Office assistant jobs in Oakland Park, FL

We are seeking a professional and friendly Receptionist to join our team, fully onsite in Brickell, FL. The Receptionist will be the first point of contact for visitors and provide administrative support across the organization. Responsibilities - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen, and forward incoming phone calls - Ensure reception area is tidy and presentable - Provide basic and accurate information in-person and via phone/email - Receive, sort, and distribute daily mail/deliveries - Maintain office security by following safety procedures and controlling access via the reception desk - Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing Qualifications - Proven work experience as a Receptionist is required. - Proficiency in Microsoft Office Suite - Hands-on experience with office equipment (e.g., fax machines and printers) - Professional attitude and appearance - Solid written and verbal communication skills - Ability to be resourceful and proactive when issues arise - Excellent organizational skills

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

Only Candidates with US Work Authorization will be considered. The Loan Operations Department of Bradesco Bank is seeking a reliable and detail-oriented Clerical Assistant to support critical back-office functions related to loan servicing, document processing, and routine accounting. This position plays a key role in ensuring the accuracy and timely handling of mortgage-related documents, regulatory compliance, and internal process tracking. The ideal candidate will have strong organizational skills, be comfortable handling sensitive information, and thrive in a fast-paced banking environment. Key Responsibilities: Document Management: Scan, file, and electronically organize loan and servicing documents. Prepare and record Assignments of Mortgage and Satisfactions of Mortgage in accordance with state and investor requirements. Loan Servicing Support: Monitor and update insurance and property tax statuses for the bank's mortgage portfolio. Follow up on missing or expired policies and coordinate with servicing staff or third-party providers. ACH Processing: Forward ACH payment instructions for appropriate approvals. Track submission, execution, and confirmation of ACH transactions and report on completion status. Accounting Support: Assist with general ledger (GL) reconciliations and basic entries related to loan operations. Help ensure records align with internal systems and accounting reports. Administrative Tasks: Maintain accurate logs and trackers for assignments, satisfactions, ACH instructions, and compliance statuses. Communicate with internal departments and external vendors to resolve discrepancies or obtain necessary documentation. Perform other clerical tasks as assigned in support of banking operations. Qualifications: High school diploma or equivalent required; Associate's degree in Business, Finance, or Accounting preferred. 1+ year of experience in a bank, credit union, or financial services clerical role preferred. Basic understanding of mortgage documentation and general ledger reconciliation. Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with banking systems a plus. Strong attention to detail and commitment to data accuracy. Ability to maintain confidentiality and adhere to bank compliance standards. Excellent time management, communication, and follow-up skills. Work Environment: Office-based position with standard banking hours. May involve periodic interaction with confidential financial and legal documents. Opportunity to grow within banking operations and gain exposure to loan servicing, accounting, and compliance functions. Bradesco Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Search for this job, NO EMPLOYMENT AGENCIES, HEAD HUNTERS, EXECUTIVE SEARCH FIRMS OR REPRESENTATIVE CALLS PLEASE.

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

TrufaMED delivers premier urgent care and personalized concierge medicine services in a spa-like environment located in the heart of Surfside, FL. Our board-certified providers offer discreet and precise medical care combined with hospitality. Services include urgent care that accepts insurance, cash-pay concierge medicine, wellness treatments, in-home visits, lab testing, and diagnostic panels. TrufaMED is dedicated to providing the highest standard of care in a luxurious, discreet, and comfortable setting. Role Description This is a full-time, on-site role for a Front Desk Receptionist located in Miami Beach, FL. The Front Desk Receptionist will manage phone calls with proper etiquette, handle receptionist duties such as greeting and assisting patients, perform clerical tasks, and provide excellent customer service. The role involves maintaining communication with patients and ensuring their needs are met in a professional and welcoming manner. Qualifications Phone Etiquette and Communication skills Receptionist Duties and Customer Service experience Clerical Skills and organizational abilities Ability to work independently and as part of a team Proficiency in healthcare management software is a plus High school diploma or equivalent

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

*Insight Global is hiring on behalf of one of our clients in the real estate industry* **This position is fully onsite, working 9am-6pm Monday-Friday in Palm Beach Gardens, FL; candidates must be local and open to commuting daily!** Job Description: Title: Front Desk Receptionist Duration: 9-month contract-to-hire Type: Fully onsite, 5 days/week (Monday-Friday) from 9am-6pm Location: Palm Beach Gardens, FL Must Have: 3+ years of experience in an Administrative Assistant, Office Admin or Front Desk Receptionist role Experience greeting customers and providing a professional and friendly first impression upon arrival Prior experience answering inbound phone calls with a high sense of customer service Proficient with Microsoft Office Suite Excellent written, verbal, and interpersonal communications skills Plusses: Prior experience in Real Estate or in a Law Firm Day to Day: Insight Global is seeking a Front Desk Receptionist for an investment Real Estate investment company in Palm Beach Gardens, Florida. This person must sit onsite 9:00AM to 6:00PM and will be responsible for maintaining the front desk by greeting partners and clients in a professional manner and assisting them to the conference rooms. The front desk receptionist will also answer, screen, and respond to incoming calls with the highest level of customer service, so excellent written, verbal, and interpersonal communications skills are required. Other administrative duties will be required on an as needed basis. Compensation: $23/hr to $28/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.

Administrative Assistant (Clerical) - Insurance Office (Kendall) Schedule: Monday-Friday, Full-Time Language Requirement: Bilingual (English & Spanish) About the Role We are seeking a responsible, reliable, and detail-oriented Administrative Assistant to join our insurance office in Kendall. The ideal candidate will support daily office operations, assist clients in English and Spanish, and ensure a smooth workflow for our team. Key Responsibilities Greet clients and visitors, providing excellent customer service in English and Spanish. Answer and direct phone calls, take messages, and respond to inquiries. Maintain organized electronic and paper filing systems. Assist with data entry, document preparation, and insurance forms. Schedule appointments and manage calendars. Handle mail, scanning, and general office correspondence. Support agents with administrative and clerical tasks as needed. Maintain confidentiality of client information at all times. Qualifications Bilingual (English & Spanish) - required. High school diploma or equivalent; additional administrative training is a plus. 5+ year of experience in an office or clerical setting (insurance office experience preferred). Strong computer skills (Microsoft Office, email, data entry). Excellent communication, organization, and time management skills. Dependable, professional, and able to work independently.

📊 Business Operations Coordinator 📍 Pompano Beach, FL | Full-Time | On-Site 🎓 Ideal for Recent College Graduates (Entry-Level | Training Provided) This is an entry-level business operations role designed for a recent college graduate looking to start their career inside a fast-growing e-commerce company. You'll support day-to-day operations by running reports, reviewing error logs, tracking issues, and helping teams maintain clean, accurate data. The role is highly detail-oriented and analytical, with exposure to real operational systems, reporting, and decision support across the business. If you're organized, curious, and enjoy working with data, systems, and structure, this role is a strong launchpad into operations, analytics, marketing, or finance. What You'll Do: Run daily and weekly operational and business reports Review error logs, identify patterns, and flag issues for the appropriate teams Track recurring issues and support data cleanup and reconciliation Work in Google Sheets / Excel to support reporting and basic data analysis Document processes and assist with workflow and process improvements Provide cross-functional operations support across marketing, finance, and operations Additional support responsibilities: Help with scheduling and booking travel for managers (we'll teach you how) Assist with simple office projects (Google Docs, spreadsheets, organizing supplies) Keep the office organized, efficient, and running smoothly Occasionally appear in casual brand content or social posts (optional, if you're comfortable) What We're Looking For: Friendly, reliable, and eager to learn Organized and able to juggle multiple priorities Comfortable with computers and business tools (email, Google Docs, spreadsheets) Strong attention to detail - you notice when numbers, reports, or data don't look right Interest in beauty, fashion, or lifestyle is a plus - but not required What You'll Gain: Your first real role inside a fast-growing e-commerce business Hands-on experience with business operations, reporting, and process improvement Exposure to how data and systems support decision-making On-the-job training - no prior business experience required A supportive team that wants you to grow and take on more responsibility over time Growth Path: This role is designed as a starting point, not a dead end. Strong performers can grow into more advanced roles as they develop skills and take on responsibility. Potential progression includes: Business Operations Coordinator → Operations Analyst → Senior Operations / Analytics / Finance Role Growth is based on performance, curiosity, and reliability - not tenure alone. ✨ One Last Thing… You don't need years of experience or a long resume. If you're dependable, detail-oriented, and excited to start your professional career in a business-focused, analytical role, this is a great place to begin.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

We are looking for a weekend front desk attendant to join our expanding team at Upper East Side Tan! As the first person that our members see when they enter the salon and the last person they see before they leave, you will become a face of our Upper East Side Tan brand. You will provide a memorable and personalized experience- grounded in top-notch customer service- to each of our members. Our ideal candidate is enthusiastic about beauty and is excited to share our latest services and products with our members and potential new customers. Please send resume consideration. Qualifications Excellent customer service skills Ability to work in fast-paced environment Strong work ethic and a positive attitude Attention to detail Strong speaking ability Love for tanning and beauty Bonus points if you have the following Experience with Boulevard software Previous salon/gym front desk experience Previous sales experience Responsibilities Booking appointments via phone and booking software Fostering relationships with members Handling all appointment check-ins Selling products and add-on services Cleaning and salon organization Compensation Competitive Hourly Wage + Commission Unlimited free UV + spray tanning Referral commission opportunities $$ Future growth opportunities About Upper East Side Tan Upper East Side Tan is NYC's finest, members-only tanning salon. Starting at just $59/month for unlimited UV sunbooth and spray tanning, our members receive the best deal- and customer service

Job DescriptionDescription: Supervises the operations of his/her office and insures that all office duties are performed and completed daily. RELATIONSHIPS Reports to: Team Leader, Assistant Team Leader and Office Manager Supervises: None QUALIFICATIONS Education: High school diploma or equivalent Training/education in business office activities required (two years of experience may be substituted for education/training) Experience: Two year medical clerical/office experience preferred MENTAL DEMANDS Require frequent and constant judgment and response. Requires English language skills adequate for written, verbal, and telephone communications. PHYSICAL DEMANDS Require visual and auditory acuity adequate for frequent use of computers and other business office equipment. Ability to sit for long periods, move frequently throughout the facility, overhead and low reaching and ability to exert force of up to 50 lbs. occasionally, up to 20 lbs. frequently and/or up to 10 lbs. constantly. OCCUPATIONAL EXPOSURE Category II exposure to bloodborne pathogens; may encounter chemical hazards. ESSENTIAL JOB FUNCTIONS Supports the philosophy, goals, and objectives of the Organization Supports, and performs according to approved policies and procedures. Supports and participates in programs directed to patient and staff safety. Considers patient rights in performance of job responsibilities. Contributes to the quality / performance improvement process. Observes safety measures in performance of job responsibilities. Responds to emergency situations with competence and composure. Corrects or reports observed or suspected violations, hazards, and noncompliance in accordance with policies and procedures. Maintains and promotes professional competence through continuing education and other learning experiences. Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance as needed. Attends and actively participates in meetings, committees, inservices, seminars, workshops, conferences, and quality/performance improvement activities according to job responsibilities and requirements. Communicates effectively with patients, visitors, physicians, and co-workers. Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary. Documents information received from the patient and disseminates it to the appropriate people or areas. Interactions are respectful and courteous. Ability to multi-task and good communication skills required. Provides leadership to team to provide the highest level of patient care in a most efficient, time and cost effective manner. Cross training may be required. Participates in office meetings. Organizes business office activities to support Facility operations. Evaluates accounts to maintain correct and lawful practices for billing payers. Reviews accounts to verify benefits, verify representation, verify LOP status, insure appropriate CPT codes are entered for services provided, identify billing errors, high balances, exhaustion of benefits, lack of insurance, and LOP coverage. Requirements:

Job DescriptionBenefits: 401(k) Health insurance Opportunity for advancement Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary KIVA STONE is wholesale stone distributor of granite, marble & quartz slabs for residential & commercial construction. At KIVA STONE, we owe our success to the efficiency of our organizational processes. To help maintain and grow this standard, were seeking an experienced Office Administrator to support the daily operations of our company. We are seeking a motivated and outgoing Office Administrator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls, processing payments, invoicing and closing sales orders, filing completed paperwork, confirming-scheduling & routing deliveries. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. You will be providing administrative support to our management & sales departments. Responsibilities: Assisting with the management of daily operational activities Answering phones and responding to client requests and inquiries Maintaining operational documents, reports, client records, and company databases Update, and maintain relevant office procedures Drafting and E-mailing customer correspondence, memos and letters and distribute them appropriately Providing administrative support to other departments or projects as needed Organizing and scheduling truck runs for daily deliveries Create and maintain an organized filing system Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Operations Coordinator or in a similar position Understanding of basic bookkeeping principles Excellent computer skills and knowledge of Google, Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Must be able to speak Spanish

Job DescriptionSalary: $20 - $22 per hour AtDelaware Elevator, we have been a trusted leader in elevator solutions since 1946. Our mission is simple: provide responsive service tailored to the needs of our valued customers. We pride ourselves on being large enough to solve complex problems while remaining small enough to offer personalized care. When you join DEI, you become part of a dedicated and supportive team that welcomes innovation, growth, and collaboration. Position Overview Are you highly organized, customer-focused, and ready to be part of a fast-paced, team-oriented environment? We are seeking a reliable Dispatcher / Office Assistant to join our team and help ensure our customers receive prompt, efficient, and professional service. In this vital role, you will coordinate technicians, manage service calls, maintain accurate documentation, and support daily office operations. Essential Functions: Service Coordination & Dispatching Dispatch service technicians to customer locations for service and repairs. Coordinate and schedule service calls to maximize efficiency and ensure timely completion. Collaborate with management and technicians to adjust service schedules as needed. Run weekly call reports for area Supervisors to help manage ongoing elevator issues. Recordkeeping & Data Management Maintain accurate records of service calls, including equipment and parts used. Input data into computer systems, maintaining detailed logs and documentation for future reference. File and create new folders for new customer accounts. Office & Team Support Provide exceptional customer service when interacting with customers and technicians. Demonstrate strong teamwork and collaboration, even in high-pressure situations. Perform additional administrative duties as assigned to support office operations. Position Qualifications: Experience & Skills Previous experience in dispatch, customer service, or a related role (industry experience preferred). Excellent communication skills with a professional and customer-focused approach. Strong organizational and multitasking abilities to manage multiple service calls efficiently. Detail-oriented with strong recordkeeping abilities. Proficient in Microsoft Word, Excel, and internet navigation. Bi-lingual (English/Spanish) strongly preferred. Other Requirements Flexibility to work varied hours when needed. Valid drivers license and ability to pass a DOT physical. Why Join Us? We value our team and proudly offer competitive compensation based on experience, along with a comprehensive benefits package, including: Medical, dental, and vision insurance 100% paid for employees, 50% for dependents 401(k) retirement plan Disability and life insurance AFLAC and wellness programs Employee discounts Paid vacation and holidays If youre a motivated professional looking for a rewarding position with strong growth potential, wed love to hear from you! Apply today and join a team dedicated to excellence and customer satisfaction. AA/EOE #LI-JS1

This position provides clerical and logistic support to the service center.? Process service orders, maintains parts, and logistic files, answers phones, generates and forwards service center reports, interfaces with suppliers and maintains office files.? Interface wtih all levels of management, team members, internal and external customers.? DUTIES AND RESPONSIBILITIES: Handle incoming calls Generate service orders for dispatch to technicians Post completed service orders from technicians and contractors Post shuttle sheets from drivers for units shuttled out Assist customers with merchandise follow up Generate daily, weekly, and monthly reports Daily follow up on warranty rejects Qualifications JOB REQUIREMENTS: Previous work experience in office environment Must be self starter and dependable Computer literate and working knowledge of Microsoft produts (Word, excel etc.?) Excellent phone and interpersonal skills Detail oriented and organized Decision making, problem solving ability Must be able to multi-task Must be able to work in a very fast paced environment Previous data entry experience

Do your friends and co-workers refer to you as a people person? Do you enjoy working with people? Are you looking for a job that offers constant learning, skills growth and a career path? If so we are looking for employees just like you in the ever-changing Sign Industry. As a FASTSIGNS office assistant, you will be the initial contact with current customers as well as prospective customers in our FASTSIGNS Center. You will work with customers in numerous ways such as email, telephone, in-person and at their place of business. You will be working to build long-lasting relationships by turning prospects into customers and then into long term clients. FASTSIGNS is the franchise industry leader with over 700 locations in many countries worldwide. We have the most extensive training programs both online and in-person in the industry. Working for FASTSIGNS will allow you to grow your personal and business skills. At FASTSIGNS we pride ourselves on the best customer service in the Sign Industry and to prove it we survey our customers to ensure we constantly improve our service. Our ideal candidate for this position is someone who is outgoing, responsive, eager to learn and has the ability to build relationships. Great listening skills, documentation and organization are highly valued in candidates for this position. You will learn to prepare estimates, implement work orders and ensure timely delivery of finished orders. You will be involved in daily team meetings, execute business and marketing plans and be intimately involved in the success of the FASTSIGNS Center. We are not just looking for just anyone to fill this position, we are looking for someone that believes they are the best! We don't consider this position as an entry-level we consider the position a stepping stone for any individual who wants a career path and personal growth in their life. If you think you have what it takes to be successful in this dynamic industry we encourage you to apply. POSITION DESCRIPTION This position is responsible for sales activities from lead generation through the project management process. Develop and implement agreed upon Sales and Marketing Plan which will meet both personal and business goals of expanding customer base in the marketing area. Work with the center's management and support teams for the achievement of customer satisfaction and revenue generation. RESPONSIBILITIES Serve as the first point of contact for walk-in, email, E-commerce and telephone customers. Demonstrate the ability to carry on a business conversation with customers and decision makers. Consultatively sell and make recommendations to prospects and clients using various products and Brand Standards. Identify sales prospects and contact these using a “drill down” and “share of wallet” concept. Develop and maintain a database of qualified leads through referrals, telephone canvassing, direct mail and email. Follow up on new leads and referrals resulting from telephone, marketing and email activity. Develop a complete understanding of pricing and proposal models. Complete all paperwork and follow established center procedures from initiation through completion of a project (i.e., Work Order, credit approvals, POS entry, pre-payment collection, artwork approval, delinquent account collection, reporting). Prepare estimates and establish/maintain estimate follow-up procedures. Communicate with customers on order status and changes the production schedule. Execute a variety of marketing functions: In-center database mailings based on targeted POS lists, thank you emails 5-7 days after order is picked up, implement a call-mail-call program, distribute press releases regarding center activities, execute FASTMAIL campaigns, etc. Maintain an attractive retail environment (clean, organized and functional). Support center Directors and Branch Manager as needed with reports, close-out, invoices, and daily, weekly and monthly paperwork. Ensure WIP summary is up to date. Prepare status reports, including activity, closings, follow-up, and adherence to goals for weekly sales meetings. Participate in center staff and sales meetings. Assist in the implementation of company marketing plans as needed. Perform market research, competitive shops and customer surveys. Identify and resolve customer satisfaction issues. Establish and maintain effective team relationships with all support departments. Adhere to all company policies, procedures and business ethics codes. Contact customers within 3-5 days or order pick-up/delivery to confirm customer satisfaction. Participate in and practice the brand mentality of “Everybody Sells”. Constantly be looking for sales opportunities for the center. Serve as a backup for answering the phone if the Franchisee, manager and sales/service employees are busy assisting other customers. Assist at the front counter as needed. Understand the sales process enough to consult with customers to determine project needs and solutions. ADDITIONAL RESPONSIBILITIES Participate in marketing events such as open house(s) and telemarketing programs. Assist in collection of account receivables. Coordinate shipping schedules and delivery of merchandise and services. WORKING CONDITIONS Working conditions are normal for an office and a light manufacturing environment. Report to Directors and Branch Manager. At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Personal Assistant / Office Manager to President/CEO If interested in this opportunity, please complete our culture index survey at the link below: *************************************************** Palm Bay International, a dynamic family-owned company, offers one of the nation's most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay's most valued assets is its remarkable network of long-term partnerships with the foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico, and Central America. With the crucial collaboration of these partners, Palm Bay's portfolio meets the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts, and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace. For more visit: **************** Location: West Palm Beach, FL (4-day Hybrid) Position Overview: We are seeking a forward-thinking, confident, and self-starter to serve as both Personal Assistant and Office Manager for the West Palm Beach office. This role provides direct support to the President/CEO and some family members while partnering closely with and reporting to the New York-based Executive Assistant to the CEO. A significant portion of this position involves running personal errands, organizing daily lunches, and keeping the office tidy and guest-ready. Candidates must be highly dependable, discreet, comfortable with shifting priorities, and have a reliable personal vehicle. Responsibilities / Essential Functions Office Manager: Maintain office; order all office supplies and arrange necessary maintenance/repairs as needed. Receive and sort mail, deliveries, and couriers. Manage and organize overall office supplies. Ensure the office is tidy and professional at all times; clean up after meetings, refresh common areas, and reset conference rooms. Perform administrative work responsibly in a timely manner, exercising considerable independence and sound judgment in decision-making. Operate front reception; answer phones, greet and direct visitors, etc. Executive & Personal Support in West Palm Beach: Provide direct support to the President/CEO and some family members on administrative tasks such as scheduling, confirming, and meeting logistics (e.g., catering, location, handouts, etc.). Organize and set up daily lunches/refreshments for the CEO, guests, and meetings. Serve as the day-to-day liaison to the CEO in West Palm Beach while maintaining regular communication with the Executive Assistant in New York. Keep CEO on task with meetings and appointments, reminders etc. Assist in travel coordination and make restaurant reservations. Keep CEO personal/professional contact lists current across email accounts. Run frequent local personal errands (e.g., shopping, deliveries, household/vendor coordination) with professionalism and discretion. Coordinate with additional household and personal staff when needed. Handle highly confidential and sensitive information with discretion. Manage multiple special projects including client meetings and dinners, off-site executive meetings, event planning for trade shows/exhibitions, and meetings with outside business partners and clients. Create, edit, and polish documents including meeting agendas and meeting notes, demonstrating proficiency in Microsoft Office. Coordinate with other assistants, serving as a team collaborator and back-up when needed. Qualifications / Requirements Bachelor's Degree preferred. 5 years of experience in office management, reception, or administration (c-suite support a plus). Strong verbal and written communication skills. Superior organizational skills, detail-oriented, able to manage multiple priorities and meet deadlines. Ability to work independently in a dynamic, high-energy, team-oriented atmosphere. Demonstrates initiative, flexibility, teamwork, maturity under pressure, and proactive problem-solving. Proficient with Microsoft Office Suite. Wine knowledge a plus. 15% travel required. High sense of urgency with excellent follow-up and coordination skills. Must have a reliable personal vehicle and valid driver's license (mileage reimbursement provided). Experience in the beverage industry, particularly with 3-tier systems, is a plus. Benefits Overview Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off, and 11 paid company holidays. Palm Bay International is an equal opportunity employer.