowledge, Skills, and Abilities
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
Experience with property management systems such as RealPage preferred
Strong organizational skills with excellent attention to detail
Ability to handle confidential information with discretion and professionalism
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams
Ability to work independently, manage time effectively, and meet deadlines
Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents
Requirements
Must be able to work on-site in an Oakland office environment
Must reside in the San Francisco Bay Area
Must be able to support properties located in Sonoma and Solano Counties
Valid California Driver's License, proof of auto insurance, and reliable transportation required
Physical Requirements
Primarily desk-based, on-site office work with frequent computer use
Ability to sit for extended periods
Occasional standing, walking, filing, reaching, and telephone use
Ability to lift and carry items up to 10 pounds
Why This Role
This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.
$25-30 hourly 10h ago
Practice Assistant
Us Tech Solutions 4.4
Office assistant job in Redwood City, CA
Working Title: Practice Coordinator
Duration: 6 months Contract
Hourly Pay: $25.00/hr.
For your understanding - Do not Submit If:
• Only MA clinical experience (no admin focus)
• Only call center or customer service background
• Epic experience outdated or minimal (pre-2021 or basic check-in only)
• No prior authorization history
• Only insurance verification or basic referrals
• Failed probation in similar roles
• No specialty clinic experience
*Update 12/8*:
Must-Haves:
• Heavy prior authorization experience (daily, high volume)
• Epic/APeX experience specifically for auths, referrals, WQs
• Specialty clinic background (orthopedics strongly preferred; surgery/pain/other specialties acceptable)
• High-volume clinic experience (100+ calls/day or heavy WQs)
• Multi-provider scheduling + surgery scheduling exposure
• Strong communication, detail orientation, and reliability
*Update 12/4:
The manager is specifically looking for candidates with:
- Recent Epic/APeX experience (must be hands-on)
- Specialty clinic background, ideally orthopedics or surgical subspecialties
- High-volume scheduling experience across multiple providers
- Referrals, authorizations, and work queue management
- Experience in large health systems such , Stanford, Sutter, PAMF, etc.
- Strong communication and customer service skills in patient-facing roles
- Ability to multitask and stay organized in a fast-paced clinic environment
- Professional, reliable work history in medical administrative roles*
Nice-to-Haves:
• Experience in major systems: Stanford, Sutter, PAMF
• Imaging authorization experience (MRI/CT/X-ray)
• Pre-op coordination (labs, clearances, documentation)
Job duties: Front desk, Back office, PC, Surgery scheduling
Soft skills/characteristics needed: Well organized, excellent communication, must be proficient in Epic/APeX and Microsoft Office Suite. Able to multitask and be detail oriented.
Estimated number of patients in clinic per day or calls per day if call center: 30-50
Specific number of year's experience? A college degree with 6 months of experience or 2 years of healthcare admin experience
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Gaurav Kejriwal
Email: **************************************
Job ID: 25-55298
$25 hourly 1d ago
Temporary Administrative Assistant
Innovations Psi
Office assistant job in San Francisco, CA
Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent.
Responsibilities:
Managing travel & expenses, including travel arrangements and processing expenses for team members
Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning
Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events
Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones
Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality
Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors
Qualifications:
Proficiency in Microsoft Word, Excel Powerpoint, and Outlook
Bachelor's degree preferred but not required
Minimum of 2 years of experience in a professional corporate environment
Strong written and verbal communication skills
Team-oriented mindset with polished, professional communication
Strong critical thinking, sound judgement, and a commitment to integrity and transparency
Ability to multitask effectively in a fast-paced environment
New graduates interested in financial services are encouraged to apply
Contract Length:
6-12 month contract with the potential to convert to permanent.
$38k-54k yearly est. 3d ago
Group Administrative Assistant
Redwood Electric Group 4.5
Office assistant job in Vacaville, CA
About the job
Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams.
Duties/Responsibilities
Office Management
Serve as primary contact for property management and all building-related vendors.
Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment.
Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access.
Update and issue key fobs for new employees, and manage access removal when employees separate.
Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department.
Maintain current phone extension lists and office directories in coordination with IT.
Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed.
Administration Coordination
Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders.
Maintain organized digital and hard-copy filing systems for all project documentation.
Ensure data alignment between ProjectSight and Foundation for budgets and executed documents.
Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs.
Support project setup, billing, insurance certificates, meeting minutes, and correspondence.
Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation.
Assist with training coordination, attendance tracking.
Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access.
Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics.
Required Skills/Abilities
Strong proficiency in Microsoft Excel, Word, and Outlook.
Experience with project management software, preferably ProjectSight.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Ability to prioritize tasks and maintain accuracy under tight deadlines.
Professional, proactive, and service-oriented approach to internal and external customers.
Education and Experience
High school diploma or GED required.
Minimum of 3 years of administrative assistant experience, preferably in the construction industry.
Working Conditions
This position is based in our Vacaville office and is not eligible for remote work.
Work may be performed in an office or on active job sites, depending on role and project needs.
Office work includes sitting, typing, and using a computer for extended periods.
Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs).
Noise levels range from quiet (office) to high (job sites).
May require occasional travel to project locations or meetings.
REG will provide reasonable accommodations as required by the ADA and applicable state law.
Disclaimer
The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.
$36k-49k yearly est. 2d ago
Janitorial Office Service Representative
Canon U.S.A., Inc. 4.6
Office assistant job in San Francisco, CA
Requisition ID 2025-20401 Category (Portal Searching) Other Type (Portal Searching) Regular Full-Time Minimum Salary USD $24.00/Hr. Maximum Salary USD $24.00/Hr. Fixed Salary USD $24.00/Hr.
Establishes and maintains schedule of routine janitorial and general maintenance work required to keep up appearance and safety of firm facilities (public and office areas) and performs janitorial routines on a regular basis.
Responsibilities
Move heavy furniture, equipment, and supplies, either manually or by using hand trucks
Notify managers concerning the need for repairs
Set up, arrange, and remove decorations, tables, chairs, and ladders to prepare office for events such as banquets and
Setup & clean up conference rooms
Clean and maintain office kitchens, breakrooms, copy rooms. This includes tables, chairs, counters and kitchen appliances. Monitor office and kitchen supplies to ensure items remain in stock
Perform cleaning of all areas, windows, furniture and fixtures involving scrubbing, sweeping, vacuuming, washing
Replenish all restroom supplies as Request and manage supplies and equipment needed for cleaning and maintenance duties
Gather and empty trash
May also be required to regularly perform Office Services functions, including but not limited to sorting and delivery of office mail, making copies, and scanning documents
Qualifications
High school Diploma or equivalent
Must have a general understanding of basic cleaning equipment and chemicals. Once taught by the Supervisor how to use all of the required cleaning materials and chemicals, must remain knowledgeable in order to safely use and handle all products.
Excellent communication and interpersonal skills
Demonstrated ability to prioritize assignments and perform multiple tasks simultaneously
Outstanding customer service skills
Proven ability to work effectively individually and with a team
Ability to follow oral and written instructions
English Speaking
PHYSICAL DEMANDS/WORKING CONDITIONS/MENTAL QUALIFICATIONS
Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking.
May occasionally lift up to 50 lbs.
Frequent use of hand and foot controls
May occasionally need to climb stairs.
What We Offer:
Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!
Come Join Our Team!
Connect With Us!
Not ready to apply? We look forward to connecting with you in the future! By joining our Talent Network, you can receive job alerts for new positions that match your skills and experience sent straight to your inbox.
$24 hourly 2d ago
Medical Office Coordinator
Amerit Consulting 4.0
Office assistant job in San Francisco, CA
Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Medical Office Coordinator
__________________________________________________
NOTE- THIS IS 100% ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099
*** Candidate must be authorized to work in USA without requiring sponsorship ***
Position: Medical Office Coordinator (Job Id - # 3165731)
Location: San Francisco CA 94158
Duration: 3 Months + Strong Possibility of Extension
______________________________________________________
REQUIRED QUALIFICATIONS:
High school graduate or equivalent with 4 years of related experience; or college degree and 6 months of related experience; or equivalent combination of education and experience
Strong writing skills to include the ability to compose, edit, and proof a wide variety of documents
Demonstrated administrative/office coordination skills
Demonstrated knowledge of medical practice terminology
Basic math skills
Ability to deal sensitively and effectively with patients
Excellent organizational and problem-solving skills
Successfully passes fingerprinting protocol and is approved to be a cash collector
Strong computer skills, including basic keyboarding skills, and experience with at least two Office-type software programs (i.e., Outlook, Word and Excel). Proven ability to navigate through multiple patient records systems
Ability to analyze situations, prioritizes tasks, and develops solutions and make recommendations
Ability to work with minimal supervision
Ability to use good judgment and work independently at times under the pressure of deadlines
Excellent customer service and communication/interpersonal skills, both over the telephone and directly
Proven ability to deal with a wide variety of individuals
Within 6 months of start date, based upon completion of training, the Supervisor completes the proficiency checklist with the employee. This includes the following areas if applicable
Referrals (Incoming referral entry) and handling all referral WQs
Pend orders
Pend smart sets
Schedule surgeries
Work applicable work queues
Messaging (CRM) if applicable
2nd calls in CRM if applicable
Telephone encounters
My open encounter
Staff message
New message
Route Patient advice request to providers (My Chart)
Patient Schedule (My Chart)
Letters
Pools
Patient look up
Check in process
Check out process
Comment field
Quick note
Scanning
PREFERRED QUALIFICATIONS:
SFDPH Eligibility Basics certification
Bi-lingual or multi-lingual capability (Spanish) strongly preferred
Demonstrated experience in health care (may include medical, dental or veterinary) in the following areas: patient scheduling, insurance verification, medial record data abstraction, or patient financial services
Prior experience with appointment, ancillary service or surgical scheduling or a combination of all three
Prior experience with EPIC
Knowledge of community-based HIV service agencies and HIV specific assistance programs
Work experience of providing services to HIV+ individuals in a clinic-based setting
________________________________________________
Bhupesh Khurana
Lead Technical Recruiter
Email - *****************************
Company Overview:
Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward.
Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws
$34k-42k yearly est. 3d ago
Overnight Operations Clerk
Universal Logistics Holdings, Inc. 4.4
Office assistant job in Oakland, CA
**Full-time, Monday-Friday, 6:30pm-3am**
Universal Logistics Holdings is a full-service provider of customized transportation and logistics solutions. For over 90 years, we have provided complete services including dry van and specialized transportation, intermodal drayage, material handling and value-added services, and global trade management. Universal is proud to be recognized, awarded, and affiliated with industry leaders, experts and innovators for transportation and logistics. We are more than just a full-service logistics company. Behind our services, technology, and systems stands a talented team that truly delivers results and drives everything we do.
Qualifications:
Strong written and verbal communication skills
Multi-tasking and organizational skills
Excellent computer skills and experience working with Microsoft Office Suite
Ability to problem solve
Strong attention to detail
A competitive and career oriented mindset
Previous experience in a transportation is preferred
High school diploma required
Job duties and responsibilities:
Verifying and processing driver paperwork
Communicate with drivers and terminal management
Auditing, reviewing, and verifying documents
Data entry
Additional tasks/ requirements as needed
Benefits package including major medical, dental, vision, 401K and vacation
$33k-41k yearly est. 1d ago
Office Clerk
Alsco 4.5
Office assistant job in San Francisco, CA
Classification: Non-Exempt
We are Alsco Uniforms. We've been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It's our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them.
Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We're seeking driven professionals with ambition to grow within our company. We'd love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development.
Join our team and build your career with Alsco Uniforms!
Job Summary:
The Office Clerk is responsible to the Office Manager for daily processing of company business transactions. This position may be assigned one or more clerical tasks as needed. Some of those tasks may include keypunching for routes, filing, some customer service or a variety of like tasks. Performs other tasks as needed.
Our full-time employees enjoy:
Medical, Dental, Vision, FSA/HSA
Life Insurance, Disability Insurance
Vacation, Sick Time, Holidays
Choice of Global Cash Card or Direct Deposit
Career Advancement
Learning & Development Opportunities
Inclusive and Diverse Team Environment
Benefits may vary for positions covered by a collective bargaining agreement.
Essential Functions:
- Accurate and timely computer data entry.
- Excellent communication skills whether in person or through phone calls.
- Participate in office training, cross train in office functions.
- Microsoft Excel spreadsheets for reporting
- Perform tasks such as reconciliations, daily deposits, Customer master maintenance, daily revenue calculation, daily branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, property and sales tax reporting, A/P, A/R.
- Printing and organizing daily paperwork for routes, use postage meter, computer back-ups, customer billing.
- Filing
Additional Functions:
- Perform other office functions as needed.
Qualifications:
- Demonstrated good computer experience or ability to learn quickly is necessary
- Experience with data entry and adding machine
- Proficient in Excel and Microsoft Word
- Good verbal and written communication skills in English, ability to comprehend and follow direction.
Education:
- High school graduation or similar experience.
Typical Physical Activity:
- Physical Demands consist of sitting and standing in the company office. Walking, sitting, talking, hearing, speaking, pulling, pushing, occasional lifting of boxes up to 25 lbs., filing, stooping, stoop, reaching, fine dexterity.
Typical Environmental Conditions:
- This is an industrial laundry facility. Employee may be exposed to variations in temperature, odors, humidity, lint and dust if in the plant, but will only be working in typical indoor offices.
Travel Requirements:
- None
For a general description of benefits that are being offered for this position, please visit alsco.com/benefits.
Alsco Uniforms is an Equal Employment Opportunity Employer.
Candidates are considered for employment with Alsco Uniforms without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran), or other classification protected by applicable federal, state, or local law.
Revised: 4/29/22
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement.
Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile.
Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us.
We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change.
Job Description
We are looking to fill multiple positions for Data entry operators in Pittsburg CA.
Qualifications
10-Key experience is required.
Additional Information
in person Interview is acceptable.
$34k-38k yearly est. 4h ago
Dispatcher/Front Office
Coleman Information Technology Grou
Office assistant job in Pleasant Hill, CA
Job DescriptionColeman Information Technology Group, Inc. in Walnut Creek, Ca. is looking for one full time Dispatcher to join our team. This is a great opportunity for the right person to provide support to our customers and our IT team. The person in this position reports directly to our Operations Manager and the CEO.
Shift
Monday - Friday. 7am - 4pm OR 8am - 5PM
Other requirements for this position are high energy, positivity, patience, dedication, excellent work ethic, persistence, follow-up, effective utilization of provided resources and unbeatable customer service. The candidate must be highly motivated, well organized, and a self-starter with the ability to multitask, solve problems, and work independently with minimal supervision. Strong communications skills (verbally and written) and the ability to interact well with all types of people/personalities is a must.
*Reliability is key. Previous business references will be checked.
*Dispatcher experience is REQUIRED.
*Front office experience REQUIRED.
*Medical front office experience is highly preferred.
*Heavy phone tests will be administered.
Job duties include utilizing our service-specific tools and collaborate with other staff and vendor support resources.
Responsibilities:
Heavy phones and managing multiple phone lines.
Front office coordination & reception duties.
Calendar management for multiple employees.
Email, scanning
Customer follow-ups
Qualifications:
High School diploma
Excel
Word
Outlook
Internet
Patience and willingness to learn new programs
Compensation:
$22/Hour to start. 90 day probationary period will be in effect on first day of employment.
Experience:
Microsoft Office: 1 year (Required)
Excel : 1 year (Required)
Customer Service: 2 years (Required)
Dispatcher experience: 2 years (Required)
Ergonomic Workspace:
Yes
Company's website:
***************************
Work Remotely:
No (no exceptions)
$22 hourly 4d ago
Front Office Coordinator and Administrative Assistant
Corey S Maas Md A Medical Corporati
Office assistant job in San Francisco, CA
Benefits:
401(k)
Bonus based on performance
Dental insurance
Employee discounts
Paid time off
CAre you a warm, polished, and detail-oriented professional who thrives in a fast-paced, client-facing environment? Do you have a passion for beauty, wellness, and providing exceptional service?
An internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand.
Key Responsibilities:
Front Office Coordination
Greet patients and guests with professionalism, warmth, and enthusiasm
Maintain an inviting, organized, and clean front office and waiting area
Manage multi-line phone system, voicemail, and email inquiries
Schedule appointments, coordinate follow-ups, and confirm patient visits
Check in/out patients and process payments accurately
Prepare patient intake packets and charts
Triage office activity-know where patients and providers are at all times
Take pre-op and post-op clinical photographs following practice standards
Administrative Support
Assist with inventory and ordering of office and skincare products
Respond to patient communications and inquiries via phone, email, and website
Maintain and organize medical records, file releases, and patient data securely
Support coordination of meetings, events, and speaking engagements for the practice
Liaise with insurance providers and assist in claim follow-ups
Work directly with practice leadership on scheduling, communications, and task management
Ship products and maintain e-commerce skincare inventory
Ideal Candidate:
Outgoing, polished, and professional in demeanor and appearance
Excellent verbal and written communication skills
Highly organized, proactive, and comfortable with multitasking
Experienced in front office or administrative roles, preferably in a medical or aesthetics setting
Tech-savvy and proficient in office software, scheduling systems, and social media
Familiar with medical terminology, insurance, or aesthetic treatments (preferred but not required)
Sales experience is a plus!
Position Details:
Full-Time | Includes Evenings & Some Weekends
Compensation: $26.00 - $30.00 per hour
The Maas Clinic™ The mission of The Maas Clinic™ is to give men and women premier personalized care that combines art and science for a result that is naturally beautiful - and beautifully you.
Elevating Aesthetics with Unmatched Expertise Welcome to The Maas Clinic™ San Francisco, where every detail is meticulously curated to elevate your aesthetic journey. As a distinguished cosmetic surgical practice dedicated to rejuvenation, we offer unparalleled care for the skin, face, and body, ensuring that each patient receives the utmost attention and refinement. Under the esteemed guidance of Corey S. Maas, MD, FACS, a globally renowned Facial Plastic Surgeon, Double Board-Certified in Facial Plastic Reconstructive Surgery Otolaryngology-Head and Neck Surgery, our clinic sets the standard for excellence in both surgical and non-surgical aesthetic treatments, with offices in San Francisco and Lake Tahoe.
State-of-the-Art Facilities At The Maas Clinic™ San Francisco, we pride ourselves on surpassing expectations and offering a comprehensive patient experience. Our surgeons perform surgical procedures in an exclusive outpatient surgical facility adjacent to our clinic. The San Francisco Rejuvenation Center exudes sophistication and tranquility, providing a sanctuary where quality, safety, and privacy converge to deliver an unparalleled level of comfort. Our on-site medical day spa, The Appearance Care Center, fully staffed with aesthetic nurse specialists, is a vision of elegance where state-of-the-art technology merges seamlessly with the artistry of non and minimally invasive treatments. Here, amidst the serene ambiance, patients embark on a journey of rejuvenation, indulging in bespoke "lunchtime" treatments tailored to enhance their natural beauty.
Founded by facial plastic surgeon Corey S. Maas, MD, The Maas Clinic™ of San Francisco is easily accessible and offers convenient in-building parking in the Pacific Heights district, with a second office located in beautiful Lake Tahoe. In addition to our state-of-the-art on-site San Francisco plastic surgery center, The Rejuvenation Center, The Maas Clinic™ is affiliated with The California Pacific Medical Center (CPMC). CPMC is a full-service hospital nationally recognized for the excellence of its physicians and nurses. The surgery facility meets the highest standards of health care and offers a personalized, pleasant, and safe environment.
$26-30 hourly Auto-Apply 60d+ ago
Field Office Coordinator - Administrative Assistant
Parsons Commercial Technology Group Inc.
Office assistant job in Oakville, CA
In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.
Job Description:
Parsons is looking for a Field Office Coordinator-Administrative Assistant to join our team! In this role you will get to work with our Contract Administration and Field Services Team to provide administrative support related to field offices and field staff. This position is located in on of our offices in London or the Greater Toronto Region, Ontario.
What You'll Be Doing:
* Manage day to day needs of field offices across Southern Ontario, including oversight of leases, coordinating monthly charges, ordering office supplies, and conducting safety inspections.
* Prepare purchase orders for subconsultants.
* Support monthly invoice reporting and preparation.
* Keeping accurate and updated files relating to field staff and field office contact information.
* Business development support, including preparation of proposals and resumes.
* Manage field equipment such as levels and testers, and ensuring calibration records are up to date.
* Sample delivery of asphalt and granular samples to laboratories.
* General administrative support to field staff.
* Performs other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring:
* Associate degree in Business (or equivalent).
* 3+ years of related work experience.
* Valid Drivers License.
* Ability to lift 25kg.
What Desired Skills You'll Bring:
* Excellent written and oral communication, organizational, and interpersonal skills are required.
* Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel is required.
This position is part of our Critical Infrastructure team.
For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next!
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!
Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to ************************************************
$37k-53k yearly est. Auto-Apply 16d ago
Part-Time Office Assistant
Career Group 4.4
Office assistant job in San Francisco, CA
A leading investment firm with a reputation for innovation and impact is seeking a proactive Part-time OfficeAssistant to join its San Francisco office in Jackson Square. This role is ideal for someone highly flexible, resourceful, and eager to support a dynamic office environment during a period of growth and build-out.
***Please note this is an ongoing as needed temporary, part-time role!
Responsibilities:
Provide office coordination support, including supplies, inventory, facilities, and stocking
Manage catering and lunch deliveries as needed
Assist with logistics related to an ongoing office build-out
Offer administrative support to Executive Assistants and the Office Manager
Jump in to handle various tasks as they arise in a fast-paced environment
Use tech tools to streamline processes (G Suite, Mac OS; experience with Slack, Airtable, Asana a plus)
Qualifications:
Proven ability to thrive in a dynamic and evolving office setting
Tech-savvy and adaptable, with strong organizational skills
Excellent communication and interpersonal skills
Resourceful, proactive, and able to anticipate needs'
Compensation:
$30 - $35/hr
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
$30-35 hourly 4d ago
Office Administrator
JS Sullivan Development
Office assistant job in San Mateo, CA
About the Company
We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment.
Position Overview
We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope.
Key Responsibilities
Manage daily office operations to ensure a smooth, efficient, and well-organized workplace
Serve as a primary point of contact for office-related needs, vendors, building management, and service providers
Track and manage utility bills, including PG&E, Water, Waste, etc.
Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc.
Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks
Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects
Maintain office supplies, equipment, and common areas
Assist with onboarding new employees and coordinating internal processes
Help manage calendars, meetings, and internal communications as needed
Take on ad hoc projects and tasks that arise in a fast-moving environment
Proactively identify opportunities to improve office systems, workflows, and organization
Qualifications & Requirements
1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role
Highly organized with strong attention to detail
Self-guided and able to work independently with minimal oversight
Quick thinker who can prioritize and adapt in real time
Agile, flexible, and willing to take on tasks outside of a defined job scope
Comfortable thriving in a fluid environment
Strong communication and interpersonal skills
“No job is too small” mentality, with proactive view of office needs and jumping in where needed
Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe)
Work Environment
In-office role, 5 days per week
Collaborative, hands-on, and fast-paced workplace
Opportunity to gain exposure to real estate development operations and leadership
Modern loft work environment in SOMA
Benefits:
Medical, dental, and vision insurance programs available
Paid time off, including vacation, sick days, and company holidays
Pre-tax commuter benefits
401(k) plan
Opportunities for professional development and career growth
$35k-48k yearly est. 4d ago
Front Office Coordinator and Administrative Assistant
Corey S Maas Md A Medical Corporati
Office assistant job in San Francisco, CA
Job DescriptionBenefits:
401(k)
Bonus based on performance
Dental insurance
Employee discounts
Paid time off
C Are you a warm, polished, and detail-oriented professional who thrives in a fast-paced, client-facing environment? Do you have a passion for beauty, wellness, and providing exceptional service?
An internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand.
Key Responsibilities:
Front Office Coordination
Greet patients and guests with professionalism, warmth, and enthusiasm
Maintain an inviting, organized, and clean front office and waiting area
Manage multi-line phone system, voicemail, and email inquiries
Schedule appointments, coordinate follow-ups, and confirm patient visits
Check in/out patients and process payments accurately
Prepare patient intake packets and charts
Triage office activityknow where patients and providers are at all times
Take pre-op and post-op clinical photographs following practice standards
Administrative Support
Assist with inventory and ordering of office and skincare products
Respond to patient communications and inquiries via phone, email, and website
Maintain and organize medical records, file releases, and patient data securely
Support coordination of meetings, events, and speaking engagements for the practice
Liaise with insurance providers and assist in claim follow-ups
Work directly with practice leadership on scheduling, communications, and task management
Ship products and maintain e-commerce skincare inventory
Ideal Candidate:
Outgoing, polished, and professional in demeanor and appearance
Excellent verbal and written communication skills
Highly organized, proactive, and comfortable with multitasking
Experienced in front office or administrative roles, preferably in a medical or aesthetics setting
Tech-savvy and proficient in office software, scheduling systems, and social media
Familiar with medical terminology, insurance, or aesthetic treatments (preferred but not required)
Sales experience is a plus!
Position Details:
Full-Time | Includes Evenings & Some Weekends
How much does an office assistant earn in Novato, CA?
The average office assistant in Novato, CA earns between $26,000 and $54,000 annually. This compares to the national average office assistant range of $24,000 to $41,000.
Average office assistant salary in Novato, CA
$38,000
What are the biggest employers of Office Assistants in Novato, CA?
The biggest employers of Office Assistants in Novato, CA are: