Office assistant jobs in Pawtucket, RI

Arthur Murray has transcended dancing since 1912. Through the years, dance has become popular not only through movies, but recently with TV show such as “Dancing with the Stars,” “So you think you can Dance,” and “America's got Talent.” Not to mention social media and Youtube. Today, our company continues to grow and modernize the art of dancing - From the Foxtrot and Waltz, Rock Swing & Hustle, the passionate Tango, and to the recent trend of Latin dances such as salsa, bachata, and merengue. The Arthur Murray Dance Studio of Cambridge is seeking charismatic individual to support the executives and studio in their day-to-day job responsibilities while demonstrating an ability to work independently and meet deadlines effectively. This is a unique role that combines back end studio operations along with "front of the house" new student management & sales, where you will help enroll new students in their foundation program and get them off to a great start in the studio. The role is two parts: New Student Associate: Front end sales to get new students enrolled on their foundation program Handle inquiry phone calls & correspondence to get new students scheduled New student information chats and enrollments to assist students development and involvement in the studio Manage team members with new student operations to ensure high quality experience Administrative Responsibilities include but are not limited to: Maintain studio schedule and accurate student records Accurate records of studio expenditures and operate within assigned budgets Communicate in timely and engaging manner with students through phone calls, email & text Create and update social media sites, advertisements, and weekly newsletters Communicate efficiently with students and clients including scheduling appointments. Oversee account receivables and maintain studio performance reports Deliver 5 star hospitality Qualifications: Written and verbal communication skills Sales skills Team Management & Organizational Ability Computer skills - MS Office, Google workplace, and Canva Potential Promotion to Office Manager role Job Type: Full Time Monday to Friday (1230pm-930pm). Occasional weekend events Pay Range: $40,000-$54,000 (depends on experience) Benefits: Employee discount Holiday/Sick Pay IRA contribution Supplemental pay types: Bonus pay Experience: Customer service: 1 year (Preferred) Work Location: One location

Administrative Assistant to $70K - Join a Mission Driven Organization! Our client, a stable and culture-oriented nonprofit, is seeking an Administrative Assistant to deliver high-level support to executive leadership in a fast-paced environment. This role involves managing complex calendars, coordinating meetings, and serving as a trusted point of contact for internal and external stakeholders. The ideal candidate brings proven administrative experience and exceptional organizational skills. Position Details: Location: Roslindale, MA Work Model: In Office Degree: Preferred Responsibilities include managing dynamic calendars for multiple executives; coordinating meetings and logistics; serving as a liaison between leadership and stakeholders; partnering with other assistants to ensure seamless support; anticipating scheduling conflicts and resolving them proactively; and providing general administrative support including correspondence and document preparation. The ideal candidate possesses prior experience supporting senior leaders; strong calendar management and prioritization abilities; excellent organizational and communication skills; high level of discretion and professionalism; and a collaborative approach to working within a team environment. Enjoy competitive compensation, comprehensive benefits, and free on-site parking while contributing to an organization dedicated to transforming the aging experience! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

Pride Health is looking a Administrative Support Specialist to support our client's medical facility which is Boston, MA Title: Administrative Support Specialist Rate : $20 to $23/hr Position Summary The Administrative Support Specialist will provide comprehensive administrative and clerical support to a team of four providers (3 MDs and 1 PA). This role involves patient scheduling, coordination of clinical activities, maintaining accurate records, and facilitating communication between patients, providers, and internal departments. The ideal candidate is organized, detail-oriented, and able to support a fast-paced clinical environment. Essential Responsibilities Communication & Front Desk Support Answer and screen incoming telephone calls, take accurate messages, or direct calls appropriately. Greet and assist patients, families, visitors, and staff. Provide timely, clear, and accurate information within the scope of authority. Scheduling & Patient Coordination Update patient demographics and insurance details; obtain specialist referrals as needed. Schedule, reschedule, and confirm patient appointments using scheduling tools. Coordinate ancillary appointments and procedures with hospital departments. Clinical Support & Record Management Obtain necessary patient information from referral sources. Prepare, maintain, and organize patient records for clinical activities. Act as a liaison with other departments and external parties in a professional and supportive manner. Handle confidential information responsibly and communicate relevant policies as needed. Billing & Financial Responsibilities Collect co-payments at point-of-service. Process billing tickets accurately and forward them to billing staff per protocol. Reconcile daily collections following established procedures. Provider Calendar & Documentation Support Manage provider clinical and administrative schedules. Type correspondence, manuscripts, letters, and patient notes as required. Support documentation in clinical computer systems and prepare routine reports. Appointment Communication Notify, confirm, and remind patients of upcoming appointments (consultations, follow-ups, simulations) via phone or mail. Authorization Management Obtain authorizations for radiologic exams as required. General Administrative Duties Sort, copy, file, and distribute incoming and outgoing correspondence and mail. Provide backup support for these tasks in the absence of the Administrative Assistant I (AAI). Special Projects & Process Improvement Participate in special projects and contribute to process improvement initiatives as assigned. Required Qualifications Education: High School diploma or GED required; Associate's degree preferred. Experience: 1-3 years of related work experience in an administrative or healthcare setting. Technical Skills: Proficiency with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint, Access). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Primary responsibilities include: 1. Answering incoming calls and directing them to the appropriate staff 2. Sorting and processing incoming and outgoing mail 3. Confidential records management and case copying 4. Welcoming/assisting guests to the office. This position requires some problem-solving skills to best assist the caller with the most appropriate staff member. A background record check is required for all DCF staff.

Job Title: Staff Assistant Pay Rate: $25/hr (W2) Duration: 3 Months Mode of Work: 100% Onsite Work Schedule: 1st shift - 35 hours/week We are seeking a Staff Assistant to provide administrative support to a research office. The role involves working independently on a wide range of administrative duties to support office operations and research activities. Key Responsibilities: Serve as the first point of contact for the office, greeting visitors, answering phones, and responding to general inquiries. Schedule meetings, manage calendars, and coordinate appointments for office staff and leadership. Prepare, proofread, and distribute routine correspondence, memos, reports, and other documents. Organize and maintain electronic and paper files for easy accessibility. Assist with travel arrangements, including booking and expense reporting. Order and monitor office supplies and equipment. Support planning and execution of office events, meetings, and workshops. Perform data entry, maintain databases, and prepare basic spreadsheets or presentations. Assist with onboarding new staff, including preparing materials and coordinating orientation schedules. Handle sensitive information with confidentiality and professionalism. Perform other related duties as assigned. Required Qualifications: High school diploma or equivalent; 3+ years of related experience (education beyond high school may count toward experience). Excellent written and verbal communication skills. Strong organizational abilities and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to prioritize tasks and manage time efficiently in a fast-paced environment. Professional demeanor and strong interpersonal skills. Ability to work independently and as part of a team. Commitment to confidentiality and discretion. Ability to successfully pass a background check. Working Conditions: May be required to sit and/or stand for long periods. Occasional overtime may be required.

Administrative Assistant (Arabic-Speaking) A leading healthcare organization is seeking a detail-oriented and service-driven Administrative Assistant to support international patients coming to the United States for medical care. This role is ideal for someone who excels in administrative operations, enjoys helping others, and can provide culturally sensitive support to individuals and families navigating their care journey. Key Responsibilities Serve as the primary point of contact for international patients, providing warm, professional customer service throughout their visit. Manage scheduling, appointment coordination, and logistical support to ensure a seamless experience. Assist with intake documentation, registration, and maintaining accurate patient records. Communicate frequently with patients, medical staff, and internal teams to relay updates and coordinate next steps. Support general administrative functions, including drafting correspondence, data entry, filing, and organizing materials. Provide culturally appropriate service and language support for Arabic-speaking patients and families. Qualifications Fluency in Arabic (verbal) and English (verbal and written) is required. Previous experience in administrative support, customer service, or patient services preferred; healthcare setting experience is a plus. Excellent communication skills with a strong focus on hospitality and professionalism. Highly organized, resourceful, and able to manage multiple priorities in a fast-paced environment. Proficient with common office software (Microsoft Office, scheduling systems, etc.). Ability to maintain discretion and handle sensitive information with care. Requirements Will be required to provide 5 reference contacts before offer stage. Will be required to prove Arabic verbal fluency before offer stage. **Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client.** **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. One will be provided to candidates that are invited to interview with the client.**

Part-Time Office & Hospitality Coordinator Schedule: Monday-Friday, 8:00am - 12:00pm PM (25 hours per week) Pay - Rate: $30.00/hr The Part-Time Office & Hospitality Coordinator is responsible for ensuring a seamless, high-quality workplace experience for clients, associates, and guests. This role supports front-of-house operations without a traditional reception desk, including guest registration, conference room coordination, office supply management, vendor coordination, and general facilities support. The ideal candidate brings high energy, exceptional follow-up skills, strong relationship-building abilities, and a “white glove” hospitality mindset. They are comfortable working independently, providing updates to a remote leadership team, and serving as the on-site point of contact for daily office needs. Key Responsibilities Hospitality & Client Experience Deliver a memorable, professional, and welcoming hospitality experience for all clients, guests, and associates. Serve as the primary point of contact for all employee requests and onsite needs. Register and check in guests in coordination with the Security team. Conduct regular check-ins with associates and recap key needs or issues to the client and leadership team. Build strong relationships through proactive communication and dependable follow-up. Front-of-House Operations Manage guest registration and direct inquiries (no traditional reception desk). Answer and route company phone lines as needed. Ensure conference rooms are booked, set, maintained, and reset throughout the day. Office Operations & Administration Maintain general cleanliness and organization of office space, including kitchens, pantries, office supply areas, conference rooms, and shower rooms. Monitor, order, and restock office, pantry, and beverage supplies. Order office lunches on a regular basis. Sort and distribute daily mail. Facilities & Vendor Coordination Collaborate with vendors, building management, engineering, and facilities teams to address maintenance issues and ensure the office remains fully functional. Coordinate repairs, supply orders, and any third-party vendor needs related to office upkeep. Administrative Support Use Outlook and ticketing systems to manage requests, track tasks, and communicate updates. Run end-of-day reports and provide routine updates to remote managers. Assist with any additional reasonable administrative or hospitality-related tasks. Qualifications College degree preferred. Minimum 3 years of Office Coordinator, Receptionist, or Administrative Support experience. At least 2 years of experience in a client-facing corporate environment. Strong written and verbal communication skills (writing sample may be required). High-energy, polished, and hospitality-driven demeanor. Comfortable working independently and staying mobile throughout the space. Proficient with Outlook; experience using ticketing systems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Administrative Assistant Contract at least 4 months with potential for extension Hybrid/Onsite at minimum 2 days a week in Marlborough, MA Hourly rate: $23.00-26.00/hr Must have: 3 years+ Admin experience at companies with over 500 employees Excel Word Powerpoint Outlook Expense management Administrative Assistant The Administrative Assistant will provide comprehensive support to leadership team, ensuring smooth operations and efficient coordination across a variety of administrative functions. This role requires strong organizational skills, discretion, and the ability to handle confidential and complex matters with professionalism. Key Responsibilities: Manage multiple calendars, schedule meetings, and coordinate logistics. Arrange travel itineraries, process expenses, and support timekeeping. Serve as a point of contact for internal and external inquiries, resolving issues with tact and involving cross-functional partners as needed. Maintain filing systems, records, supplies, and office organization. Coordinate meetings, trainings, and conferences, including catering, room setup, equipment, and follow-up. Assist with onboarding logistics such as ordering supplies and equipment. Provide back-up coverage and general support for other administrative staff as needed. Review and refine processes, recommending improvements to enhance efficiency. #AFHR

NOW HIRING: Front Desk / Insurance Coordinator Plymouth Orthodontics Plymouth, MA If youthrive in fast-paced environments,love people, and canjuggle tasks like a pro, keep reading. Were ahigh-growth, modern orthodontic practiceobsessed withelite hospitality,streamlined systems, and delivering a5-star patient experienceevery single day. And were looking for afront desk superstarwho can keep up. Youre the type of person who: Gets arush from a busy, fast-paced day Knowsinsurance verificationlike its your second language Lovestechnologyand picks up new systems FAST Lives forhospitality warm, friendly, professional Stayscalm under pressureeven when the phones light up Wants togrow, not just work another job Shows upearly, takesownership, and cares about thedetails If thats you You will THRIVE here. Skills That Make You a Perfect Fit Experience withinsurance verification+ understanding PPO dental plans Comfortable with Cloud9,Slack,Google Workspace(Drive, Sheets, Calendar), and digital tools Strongorganizational skills you follow up, follow through, and follow the system Ability tomultitask like a boss Positive energywith elite communication Ahospitality mindset: warm greetings, kindness, professionalism Loves being part of agrowing teamand contributing to the culture Schedule Monday Thursday 8:00 AM 5:30 PM (Three-day weekends always.) What Youll Do Greet patientswith genuine warmth and enthusiasm Answer phones+ schedule appointments with accuracy Verify insurancequickly and confidently Keeptreatment plansand patient data organized NavigateCloud9like a champ Help maintain aclean, efficient, professionalfront-desk flow Support the teamwhen things get busy (which is often in the BEST way) This isnt a slow office. This is ahigh-energy, high-standard, high-growth orthodontic practice. If that excites you, youre our person. Compensation Competitive pay- based on experience We take care of our team because they take care of our patients Why Join Us Work with adoctor and leadership team who actually care Growth-oriented practicewith opportunities to advance Fun, supportive culture Clear expectations +strong systems Make areal impacton patients every single day At Plymouth Orthodontics, we believe a healthy smile should come with a fantastic experience. Led by Dr. Ourania Vitsas, our boutique orthodontic practice in Plymouth, MA combines cutting-edge treatment with a welcoming, patient-first atmosphere. Were a growing team that loves laughter, creativity, and delivering top-notch care. Join us in making orthodontics fun and approachable for every patient who walks through our door!

Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts. Responsibilities Include: Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team Partnering with the Project Management Team to submit permits within the New England Area Maintaining accurate and up-to-date contact information in the central system and within letter templates. Occasional front desk support Must Haves: Exceptional written communication skills Strong attention to detail with the ability to proofread and ensure accuracy in correspondence Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines Previous experience in the construction industry is a plus Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement. With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer.

Work Days: Monday thru Friday 8a-4:30p Department: Human Resources Job Type: Temporary Work Shift: Day Hours/Week: 40.00 Union: No Union Name: Non Union Are you starting out in healthcare or looking for a career change? If you are looking to make a difference CHA's temporary staffing department may have a role for you. We offer flexible schedules, varied assignments, competitive pay, and health insurance. Come join an organization where your contribution is valued and continuous learning is part of your day. Summary: To greet and provide information to patients and visitors To direct visitors, sign off on deliveries and locate CHA resources. To create a welcoming environment for all people who enter, be they patients, visitors or employees. To provide a variety of clerical and secretarial duties for the Department. Responsibilities: •Greets and provides information to patients and visitors. • Does not wait for someone to approach the desk, initiates contact with each person as he/she enters the lobby/reception area including CHA employees, and offers a greeting and/or assistance. • Directs patients and visitors to proper location in CHA giving clear, easy to understand directions, calling interpreter as needed. • Responds to telephone inquiries regarding IT/telecomm services, hospital services and directions to CHA locations in friendly, professional manner. • Understands and appropriately utilizes all telephone features such as: transferring and hold functions. • Insures at all times that there is someone to answer the telephone. • Accesses patient information via the computer. • Effectively interfaces with IT Department as needed to resolve hardware and software problems. • Acts in a friendly and reassuring manner in all Interactions with patients and visitors. • Appropriately signs in and out of terminal screens as required by the hospital security policy. Does not illegally gain access to unauthorized screens by usage of another person's password. • Handles difficult situations calmly, calling appropriate person for assistance when needed. • Stays up-to-date with events, office locations, meeting locations, hospital programs, etc. to be able to provide accurate information. • Keeps alert to all activity in the reception area, with special sensitivity to safety/security issues. • Under the general supervision of the Office Manager, responsible for performing a wide range of administrative/receptionist support including greeting and escorting visitors, distribution of mail, maintenance of department files and office supplies, creation and production of reports as directed for IT and/or Communications Center, telephone communications and other office procedures that will effectively promote and support the operation of the IT department. • Responsible for scheduling meetings for senior IT staff. • Responsible for scheduling meeting rooms and training rooms. • Handles miscellaneous duties when not occupied directly with patients, visitors or telephone calls. • Keeps the front desk and main lobby area clean, tidy and stocked with proper information. • Sorts staff mail • Performs straightforward secretarial duties. • Effectively participates in training new employees/volunteers. General • Promotes a professional image by adhering to the established dress code. Wears hospital identification badge at all times in a visible location. • Demonstrates commitment to growth and development by attending department meetings and any in-service opportunities that apply to position. • Demonstrates knowledge of network regulations in fire, safety, infection control, disaster preparedness and emergency codes according to department procedures. • Participates in own performance appraisal by identifying goals and reviewing progress with supervisor. • Performs other related duties as assigned or directed. MINIMUM QUALIFICATIONS : Other information: Must have medical terminology. Medical Secretarial degree strongly preferred. Work Experience: 2 - 3 years medical office experience preferred. In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment. Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA. Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality. At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.

General information Location Cambridge, MA Ref # 43365 Job Family Administration Date published 12/04/2025 Time Type Full time Pay Range 83,000 -116,333 Usd Annual Description & Requirements We are seeking a highly organized, proactive, and collaborative Executive Assistant to become the operational backbone of our dynamic Office of Culture and Community. This role blends executive administrative excellence with program coordination and community management, overseeing the logistics, systems, and communications that keep our affinity groups and team initiatives running smoothly. The ideal candidate is a master of detail, a clear communicator, and a logistics enthusiast who is passionate about contributing to the community at Broad through a connected workplace. You will be a key partner in helping us bring our vision for culture and community to life. About the Team Our Culture and Community team is dedicated to helping groups navigate the challenges of working across disciplines, locations, and perspectives. By fostering collaboration, trust, and shared responsibility, we create meaningful connections and spaces where different ideas come together-sparking innovation and stronger teamwork. Focusing on fairness, growth, and supporting one another, we're shaping a forward-thinking model that cultivates a strong sense of community and purpose while driving real, measurable impact. Key Responsibilities Administrative & Organizational Support Manage and maintain complex calendars for team leadership, resolving scheduling conflicts and prioritizing with minimal oversight. Coordinate internal and external meetings, including preparing agendas, taking meeting notes, and tracking action items. Manage team communications, including monitoring inboxes, drafting correspondence, and acting as a professional first point of contact for the office. Organize and maintain the team's digital files and resources using Google Drive, ensuring information is logical and accessible. Process expense reports, manage purchase orders, and assist with tracking the team budget. Event Coordination & Logistics Provide end-to-end logistical support for all team-led events, workshops, and initiatives (virtual, hybrid, and in-person). Coordinate event details such as venue booking, A/V requirements, catering, and vendor management. Manage guest lists, track RSVPs, and handle attendee communications. Prepare and organize event materials, presentations, and supplies. Provide on-site or virtual support during events to ensure smooth execution. Team & Project Support Utilize Google Workspace (Docs, Sheets, Slides) to create, format, and collaborate on documents, spreadsheets, and presentations. Assist with special projects as needed, supporting the team's broader goals of fostering connection and belonging. Build strong relationships with internal stakeholders and cross-functional partners to help facilitate team initiatives. OCC Liaison for Affinity Groups: Provide scheduling, event support, communications, and budget facilitation for affinity groups. Coordinate with the People Development office to ensure consistent communication and recognition across all Broad affinity groups (including but not limited to community-based groups). Triage requests, policy questions, and concerns from affinity group members, ensuring timely connection to HR, Legal, Communications, or Facilities as needed. Assist in the onboarding of new affinity group leadership. Vet new affinity group proposals in conjunction with the CCO. Oversee and review expense reports, collaborating with the Finance team to secure annual budgets. Create and regularly update the Affinity Group toolkit and other reference materials for affinity group members. Serve as the primary steward of affinity group governance, ensuring alignment with institutional policies, guidelines, and OCC standards.” Assist with occasional promotional materials for groups, including intranet announcements, calendar updates, and Slack posts. Advocate on behalf of affinity groups for logistical requests. Manage and plan annual events for affinity groups, including but not limited to: Recruitment fairs Information sessions Social events Bi-monthly trainings As-needed community update meetings Qualifications & Skills Required: At least 5 years of experience in an administrative, coordination, or executive support role. Deep knowledge of Google Suite (calendar, gmail, docs, sheets, slides, forms)is essential. A proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment with meticulous attention to detail. Excellent written and verbal communication. Ability to communicate clearly, professionally, and thoughtfully with diverse audiences. Demonstrated experience managing logistics for meetings, workshops, or events A "can-do" attitude with strong problem-solving skills and the ability to anticipate needs and work independently. Ability to handle confidential information with sensitivity and integrity. A passion for teamwork and supporting others, with an alignment to the mission of the Culture and Community team. BA strongly recommended. Preferred: Experience supporting an HR, People, or Culture-focused team. Experience in a high-growth or tech environment. Familiarity with project management tools (e.g., Asana, Trello) and virtual collaboration tools (e.g., Slack, Zoom). The expected base pay range for this position as listed above is based on a 40 hour per week schedule. Broad provides pay ranges representing its reasonable and good faith estimate of what the organization reasonably expects to pay for a position at the time of posting. Actual compensation will vary based on factors including but not limited to, relevant skills, experience, education, qualifications, and other factors permissible by law. At Broad, your base pay is just one part of a comprehensive total rewards package. From day one, this role offers a competitive benefits package including medical, dental, vision, life, and disability insurance; a 401(k) retirement plan; flexible spending and health savings accounts; at least 13 paid holidays; winter closure; paid time off; parental and family care leave; and an employee assistance program, among other Broad benefits. The Broad Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. Should you need a reasonable accommodation to complete the application or interview process, please contact ***************************** for assistance.

As our current Executive Receptionist transitions into a new role within the firm, we are seeking a replacement. This role provides executive receptionist support for our Boston office location. You will attend to visitors and manage inquiries on the phone and in-person along with assisting and backing up the Office Concierge as the primary liaison to the Boston office for firm-wide issues and initiatives. In this role you will supply information regarding the organization to the general public, clients and customers. Key Responsibilities * Reception: Greet visitors and provide directions for various businesses/floors. Take coats, offer refreshments, notify appropriate contacts. * Security/vendor/mail deliveries: Assist with tasks necessary regarding the Ameriprise Security team, building security and occasional outside visitor personal security teams. Compile, track and distribute a weekly in/out attendance list and travel schedules. Maintain visitor and temporary access card process for building. Handle parking administration for executives and visitors. Assist and back up the Office Concierge with vendor deliveries such as mail, catering, florists, movers, deliveries, etc. * Phone: Answer main switchboard number for local corporate site. * Other executive support: Provide executive support to visiting senior executives. Perform basic clerical duties and provide back-up support for local senior leaders. Perform other general administrative duties as assigned/needed. * Manage expense reports using Concur for the CEO, Global Asset Management. Required Qualifications * 1-3 years of relevant experience. * Knowledge of administrative and clerical procedures. * Strong interpersonal and communication skills. * Customer service orientation and ability to operate effectively in stressful situations. * Strong organizational and planning skills and ability to manage multiple priorities in a fast-paced environment. * Exceptional attention to detail. * Takes initiative when warranted. * Positive and energetic attitude. * Working knowledge of Microsoft Suite of software - Outlook, Word, PowerPoint, Excel. Preferred Qualifications * SharePoint experience is helpful but not required. This role is based on site at our Boston office at Atlantic Wharf, 290 Congress Street. About Our Company We're a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in 20 countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world. Base Pay Salary The estimated base salary for this role is $57,000 - $67,000 per year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances. Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law. Full-Time/Part-Time Full time Exempt/Non-Exempt Non-Exempt Job Family Group Business Support & Operations Line of Business AMINV US Asset Management

The Department of Children and Families (DCF) is seeking a mission-driven individual with exceptional administrative skills and a proven track record of providing high-level executive support to fill the role of Executive Assistant to the Commissioner. Reporting to the Deputy Chief of Staff, the selected candidate will support the Office of the Commissioner and members of the agency's senior leadership team, possessing well-developed organizational and communication skills, as well as the ability to assist with managing a demanding calendar of appointments for the Commissioner. The Executive Assistant is required to exercise discretion and maintain confidentiality while working on highly sensitive matters in a fast-paced environment. The candidate will carry out daily administrative tasks outlined in the description below. The ideal candidate for this position is detail-oriented, highly proficient with technology, enjoys collaboration, and is efficient independently as well as in a team environment. The Executive Assistant position is integral to the day-to-day operations of the offices of the Commissioner and will be a point of contact for the Executive Team, internal, and external stakeholders. Duties and Responsibilities (these duties are a general summary and not all-inclusive): 1. Fiscal: Support the coordination of office budget activities, including payment of invoices, ordering supplies, processing of travel expenses, assisting with procurements, and assisting with contract renewals 2. Scheduling: Reserve meeting space and assist the Executive Support Manager in managing the Commissioner's calendar 3. Hiring: Review job applicants, schedule interviews, coordinate onboarding and offboarding functions, provide on-the-job training support, as needed 4. Clerical: Manage and distribute time-sensitive correspondence, interface with mailroom staff, and assist with updating and managing shared files on SharePoint 5. Additional Duties: Work with the Executive Support Manager to ensure key deadlines are met, perform additional duties assigned by the Deputy Chief of Staff on ad hoc projects, event planning, and interdepartmental initiatives Preferred Qualifications: * At least 3 years' experience as an Executive Assistant with experience supporting senior executives in a dynamic environment. * Excellent organizational and interpersonal skills with strong technical capabilities, problem-solving aptitude, and the capacity to thrive in a demanding workplace. * Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and other technology critical for web communication (e.g., Zoom, and Teams). * Ability to handle stressful situations in a sensitive, respectful, discreet, and professional manner. * Ability to exercise discretion while handling confidential and sensitive information. To Apply: Please upload both Resume and Cover Letter for this position when applying. About the Department of Children and Families: The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF's vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care, and education. DCF works toward establishing the safety, permanency, and well-being of the Commonwealth's children by stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and, when necessary and appropriate, creating new families through kinship, guardianship, or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and 6) committed to continuous learning. For more information about our agency and programs, visit: **************** Pre-Hire Process: A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit ***************************** Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form For questions, please contact the Office of Human Resources at ************** and select option #4. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

At DraftKings, AI is becoming an integral part of both our present and future, powering how work gets done today, guiding smarter decisions, and sparking bold ideas. It's transforming how we enhance customer experiences, streamline operations, and unlock new possibilities. Our teams are energized by innovation and readily embrace emerging technology. We're not waiting for the future to arrive. We're shaping it, one bold step at a time. To those who see AI as a driver of progress, come build the future together. The Crown Is Yours As a Front Office Coordinator, you'll be the face of our Boston Headquarters-energizing the space and everyone who walks through it. From warmly welcoming guests to partnering with Workplace and Events teams, you'll make every interaction seamless and memorable. In this dynamic, people-first role, you'll help create a high-impact, high-energy environment where both employees and visitors feel valued. You'll bring our culture to life in the details-owning the first impression and making sure our space looks and feels like DraftKings. What you'll do Greet guests and vendors with warmth and professionalism, ensuring every arrival and departure feels seamless. Serve as the on-site point of contact in reception, coordinating check-ins in partnership with Security protocols. Manage incoming and outgoing mail, coordinate packages and shipments, and maintain mailroom inventory. Maintain a polished and organized appearance across the reception area, executive conference rooms, and shared spaces. Partner with the Workplace and Events teams to support on-site activations, employee experiences, and VIP visits. Act as a cultural ambassador, helping infuse energy and hospitality into day-to-day office life. Field internal inquiries and direct guests to the appropriate contacts and spaces. Provide general administrative support for front desk operations and building access logistics. What you'll bring At least 1 year of experience in corporate reception, hospitality, or guest experience. A proactive and professional demeanor with a strong customer service mindset. Excellent verbal communication and multitasking skills with strong attention to detail. The ability to stay organized, prioritize tasks, and handle time-sensitive requests efficiently. Physical comfort with a role that requires walking, standing, and the ability to lift up to 30 lbs. Familiarity with Microsoft Office and Google Workspace tools. Comfort working on-site full-time (5 days a week in our Boston office). #LI-JF1 #AC2025 Join Our Team We're a publicly traded (NASDAQ: DKNG) technology company headquartered in Boston. As a regulated gaming company, you may be required to obtain a gaming license issued by the appropriate state agency as a condition of employment. Don't worry, we'll guide you through the process if this is relevant to your role. The US hourly rate for this full-time position is 30.40 USD - 38.00 USD, plus bonus, equity, and benefits as applicable. Our ranges are determined by role, level, and location. The compensation information displayed on each job posting reflects the range for new hire pay rates for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific pay range and how that was determined during the hiring process. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Details Brockton, MA Full Time High School $17.00 - $24.00 Hourly None Day Admin - ClericalDescription PAY TRANSPARENCY STATEMENT: In accordance with The Massachusetts Pay Transparency Act, BNHC provides reasonable pay range for each posted position. Actual compensation will be based on multiple factors such as relevant experience, education and training to determine offered rates. This range represents the organization's good faith estimate of the possible compensation at the time of posting. POSITION SUMMARY: Coordinates clerical aspects of patient services to ensure completeness and continuity of care. The Medical Office Assistant is responsible for all functions performed during the patient check-in to clinical areas and the check-out process. These include, but are not limited to, scheduling follow-up appointments, registration, scheduling internal and external referral appointments, acquiring referral authorization, collecting cash, and posting daily encounters; taking and returning patient phone calls; patient correspondence; mailing/faxing medical information to consultants and maintenance of equipment. PRINCIPAL DUTIES AND RESPONSIBILITIES: Telephone calls - answers call, assists the caller, forwarding the call as needed. Overall service to the caller to completion. Internal appointments - schedules patients for follow-up and specialist visits at the Health Center. Referral appointments - schedules referral appointments for the patients at the referral specialties/facilities. Whenever possible, appointments are made with patient present. Provides patient referral information to the referred facility in accordance with the patient's insurance plan. Liaison between BNHC, referral facility/specialty and the patient. Consults with other clinical staff as needed. Gives complete, accurate, and adequate information to the referred facility and to the patients, including written and oral. Referral tracking - maintains a tracking system of all external and internal referrals. Follow up on appointments as needed. Check-in - patients checked from the registration areas into the specific waiting areas prior to being seen by their providers. Waiting room monitored. Patients and providers will be notified of any delays in scheduled appointments. Cash - collects any additional patient copays and deductibles. Balances daily cash drawer and credit card receipts. Communication - Serves as liaison between BNHC clinical areas, patients and other agencies to ensure continuity of patients' care. Any patient issues received via telephone, voicemail, letters, or walk-ins will be communicated to providers. Forms - Assists with any patient correspondence as directed. Reporting - may be required to gather clinical information for reporting needs. Interprets - may be called without notice to assist providers with interpreting. Equipment & software - ensures proper use of all office equipment (fax, copier, PC, email, practice management software, printers, phones, voicemail, etc) in accordance with office policy. Maintains proper supplies for its use. Immediately reports any malfunction. Additional Duties and Responsibilities: May perform other duties as assigned by supervisor or department head. Attend meetings and seminars to keep abreast of changing needs within the industry and department. Professional Behavior: Maintains a professional environment in a multi-provider, multidiscipline organization. Maintains a patient centered environment to ensure patients' continuity of care; advocate for patients. Positive attitude towards co-workers and other health center departments. Performs tasks within the scope of secretarial standards. Demonstrates characteristics of accountability and responsibility. Is reliable and dependable as demonstrated by excellent attendance, punctuality, and thorough follow through of work tasks. Maintains patient confidentiality at all times. Maintains discretion of conversation in work areas. Is pleasant, courteous, and considerate of patients and co-workers. Interacts properly and professionally with patients and other co-workers. Demonstrates ability to prioritize demands, work with distractions, adapt to change, exercise efficient time management, and work independently. Demonstrates good communication skills. Maintains appropriate chain of command. Attends meetings QUALITY ASSURANCE/IMPROVEMENT: Participates in the betterment of the health center through studies and reviews as necessary. Goal setting - continually assess personal, team and organization goals. TEAMWORK ORIENTATION: Maintains and encourages teamwork. Maintains consistent effort to further goals by modifying and/or improving individual procedures and tasks. Conflict Management Demonstrates and implements effective problem solving. Identify and report task and/or operational problems. Manages conflict with staff appropriately. Maintains good communication skills. Participates in orientation of new staff and/or students. Qualifications QUALIFICATIONS: Graduate of a medical secretary program preferred. High School graduate or equivalent. Willingness and ability to learn all aspects of job requirements. High level of interpersonal and professional skills. Bilingual required. MINIMAL KNOWLEDGE: Demonstrates knowledge of: Moderate computer skills. Proper telephone etiquette. Good customer service skills. Basic knowledge of managed care. Knowledge of insurance plans.

Paraeducator - Clerical (Para Clerk) Part Time - 25 hours per week Monday-Friday 8:30AM -1:30PM REPORTS TO: Building Principal or designee QUALIFICATIONS: Must have a high school diploma or equivalent; have met NCLB requirements as a paraeducator; possess basic skills in computer technology and record keeping; have appropriate verbal and written communication skills; ability to adhere to the legal requirements of confidentiality; must be efficient, conscientious, and able to function under strict timelines; ability to work in a team setting; maintain a professional appearance, must have a good work attendance record. GENERAL DESCRIPTION: The clerical paraeducator is responsible for assisting with the operation of the assigned office. Specific duties and responsibilities vary, depending on the location of assignment. This position is 182 student days + 20 days as determined by Administration. DUTIES AND RESPONSIBILITIES: * Register new students. * Responsible for tracking attendance and sending attendance letters out of PowerSchool. * Maintain a high level of ethical behavior and confidentiality. * Perform office duties such as typing, filing, copying, data entry, and record keeping. * Assist in the collection and compilation of data for local, state, and federal reports. * Perform reception duties (if required) by answering the telephone in a courteous, professional manner. * Assist with the maintenance of student records as directed by the building principal ensuring confidentiality. * Collect and disseminate forms to/from parents and students. * Establish a positive working environment. * Effectively manage time, space, materials and equipment within the office. * Adhere to the policies and procedures established by the Board of Education and school administration. * Assist secretaries with their duties. * Perform other duties as assigned by the building principals, including serving as substitute for other staff members. * Coverage for the main office secretaries as needed. Please apply on Applitrack at *****************************************************************