Office assistant jobs in Oxnard, CA - 1,191 jobs

Job Title: Sushi Clerk Department: Sushi Department Reports To: Sushi Manager FLSA Status: Nonexempt Essential Duties and Responsibilities The Sushi Clerk is responsible for providing service that exceeds the expectations of customers by performing the following duties (other duties may be assigned): Prepares sushi in quantities according to the menu and number of persons to be served. Prepares all sushi items according to company recipes. Prepares all sushi items using proper kitchen equipment. Serves customers with a smile and a willing attitude. Assures high sales through establishing relationships with customers to ensure repeat business. Follow the employee handbook at all times, especially on service standards and appearance. At all times meets and exceeds company standards in food, service, quality, and cleanliness.

Why work for Fairmont? At Fairmont, our passion is to connect our guests to the very best of our destinations. From the beaches of Hawaii to the deserts of the United Arab Emirates to the heart of London, our hotels offer guests extraordinary places, created by combining unique architecture, expressive decor and artistry, and magnificent features. Add engaging service, and the result is an unforgettable guest experience. Job Description SUMMARY Perform day-to-day administrative functions of the Executive Office and insure an effective and efficient level of communication and coordination within the organization. Oversee common administrative functions that include correspondence, office telephone communications and responses. Establish and maintain general and specific office procedures, records, reservations, reports and logs. Coordinate the office to insure effectiveness and establish lines of communication with key managers to insure efficient flow of information. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain a consistently professional presence in the Executive office Assist with scheduling appointments and travel, answering phones, relaying messages for the GM and Dir of Rooms Provide direct support to the General Manager and Director of Rooms, including personal matters, managing work calendar, travel accommodation and events, producing correspondence and reports, and scheduling hotel meetings Communicate and coordinate with department leaders to collect data and information to prepare reports and presentations Coordinate the visits of VIP guests, ensuring they receive the highest level of service Serve as a principal source of information for the team and organize and implement administrative systems and procedures Handle highly confidential/private matters Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in-house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed Prepare the welcome letters for guests Pick up and deliver internal mail First hand contact with ownership, asset management, corporate and residents Photocopy, distribute, and file all letter/email correspondence for complaint/compliment letters, comment cards Control the complimentary nights guest certificates Manage all guest correspondence for the Executive Office and any compensation letters from the Front Office or F&B Assist Corporate office representative and Dir of Rooms with problem resolution Maintain lobby ambassador, leadership schedule in order Assist operational departments with projects and collateral as requested by the GM or Dir of Rooms Assist with external and internal requests for preferential room rates, VIP reservations for rooms and dinning. Organize itineraries for incoming VIP's in collaboration with GM or Dir of Rooms Assist Concierge and VIP coordinator with any special guest requests or needs Order VIP amenities generated from the Executive office Maintain the office supply inventory Maintain the confidentiality of all correspondence and communication within the office Compile, take and send out the minutes for meetings that are requested As required, assist other department such as sales or PR for client relation events Be available with prior notice to have flexible working hours for morning and evening work related activities Assist the Human Resources office with administrative assistance when necessary. Perform other hotel tasks as assigned Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed What is in it for you: Salary Range: USD$80,000 to USD$90,000 gross Discounted hotel rooms, food & beverage rates and spa services to employees at our sister properties around the globe Duty meal in our staff cafeteria and dry cleaning of work attire Learning programs through our Academies to promote growth and development so that you can perform at your full potential Opportunity to develop your talent and grow within your property and across the world! Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH Qualifications QUALIFICATIONS necessary to perform this job successfully include but are not limited to: Excellent interpersonal communicative skills and ability to deal effectively with wide range of individuals and personalities. Must be comfortable communicating with affluent persons, aggressive businesspersons, executive level staff, and in handling guest complaints while maintaining composure Excellent telephone skills, meticulous with regards to messages and funneling the caller to the right source to resolve the problem 5 years hotel experience as a minimum. Thorough working knowledge of MS Word, Excel, e-mail, and ability to research information on the internet Demonstrated organizational skills Must be discreet and able to diffuse difficult situations Ability to handle multiple tasks Competency with basic accounting functions Excellent typing and general secretarial skills Mature, professional demeanor Positive attitude Fluent in English Ability to speak Spanish preferred. Must be able to communicate clearly with colleagues and applicants via phone, face to face, and written means. Additional Information Your team and working environment: What was true in 1966 remains true to this day: The Century Plaza Hotel is part of a visionary development intent on doing what others could only imagine. Previously deemed the "Western White House," (as the only venue outside the White House to host state dinners), Century Plaza's place in history remains unshakeable. A modernized take on luxury and elevated guest experience from product to people enlivens the real wow factor. This experience begins with a new kind of workplace, one where the energy is contagious, the stories are invigorating, and the challenges present inspiring opportunities to make your mark. We provide an environment of trust, respect, and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor's Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment. Visa Requirements: Must provide proof of eligibility to be employed in the United States of America. Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization. Fairmont Century Plaza is an Equal Opportunity Employer EEO M/F/V/D Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Under direct supervision of the Meat Manager, the Fish Clerk provides friendly, courteous, and helpful customer service. Assists the customers, sets up, maintains and cleans the seafood display cases. Cleans, fills and rotates the seafood displays. M Clerk, Retail, Grocery

Perform day-to-day administrative functions of the Executive Office and insure an effective and efficient level of communication and coordination within the organization. Oversee common administrative functions that include correspondence, office tel Executive, Executive Assistant, VIP, Reservations, Assistant, Department Leader, Business Services

Join a well-established and growing firm where you'll play a key role supporting a busy litigation team. We're looking for a detail-oriented, tech-savvy professional who can manage a variety of responsibilities in a fast-paced, collaborative environment. Key Responsibilities & Qualifications Provide administrative and litigation support throughout all stages of commercial/business litigation. Draft, revise, and prepare legal documents, including pleadings, discovery, and correspondence. Manage court filings-particularly California state and federal electronic filings. Maintain attorney calendars, deadlines, and case-related schedules. Assist with trial preparation, including exhibits, binders, and logistics. Organize and manage case files and document production. Communicate effectively with clients, court staff, and internal teams. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413080

Job title: Receptionist Pay ranges: $22.00 to $24.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Receptionist Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College (Better to have College degree)

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Palms neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Responsibilities * Level I: 0-3 years of experience. * Under direct supervision, performs routine clerical support for functional groups such as copying, distributing mail, performing simple calculations, and maintaining records and files following standard procedures with all work certified or checked. * Typically requires a high school education or equivalent and no prior experience.

Dental Front Office Coordinator A community-based health organization is seeking a detail-oriented and patient-focused Dental Front Office Coordinator to support dental and specialty services. This role is essential to ensuring smooth front office operations, excellent customer service, and accurate patient registration. The ideal candidate demonstrates professionalism, cultural sensitivity, and a commitment to high-quality patient care in a fast-paced clinical environment. Key Responsibilities Front Office & Patient Services Schedule patient appointments and manage multi-line telephone operations Greet patients and visitors, providing clear directions and assistance upon arrival Register patients accurately and timely for dental and specialty services Maintain and update patient demographics and records in the electronic system Assist patients with appointment-related questions and provide accurate visit information Insurance & Financial Coordination Conduct financial triage and process dental insurance information Verify coverage and understand various dental insurance requirements Referrals & Coordination Complete, process, and follow up on internal and external dental referrals Coordinate with clinical and administrative staff to ensure continuity of care Customer Service & Compliance Deliver excellent customer service both in person and over the phone Maintain confidentiality and uphold patient rights Support organizational policies related to customer service, safety, and performance improvement Work Environment Community clinic setting that is clean and professional Office-based role with regular interaction with patients and staff May include light noise and typical clinic activity Occasional travel within the community may be required Position Requirements Required Qualifications High School Diploma or equivalent Minimum of two (2) years of dental front office or dental clerical experience Knowledge of basic dental terminology and dental insurance processes CPR certification Bilingual proficiency in English and Spanish Strong computer skills and ability to learn new systems quickly Excellent customer service, interpersonal, and telephone communication skills Strong time management and organizational skills Ability to work evenings and Saturdays as needed Ability to work collaboratively in a team environment and adapt to different clinic workflows Preferred Qualifications Certified Dental Assistant (CDA) Proficiency in Microsoft Office (Word, Excel, Outlook)

Receptionist & Administrative Assistant Roles (Temp & Temp-to-Hire) - Build Your Career in Los Angeles! Are you looking to take the next step in your administrative career? We're hiring temp, temp-hire Receptionists and Administrative Assistants to support top companies across Los Angeles! These are fantastic entry-level opportunities to gain corporate experience, build your professional skills, and grow within organizations that love to promote from within. Positions: Receptionists/ Office Administrative Assistants Job Type: Temporary | Temp-to-Hire Locations: Los Angeles, CA - West LA, South Bay, Beverly Hills, and DTLA Industries: Entertainment, Finance, Real Estate, and Nonprofit Compensation: $23.00-25.00/hour, DOE Start Date: Immediate (following successful interviews) Please Note: Candidates must be available to start immediately and cannot be currently employed full-time. Why You'll Love These Roles: Get your foot in the door with some of LA's most respected companies in Entertainment, Finance, Tech, and more! Work alongside friendly, fast-paced teams in a professional office setting. Develop valuable administrative, organizational, and communication skills. Opportunities for long-term growth and potential to transition into permanent roles. Key Responsibilities: Greet and assist visitors and staff in a warm, professional manner. Manage phones, scheduling, and meeting coordination. Maintain organized and polished front desk and office spaces. Provide administrative support including emails, filing, and document prep. Assist with special projects and help keep daily operations running smoothly. What We're Looking For: 1-2 years of experience in an office, customer service, or hospitality environment (internships welcome!). Strong communication and organizational skills. Friendly, professional, and dependable. Proficient with Microsoft Office and comfortable learning new tools. Eager to grow and take on new challenges in a corporate setting. Ready to launch your career? Submit your resume today to join a network of top Los Angeles companies looking for motivated administrative professionals! Submit your resume today! About Us: Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Growing and dynamic Non-Profit organization is looking to hire MULTIPLE Administrative Assistant's to support various departments of the company. **Previous experience working in a Non-Profit, an organization that provides services to children and/or adults with developmental disabilities, Fundraising/Grant, Charitable Organization, Schools, Mental Health Organization, Homeless Shelters. Museum, Library, Research Institutes, Hospitals, Public Clinics, Labor Unions, Political Organization, Churches and Synagogues, Volunteer Service Organizations:, Environmental Organizations and or Civic Leagues are a plus** JOB DUTIES: -Provides support to Executive Director and support other members of management when needed. -Organizing meetings, trainings and events, compiling and maintaining program data, ordering supplies, and maintaining calendar for the team -Assists with program specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation. -Responsible for typing letters, memorandums, reports, proposals, grants and other reporting data. -Assists in coordination of meetings for the Board of Directors and its various committees. -When and if applicable, provides both written and oral translation services as needed. -Greets visitors, answers phones, schedule appointments, maintain calendars, filing, faxing, scanning and photocopying documents. -Reviews and distributes incoming mail and maintains postage account. -Orders supplies, schedules maintenance of office equipment, and liaise with building management and headquarters on facility management. -Maintains/tracks invoices, coordinates billing/invoicing and compiles month end reports. -Attends on-site and in-person meetings and training sessions. -Other duties as assigned by management. QUALIFICATIONS -Proficient with Microsoft Excel, Outlook, Word and PowerPoint. -Speak, read and write in Spanish. -Minimum typing speed of 40 wpm. -High school diploma or general education degree (GED) required -College degree is a plus. For immediate consideration submit resume to Azuri Ross in the AppleOne Hill Downtown Los Angeles office. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge. For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles. Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more. We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet. About the Role As an Administrative Assistant at Apex, you'll provide high-level support for company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes. Responsibilities * Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual * Prepare for on-site customer visits, including conference room readiness, meal coordination, etc. * Manage internal meeting logistics, including recurring 1:1s and team syncs * Proactively identify and resolve calendar conflicts and scheduling bottlenecks * Track action items and help ensure nothing falls through the cracks * Review inbox to flag urgent messages and help triage high-priority items * Coordinate travel and lodging when needed * Submit expense reports accurately and on time * Jump in to support other tasks as assigned Requirements * All applicants must be a U.S. Person * Prior experience in an administrative or executive support role preferred * Exceptional attention to detail and organizational skills * Strong communication and interpersonal skills, especially in customer-facing situations * Ability to move quickly, stay organized, and maintain high standards in a fast-paced environment * Comfortable working through ambiguity and shifting priorities * Proficiency with calendar tools and Microsoft Office * Prior startup experience is a plus Why Join Apex? Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one. What We Offer: * Shared upside: Receive equity in Apex, letting you benefit from the work you create * Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost * Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays * Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2% * 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel * Daily catered lunch and unlimited snacks to keep you fueled throughout the day * Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family * Your dream desk setup and all the tools you need to be your most productive self * World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life * Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together. Equal Opportunity Employer Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

(Los Angeles) RedStream Technology is recruiting for an energetic, detail-oriented Front Desk Receptionist to provide on-site support for a prestigious global management consulting company. Our client's office services team performs a variety of activities that collectively contribute to the functionality and appearance of the office. The Front Desk Receptionist will play an integral customer service focused role supporting office services, facilities, reception, on-site technical support, event management, and connectivity. Responsibilities: The Front Desk Receptionist performs a variety of administrative activities that collectively contribute to the functionality and appearance of the office. Responsibilities may include one or more of the following: Coordinate maintenance of physical space, including supervising external contractors, and vendors, and performing quality control inspections Manage use of physical space, including assisting in space planning and seating assignments and regularly updating floor plans Coordinate outsourced building services where applicable, including janitorial, mailroom, copy machines, security, and property management Oversee conference room set-up and A/V requirements Oversee supply inventory (e.g., office supplies, printer toner, business cards, IT parts), including processing purchase orders as appropriate Plan and execute on- and off-site office events, working with relevant committees, travel staff, hotels, and vendors Act as liaison with building management in select aspects of facilities administration, i.e., HVAC, electrical, lighting, etc. Provide direct assistance and back-up support to department manager and teammates across range of office services areas Skills: Excellent organizational and project management skills; ability to manage multiple priorities; proven effectiveness working with vendors and suppliers; strong communication and negotiation skills; high quality and service standards

Administrative Assistant - Human Resources Support Onsite in Van Nuys, CA About the Role: We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our Human Resources team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has strong organizational skills. Key Responsibilities: Provide administrative support to the HR department, including scheduling meetings, maintaining records, and preparing reports Assist with onboarding processes and employee documentation Handle confidential information with discretion and professionalism Respond to employee inquiries and direct them to appropriate resources Coordinate HR-related events and activities Maintain accurate and up-to-date HR files and databases Qualifications: Previous experience in an administrative or HR support role preferred Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent organizational and time management skills Strong verbal and written communication abilities Ability to maintain confidentiality and handle sensitive information High attention to detail and accuracy Schedule: Full-time, onsite in Van Nuys, CA Compensation: $25 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking a Support Administrative Specialist (Document Specialist) to join our Firm in our Los Angeles office. This position provides comprehensive support in all aspects of document preparation, review and processing while ensuring accuracy and adherence to Firm standards. Demonstrates strong technical expertise, attention to detail, and flexibility to manage multiple tasks under tight deadlines while also facilitating workflow and task coordination. Works independently with a high level of initiative, proficiency in legal document applications and exceptional verbal and written communication skills. Assists with tasks across multiple support departments as needed. The hybrid work schedule is Saturday through Wednesday, with weekend hours from 9:00 a.m. to 5:00 p.m. and Monday through Wednesday 1:00 p.m. to 9:00 p.m., with the ability to work overtime as needed. Handles varied, complex projects and administrative requests with limited supervision, often while under time critical deadlines. Responds to attorney requests for assistance in all aspects of document preparation, review and processing, communicating directly with attorneys and business services professionals. Utilizes document processing software to create, edit, revise, format and print a wide range of document types. Converts documents from one application to another. Organizes and manages electronic files. Creates closing binders that contain hyperlinked indexes and bookmarking PDF's. Proofreads and redlines documents to department standards; reads documents for typos and sense, checks cross references and usage of defined terms, and makes use of specialized utilities in Word to facilitate those tasks. Prints cases, compiles document binders, creates indexes, creates tables of contents and tables of authorities. Monitors and responds to departmental mailbox and phones according to established procedures. Writes clear instructions when delegating or receiving assignments to or from attorneys, paralegals or other business services professionals. Demonstrates knowledge of emergency preparedness and location of emergency resources/supplies, and acts as a lead in emergency situations in the off-hours. Acts as a lead on projects/tasks, sharing details and coordinating support from other departments and supervisors as needed. Provides support and troubleshooting assistance regarding document/application specific issues. Provides support to other support departments as needed. Assists, advises and trains other staff members as needed. Performs standard responsibilities when needed, including printing, scanning, reprographics, quality control, faxing and hand-delivering packages. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Coordinates work between other offices using internal collaboration and task management platforms. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned. Qualifications Knowledge of Firm operation, policies and procedures Advanced knowledge of Microsoft Office applications, including Word, Excel, PowerPoint with the ability to learn new software and operating systems Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentiality Ability to organize and prioritize work Ability to work well in demanding and fast-paced environment Ability to work well independently as well as effectively within a team Thorough understanding of the structure and functionality of databases Strong organizational skills and ability to prioritize multiple tasks/projects and coordinate workflow Ability to interact with client contacts, attorneys, paralegals, vendors, and other business services professionals Flexibility to adjust hours and work the hours necessary to meet operating and business needs, including weekends. Education And Experience: High School diploma Five years' experience working on complex documents using the MS Office applications, advanced administrative/executive support and proofreading in a law firm or professional services firm Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: ******************************************************* Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers. The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus. Salary Details $80,000-$90,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at **************. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage Applicants Have Rights Under California Law Applicants Have Rights Under California Law Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Downtown Los Angeles law firm has an opening for an experienced Office Services Clerk. Position is full-time Monday through Friday, with hours of 8:30 a.m. to 5:30 p.m. Qualifications: Minimum of three years experience working as an Office Services Clerk in a law office or equivalent professional environment where legal documents are copied/scanned IS A MUST. Candidates with a background working in a law office are preferred. Excellent attention to detail with emphasis on accuracy and quality is required along with basic computer skills. (Microsoft Word and Outlook.) Experience with Adobe Pro IS A PLUS. Professional appearance and attitude required. Duties/Requirements: Duties include photocopying with experience using scanners, copying documents to removable media, working with PDF, .JPG and .TIF formats, network shared folders, faxing, mail distribution, file room maintenance, conference room set-up and clean-up, front desk coverage of phones at reception desk, maintaining cleanliness of kitchen facilities and ordering supplies. Must be able to lift/move items weighing up to 50 lbs., such as storage boxes, computer equipment, etc. and for delivery/refilling of paper for copy machines throughout the office. May be required to assist with light office moves, picture hanging and file cabinet organization. Must be willing to train on light troubleshooting of computer hardware and network plug-in procedures. Local pick-up and delivery of packages is also a part of the position. Benefits: Excellent benefits package that includes vacation, sick leave, paid medical/dental/vision, 401(k), etc. Company Info: Founded in 1954 with over 100 attorney on their platform

Job DescriptionDirect Counsel is seeking detail-driven professionals to assist as Scribes, Typists, and Readers. This is a rare opportunity for individuals with strong writing, reading, and listening skills to play a critical role in a high-stakes testing environment, helping exam takers perform at their best when it matters most. If you're someone who thrives on accuracy, focus, and calm under pressure, this role is uniquely suited for you. What You'll Be Doing As a Scribe, you'll handwrite (in clear block letters) the exam taker's dictated responses verbatim during testing sessions. You'll also read responses back when requested to ensure accuracy. As a Typist, you'll partner with a test taker, providing necessary support during the examination. Type accurately at a minimum speed of 70 words per minute. This role requires stamina, precision, and professionalism-you'll be a steady presence in an intense, highly structured setting. Who This Role Is Perfect For This opportunity is ideal for individuals with experience as: Legal secretaries Legal assistants Paralegals Professional typists or transcriptionists Proofreaders, editors, or strong readers Prior exam or accommodation scribes Note: Law students, law clerks, and licensed attorneys are not eligible. Prior scribing experience-especially in timed or testing environments-is highly preferred. Schedule & Commitment (Required) Compensation: $29-$32/ hour (DOE) Orientation: February 23 | 1:00 PM - 4:00 PM Exam Dates: February 24, 28 & March 1 7:00 AM - 7:30 PM (may end earlier depending on exam completion) Full availability for all listed dates is required-no exceptions. Why This Opportunity Stands Out Meaningful, purpose-driven work Clear expectations and a structured environment Short-term commitment with high impact A chance to directly support someone at a pivotal moment in their career If you're highly reliable, detail-oriented, and take pride in precision, we'd love to hear from you!